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1 Builders BIO Builder System Tender And Live Construction BIO is Australia s largest online tender and construction management system. BIO manages every aspect of your project from design development through tender to completion, significantly reducing the time and cost of coordinating building projects. Phone: Fax:

2 Maximise Project Profitability With BIO BIO s secure project portal seamlessly manages the communication flow between builders, trades, suppliers and consultants. This streamlines both commercial and residential construction projects to help deliver a quality product on time and on budget all while maximising project profitability. By using BIO to move project administration and document management into a secure online environment (known as a cloud ) our members have: Saved money and improved project profitability by reducing site errors Reduced tender and construction project administration time and costs by up to 80% Improved project communication and control Successfully found new business opportunities and entered into new markets Link with consultants from design phase through to full documentation Link with contractors and suppliers tender phase Link with your preferred construction team live construction 2

3 Why Cloud Based Tender Management? Imagine centralising your whole tender process into one system that offers visibility, reporting, workflows and order to a normally manual process. Building Industry Online is the next generation of cloud based tendering and project management services. It empowers the project manager to make concise, informed decisions throughout the tender process. Win That Project BIO gives you the best chance of landing that big project. Securely send any size or quantity of files to as many people as you choose at once Keep an up-to-date self-managed database of your private teams Have the ability to send out projects to your networks within minutes Split up drawings into trade packs and report on who has accessed which files Know within hours of a project being released the level of coverage by trades Track who has supplied a quote and who you are waiting on Have a complete list of your contractors with contact details at your fingertips 3

4 Issuing A Tender Using Cloud Technology The BIO system takes a project from any internal system and releases it to your external preferred teams without compromising your security or requiring internal IT support. This is done within minutes, not days or hours. Your preferred team will find it easy to access and if they need assistance they can simply call our 24/7 help desk. Likewise, they can also attend any of the free system workshops, which are held Australia wide. 1 Log-in, create project and assign staff 3 Choose to utilise trade packs 4 Securely upload drawings into folders 5 Select a project team 7 Preferred team able to preview project prior to accepting or declining 2 BIO stores your private subcontractor database and project templates ready to be used 6 Release project out to chosen private team via Running A Tender Is Made Clear With BIO The BIO system is intuitive in design with a high level of automation, keeping project managers on task. All processes related to the tender are captured within the system. Should there be any disputes or delays, the system provides a central electronic record of the project. 1 Team accepts or declines interest in the project 6 Any project changes can be quickly communicated in seconds including transmittals in instructions recorded and numbered 3 Project team download drawings, site communication online and alerted by 4 Once the project team starts to assemble, reports can be generated on coverage by trade, on who is on project, trades required, not yet accepted, documents accessed and more 2 Once the team accepts, they have instant access to project information 5 Project team is able to upload and download files to collaborate on the project 4

5 Live Construction BIO can seamlessly shift a tender into a live project without added costs or the requirement to utilise another system. It can even restart the tender process. BIO Live Construction ensures the work started by the estimation team can be quickly and efficiently handed over to the project manager for the construction phase. BIO Live Construction is about automating the project administration, leaving the project manager to focus on delivering a quality product on time and within budget. Improve Project Control And Security With BIO different levels of security can be assigned to individual log-ins. This means you have complete control of who has access to each component of the project. Streamline Document Control Create comprehensive transmittals when sending out documents to the team Supersede drawings and control revisions with ease A project team member can exchange documents privately with the project manager Run several sets of documents; tender, for construction and more Enhance Project Team Communication Send and track different communication types, all of which are numbered and recorded Delegate preferred contacts in your subcontractor, supplier, consultant organisation Project team can internally delegate projects to specific staff within their organisation 5

