POWAY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR BOARD MEETING AGENDA. February 10, 2015

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1 POWAY UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR BOARD MEETING AGENDA February 10, 2015 District Office Community Room Avenue of Science San Diego, CA REGULAR MEETING BEGINS AT 6:00 P.M. NOTE: At 4:30 p.m., there will be an open session to allow for public comment on the closed session agenda items, followed immediately by a closed session in the Board Conference Room. CLOSED SESSION: CONFERENCE WITH LABOR NEGOTIATOR Agent Negotiator: Tracy Hogarth PFT, PSEA, SEIU Legal Counsel: Jerry Conradi CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION: (Subdivision (a) of Section ) Case No CU-CR-CTL (Settlement) Legal Counsel: Marlon Wadlington CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION: (Subdivision (a) of Section ) 1 case: Case No CU-PT-CTL Legal Counsel: Dan Shinoff CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL POTENTIAL LITIGATION: (Subdivision (b)(1) of Section ) 1 case Legal Counsel: Dan Shinoff In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications, or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District s Governing Board, please contact the office of the District Superintendent at (858) [15250 Avenue of Science, San Diego]. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with the meeting in appropriate alternative formats for persons with a disability. Written materials relating to an item on this agenda that are distributed to the Poway Unified School District Board of Education within 72 hours before it is to consider the item at its regularly scheduled meeting will be available for public inspection at Avenue of Science, San Diego, during normal business hours. Such written materials will also be made available on the district website [ subject to staff s ability to post the documents before the regularly scheduled meeting.

2 A. PRELIMINARY FUNCTIONS 1. Call to Order 6:00 p.m. 2. Report Out of Closed Session 3. Salute to Flag 4. Members in Attendance 5. Welcome to Public Charles Sellers 6. Approval of Minutes 7. Approval of Agenda Sequence 8. Approval of Consent Calendar B. REPORTS / PRESENTATIONS / EARLY AGENDA ITEMS 1. Student Board Representative Reports 2. Superintendent s Reports (a) Superintendent s Briefing (b) Student Recognition (c) Staff Recognition (d) School Recognition 3. Board Member Reports C. PUBLIC COMMENTS The public is cordially invited to participate in this meeting of the Board of Education. Item C is placed on the agenda for the purpose of providing visitors with an opportunity to address the Board. If there are concerns regarding specific individuals, it is preferred that the speaker refrain from naming them publicly in order to respect their privacy. The Board will accept and review any written material that would provide more specific information. The Brown Act (Government Code) states that Board members may not engage in a discussion of non-agenda items or issues raised during public comments except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. The law does not permit Board action or extended discussion of any item not on the agenda. Requests to speak during Agenda Item C will be granted only if a Speaker Slip is given to the Clerk of the Board of Education before Item C comes up in the agenda. 1. Rob McKay Concerns regarding Midland Elementary School (3 minutes) 2. Chris Kennedy Team Red White and Blue Team Relay Challenge (3 minutes) D. ACTION ITEMS 100 LEARNING SUPPORT SERVICES 101 Ratification of Student Discipline Stipulated Agreements 102 Readmission of Students on Expulsion 103 Public Hearing and Approval of Waiver for CAHSEE Apportionment Report Deadline 200 PERSONNEL SUPPORT SERVICES 201 Discussion and Approval of Board Policy Personnel Commission 202 Discussion and Approval of Administrative Procedure Personnel Commission 203 Interim Appointment of the Board of Education s Appointee to the Personnel Commission 300 BUSINESS SUPPORT SERVICES 301 Approval of Monthly Budget Revisions

3 302 Approval of Resolution No Entitled Emergency Waiver Public Project to Repair/Replace Fire Line Break at Rancho Bernardo High School 400 SCHOOL FACILITIES IMPROVEMENT DISTRICT 500 COMMUNITY FACILITIES DISTRICT 600 SUPERINTENDENT S OFFICE 601 Appointment to California School Boards Association Delegate Assembly 602 Nomination to the 2015 CSBA Delegate Assembly 603 Approval of New Board Policy 1.15 Board Advisory Committees 604 Approval of New Administrative Procedure Board Advisory Committees 605 Approval of Board Advisory Committee: Educational Technology Advisory Committee (ETAC) E. ACTION/CONSENT ITEMS 100 LEARNING SUPPORT SERVICES 104 Approval of the SPSAs 105 Approval/Ratification of Out-of-State Field Trips 106 Acceptance of Gifts 200 PERSONNEL SUPPORT SERVICES 203 Approval of Resolution No Entitled Resolution Regarding the Elimination or Reduction in Hours of Classified Positions as Contained within Exhibit A : Corresponding Layoff of Classified Employees 204 (a) Approval of Certificated Personnel Report No (b) Approval of Classified Personnel Report No BUSINESS SUPPORT SERVICES 303 Approval/Ratification of Contractual Services Report No Ratification of District Purchase Orders, Revolving Cash Fund Expenditures, and Purchase Card Transactions 305 Award a Contract for Bid No B Audio Visual Equipment to Pathway 306 Approval of Resolution No Entitled Authorization to Purchase Computer Systems, Related Equipment, and Services Using the Los Angeles County Office of Education Contract 307 Ratify the Award of a Contract for Bid No B Pool Filter Replacement at Mt. Carmel High School to Knorr Systems, Inc. 308 Approval of Quarterly Associate Student Body (ASB) and Student Council Financial Reports and Ratification of ASB Purchase Orders 309 Approval of the Williams Settlement Quarterly Report for December Approval of the Agreement for Participation in the San Diego County Regional Occupational Program (ROP) 311 Approval of the Extension of Districtwide Telecommunications Contracts 312 Approval of Resolution No Entitled National School Breakfast Week SCHOOL FACILITIES IMPROVEMENT DISTRICT 500 COMMUNITY FACILITIES DISTRICT

