PARTNER PACK. Beautiful accounting software

Transcription

1 PARTNER PACK Beautiful accounting software

2 INTRODUCING XERO Beautiful accounting software Xero is an online accounting system designed for small businesses to work with their accountants, internal business partners and staff in real-time. Xero helps small businesses to manage their finances better. There s no software to install, and it s no hassle to set up. Xero simply allows them to get on with their business and not have to worry about accounting. XERO IS BUILT FOR YOU AND YOUR CLIENTS Xero has worked with thousands of accountants and business owners to determine what they both need and expect in a modern accounting system. The intuitive design and advanced features of Xero make accounting accessible for both experts (accountants) and non-experts (small business owners). ON THE SAME PAGE Xero allows both you and your clients to view and share the same information at the same time anywhere, anytime. No more sending large, out-of-date files back and forth, and no need for either party to upgrade software just to be compatible. Xero helps you to communicate better with your clients. By working collaboratively you can ensure they are able to use their financial information to make good business decisions. FEATURES Xero really helps to power small businesses and their accountants, offering everything you d expect from a full accrual accounting system, including invoicing, managing payables, banking, advanced reporting, sales tax returns, expense claims, credit notes and managing contacts. Xero has a unique area just for accountants that includes control over the general ledger and manual journal capability plus super fast management report preparation. Annual Reporting includes notes to the accounts and reconciliation reports to help with your workpapers. DIRECT DAILY BANK FEES Avoid the clutter and stress that you usually face every month getting all your clients banking data together in a timely manner. Xero is connected to a range of banks so your clients bank transactions automatically appear every day, saving you time and taking away the pain of manual data entry. With automatic daily bank feeds it is easy to keep the books up-to-date on a more regular basis, providing a real-time view of the financial information via the Xero dashboard. CASHFLOW IS KING Xero s banking integration improves your clients awareness of their cashflow and visibility of their immediate future cash in and cash out. The daily bank feeds enable a small business owner to quickly reconcile their bank account and check their daily cash balance. Once this is done, the small business owner can confirm how much and who their next payables are and where they expect their next receipts to come from. CONSTANT IMPROVEMENT Xero is evolving every month. These seamless improvements all take place behind the scenes, meaning no hassle and no stress. With Xero there is only one version of the software that can be accessed anywhere, anytime. Xero looks after all the enhancements and upgrades you don t have to worry about installing discs or IT. Xero also hosts all the data in a premium grade hosting environment, so you and your clients no longer need to worry about back-ups.

3 FROM A BUSINESS OWNER S PERSPECTIVE Mark Inglis, director of three companies and Mt Everest double-amputee climber, says Xero s automatic bank feeds are an innovative timesaver, essential for anyone in business. Our bank accounts are automatically updated in Xero, which is extremely helpful for us when I m travelling. With everything online, we always know where things stand. Our accountant just loves Xero. He hops online and everything is there waiting for him, all totally up-to-date. It means that now our accountant isn t just someone to crunch numbers, but a strategic partner in our business.

4 PRACTICE MANAGER + TAX Practice management that seamlessly connects your entire practice with Xero s single ledger and Inland Revenue in the cloud. FOCUS ON THE JOB A job-centric view of your practice that puts the focus on turnaround. STAY ON BUDGET Get real-time visibility of jobs to avoid budget overruns. BILL ON TIME OR VALUE Move to value-based client relationships at your own pace, with the flexibility to bill based on time or value. BRING KPIs TO LIFE Create a live KPI dashboard for your practice using the real-time financials from the Xero Practice Ledger. ELECTRONIC TAX FILING Complete the loop with IR filing straight form Practice Manager to Inland Revenue. Daily Statement of Account updates then flow back automatically. GROW REVENUE Easily manage the funnel of leads from your website, and other referral activity. TEMPLATE TO SAVE TIME Seamlessly turn leads into quotes, jobs then invoices with customised templates. BE MOBILE Manage your practice from anywhere using your ipad or smartphone device.

5 THE JOURNEY TO THE CLOUD The Xero Single Solution means there s a version of Xero to suit all your clients whether you process their transactions or invite them in to do it themselves. A SINGLE SOLUTION Client-side Accounting Business (full accrual), Cashbook, Ledger The Xero Single Ledger makes it easy to take each client through the process from invoicing to bank reconciliation, then final accounts production on the one ledger. A SINGLE SOLUTION + BUILT IN ANALYSIS TOOLS = THE SINGLE LEDGER Client-side Accounting Business (full accrual), Cashbook, Ledger Reporting Annual accounts & management reports Now you have client-side accounting and final accounts production together in the cloud across all clients, using the Modern Practice suite of solutions to run your practice completes the online platform. A SINGLE SOLUTION + BUILT IN ANALYSIS TOOLS = THE SINGLE LEDGER THE MODERN PRACTICE SUITE Client-side Accounting Business (full accrual), Cashbook, Ledger Reporting Annual accounts & management reports Tax & Practice Tools Tax, practice management, document managment & production, , CRM and websites

6 BENEFITS of the free Xero Partner Program Partnering with Xero lets your clients get the most from your expertise and experience. Together, we can make small business better. YOUR SOFTWARE IS FREE In the past, you and your clients both had to buy and maintain software to produce the same set of books. With the single ledger it s just one system, so your tools like reporting and practice management are free. A SOURCE OF NEW BUSINESS LEADS Professional bodies are saying the number one thing a practice wants is more business. Every day small businesses ask us for an accountant or bookkeeper. Being in the Xero directory generates a steady stream of new leads and gives your practice a high visibility profile. EXPAND YOUR REACH Managing clients online gives you and your employees much more flexibility around when and where they work. This opens new opportunities for talented people to work from home while looking after the kids or even from a different part of the world. OUR TEAM IS YOUR TEAM Our advisor-centric model puts you front and center. We have an exceptional track record of listening to our partners to deliver new features and product updates based on your input. We re highly motivated to make you successful. A WHOLE NEW REVENUE STREAM When clients pay for Xero through your practice you get a margin on pricing, creating a new revenue stream for your practice. Our partners are also creating new service lines like debtor management and virtual bookkeeping services. UNLIMITED SUPPORT FOR FREE Our team of experts will help with everything from converting clients to helping clients untangle themselves when they go a bit nuts. We have thousands of partners and an active community to assist you on the journey. ACCREDITED TRAINING FOR YOUR TEAM Xero provides industry accredited training that covers everything you and your team need to help you move to the cloud and get the most out of Xero. We can shift our efforts from sourcing and sorting information to analyzing and providing advice to the business owners. This is a far better and more valuable use of our time. Stephen Nicholas, Deloitte MORE CAPACITY IN YOUR PRACTICE Cloud accounting lets you generate reports straight from the client ledger. Your time spent producing reports drops from days to hours. These efficiency gains result in significant new capacity in your practice.

7 TRAINING FROM ROOKIE TO CERTIFIED.... Xero. Essentials. Converting Discover what Xero is all about and get a live demo. Tips, tricks, essential functionality and the logic behind Xero. A practical workflow of setting up and converting clients to Xero.. Certification! Comprehensive Xero training. Now you ve got what it takes welcome aboard! (Verifiable CPD) POST GRAD & RE CERTIFICATION Annual Re-certification Polish up your Xero skills, catch up on new features and keep your certification current. (Verifiable CPD) Ongoing training Become a guru with advanced training modules like Annual Accounts, Payroll, Reporting and more.

8 XERO CASHBOOK The intuitive design and advanced features of Xero make accounting accessible for both experts (such as you, the accountant) and non-experts (your clients, the small business owners). Xero Cashbook has been designed to help your clients manage their cash whilst allowing you to manage their books, using the same data at the same time anywhere, anytime. Ideal for businesses that don t have a need for accrual accounting, Xero Cashbook is a simplified version of Xero only available through you, the accountant, as part of the services you offer. Accessed in exactly the same way as the standard edition of Xero, Xero Cashbook allows your clients to manage their cashflow over the internet with no software to install and no hassle to set-up. A LITTLE OR A LOT Xero Cashbook has two roles to meet the different levels of help clients need. 1. The Managed Client role gives clients access so they can add comments on bank transactions, which you can then code. This helps them become familiar with accounting without having to learn all aspects, and it s perfect for shoebox clients. 2. The Cashbook Client role provides more functionality. The client can easily code transactions and prepare cash-based sales tax reports. Ideal for clients currently using installed cashbook software or Excel spreadsheets. In both cases you have complete control over their accounting and you can review and correct the clients data at any stage.