6 Key Features Preferred Team Database Instantly create profiles for your preferred team to deal directly with those companies that are most important to your business. The profiles hold all crucial information including key contacts, contract compliance documents and much more. Statistics Our system automatically generates real time stats on an individual company basis. See how many times you have invited a company to tender, how many quotes they have submitted and how many projects they have accepted and declined. This is valuable for maintaining a group of contractors who support your business. Project Cloud Configure your cloud profile to work the way you want it. My Staff Individual staff profiles can be created giving them different levels of access. My Folders Categorise your documents and tender packs or create project specific folders. Document Purpose Whether you re distributing information for tender, construction or review, you can set different document purpose descriptors for central use. Correspondence Type Use ours or make up your own. You can create as many different types of correspondence as you like. RFI s, Addendum, Site Instructions, Client Meetings, etc. Team Folders Build subgroups from within your preferred team database. A-Team, High Rise Team, Domestic Team, etc. Tagged Trades Select the list of Trades and Product categories you want to work with. This section is fully customisable to your organisation and can include internal cost codes. Standard Messages Create standard forms of correspondence for use at any stage of construction. BIO Correspondence Tool Correspondence Management System From a simple table you can easily ensure each person in a project team only receives the correspondence of the relevant type and only for projects they are working on. This will vastly cut down on irrelevant project correspondence s. The system gives you and your project staff more control over what project correspondence you receive through the BIO system, depending on the stage of the project and what correspondence types relate to your position in the project team. When advanced settings are enabled BIO links with Outlook to instantly recorded correspondence within the project. Multiple Tender Closing Dates The BIO system accommodates for staged tendering. Set multiple tender closing dates specific to individual trade or product disciplines. Document Matrix The BIO Document Matrix allows projects owners to easily create tender packs, which simplify and speed up the quoting process for project teams by allowing quick access and the most relevant information. 6

7 Document Transmittals BIO transmittals saves a considerable amount of time as they are created automatically and can be issued when a set of documents are released to one or more preferred team members. Our in-built multi-supersede function reduces workload by automatically sorting and sending individual transmittals based on documents changes per trade or product discipline. All transmittals contain direct links to documents so your project team can save time by not having to log in. Reporting Tools BIO allows for instant visibility on the progress of your project. From day one you can generate reports to show: Who has accepted interest in your project Who you are still waiting on to respond What documents have been accessed and by who Coverage via trade or product discipline Online Tender Advertising Through a simple web link, the BIO system can efficiently manage trade, supplier and consultant expressions of interest as well as grow your network. Configurable Pre-Qualification Process Choose what level of detail is important for your company. Gather the basics or make it compulsory for all licence, insurance and financial information to be included in any EOI. Secure Document Storage BIO provides a secure, centralised online storage cloud solution. It manages projects completely independent of internal infrastructure with contingencies throughout. Access The Larger Bio Network If you are ever short on prices or stuck at any stage through live construction, the BIO system can connect you to providers of specific contractor, trade or product categories by state or region. Testimonials We are very happy with the exceptional service we have received and are impressed with the support systems that BIO has in place for subcontractors and suppliers. ADCO Constructions Our estimating team has more time to work on the preparation of tenders and to deal with and answer queries for contractors who are helping us price our projects. The BIO network is very good. John Foster Projects We have found the website has at least halved the time and resources spent to distribute tender documents out. Full credit to BIO on getting a tender and document control system that works for our construction industry. RCQ Constructions BIO is an extension of our internal support team. By using BIO, contractors get to link to and deal directly with us! We would highly recommend membership to this system. Woollam Constructions 7

8 Why Choose BIO s Cloud Based Tender Management? Builders choose BIO because we provide: Key reporting on the progress of the tender from day one A way to be more productive The ability to streamline the management of external project teams A solution to distributing large numbers of documents to multiple trades A comprehensive way to distribute document changes quickly and effectively Live reporting to ensure they have coverage on all aspects of the project prior to tender close Accountability and clarity to reduce errors, overruns and deliver projects on time and within budget Quick BIO Stats Over 30,000 users 6,000 new users a year Australian owned and operated since 2008 The only system of its kind All data contained within Australia Operated within secure data centres located in Australia 24/7 access Call to arrange a free demonstration with one of our consultants today! Phone: Fax: