PARTNER PACK. Beautiful accounting software

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1 PARTNER PACK Beautiful accounting software

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3 WELCOME! Here s some information that will help you get started with Xero.

4 Beautiful accounting software

5 INTRODUCING XERO Beautiful accounting software Xero is an online accounting system designed for small businesses to work with their accountants, bookkeepers, financial advisors, internal business partners and staff in real-time. Xero helps small businesses to manage their finances better. There s no software to install, and it s no hassle to set up. Xero simply allows them to get on with their business and not have to worry about accounting. XERO IS BUILT FOR YOU AND YOUR CLIENTS Xero has worked with thousands of accountants, bookkeepers, financial advisors, financial advisors and business owners to determine what they both need and expect in a modern accounting system. The intuitive design and advanced features of Xero make accounting accessible for both experts (accountants, bookkeepers and financial advisors) and non-experts (small business owners). ON THE SAME PAGE Xero allows both you and your clients to view and share the same information at the same time anywhere, anytime. No more sending large, out-of-date files back and forth, and no need for either party to upgrade software just to be compatible. Xero helps you to communicate better with your clients. By working collaboratively you can ensure they are able to use their financial information to make good business decisions. FEATURES Xero really helps to power small businesses and their accountants, bookkeepers and financial advisors, offering everything you d expect from a full accrual accounting system, including invoicing, managing payables, payroll, automated daily bank feeds, advanced reporting, activity statements, expense claims, credit notes and managing contacts. Xero has a unique area just for accountants, bookkeepers and financial advisors that includes control over the general ledger and manual journal capability plus superfast management report preparation. SPFR Annual Accounts are also included as are reconciliation reports to help with your workpapers. DIRECT DAILY BANK FEEDS Avoid the clutter and stress that you usually face every month getting all your clients banking data together in a timely manner. Xero is connected to a range of banks so your clients bank transactions automatically appear every day, saving you time and taking away the pain of manual data entry. With automatic daily bank feeds it is easy to keep the books up to date on a more regular basis, providing a real-time view of the financial information via the Xero dashboard. CASHFLOW IS KING Xero s banking integration improves your clients awareness of their cashflow and visibility of their immediate future cash in and cash out. The daily bank feeds enable a small business owner to reconcile their bank account and check their daily cash balance quickly. Once this is done, the small business owner can confirm how much and who their next payables are and where they expect their next receipts to come from. CONSTANT IMPROVEMENT Xero is evolving every month. These seamless improvements all take place behind the scenes, meaning no hassle and no stress. With Xero there is only one version of the software that can be accessed anywhere, anytime. Xero looks after all the enhancements and upgrades you don t have to worry about installing discs or downloading updates. Xero also hosts all the data in a premium-grade hosting environment, so you and your clients no longer need to worry about back-ups.

6 FROM A BUSINESS OWNER S PERSPECTIVE Mark Inglis, director of three companies and Mt Everest double-amputee climber, says Xero s automatic bank feeds are an innovative timesaver, essential for anyone in business. Our bank accounts are automatically updated in Xero, which is extremely helpful for us when I m travelling. With everything online, we always know where things stand. Our accountant just loves Xero. He hops online and everything is there waiting for him, all totally up to date. It means that now our accountant isn t just someone to crunch numbers, but a strategic partner in our business.

7 PAYROLL Take care of all your payroll needs within Xero. Payroll is free and included in every Xero Business subscription and Xero Practice Ledger. AUTOMATIC TAX TABLES Get free automatic tax table updates. All legislation changes are updated automatically so they re ready and waiting when you next log in. AUTOMATIC SUPERANNUATION PAYMENTS Save time with automatic superannuation payments. Contributions are paid automatically from within Xero directly to the employee superannuation funds. No BPay, no cheques. EMPLOYEE PORTAL Relieve the load on your administrators by inviting staff into the Employee Portal. Staff can retrieve payslips, apply for leave, download end-of-year payment summaries and update details. LEAVE MANAGEMENT Have all your employee leave in one spot for managers to approve, review and schedule. No more spreadsheets or outdated scheduling software.

8 PAYROLL OVERVIEW See all your payroll and leave obligations in one place past, present and future. This high-level snapshot keeps you on top of the most significant expense for small businesses.

9 PRICING PLANS BENEFITS OF ACCOUNTING IN THE CLOUD: No set-up fees, upgrade fees or annual contracts Unlimited customer support Access anywhere, any time, on any device Automatic back-ups Move between plans as required FOR SMALL BUSINESSES AU Edition STARTER $25 AUD / month STANDARD $50 AUD / month PREMIUM 10 $60 AUD / month PREMIUM 20 $70 AUD / month PREMIUM 50 $80 AUD / month PREMIUM 100 $90 AUD / month Users Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited File storage 1GB 5GB 10GB 20GB 50GB 100GB Employees paid / month 1 for free Up to 5 Up to 10 Up to 20 Up to 50 Up to 100 Bank transactions reconciled 20 / month Invoices 5 / month Bills 5 / month Bank feeds Budgeting Reporting Activity Statement Auto superannuation Multi-currency Xero offers 15% off the total subscription fee if more than one organization is under the same subscriber. Xero Certified Partners also receive discounts. FOR PARTNERS AU Edition LEDGER $5 AUD / month CASHBOOK $10 AUD / month GST CASHBOOK $19 AUD / month Users Unlimited Unlimited Unlimited File storage 1GB 1GB 1GB Bank transactions reconciled Budgeting Reporting Bank feeds Activity Statement Multi-currency Invoicing All prices in Australian Dollars, including GST.

10 XERO CASHBOOK The intuitive design and advanced features of Xero make collaboration easy using the single ledger for both experts (such as you, the advisor) and non-experts (your clients, the small business owners). Xero Cashbook has been designed to help your clients manage their cash whilst allowing you to manage their money against budgets, using the same data at the same time anywhere, anytime. Ideal for businesses or individuals who don t have a need for accrual accounting, Xero Cashbook is a simplified version of Xero only available through you, the advisor, as part of the services you offer. Accessed in exactly the same way as the standard edition of Xero, Xero Cashbook allows your clients to manage their cashflow over the internet with no software to install and no hassle to set up. A LITTLE OR A LOT Xero Cashbook has two roles to meet the different levels of help clients need. 1. The Managed Client role gives clients access so they can add comments on bank transactions, which you can then code. This helps them become familiar with accounting without having to learn all aspects, and it s perfect for shoebox clients. 2. The Cashbook Client role provides more functionality. The client can easily code transactions and prepare cash-based sales tax reports. It s ideal for clients currently using installed cashbook software or Excel spreadsheets. In both cases you have complete control over their accounting and you can review and correct clients data at any stage.

11 EVOLVES WITH YOUR CLIENTS With Xero Cashbook your clients don t have to be intimidated by complex accounting features. When they are ready and willing to manage invoicing and payables, simply offer to seamlessly upgrade them and unlock further functionality within Xero. ON THE SAME PAGE With Xero Cashbook your clients can communicate directly with you from within Xero, using the Ask my accountant functionality. This feature allows both you and your clients to view and share the same information at the same time. No more sending large, out-of-date files back and forth, and no need for either party to upgrade software just to be compatible. BUNDLING YOUR SERVICES Xero Cashbook is an ideal tool to include within a bundled service offering to your clients. Combine Xero Cashbook with services such as monthly reports, BAS preparation and budget forecasts providing your clients with the value-added service they require.

12 XERO PARTNER EDITION The future of accounting Xero is the award-winning online accounting system now used by over 200,000 businesses in 100+ countries. Designed and built to enhance and strengthen the relationships between accountants, bookkeepers, financial advisors, financial advisors and their business clients, Xero represents the future of accounting. YOU RE IN CONTROL Xero Partner Edition is only available to accountants and bookkeepers, and provides you with the tools and security you need while working with your clients valuable data. Your staff can use the same tool for managing all your cashbook and accrual clients. The ability to offer user roles within Xero Partner Edition lets you control the level of access that s appropriate for your clients. For those clients who aren t yet ready to code their accounts, the Managed Client user role simply allows the clients to add comments against each bank transaction. As they become more confident, you can upgrade them to the Cashbook Client user role, which provides full access to coding. Meanwhile, as the accountant or bookkeeper, the full power of Xero is still at your disposal, including fixed asset register and depreciation, management reports and annual accounts. When your clients are ready to manage their own invoicing and reports, you can seamlessly upgrade them within Xero from Cashbook to a Business Plan, without awkward, time-consuming data transfers.

13 ONE VERSION With Xero there is only one version of the software that can be accessed anywhere, anytime. You ll no longer have to wait for discs to arrive in the mail or chase your clients to you their updated spreadsheets. Because Xero is online you ll always have the shared up-to-date data to work from. Gone are the unbillable hours spent managing the transfer of datafiles to and from clients. Xero reduces IT headaches by taking care of all the back-ups. Enhancements and upgrades happen automatically every few months. You don t have to worry about installing and paying for new versions of the software. COLLABORATION MADE EASY At last you and your clients can easily work together on how their businesses are performing. Together you can see the same sets of accounts on the screen at the same time in different locations. And with depreciation and manual journals available just to you, you re able to keep the financials of the businesses up to date. Sometimes your clients get stuck and need your help. So at your discretion, Xero puts your details on the help menu, so they can quickly contact the correct person in your practice for help. AT A GLANCE YOU CAN SEE WHO NEEDS HELP Xero Partner Edition clearly highlights who among your clients may be having problems with their daily workflow. With this knowledge you can be proactive in how you contact, assist and educate them. This approach empowers your clients and smooths your workflow throughout the year. REPORTING MADE EASY Xero Partner Edition includes templates you can customise any time of the year with data that is up-to-date for real-time reporting. Using your own company logo and contact details within the template simplifies data transfer and reduces time spent compiling the reports. This allows you to add value for clients through analysis and advice. XERO PRACTICE LEDGER Included free with Xero Partner Edition you ll have access to Xero Practice Ledger. This is a version of Xero for your practice. It lets you manage the financial details of your practice so these are kept confidential and gives you the tools to maintain your own accounting records, including bank reconciliation, debtor and creditor management and comprehensive reporting. RESOURCES WITHIN XERO PARTNER EDITION There s no need to reinvent the wheel when introducing Xero and your services to existing and potential clients. We provide a comprehensive communications tool-kit including guides and pre-approved wording that you can use, as well as hints and tips. There s also technical documentation, which will help you transition your new and existing clients to Xero seamlessly. FROM AN ACCOUNTANT S PERSPECTIVE Trevor Schoenmaekers, of Hansens Accountants, says Xero Cashbook, available in Xero Partner Edition, is perfect for many of his clients, especially the ones who are bank-statement driven. Xero Cashbook plays an important role for a number of our clients who would be typified as sole traders. Instead of presenting their bank statements and shoeboxes at the end of the financial year they are organised and have control over their businesses. In-house we no longer have degree-qualified accountants coding and punching they are spending their time adding real value to the client base and helping them grow their businesses. We have been so impressed with the value that we now have all our SMSF s on non GST Cashbook. Trevor Schoenmaekers

14 PRACTICE MANAGER Practice management that seamlessly connects your entire practice with Xero s single ledger in the cloud. FOCUS ON THE JOB A job-centric view of your practice that puts the focus on turnaround. STAY ON BUDGET Get real-time visibility of jobs to avoid budget overruns. BILL ON TIME OR VALUE Move to value-based client relationships at your own pace, with the flexibility to bill based on time or value. BRING KPIs TO LIFE Create a live KPI dashboard for your practice using the real-time financials from the Xero Practice Ledger. GROW REVENUE Easily manage the funnel of leads from your website, and other referral activity. TEMPLATE TO SAVE TIME Seamlessly turn leads into quotes, jobs then invoices with customised templates. STREAMLINE INVOICING Improve cashflow with streamlined billing. Sync all components of a job to an invoice from estimated value to disbursements, actual time or anything else. BE MOBILE Manage your practice from anywhere using your ipad or smartphone device.