4 600 SUPERINTENDENT S OFFICE F. FIRST READING ITEMS 100 LEARNING SUPPORT SERVICES 107 Proposed Adoption of New Career Technical Education Course First Reading 200 PERSONNEL SUPPORT SERVICES 300 BUSINESS SUPPORT SERVICES 400 SCHOOL FACILITIES IMPROVEMENT DISTRICT 500 COMMUNITY FACILITIES DISTRICT 600 SUPERINTENDENT S OFFICE G. INFORMATION ITEMS 100 LEARNING SUPPORT SERVICES 200 PERSONNEL SUPPORT SERVICES 300 BUSINESS SUPPORT SERVICES 313 Enrollment Report No. 5/ Annual Investment Policy Review and Quarterly Disclosure of Local Agency Investments for Poway Unified School District 400 SCHOOL FACILITIES IMPROVEMENT DISTRICT 500 COMMUNITY FACILITIES DISTRICT 501 Annual Investment Policy Review and Quarterly Disclosure of Local Agency Investments for Community Facilities Districts Nos. 1 through Presentation and Information on Poway Unified School District Community Facilities Districts Special Tax Bonds Refundings 600 SUPERINTENDENT S OFFICE 608 CSBA (California School Boards Association) Policy Development Workshop Proposal H. NEW BUSINESS BOARD MEMBERS I. CORRESPONDENCE

5 J. CLOSED SESSION Closed Session: STUDENT DISCIPLINE Consideration and/or deliberation of student discipline matters Closed Session: CONFERENCE WITH LEGAL COUNSEL THREATENED LITIGATION (Subdivision (d)(2) of Section ) Closed Session: PUBLIC EMPLOYEES: Reelection / Resignation Discipline / Dismissal / Release / Non- Closed Session: CONFERENCE WITH AND/OR RECEIPT OF ADVICE FROM LEGAL COUNSEL PENDING LITIGATION: Significant exposure to litigation pursuant to subdivision (a) of Government Code Section Closed Session: CONFERENCE WITH LABOR NEGOTIATOR Agent Negotiator: Tracy Hogarth PFT, PSEA, SEIU Closed Session: DISCUSSION(S) / ACTION(S) PURSUANT TO Government Code Section Closed Session: PUBLIC EMPLOYEE APPOINTMENT / EMPLOYMENT Closed Session: PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS (Position(s): classroom teacher / program specialist / probationary-temporary certificated employee / administrative employee) Closed Session: PUBLIC EMPLOYEE COMPLAINT(S) Closed Session: PUBLIC EMPLOYEE GRIEVANCE(S) K. ADJOURNMENT / NEXT MEETING There will be a Special Board Study Session on Monday, March 2, 2015 at 9:00 a.m. The next regularly scheduled Board Meeting will be held on Tuesday, March 10, at 6:00 p.m. at the Poway Unified School District Office, Avenue of Science, San Diego.

6 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: A-6 Staff Support: SUBJECT: APPROVAL OF MINUTES Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the minutes of the January 26, 2015 Special Board Study Session and the January 20, 2015, Regular Board Meeting be approved as presented. DISCUSSION/PROGRAM: The minutes of the January 26, 2015, Special Board Study Session and the January 20, 2015, Regular Board Meeting are attached. LEGAL REFERENCE: FISCAL IMPACT: N/A N/A MOVED BY: SECONDED BY: VOTE: BEATTY DAVIS GUTSCHOW PATAPOW RANFTLE STUDENT PREFERENTIAL VOTE: BARRETT

7 POWAY UNIFIED SCHOOL DISTRICT MINUTES OF THE BOARD OF EDUCATION AT A REGULAR MEETING January 20, 2015 District Office Community Room CLOSED SESSION President Kimberley Beatty called the meeting to order at 3:40 p.m. to receive public comment on the closed session agenda items. There were no public comments, and all Board members convened to closed session in the Board conference room. The closed session was adjourned at 6:03 p.m., and Board members reconvened in the Community Room to begin their regular meeting and relay any reportable action taken during closed session. REGULAR MEETING A. PRELIMINARY FUNCTIONS A-1 Call to Order The regular meeting of the Board of Education was called to order at 6:13 p.m. by President Kimberley Beatty. A-2 Report Out of Closed Session On a motion by Mrs. O Connor-Ratcliff and a second by Mr. Zane, and in accordance with California Education Codes 35146, 60850, 60851, and PUSD Board Policy 3.6, the Board reviewed eleven California High School Exit Exam waiver requests. These requests are for Special Education students who passed the CAHSEE with modifications as specified in their Individual Education Plans. The Board approved all eleven of the requests by a unanimous roll call vote. There was no other reportable action taken in closed session. A-3 Salute to Flag President Beatty led the salute to the flag. A-4 Members in Attendance All Board members were present except for Clerk Andy Patapow, who was excused tonight due to a death in the family and a medical emergency. Mrs. Beatty announced that Mrs. O Connor-Ratcliff would act as Clerk of the Board in Mr. Patapow s absence. A-5 Welcome to Public Mrs. O Connor-Ratcliff welcomed the public and offered instructions on the procedure for addressing the Board during the Public Comments segment of the meeting. She explained the procedure now in place which limits public comments to 15 minutes on any one topic unless waived by the Board president. A-6 Approval of Minutes Minutes from the January 5, 2015 Board Study Session were amended and presented to the Board and Cabinet prior to the beginning of the Board meeting. It was moved by Mr. Zane and seconded by Mrs. O Connor-Ratcliff that the minutes of the December 8, 2014 Regular Board Meeting, January 5, 2015 Board Study Session, and January 7, 2015 Special Board Meeting be approved as presented/amended. Motion carried unanimously, 4-0.

