HEDCO Total Management Solution

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1 HEDCO Total Management Solution Project Management & Control Document Management Procurement Management Construction Management

2 In HEDCO We Believe in IT INFORMATION MANAGEMENT & SOFTWARE APPLICATIONS ARE FUNDAMENTAL TO HEDCO S SUCCESS HEDCO Total Management Solution is not just a tool for managing and controlling projects. It is a firm infrastructure that supports executing all the projects in the company. This software system is developed by a team of professional software developers residing in HEDCO using the most recent technologies and methodologies in the market. HTMS 2.0 BASED ON MICROSOFT SHAREPOINT 2013 DEVELOPED BY PROFESSIONALS SUPPORTING ALL EPC PROJECT PROCESS- ES FULLY CUSTOMIZABLE FOR VARIOUS PROJECT TYPES WAS USED IN MORE THAN 25 EPC, EP AND E PROJECTS SPECIALIZED IN OIL & GAS INDUSTRY PAPERLESS PROJECT MANAGEMENT EXPE- RIENCE SEAMLESS WORKFLOW MANAGEMENT & MONITORING WEB-BASED AND ACCESSIBLE OVER THE INTERNET HIGHLY SECURE SERVICE ORIENTED DESIGN COMPATIBLE WITH ALL OPERATING SYS- TEMS AND WEB BROWSERS A POWERFUL COLLABORATION FRAME- WORK HTMS 2.0 is developed using Microsoft SharePoint 2013 and Microsoft Project Server This software product is composed of various enterprise software modules which can be used to control and manage different kinds of projects. Accessibility is one of the main features in HTMS 2.0. It is web-based which means it can be access using the Internet from anywhere in the world. With the facilities provided in the system you just need an Internet browser. All major Web browsers and all operating systems including Windows, ios and Android devices can be used to work with the system. Service Oriented Architecture INTEGRATION, FLEXIBILTY, ACCESSABILTY AND SECURITY ARE 4 PIL- LARS OF HTMS 2.0 HTMS 2.0 is full package of software systems that is able to manage, control and monitor any kind of project. Since our specialty is Oil, Gas and Petrochemical projects, HTMS 2.0 is designed to best fit the requirements, needs and expectations of Oil & Gas projects.

3 PLANNING Project Time and Cost control has never been easier. DOCUMENT MANAGEMENT A fully paperless, highly customizable document management system that can track, archive and deliver documents. PROCREMENT MANAGEMENT Supporting all project procurement processes. CORRESPONDENCE MANAGEMENT Project-wise correspondence automation system. MATERIAL CONTROL Material fabrication and quality control management. HTMS 2.0 IS MODULAR HTMS 2.0 is designed to meet all the requirements in every type of project. The modular design of the systems allows the project managers to select the features they need to manage their projects. Software modules can be disabled or enabled at any time during the project lifetime. HTMS 2.0 MODULES Project Planning and Control Module Document Management and Control Module PROJECT WAREHOUSE A smart project inventory management software system. Procurement Management Module Correspondence Management Module Material Control Module CONSTRUCTION MANAGEMENT Construction planning and management. Project Warehouse Module Construction Management Module COMPLETE OR PARTIAL SOLUTION HTMS 2.0 offers most benefits when used in its entirety but, because of its modular nature, a customer can select to use just some of its functions. HTMS 2.0 can be used either as the total solution, or as a partial solution alongside other in-house or third-party software, for the control and management of all aspects of a project from beginning (preliminary estimates) to end (construction complete).

4 Project Planning & Control Module Project Planning & Control Module is developed based on Microsoft Enterprise Project Management Solution This system manages the entire investment and project life cycle from strategic portfolio decisions to work management. PORTFOLIO MANAGEMENT ENTERPRISE PROJECT MANAGEMENT Based on Microsoft EMP 2013 COMPREHENSIVE Manage the Entire Project Lifecycle. INTEGRATION All software systems are connected and controlled by this module PORTFOLIO MANAGEMENT Control all project as a whole toward the business goals. RESOURCE MANAGEMENT Enables us to get the best of our valuable human resource. Enables us to identify and select the investments that will maximize business value. We can prioritize business strategy and competing investments and align selected portfolios with our business strategy. This module helps HEDCO successfully deliver the selected investments and realize the business value. RESOURCE MANAGEMENT By this feature we can answer to these questions: Who is working on what projects? What tasks are they doing on those projects? When are they doing those tasks? How many hours of work are assigned for those tasks? What is the capacity of each person? Who is scheduled to their capacity or over-capacity? This module has some sub-modules of its own such as: Enterprise Resource Pool, Resource Capacity Planning, Resource Demand Planning, Resource Constraint Analy- HEDCO IS ONE OF THE FEW COMPANIES IN IRAN THAT HAS BEEN US- ING ENTERPRISE PROJECT MANAGEMENT SOLUTIONS TO MANAGE ALL THEIR PROJECTS. TIMESHEET Monitoring and Optimization of Project Schedules.

5 CHANGE MANAGEMENT With out powerful Schedule Management all changes in the project can be dealt with easily. PROJECT PROFESSIONAL 2013 We use MS Project Professional 2013 as the client for project management. PROJECT PORTALS Every project has its own site called the Project Portal. You will just need an Internet connection and a web browser. You can use any device such SECURITY Role-based security provides only the information that you are supposed to have access. COMMUNICATION Project activities are managed in an integrated centralized environment. Various communication facilities are DASHBOARDS Real-time reporting and analytics of all EPM data are available through management dashboards. Project Planning & Control Module SCHEDULE MANAGEMENT Being compatible with Microsoft Office, we can manage our projects schedule with Microsoft Project Professional. This powerful client allows our planning team to develop, revise and update project s plan with ease and convenience. Deliver the project on time with a map for execution and delivery framework to tracking progress and managing change. ISSUE AND RISK MANAGEMENT Issues and risks are part of every project. Our software system has facilities to effectively manage risks and issues. Risks and issues can be assigned and tracked until they are addressed completely. TEAM COLLABORATION Project collaboration is done through SharePoint project sites called Project Portals. Nearly all project activities are done and archived in the project portal. Project portals are so important that no information is considered to be valid unless it is uploaded on the project portal. Project portals are accessible on the Internet. Access to the portals are possible by an Internet connection and a Web browser. All users are provided with their own unique username and password. Access permissions are assigned automatically by the system and according to role definitions determined by project management. BUSINESS INTELLIGENCE Using the best monitoring and reporting tools, the system shows us the current actual status of the project. Dashboards can be customized to meet the key stakeholder needs. Hampa Energy Engineering & Desing Co.

6 Document Management Module Document Management Module of HTMS 2.0 is one of the most sophisticated and complete documents management systems used in Oil and Gas industry of Iran. This system is being used in more than 26 projects in HEDCO. ASSIGN DOCUMENTS TO PEOPLE TASK BASED Connected to Project Control Module, every single work can be assigned to one or more people. EXTENSIVE MONITORING TOOLS Assigned tasks can be tracked and expedited easily. FULL SCOPE All document management process are supported completely and there is not need to use paper in any level. BASED ON BEST PRACTICES Having been tested and enhanced in years, the system is usable in any king of document management scenario. Document Management is connected to the Project Control Module. Document related activities such as preparation, checking, reviewing, approval and issuance can be assigned to people and can be monitored and expedited accordingly. The time spent in any activity can be registered in the Timesheet system. PROCESS AWARENESS Document Management Module is designed based on the processes and best practices for document control in HEDCO. It complies with ISO standards and supports the full scope of activities needed to create, check, control and archive internal and external documents for a project. CONVENIENCE Dashboards allow you to see and access only the information and features you need. Weather you want to upload a document, comment on a part of a PDF document, see progress reports of a document review procedure, you just need to access your personal dashboard. When a task is assigned to you, an alert will notify you about it and the system will let you know about important dead lines and project milestones. DASHBOARDS Each person has a dashboard and all the assigned work is accessible through this dashboard. ONLINE PDF COMMENTING Commenting on documents are done by an advanced web based tool. Highlighting, drawing and commenting does not need Adobe products. Realtime comment notifications and review is also available.