15 TRAINING Xero provides quality training programs with tailored courses to help you make a smooth transition. There s also a full range of free introductory demos available to get you and any new team members started.

16 BENEFITS of the free Xero Partner Program Partnering with Xero lets your clients get the most from your expertise and experience. Together, we can make small business better. YOUR SOFTWARE IS FREE In the past, you and your clients both had to buy and maintain software to produce the same set of books. With the single ledger it s just one system, so your tools like reporting and practice management are free. A SOURCE OF NEW BUSINESS LEADS Professional bodies are saying the number one thing a practice wants is more business. Every day small businesses ask us for an accountant or bookkeeper. Being in the Xero directory generates a steady stream of new leads and gives your practice a high visibility profile. EXPAND YOUR REACH Managing clients online gives you and your employees much more flexibility around when and where they work. This opens new opportunities for talented people to work from home while looking after the kids or even from a different part of the world. OUR TEAM IS YOUR TEAM Our advisor-centric model puts you front and center. We have an exceptional track record of listening to our partners to deliver new features and product updates based on your input. We re highly motivated to make you successful. A WHOLE NEW REVENUE STREAM When clients pay for Xero through your practice you get a margin on pricing, creating a new revenue stream for your practice. Our partners are also creating new service lines like debtor management and virtual bookkeeping services. UNLIMITED SUPPORT FOR FREE Our team of experts will help with everything from converting clients to helping clients untangle themselves when they go a bit nuts! We have thousands of partners and an active community to assist you on the journey. ACCREDITED TRAINING FOR YOUR TEAM Xero provides industry accredited training that covers everything you and your team need to help you move to the cloud and get the most out of Xero. We can shift our efforts from sourcing and sorting information to analysing and providing advice to the business owners. This is a far better and more valuable use of our time. Stephen Nicholas, Deloitte MORE CAPACITY IN YOUR PRACTICE Cloud accounting lets you generate reports straight from the client ledger. Your time spent producing reports drops from days to hours. These efficiency gains result in significant new capacity in your practice.

17 Status Level STARTER BRONZE SILVER GOLD PLATINUM GROUP PLATINUM Organisations (excluding Ledgers) across group Margin on Xero Business subscriptions 15% 20% 25% 30% 30% Free program membership Free Xero Partner Edition including range of exclusive resources Free Xero Business Edition large plan Dedicated Account Manager Enablement Specialist for conversions and technical accounting queries Free support Free Introduction & Essentials training Free Marketing Resource Guide Free directory listing on xero.com Free Partner banner advertising on xero.com Free Xero stickers & instructional video Free co-branded collateral Free Practice Manager Free Workpapers Free Tax (on release) Free brochure display stand Contribution towards client events to promote Xero with 10+ attendees (prices include GST) $150 for 10+ $300 for 25+ $150 for 10+ $300 for 25+ $150 for 10+ $300 for 25+ $150 for 10+ $300 for 25+ Access to preferential offers from Xero solution partners and service providers* Invitation to Partner lunches & participation in advisory groups Eligibility for Xero advertising fund* * Terms and conditions apply