9 EVOLVES WITH YOUR CLIENT With Xero Cashbook, your client doesn t have to be intimidated by complex accounting features. When they are ready and willing to manage invoicing and payables, simply offer to seemlessly upgrade them and unlock further functionality within Xero. ON THE SAME PAGE With Xero Cashbook your clients can communicate directly with you from within Xero, using the Ask my accountant functionality. This feature allows both you and your client to view and share the same information at the same time. No more sending large, out-of-date files back and forth, and no need for either party to upgrade software just to be compatible. BUNDLING YOUR SERVICES Xero Cashbook is an ideal tool to include within a bundled service offering to your clients. Combine Xero Cashbook with services such as monthly reports, sales tax preparation and budget forecasts providing your clients with the value-added service they require.

10 XERO PARTNER EDITION The future of accounting Xero is the award-winning online accounting system used by over 100,000 businesses in 100+ countries. Designed and built to enhance and strengthen the relationships between accountants and their business clients, Xero represents the future of accounting. YOU RE IN CONTROL Xero Partner Edition is only available to accountants, and provides you with the tools and security you need while working with your clients valuable data. Your staff can use the same tool for managing all your cashbook and accrual clients. The ability to offer user roles within Xero Partner Edition lets you control the level of access that s appropriate for your clients. For those clients who aren t yet ready to code their accounts, the Managed Client user role simply allows the client to add comments against each bank transaction. As they become more confident, you can upgrade them to the Cashbook Client user role, which provides full access to coding. Meanwhile, as the accountant, the full power of Xero is still at your disposal, including fixed asset register and depreciation, management reports and annual accounts. When your clients are ready to manage their own invoicing and reports, you can seemlessly upgrade them within Xero from Cashbook to a Business Edition, without awkward, time consuming data transfers.

11 ONE VERSION With Xero there is only one version of the software that can be accessed anywhere, anytime. You ll no longer have to wait for a disc to arrive in the mail or chase your client to you their updated spreadsheet. Because Xero is online you ll always have the shared up-to-date data to work from. Gone are the unbillable hours spent managing the transfer of data files back and forth to clients. Xero reduces IT headaches by taking care of all the back-ups. Enhancements and upgrades happen automatically every few months. You don t have to worry about installing and paying for new versions of the software. COLLABORATION MADE EASY At last you and your clients can easily work together on how their businesses are performing. Together you can see the same set of accounts on the screen at the same time without actually having to meet. And with depreciation and manual journals available just to you, you re able to keep the financials of the businesses up-to-date. Sometimes your clients get stuck and need your help. So at your discretion, Xero puts your details on the help menu, so they can quickly contact the correct person in your practice for help. AT A GLANCE YOU CAN SEE WHO NEEDS HELP Xero Partner Edition clearly highlights who among your clients may be having problems with their daily workflow. With this knowledge you can be proactive in how you contact, assist and educate them. This approach empowers your clients and smooths your workflow throughout the year. XERO PRACTICE LEDGER Included free with Xero Partner Edition you ll have access to Xero Practice Ledger. This is a version of Xero for your practice. It lets you manage the financial details of your practice so these are kept confidential and gives you the tools to maintain your own accounting records, including bank reconciliation, debtor and creditor management and comprehensive reporting. RESOURCES WITHIN XERO PARTNER EDITION There s no need to reinvent the wheel when introducing Xero and your services to existing and potential clients. We provide a comprehensive communications tool-kit including guides and pre-approved wording that you can use, as well as hints and tips. There s also technical documentation, which will help you transition your new and existing clients to Xero seamlessly. FROM AN ACCOUNTANT S PERSPECTIVE Baubre Murray, director of Dowse Murray Chartered Accountants, says Xero Cashbook, available in Xero Partner Edition, is perfect for many of her clients, especially the ones that are bank-statement driven. All of our clients have come back to us and said they find it easy to use. We re confident in our clients using Xero because there are no worries about backing up or keying errors. Also, it s cost effective as the subscription will cover a lot of the time that we wouldn t usually be able to charge for all that time that we usually spend on tidying up our clients books. REPORTING MADE EASY Xero Partner Edition includes templates you can customise any time of the year with data that is up-to-date for real-time reporting. Using your own company logo and contact details within the template simplifies data transfer and reduces time spent compiling the reports. This allows you to add value for clients through analysis and advice.