8 A-7 Approval of Agenda Sequence It was moved by Mr. Zane and seconded by Mrs. O Connor-Ratcliff that agenda item G-502 be considered prior to routine agenda items. Motion carried unanimously, 4-0. A-8 Approval of Consent Calendar 100 LEARNING SUPPORT SERVICES 103 Approval of the Revision of the Local Education Agency Plan (LEAP) 104 Approval of Resolution No Entitled National School Counseling Week Approval/Ratification of Out-of-State Field Trips 106 Acceptance of Gifts 200 PERSONNEL SUPPORT SERVICES 203 Approval of Year-Round Student Attendance Calendars for Abraxas High School and Valley Elementary School 204 Approval of Resolution No Entitled Authorization to Teach out of Major or Minor Fields 205 Allocation of New Classification to the Salary Schedule Facilities, Maintenance and Operations Technician 206 (a) Approval of Certificated Personnel Report No (b) Approval of Classified Personnel Report No BUSINESS SUPPORT SERVICES 302 Approval/Ratification of Contractual Services Report No Ratification of District Purchase Orders, Revolving Cash Fund Expenditures, and Purchase Card Transactions 304 Authorization to Award a Contract for Bid No B Pool Filter Replacement at Mt. Carmel High School 305 Acceptance of Project as Complete and Authorization to File a Notice of Completion for Projector System Installation at Westview High School 400 SCHOOL FACILITIES IMPROVEMENT DISTRICT 500 COMMUNITY FACILITIES DISTRICT 600 SUPERINTENDENT S OFFICE Mr. Sellers asked that item E-302 be pulled for discussion; Mrs. Beatty asked that item E-304 be pulled for discussion; and Mrs. O Connor-Ratcliff announced that there was a request from the public to pull item E-205 for discussion. It was moved by Mrs. O Connor-Ratcliff and seconded by Mr. Zane, that with the exception of items E-205, E-302, and E-304, the items on the consent calendar be approved as presented. Motion carried unanimously, 4-0. B. REPORTS / PRESENTATIONS / EARLY AGENDA ITEMS B-1 Student Board Representative Reports Student Board Representatives Ammar Alsaid from Del Norte High School, Nathan Dunford from Mt. Carmel High School, Ashley Fallon from Poway High School, Michael Menzer from Rancho Bernardo High School, and Nathan Glovinsky from Westview High School reported on events and activities at their respective schools. B-2 (a) Superintendent s Briefing 2

9 Dr. Collins reported on events that have taken place in the District since the past Board meeting. Associate Superintendent Tholandi attended a budget workshop which highlighted the proposed budget. LCFF will increase and funding gap will be reduced more than forecasted will the first year we will not have a cash deferral to the state since (b) (c) Student Recognition Dr. Collins, President Beatty, and principals introduced and congratulated three PUSD high school students who received perfect scores of 2400 on the SAT (School Aptitude Test). Dr. Collins also acknowledged the dozens of PUSD students who received a perfect score of 800 on one or more SAT subject area exams. School Recognition Dr. Collins reported on school accomplishments and achievements. B-3 Board Member Reports Board members reported on their activities and events attended in the previous month. B-4 Student, Staff and Community Engagement Plan Presentation Directors Rich Newman and Noreen Walton presented their plan for engaging stakeholders in the District goals and the design of the LCAP (Local Control and Accountability Plan). Four community meetings will be held. Attendees will provide input on five topics: Safely, Learning Experience, Measures of Success, Fiscal Management, and Communication. C. PUBLIC COMMENTS Steve Dow, suggested the District provide more computer science instruction, specifically coding, in our schools so our students are better prepared for the technology jobs of the future. Mrs. Beatty asked the two speakers on agenda item E-205 if they would prefer to speak at this point in the meeting rather than waiting for the item to come up in the agenda sequence.. Both agreed. Gloria Nagle asked that her time be relinquished to Cynthia Ready. Cynthia Ready expressed concerns about the new classification of Facilities, Maintenance and Operations Technician and requested that the Board delay a decision on this issue. EARLY AGENDA ITEM G-502 Proposed Community Facilities Districts Special Tax Bonds Refunding Revised agenda item G-502 was distributed to the Board and Cabinet prior to the meeting. This item was presented as information only. More details will be provided at the February and March Board meetings. D. ACTION ITEMS D-101 Ratification of Stipulated Agreements for Student Expulsions It was moved by Mr. Zane and seconded by Mrs. O Connor-Ratcliff, that the Board ratify student discipline case number Motion carried unanimously, 4-0. D-102 Readmission of Students on Expulsion It was moved by Mr. Sellers and seconded by Mr. Zane that the Board approve the readmission of the students represented by case numbers and Motion carried unanimously,

10 D-201 Approval of Resolution No Entitled Revision of Date for Observance of Lincoln Day 2016 On a motion by Mrs. O Connor-Ratcliff, and a second by Mr. Zane, the Board voted to approve Resolution No as presented. Motion carried unanimously, 4-0. D-202 Staff Recommendation Process for the Recruitment of the Board Appointment to the Personnel Commission At the December 8 Board meeting, agenda item D-201, Public Announcement of Governing Board Appointee to the Personnel Commission, was tabled on a motion by Mr. Sellers and unanimous approval by the Board. This current meeting would be the appropriate time for a member to choose to lift item D-201 from the table from December 8, and reconsider it in accordance with Robert s Rules of Order. Mr. Zane made a motion to: lift the item from the table from December 8; to approve the staff recommendation to reappoint Mrs. Straight; and in the future, to consider adopting a process as identified in the proposed procedure to open up any commission vacancies. The motion failed for lack of a second. Mrs. Wulff outlined the proposed procedure to open up the process. Mr. Zane motioned to table this item, D-202, until the Special Board Session on January 26, The motion passed unanimously, 4-0. Agenda Item E-205 was pulled by a member of the public for discussion. E-205 Allocation of New Classification to the Salary Schedule Facilities, Maintenance and Operations Technician Following discussion, on a motion by Mrs. O Connor-Ratcliff, and a second by Mr. Sellers, the Board voted to allocate the new classification of Facilities, Maintenance and Operations Technician to the Salary Schedule. Motion passed unanimously, 4-0. D-301 Approval of Monthly Budget Revisions On a motion by Mr. Zane and a second by Mrs. O Connor-Ratcliff, the Board voted to approve the budget revisions for December Motion passed unanimously, 4-0. Agenda items E-302 and E-304 were pulled from the consent calendar for discussion. E-302 Approval/Ratification of Contractual Services Report No Following discussion, on a motion by Mr. Sellers and a second by Mr. Zane, the Board voted to approve/ratify the Contractual Services Report No Motion carried unanimously, 4-0. E-304 Authorization to Award a Contract for Bid No B Pool Filter Replacement at Mt. Carmel High School Following discussion, on a motion by Mrs. O Connor-Ratcliff and a second by Mr. Zane, the Board voted to authorize the Superintendent or his designee to award a contract for Bid No B for pool filter replacement at Mt. Carmel High School. Motion carried unanimously, 4-0. D-501 Approval of Resolution No Entitled Ordering Judicial Foreclosure Pursuant to the Mello-Roos Community Facilities Act of 1982 of Certain Properties for which the Payment of Special Taxes are Delinquent, Approving and Ratifying Certain Actions of Special Counsel, and Ordering that the Tax Collector Be Credited with Those Special Taxes On a motion by Mrs. Beatty and a second by Mr. Zane, the Board voted to approve Resolution No Motion carried unanimously, 4-0. D-601 Approval of Resolution No , Entitled Local Reserves Cap 4

11 On a motion by Mr. Zane, and a second by Mrs. O Connor-Ratcliff, the Board voted to approve Resolution No Motion carried unanimously, 4-0. D-602 Amendement of 2015 Board Meeting dates. On a motion by Mr. Sellers, and a second by Mrs. O Connor-Ratcliff, the Board voted to approve the amended dates as presented. Motion carried unanimously, 4-0. D-603 Appointment to California School Boards Association On a motion by Mr. Zane and a second by Mrs. O Connor-Ratcliff, the Board voted to appoint Andy Patapow as the PUSD CSBA Assembly Delegate. Because Mr. Patapow was absent due to an emergency, the appointment is contingent upon his acceptance. Motion carried unanimously, 4-0. F. FIRST READING ITEMS There were no first read agenda items. G. INFORMATION ITEMS G-306 Enrollment Report No. 4/ This item was presented as information only. H. NEW BUSINESS BOARD MEMBERS Mrs. O Connor-Ratcliff has drafted a new Board policy on creating Board advisory committees. She requested to submit it for numbering, Cabinet review, and first reading at the next Board meeting. I. CORRESPONDENCE There was no correspondence presented. J. CLOSED SESSION There were no additional items discussed in Closed Session. K. ADJOURNMENT The meeting was adjourned at 9:22 p.m. Kimberley Beatty, President Clerk wa John P. Collins, Secretary 5

12 POWAY UNIFIED SCHOOL DISTRICT MINUTES OF THE BOARD OF EDUCATION AT A STUDY SESSION January 26, 2015 District Office Conference Room 204 STUDY SESSION The study session was called to order at 9:08 a.m. All members were present except for Andy Patapow who was absent due to a family emergency. A. PUBLIC COMMENT There were no public comments. B. INFORMATION ITEM B-1 Projected Long Term Enrollment Growth and Future Facilities Needs Malliga Tholandi, Mike Tarantino, and Sandi Burgoyne presented an overview of PUSD s CFD s and Development Tracking, Long-Term Enrollment Projections, Site Utilizations, Projections vs. Capacity, and Options for Consideration. C. FIRST READING ITEMS C-1 Proposed Revisions to Board Policy 1.8 Board Meetings First Reading C-2 Proposed New Board Policy 1.15 Board Advisory Committees First Reading C-3 Administrative Procedure Board Advisory Committees Review and Discussion The Board accepted Michelle O Connor-Ratcliff s draft of proposed new Board Policy 1.15, and Administrative Procedure Board Advisory Committees, as a first reading and agreed to bring them to the February 10, 2015 Board Meeting for a second reading and approval. C-4 Proposed Revisions to Board Policy Merit System First Reading The Board reached consensus on making changes to Mr. Sellers proposed Board Policy and to bringing it to the February 10, 2015 meeting as a second reading/approval; and to start the process for seeking candidates for the vacant Personnel Commissioner position. C-5 Administrative Procedure Personnel Commission Review and Discussion The Board agreed to continue discussion on Mr. Sellers proposed Administrative Procedure at the February 10, 2015 meeting. D. CLOSED SESSION ITEMS Closed Session: Conference with Labor Negotiator Agent Negotiator: Tracy Hogarth PFT, PSEA, SEIU E. REPORT OUT FROM CLOSED SESSION Due to time constraints, the closed session item was postponed to a later date. F. ADJOURNMENT The study session was adjourned at 1:17 p.m. The next regularly scheduled Board Meeting will take place on Tuesday, February 10, 2015 at 6:00 p.m. at the Poway Unified School District Office, Avenue of Science, San Diego.