18 BUNDLING YOUR SERVICES Business owners want you, their most trusted advisor, to be involved in their businesses. With your experience, you know how a business can improve its financial position. But this means you need a clear understanding of the current state of the business, not what it was six or 12 months ago. ADDING VALUE THROUGH SERVICE Xero gives you a point of difference that s affordable and maximises your business experience. Change from being the accountant or bookkeeper who delivers the compliance, to the trusted advisor who delivers business advice that s proactive. Businesses need help in: How to grow their businesses How to create more profit How to manage their cashflow How to protect their assets How to plan for their future How to manage their tax obligations CREATING FLEXIBLE SOLUTIONS FOR YOUR CLIENTS Think about the expertise in your practice and how you can build this into a new range of services that will appeal to existing and new clients. Services might include activity statement preparation, monthly (or quarterly) management reporting, annual accounts and tax preparation or budgeting and business performance monitoring. You could also offer clients regular business advisory meetings with senior accountants in your firm all for a monthly fee. THE FOLLOWING ARE SOME EXAMPLES OF HOW YOU COULD BUNDLE YOUR SERVICES WITH XERO INPUT YOUR PRICE HERE SMALL All annual compliance requirements taken care of. We will complete your: INPUT YOUR PRICE HERE MEDIUM All your annual compliance and activity statement requirements taken care of. We will complete your: INPUT YOUR PRICE HERE LARGE In addition to the services offered in our Medium Service, we will: Annual financial statements Income tax returns Tax admin (tax reminders, assessments) Annual financial statements Income tax returns Tax admin (tax reminders, assessments) BAS returns Companies Office annual returns Conduct annual strategic planning sessions with you Prepare annual financial plans, cashflow forecasts and benchmarking analysis Provide a business performance health check Provide tax forecasting and tax minimisation advice

19 TERMS OF AGREEMENT for Xero Partners Xero and the Partner each acknowledge and agree that they will endeavour to take reasonable action to achieve a successful outcome in the Xero Partner Program. THE PARTNER AGREES TO THE FOLLOWING STARTER STEPS: Accept the Terms of Agreement on the Xero website Add their first clients to Xero Assign a Xero champion who will complete Xero certification Host a Xero dedicated landing page on your company website that includes an active hyperlink to and complies with the Xero Brand Guidelines Acceptance to the Xero Partner Program will be confirmed when the Partner completes the starter steps above. XERO AGREES TO PROVIDE: Access to all the benefits of the Xero Partner Program at the specified status level, including: Access to Xero Partner Edition a subscription to manage clients centrally One subscription to Xero for internal use at no cost Access to Partner-only information and support from the Xero Partner Enablement Team TO MAINTAIN PARTNERSHIP STATUS, THE PARTNER AGREES TO: Actively promote Xero to clients Ensure that at least one staff member is Xero certified Promote Xero on the practice website, maintaining an active hyperlink to and adhering to the Xero Brand Guidelines including not using use the name Xero in company name, product name, service offering, or URL. Xero is trademarked Offer clients value-added services that feature and include Xero DURATION OF THE AGREEMENT Once the Partner Application Form has been completed, this agreement will remain until superseded or terminated by either party. DISPUTES AND TERMINATION OF THE AGREEMENT Either party may terminate this agreement for any reason, giving notice of one month. Xero reserves the right to accept or decline any organisation or individual becoming a Xero Partner and to terminate its relationship with any existing Partner for any reason, including if that organisation or individual is not an accountant, bookkeeper or financial advisor as determined by Xero in its discretion. Accountant a registered tax agent offering accounting services to clients Bookkeeper a registered BAS Agent offering bookkeeping services to clients Financial Advisor an Australian Financial Services Licence (AFSL) holder or authorised AFSL representative offering financial advisory services to clients BILLING AND STATUS To qualify for pricing margin on organisations subscribed for by the Partner, the billing accounts must be paid by the Partner and not by the individual clients. The Partner must nominate and advise Xero who, within the practice, will be responsible for all matters relating to the billing account. The Partner agrees to adhere to the Xero subscription and payment terms. Partner status is determined by the number of organisations for which the Partner is a subscriber or primary invited user.

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