12 XERO PERSONAL Xero Personal makes it easy for your clients to manage their personal finances online too. With all their bank accounts in one place, they can track how much goes in and out, and view their own spending habits over time. One of the reasons we developed Xero Personal is because small business owners often blur their personal finances with their business finances. Xero Personal helps people keep their personal expenses clearly separated from their business, with an easy way to record expenses made on behalf of the business. For your clients who use Xero Business Edition, Xero Personal will give them the ability to lodge and track business expenses paid for from a personal account or credit card directly back into Xero. Clients can access both Xero Personal and Xero Business through a single My Xero user account. It s easy to send draft business expense claims from Xero Personal to a selected organisation the clients have access to in Xero Business. WHAT IT DOES Xero Personal will categorise client personal transactions so they can tell whether their money is being used for essentials or they re splashing out on other things. Income and expenses are measured and defined in graphs that show total spending across all accounts. Clients can also choose settings that suit their lifestyles, so it s easier to set and achieve their goals (such as that overdue holiday, the kids education or a bigger home). Managing their money can be done weekly, fortnightly or monthly whatever works for them.

13 USEFUL FEATURES Xero Personal lets your clients calculate their net worth by simply adding their assets and liabilities, which might be both a wake-up call and an incentive to manage their finances better. They can also invite those they trust, such as their spouses or financial advisors (who could well be you), online to have a look at how they are tracking. SECURITY Xero Personal comes with the same high-level security as our Business Edition. IS IT SUITABLE FOR SOLE TRADERS AND MICRO BUSINESSES FOR ACCOUNTING PURPOSES? No not really. There are no accounting features, and business owners won t be able to do any tax returns or reporting that businesses require. We recommend they try Xero Small as an alternative. IS IT SUITABLE FOR LTC S AND FAMILY TRUSTS? Not if you want to prepare any form of company or trust accounts for tax and other reporting purposes. Xero Personal can t provide any cashbook or accounting related outputs. It s been designed simply for tracking personal (or family/household/flat) income and expenditure, and goal setting. WHAT IT COSTS In New Zealand, everyone, including existing Xero customers, will pay just $59 per annum (GST incl). WHAT DO YOU NEED TO GET SET UP? All a client needs is some of their recent bank account statement data, which they can download from their online banking site. If your clients are BNZ customers, it is best to refer them to the BNZ website to register so they get the bank feeds which are automatically loaded into Xero Personal for them. I would recommend it for all small business owners to see the cross-over between small business expenses and what you spend yourself. Nathalie Whitaker

14 PRICING PLANS ALL XERO PRICING PLANS INCLUDE: Fixed Assets Unlimited customer support Budgeting Access anywhere online Annual accounts production Automatic back-ups Unlimited users Pay by direct debit or credit card No set-up fees, upgrade fees or contracts Cancel online at any time STANDARD PLANS $ 29 PER MONTH SMALL Ideal for freelancers and small property investors $ 49 PER MONTH MEDIUM Great for most small businesses $ 64 PER MONTH LARGE Essential for businesses that bank or transact in foreign currencies Up to 5 Accounts Receivable and 5 Accounts Payable invoices per month Up to 20 reconciled bank statement lines per month 100 s of invoices per month 100 s of bank transactions per week Multi-currency 100 s of invoices per month 100 s of bank transactions per week Xero offers 15% off the total subscription fee if more than one organisation is under the same subscriber. All prices in New Zealand Dollars, excluding GST. ACCOUNTANT PLANS $19 PER MONTH GST CASHBOOK For managed clients who do not require invoicing All features excluding multi-currency for accountant All features excluding multi-currency and invoicing for client 100 s of bank transactions per week All prices in New Zealand Dollars, excluding GST. $10 PER MONTH CASHBOOK For managed clients who do not require invoicing or GST All features excluding multi-currency and invoicing for accountants All features excluding multi-currency, invoicing and GST for client 100 s of bank transactions per week $5 PER MONTH LEDGER For clients who only require year end accounts All features excluding multicurrency, invoicing, bank feeds, GST Return, GST Reconciliation Report for accountant View dashboard and published reports, add comments in bank reconciliation for client 100 s of bank transactions per week