7 ACCESS FROM ANYWHERE Internet is the only prerequisite to access this system. PROJECT TEMPLATES Predefined configurations for various projects types. COSTOMIZABLE Project management team can configure the system for their requirements. INDEPENDENT FROM IT STAFF Configuration, security and other systems settings are set by the project management team. It personnel are only involved when a technical issue is raised. ROLE-BASED SECURITY Information and actions are only available based on the job title of person in the project. FULL VERSION HISTORY A complete history of all the work, with time and name of the person who have done the action, is available at any time. Document Management Module INTEGRATION & ACCESSABILITY Document Management Module is fully integrated with Microsoft Office products (Word, Excel, Outlook, etc.) and other commonly used software products such as Adobe Acrobat. This system is completely Web-based and cross-platform and can be accessed over the Internet and with a variety of devices such as PC s, laptops, tablets and even smart phones. Most of the functionalities such document review and commenting are fully available in web and does need any external software programs. CONFIGURABLE With predefined Project Templates this system can be utilized in different types of projects. Moreover the project management team can decide on critical systems settings without any interference needed by IT department. Configurations such as Coordination Procedure, Numbering Procedure, Distribution tables can be set by project management in the system. The project portal is isolated from other project sites and is managed completely independent of other projects. DATA SECURITY GUARANTEED Data security is ensured through a complicated role-based security system. All access rights are assigned according to the role of a person in the project. Users will not be aware of the underlying complexity and are just provided with the information they supposed to have access to. History of work is logged into Version History of documents and workflows. This work histories are completely auditable and available. Periodic data backups ensures our data s health and integrity. Hampa Energy Engineering & Desing Co.

8 Procurement Management Module The Procurement Management Module offers a truly comprehensive procurement solution. With this software, HEDCO can automate and streamline the purchasing process. SUPPLIERS BANK UP-TO-DATE VENDORS BANK A regularly maintained vendors bank that can be customized for the requirements of the project. MONITOR THE PROGRESS Do not waste your time asking the personnel about the current status of requisitions. The status reports are just one click away. ALERTS AND NOTIFICATIONS The system can notify all related people about important dates such as Receiving offers, Delivery Times, etc. CORRESPONDENCES Correspondences are managed by Correspondence Management Module and are attached wherever related. A centralized database of many vendors and suppliers is maintained in this system. Not only the list of suppliers are updated regularly, but any information acquired in the procurement process can be embedded into the history of suppliers. REQUISITION MANAGEMENT Requisitions can be supplied from the Document Management Module as an internal document or from other external sources. Requisitions can be assigned to procurement department personnel and can be controlled by the procurement manager and project manager. Prequalification of a list of suggested vendors is supported in this system. INQUIRY MANAGEMENT An infinite number of inquiries can be created for each requisition. Vendors contact information are supplied from the Suppliers Bank. All the correspondences with suppliers can be saved in the system. The system can be configured so that it expedites the steps needed from prequalification to vendor selection. ORDER MANAGEMENT After selecting the vendor, important contract information is entered to the system so it can be monitored and controlled. FABRICATION AND SHIPMENT Monitoring of fabrication and shipment of ordered equipment and items along with inspection and quality control are done by Material Control Module of HTMS 2.0.

9 MATERIAL CONTROL Tracking the fabrication of ordered items. MATERIAL BANK Centralized database of all bulk item material with a standard coding. INTEGRATION Connected to the Document Management System and Project Warehouse System of HTMS 2.0. COMPREHENSIVE Supports all process from vendor inspection to shipment and delivery PLANNING Provide functionality to plan for inspections. REPORTS Predesigned and on demand reports with the ability to drill down from the whole project to a single item. Material Control Module Material Control System is designed to manage, track and control the items and material ordered to a vendor. With the Material Bank sub-module you can make a centralized database of all the bulk material used in all the projects. Each item in the bank has a unique number that allows the system to track the bulk material to the most detailed extent. Material Control System can get the detail P.O. information from various sources. This system is integrated to the whole HTMS 2.0 and can get the input from Document Management Module. It is also possible to import the equipment list from other external sources such as Microsoft Excel and Microsoft Access. Each item in the equipment list can be broken down to a hierarchical breakdown structure with infinite number of possible levels. This makes it possible for the project manager to track all parts of the ordered equipment. QC Plan of the project can be applied to the requisitions for the inspection schedule to be generated. The system automatically notifies about the date of the upcoming inspections. Inspection reports can be attached to specific items or a group of items. It is possible to update the status of fabrication, packing and shipment of the ordered items in the system. A simple and easy to use client software has been developed for inspectors the can be used to update detailed information about manufacturing of items, packing lists and delivery information. MATERIAL CONTROL SYSTEM GUARANTEES THE PRODUCTION AND DELIVERY OF EQUIPMENT WITHIN THE QUALITY AND TIME EXPECTA- TIONS OF THE PROJECT. Hampa Energy Engineering & Desing Co.

10 Project Warehouse Module Project Warehouse Module is a management information system for the items and equipment which was ordered by project procurement. This software systems controls the entry an exit of the goods to and from the project inventory. BEFORE DELIVERY FULL CONTROL The project inventory is under full control with Project Warehouse Module. The location of all equipment and materials can tracked by codes. MULTIPLE STORAGE PLACES The system supports multiple storage units and the warehouse can be distributed in multiple locations. COOPERATION WITH CONSTRUCTION The system fully supports construction related jobs and tracks the material handed over to construction teams or returned from them. REQUEST BEFORE ARRIVAL Construction teams can request for material before the delivery to the site. As soon as the materials are delivered they are notified. Before materials are delivered to the site, the system needs some information about the detail of items and equipment that are being shipped to the warehouse. This information may include but are not limited to: P.O details, Master Packing List, Detail Packing List, Shipment information, Custom Clearance, Bill of Ladings, etc. This information is used when the material is being entered to the warehouse. AFTER DELIVERY At the time of delivery the system supports recording MRS for the delivered material in a very easy and convenient way. The suggested MRS is first generated according the P.O. and there is no need for the warehouse user to enter all the data by himself. Damage and Discrepancy of the material can also be entered for each delivery. The system can notify predefined people about these delivery reports. Information about the location and placement of the material are stored in the system so that all equipment and material can be tracked and found easily. SITE CONSTRUCTION Recording and management of the material which is issued to the site executive teams and returned to the warehouse (MIV and MRV) is supported. Returning of the material and equipment to vendors is also supported. CONNECTED TO PROCUREMENT Like all software module in HTMS 2.0, Project Warehouse is integrated to the whole system and gets the information from other modules such as Procurement and Material Control.

11 FINDING WORKFRONTS With the tight integration between Site Warehouse and Site Planning Modules, new work fronts in the site can be recognized easily according to the completed work and available material. MULTIPLE CONTRACTORS Since construction activities are done by multiple sub-contractors the systems supports management and control of construction with this criteria. ONLINE AND OFFLINE AVAILABILITY The system is web-based and is available on the Internet and can be access via a very ordinary Internet connection. It is also possible to download data as a offline storage. Any changes to the offline data is synced as soon as am Internet connection is available. Site Management Module SITE PLANNING Delivery dates for all materials are set during procurement to meet the construction program. Site Planning continuously tracks delivery of materials, which means that site planners can easily monitor the availability of required materials from inventory or by their forecast delivery date. This clear visibility of planned deliveries allows construction managers to check schedules, to identify problems early, and expedite the material and reschedule work packs as necessary. Using these tools, managers are in full control of their work, using their skills and expertise to optimize the construction process on a day-by-day basis. At this stage, the majority of the cost benefits are realized. In particular, customers using VPRM will have reduced surplus material and minimize the issues of subcontractor claims. A detailed schedule of the of the construction can be fed to the system. Site Planning can monitor and control construction progress and can find new work fronts for the construction management if the schedule specifies predecessor-successor relationships of site activities. The system supports multiple construction contractors. SITE DOCUMENT CENTER Documents management for the construction site is integrated to the Document Management Module of HTMS 2.0. The issuance of as-built documents and technical quotations (TQ) are done through Document Management Module and all the related people are notified about any progress or change. Hampa Energy Engineering & Desing Co.

12 Project Schedule Project Configuration (Project Chart)

13 General Dashboard Resource Assignment Hampa Energy Engineering & Desing Co.

14 Categorize and Find Documents Documents Workflow Management

15 Vendor Document Transmittals Vendor Document Index Hampa Energy Engineering & Desing Co.

16 Inquiry Management Requisition Management

17 Procurement Dashboard Material Bank Hampa Energy Engineering & Desing Co.

18 Excel Add-ins for data import (Example: MTO) Requisition Management

19 Client Program for Inspectors (Fabrication and Shipment Information) QC Plan Hampa Energy Engineering & Desing Co.

20 Change and Issue Management Site Warehouse (Shipment Monitor)

21 HAMPA ENERGY ENGINEERING & DESIGN CO. No. 77, Jahad Sazandegi St. Shiraz, Iran, Phone: Fax:

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