13 Kimberley Beatty, President Clerk John P. Collins, Secretary wa 2

14 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: A-7 Staff Support: SUBJECT: APPROVAL OF AGENDA SEQUENCE Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the following agenda items be considered prior to routine agenda items. DISCUSSION/PROGRAM: LEGAL REFERENCE: FISCAL IMPACT: N/A None MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

15 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: A-8 Staff Support: SUBJECT: APPROVAL OF CONSENT CALENDAR Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: The following items comprise the Consent Calendar. Action may be taken on these items by a single motion of the Board, allowing time for discussion on other routine items. DISCUSSION/PROGRAM: 100 LEARNING SUPPORT SERVICES 104 Approval of the SPSAs 105 Approval/Ratification of Out-of-State Field Trips 106 Acceptance of Gifts 200 PERSONNEL SUPPORT SERVICES 203 Approval of Resolution No Entitled Resolution Regarding the Elimination or Reduction in Hours of Classified Positions as Contained within Exhibit A : Corresponding Layoff of Classified Employees 204 (a) Approval of Certificated Personnel Report No (b) Approval of Classified Personnel Report No BUSINESS SUPPORT SERVICES 303 Approval/Ratification of Contractual Services Report No Ratification of District Purchase Orders, Revolving Cash Fund Expenditures, and Purchase Card Transactions 305 Award a Contract for Bid No B Audio Visual Equipment to Pathway 306 Approval of Resolution No Entitled Authorization to Purchase Computer Systems, Related Equipment, and Services Using the Los Angeles County Office of Education Contract 307 Ratify the Award of a Contract for Bid No B Pool Filter Replacement at Mt. Carmel High School to Knorr Systems, Inc. LEGAL REFERENCE: FISCAL IMPACT: N/A N/A Continued... MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

16 308 Approval of Quarterly Associate Student Body (ASB) and Student Council Financial Reports and Ratification of ASB Purchase Orders 309 Approval of the Williams Settlement Quarterly Report for December Approval of the Agreement for Participation in the San Diego County Regional Occupational Program (ROP) 311 Approval of the Extension of Districtwide Telecommunications Contracts 312 Approval of Resolution No Entitled National School Breakfast Week SCHOOL FACILITIES IMPROVEMENT DISTRICT 500 COMMUNITY FACILITIES DISTRICT 600 SUPERINTENDENT S OFFICE

17 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: B-1 Staff Support: SUBJECT: STUDENT BOARD REPRESENTATIVE REPORTS Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: Information. DISCUSSION/PROGRAM: Abraxas High School: Del Norte High School: Mt. Carmel High School: Poway High School: Rancho Bernardo High School: Westview High School: Josue Casique Ammar Alsaid Nathan Dunford Ashley Fallon Michael Menzer Nathan Glovinsky

18 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: B-2(a) Staff Support: SUBJECT: SUPERINTENDENT'S BRIEFING Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: Information. DISCUSSION/PROGRAM: Dr. Collins will present a brief update on current issues and events.

19 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: B-2(b) Staff Support: SUBJECT: STUDENT RECOGNITION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: Information. DISCUSSION/PROGRAM: Rancho Bernardo High School student Callum Sydserff was recognized by the College Board for earning the highest score of 2400 on the national SAT (School Aptitude Test). The three-part test includes sections on Writing, Mathematics, and Language Arts. The following Poway Unified School District students received the maximum possible score of 800 in a subject area test on the SAT (School Aptitude Test): Micah Deshano, Rancho Bernardo High School - Math Hanuel Oh, Rancho Bernardo High School Korean Daniela Perry, Poway High School Reading Andrew Shapiro, Poway High School Math Lin Zhao, Rancho Bernardo High School - Chinese

20 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: B-2(c) Staff Support: SUBJECT: STAFF RECOGNITION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: Information. DISCUSSION/PROGRAM: Carol Doremus from Sunset Hills Elementary School (December) and Candice Dorn from Oak Valley Middle School (January) received Tribute to Teacher Awards sponsored by KYXY Radio and American Assets Trust. Each month throughout the school year, their program spotlights a local teacher or coach who serves the community in grades K through 12. Teachers are nominated by their students families. This award comes with a surprise visit to the classroom, a plaque and a $100 gift card.

21 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: B-2(d) Staff Support: SUBJECT: SCHOOL RECOGNITION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: Information. DISCUSSION/PROGRAM: Twin Peaks Middle School s STEM (Science, Technology, Engineering and Math) Challenge class was recognized as the top middle school STEM program by the San Diego Festival of Science and Engineering. The STEM Challenge is a project-based learning experience where students conduct research, acquire new skills, design and build solutions and learn-by-doing. The Festival inducted Twin Peaks' STEM Challenge class into the "2015 Bright Idea Society" along with the top elementary school and high school STEM classes in San Diego County.

22 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: B-3 Staff Support: SUBJECT: BOARD MEMBER REPORTS Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: Information. DISCUSSION/PROGRAM: Dominique Barrett Kimberley Beatty Michelle O Connor-Ratcliff Andy Patapow Charles Sellers T.J. Zane

23 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: John P. Collins AGENDA ITEM: C Staff Support: SUBJECT: PUBLIC COMMENTS Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: PUBLIC COMMENT WILL BE LIMITED TO THREE MINUTES PER SPEAKER. DISCUSSION/PROGRAM: This portion of the meeting is reserved for persons desiring to address the Board on any matter not on this agenda. If there are concerns regarding specific individuals, it is preferred that the speaker refrain from naming them publicly in order to respect their privacy. The Board will accept and review any written material that would provide more specific information. Requests to speak during Public Comment will be granted only if a Speaker Slip is given to the Clerk of the Board of Education before Public Comment comes up in the agenda. Individuals wishing to discuss concerns regarding District personnel issues should follow District policies and procedures available in the Personnel Office. Student problems should be placed on the regular agenda only after all administrative remedies have been exhausted. They will most likely be held in closed session with the Board in order to respect student confidentiality. The Brown Act (Government Code) states that Board members may not engage in a discussion of nonagenda items or issues raised during public comments except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. The law does not permit Board action or extended discussion of any item not on the agenda. If a member of the community would like to have an item placed on the regular agenda under Public Comment so that more time can be provided for discussion, this can be done by sending a written request to the Superintendent ten days prior to the meeting at which he/she wishes to speak. 1. Rob McKay Concerns regarding Midland Elementary School (3 minutes) 2. Chris Kennedy Team Red White and Blue Team Relay Challenge (3 minutes) LEGAL REFERENCE: Government Code Section et seq.

24 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Mel Robertson AGENDA ITEM: D-101 Staff Support: Paul Gentle SUBJECT: RATIFICATION OF STIPULATED AGREEMENT FOR STUDENT EXPULSION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the Board of Education approve and ratify the Stipulated Agreement for expulsion in the case number listed below. DISCUSSION/PROGRAM: Case Number An eleventh grade student and parent entered into a Stipulated Agreement in lieu of appearing before an Administrative Hearing Panel for Violation of Education Code Sections and The Stipulated Agreement recommends that the student be expelled for the remainder of the first semester of the school year and the second semester of the school year. The Stipulated Agreement further states that the student be referred to Summit School. LEGAL REFERENCE: California Education Code Sections and FISCAL IMPACT: N/A MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

25 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Mel Robertson AGENDA ITEM: D-102 Staff Support: Paul Gentle SUBJECT: READMISSION OF STUDENTS ON EXPULSION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the student represented by the case number listed below be readmitted to the Poway Unified School District. DISCUSSION/PROGRAM: Case Number The student and parent have submitted documents presenting satisfactory evidence that they have completed requirements set forth as conditions for return to the District. Therefore, staff is recommending that the student represented by the case number listed above be readmitted to the Poway Unified School District. LEGAL REFERENCE: California Education Code Sections and FISCAL IMPACT: N/A MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

26 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Mel Robertson AGENDA ITEM: D-103 Staff Support: Eric Lehew SUBJECT: PUBLIC HEARING AND APPROVAL OF GENERAL EDUCATION WAIVER OF CAHSEE APPORTIONMENT REPORT SUBMISSION DEADLINE Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That, following a public hearing, the Board approve the application for a general waiver of the deadline for the submission of the California High School Exit Examination (CAHSEE) Apportionment Information Report. DISCUSSION/PROGRAM: The CAHSEE Apportionment Report was not submitted by the December 31, 2014 CDE deadline. State Education Code requires that, in order for PUSD to receive the reimbursement detailed in this report, the District must submit a Board approved General Education Waiver accompanied by a public hearing. CAHSEE Apportionment funds are unrestricted funds to reimburse Local Educational Agencies (LEAs) for costs associated with the CAHSEE that are above and beyond the California Department of Education (CDE) statewide contract with the test contractor. The CDE contract covers the costs of all required CAHSEE testing materials, scoring, and report production. Costs associated with optional materials or services (such as data corrections or excessive orders) are the responsibility of the LEA. LEGAL REFERENCE: CA Education Code Section FISCAL IMPACT: Reimbursement of $10,411 MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

27 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Tracy Hogarth AGENDA ITEM: D-201 Staff Support: Debby Wulff SUBJECT: DISCUSSION AND APPROVAL OF CHANGES TO BOARD POLICY PERSONNEL COMMISSION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the Board review the draft and accompanying exhibits of Board Policy Personnel Commission and approve. DISCUSSION/PROGRAM: At the January 20, 2015 Regular Board Meeting and January 26, 2015 Special Study Session, the Board reviewed proposed revisions to Board Policy Personnel Commission (formerly named Merit System). Tonight, additional revisions suggested at those meetings are being presented to the Board for their review and approval. EXHIBIT A As Submitted by Charles Sellers in dated 1/27/15 BOARD POLICY SECTION PERSONNEL COMMISSION EXHIBIT B ITEMS FOR DISCUSSION BY THE BOARD BOARD POLICY SECTION PERSONNEL COMMISSION LEGAL REFERENCE: FISCAL IMPACT: N/A None MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

28 EXHIBIT A As Submitted by Charles Sellers in dated 1/27/15 BOARD POLICY SECTION PERSONNEL COMMISSION The Board of Education (Board) and the Personnel Commission (Commission) will both work cooperatively for the benefit of all classified personnel. The Commission shall, as provided by law, prescribe and amend such rules and regulations as may be necessary to ensure the efficiency of the classified service and the selection and retention of employees upon a basis of merit and fitness. These rules and regulations shall provide the procedures to be followed by the Board as they pertain to the classified service regarding applications, examinations, eligibility, appointments, promotions, demotions, transfers, dismissals, resignations, layoffs, re-employment, vacations, leaves of absence, compensation within each classification, job analyses and specifications, performance evaluations, public advertisement of future examinations and the rejection of unfit applicants without competition. The Commission Director shall notify the Board of any vacancies occurring among the Commissioners by virtue of an expiration of their term of service or otherwise. Such notification shall include the name and address of the current Commissioner, the appointing authority and the applicable provisions of the rules and regulations which must be followed in filling the vacancy. The Board must also approve the procedures (and any changes thereto) required to implement this policy for selecting the Board s appointee to the Commission.