15 BUNDLING YOUR SERVICES Business owners want you, their most trusted advisor, to be involved in their businesses. With your experience, you know how a business can improve its financial position. But this means you need a clear understanding of the current state of the business, not what it was six or twelve months ago. ADDING VALUE THROUGH SERVICE Xero gives you a point-of-difference that s affordable and maximises your business experience. Change from being the accountant who delivers the compliance, to the trusted advisor who delivers business advice that s proactive. Businesses need help in: How to grow their businesses How to create more profit How to manage their cashflow How to protect their assets How to plan for their future How to manage their tax obligations CREATING FLEXIBLE SOLUTIONS FOR YOUR CLIENTS Think about the expertise in your practice and how you can build this into a new range of services that will appeal to existing and new clients. Services might include sales tax preparation, monthly (or quarterly) management reporting, annual accounts and tax preparation or budgeting and business performance monitoring. You could also offer clients a regular business advisory meeting with a senior accountant in your firm all for a monthly fee. THE FOLLOWING ARE SOME EXAMPLES OF HOW YOU COULD BUNDLE YOUR SERVICES WITH XERO INPUT YOUR PRICE HERE SMALL All annual compliance requirements taken care of. We will complete your: INPUT YOUR PRICE HERE MEDIUM All your annual compliance and sales tax requirements taken care of. We will complete your: INPUT YOUR PRICE HERE LARGE In addition to the services offered in our Medium Service, we will: Annual financial statements Income tax returns Tax admin (tax reminder, assessment) Annual financial statements Income tax returns Tax admin (tax reminder, assessment) GST returns Companies Office annual return Conduct annual strategic planning sessions with you Prepare annual financial plans, cashflow forecasts and benchmarking analysis Provide a business performance health check Provide tax forecasting and tax minimisation advice

16 TERMS OF AGREEMENT for Xero Partners Xero and the Partner each acknowledge and agree that they will endeavour to take reasonable action to achieve a successful outcome in the Xero Partner Program. THE PARTNER AGREES TO THE FOLLOWING STARTER STEPS: Accept the Terms of Agreement on the Xero website Add their first clients to Xero Assign a Xero champion who will complete Xero certification Host a Xero dedicated landing page on your company website that includes an active hyperlink to and complies with the Xero Brand Guidelines Acceptance to the Xero Partner Program will be confirmed when the Partner completes the starter steps above. XERO AGREES TO PROVIDE: Access to all the benefits of the Xero Partner Program at the specified status level, including: Access to Xero Partner Edition a subscription to manage clients centrally One subscription to Xero for internal use at no cost Access to Partner-only information and support from the Xero Partner Enablement Team TO MAINTAIN PARTNERSHIP STATUS, THE PARTNER AGREES TO: Actively promote Xero to clients Ensure that at least one staff member is Xero certified Promote Xero on the practice website, maintaining an active hyperlink to and adhering to the Xero Brand Guidelines including not using the name Xero in company name, product name, service offering, or URL. Xero is trademarked Offer clients value-added services that feature and include Xero DURATION OF THE AGREEMENT Once the Partner Application Form has been completed, this agreement will remain until superseded or terminated by either party. DISPUTES AND TERMINATION OF THE AGREEMENT Either party may terminate this agreement for any reason, giving notice of one month. Xero reserves the right to accept or decline any organisation or individual becoming a Xero Partner. Xero also reserves the right to terminate its relationship with any existing Partner. BILLING AND STATUS To qualify for pricing margin on organisations subscribed for by the Partner, the billing accounts must be paid by the Partner and not by the individual clients. The Partner must nominate and advise Xero who, within the practice, will be responsible for all matters relating to the billing account. The Partner agrees to adhere to the Xero subscription and payment terms. Partner status is determined by the number of organisations for which the Partner is a subscriber or primary invited user.

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