29 EXHIBIT B ITEMS FOR DISCUSSION BY THE BOARD BOARD POLICY SECTION PERSONNEL COMMISSION The Board of Education (Board) and the Personnel Commission (Commission) will both work cooperatively for the benefit of all classified personnel. The Commission shall, as provided by law, prescribe and amend such rules and regulations as may be necessary to ensure the efficiency of the classified service and the selection and retention of employees upon a basis of merit and fitness. These rules and regulations shall provide the procedures to be followed by the Board as they pertain to the classified service regarding applications, examinations, eligibility, appointments, promotions, demotions, transfers, dismissals, resignations, layoffs, re-employment, vacations, leaves of absence, compensation within each classification, job analyses and specifications, performance evaluations, public advertisement of future examinations and the rejection of unfit applicants without competition. The Commission Director shall notify the Board of any vacancies occurring among the Commissioners by virtue of an expiration of their term of service or otherwise. Such notification shall include the name and address of the current Commissioner, whether or not that commissioner will accept reappointment the appointing authority, and the provision of applicable statutes of the State of California that applicable provisions of the rules and regulations which must be followed in filling the vacancy. The Board must also approve the procedures (and any changes thereto) required to implement this policy for selecting the Board s appointee to the Commission.

30 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Tracy Hogarth AGENDA ITEM: D-202 Staff Support: Debby Wulff SUBJECT: DISCUSSION AND APPROVAL OF NEW ADMINISTRATIVE PROCEDURE PERSONNEL COMMISSION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the Board review, discuss, and approve Administrative Procedure DISCUSSION/PROGRAM: At the January 20, 2015 Regular Board Meeting and January 26, 2015 Special Study Session, the Board reviewed proposed revisions to new Administrative Procedure Personnel Commission. Tonight, additional revisions suggested at those meetings are being presented to the Board for their review and approval. LEGAL REFERENCE: FISCAL IMPACT: N/A None MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

31 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Tracy Hogarth AGENDA ITEM: D-203 Staff Support: Debby Wulff SUBJECT: INTERIM APPOINTMENT OF THE BOARD OF EDUCATION'S APPOINTEE TO THE PERSONNEL COMMISSION Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the Board declare that an emergency exists regarding their appointee to the Personnel Commission and appoint Rosemarie Straight as an interim appointee to be valid on March 1, 2014 and ending no later than April 29, DISCUSSION/PROGRAM: The term of the current Board of Education appointee, Rosemarie Straight, expired on November 30, Per Education Code 45246, she is permitted to continue to discharge the duties of the office in an extended capacity for no more than 90 days from the expiration of her regular term. That extension expires on February 28, Because an appointee will not be selected by February 28 th (90 th day), the Director of the Personnel Commission, in order to insure continuance of the functions of the Personnel Commission and in accordance with Education Code 45248, is requesting that the Board declare an emergency and make an interim appointment to begin on March 1, The interim appointment may not, in any event, be valid for more than 60 days. Therefore, it will terminate on the date that the notification of a permanent appointment is made or on April 29, 2015, whichever comes first. LEGAL REFERENCE: Education Code 45244, 45245, 45246, FISCAL IMPACT: None MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

32 TO: BOARD OF EDUCATION MEETING DATE: February 10, 2015 FROM: Malliga Tholandi AGENDA ITEM: D-301 Staff Support: Joy Ramiro SUBJECT: APPROVAL OF MONTHLY BUDGET REVISIONS Action Consent Calendar First Reading Information Presentation Public Hearing Roll Call Vote Required RECOMMENDATION: That the attached monthly budget revisions for the month of January, Fiscal Year , be approved. DISCUSSION/PROGRAM: The Revised Budget Report for the General Fund Combined, including detailed changes to revenue accounts and expenditure accounts, for the month of January, is attached for the Board s review and approval. The projected multi-year projection for and is also attached. The Governor released his proposed budget on January 9, We have updated our revenue projections based on the Governor s proposal LCFF gap rate from 29.56% to 29.15% = ($291,454) LCFF gap rate from 20.68% to 32.19% = $6,057, One time mandate reimbursement ($180 per ADA) = $6,217,859 We have not included any revenues for the Adult Education or the Career Technical Education block grants as yet, since we do not have the formulas to do the calculation for our district. LEGAL REFERENCE: FISCAL IMPACT: N/A As reflected in the attached/enclosed documents MOVED BY: SECONDED BY: VOTE: BEATTY O CONNOR-RATCLIFF PATAPOW SELLERS ZANE STUDENT PREFERENTIAL VOTE: BARRETT

33 Revised Budget - December 2014 General Fund / Combined I II III OBJECT DESCRIPTION CODES Unrestricted Restricted Combined A. REVENUES LCFF ,622,089 1,019, ,641,912 Federal Revenues ,955 9,669,663 9,730,618 Other State Revenues ,385,004 21,027,792 29,412,796 Other Local Revenues ,601,500 4,059,839 13,661,339 TOTAL REVENUES 254,669,548 35,777, ,446,665 B. EXPENDITURES Certificated Salaries ,195,620 24,587, ,783,499 Classified Salaries ,477,161 16,370,513 50,847,674 Employee Benefits ,037,153 14,426,197 62,463,349 Books and Supplies ,217,922 8,305,064 24,522,986 Services and Other Operating Expenditures ,270,734 13,598,685 36,869,419 Capital Outlay ,128,381 38,960 5,167,341 Other Outgo & ,964, ,878 2,955,008 Direct Support / Indirect Costs (1,350,000) 1,000,000 (350,000) EXPENDITURES before cuts 243,941,101 79,318, ,259,277 Proposed reductions in TOTAL EXPENDITURES after cuts 243,941,101 79,318, ,259,277 C. EXCESS OF REVENUES OVER EXPENDITURES 10,728,447 (43,541,059) (32,812,612) D. OTHER FINANCING SOURCES/USES Interfund Transfers Transfers In ,750,154-2,750,154 Transfers Out ,782,566 10,000 1,792,566 Other Sources/Uses Sources ,431,114-5,431,114 Uses Contributions (36,507,588) 36,507,588 - TOTAL OTHER FINANCING SOURCES/USES (30,108,886) 36,497,588 6,388,703 E. NET INCREASE / DECREASE (19,380,439) (7,043,470) (26,423,909) F. FUND BALANCE, RESERVES Beginning Balance 46,229,994 10,243,470 56,473,464 Ending Balance 26,849,556 3,200,000 30,049,556 COMPONENTS OF ENDING BALANCE A) NONSPENDABLE Revolving Cash , ,500 Stores , ,587 B) RESTRICTED ,200,000 3,200,000 C) COMMITTED D) ASSIGNED Sites Carryover (Projected) ,000,000-5,000,000 E) UNASSIGNED & UNAPPROPRIATED Economic 2% ,501,037-6,501,037 Reserve to reduce deficit per June 24, 2013 BOE presentation 3,120,500 3,120,500 Reserve to balance budget 10,584,932 10,584,932 Reserve 1% for PSEA, SEIU and APSM 750, ,000 TOTAL COMPONENTS OF ENDING FUND BALANCE 26,349,556 3,200,000 29,549,556 Unappropriated Fund Balance 500, ,000 1 of 5

34 January Revisions Budget Adjustments Unrestricted Restricted Combined Beginning Balance Adjustment First Interim Budget, Net Increase/Decrease (19,380,439) (7,043,470) Total Beginning Balance Adjustment (19,380,439) (7,043,470) (26,423,909) Revenue Adjustment LCFF Update LCFF at 29.15% funding gap rate (was at 29.56%) (291,454) Total LCFF Sources (291,454) - (291,454) Federal Revenue Update Title III (1,722) Perkins 132 not funded (2,251) Total Federal Revenue - (3,973) (3,973) Other State Total Other State Revenue Other Local Update ROP funding from the County (20,573) Misc local grants 1,100 Total Other Local Revenue - (19,473) (19,473) Total Revenue Adjustments (291,454) (23,446) (314,900) Expenditure Adjustment 1000 Certificated Salaries SEAS Training 88,708 Budget Adjustment including sites SPSA 357,660 1 (1,725) 2 Total ,368 (1,725) 444, Classified Salaries Budget Adjustment including sites SPSA (101,726) 1 (54,682) 2 Total 2000 (101,726) (54,682) (156,408) 3000 Employee Benefits SEAS Training 11,292 Update "Pay as you go" budget (300,000) (100,000) Additional H&W savings plus reduction to Affordable Care Act (ACA) budget (200,000) H&W savings - Special Ed programs (400,000) Budget Adjustment including sites SPSA (135,776) 1 136,190 2 Total 3000 (624,484) (363,810) (988,294) 4000 Supplies Update funding to supplemental programs at 29.15% funding gap rate (was at 29.56%) (38,801) Budget Adjustment including sites SPSA (556,754) 1 (601,678) 2 Update Title III (1,722) Perkins 132 not funded (2,251) Increase ROP budget to meet MOE 73,004 Misc local grants 1,100 Total 4000 (595,555) (531,547) (1,127,102) 5000 Services Update budget for sub-agreement contracts - Special Ed programs (Occupational Therapy, Non Public Schools and Speech & Language Services) (500,000) MiTi software - accounting entry (2,236,983) Update projected ending balance (800,000) Budget Adjustment including sites SPSA 345, ,812 2 Total 5000 (1,891,448) (772,188) (2,663,636) 6000 Capital Outlay MiTi software - accounting entry 2,236,983 Budget Adjustment including sites SPSA 91, ,148 2 Total ,328,044 20,148 2,348, Other Outgo Budget Adjustment including sites SPSA (26,065) 2 Total (26,065) (26,065) Total Expenditure Adjustments (438,801) (1,729,869) (2,168,670) Transfer Adj. & Other Sources Transfers In Transfers Out Other Sources Other Uses Contributions Increase ROP contribution ($20,573 + $73,004) (93,577) 93,577 Update "Pay as you go" budget - Special Ed 100,000 (100,000) H&W savings - Special Ed programs 400,000 (400,000) Update budget for sub-agreement contracts - Special Ed programs 500,000 (500,000) Total Transfer Adjustments 906,423 (906,423) - Total Net Increase/Decrease (18,326,668) (6,243,470) (24,570,139) - Total Net Change (18,326,668) (6,243,470) (24,570,139) 1 Net to zero 2 Net to zero 2 of 5