Safety first Care for detail

Transcription

1 remote server Safety first Care for detail

2 DG Support tools - remote server is a module of DGOffice. net. This software suite takes care of all of your dangerous goods related activities, reducing risk and cost involved. With DGOffice.net you save time and thus money, because the system handles all the necessary paperwork, from required printed forms and documents to self-adhesive materials. It also offers you all of the latest regulatory information at the touch of a button. With DGOffice.net you stay tuned to all that is happening in your field and The elements of the DGOffice.net suite DGOffice.net was fully developed as an on-line application, meaning you can access it anytime from anywhere in the world. Alternatively, it can also be installed within your own network environment, such as your Intranet. At the heart of DGOffice.net is DG General, the core system that offers all the primary tools and functions to implement, run and manage our software solutions. All elements of the DGOffice.net suite share the same promise: provision of adequate, error-free and up-to-date information and documentation against the smallest time investment imaginable. DGOffice.net offers you all you need to comply with all of the rules and regulations that apply. to all that is required to run your operation smoothly.

3 remote server DGOffice Remote Server: get the most DGOffice Remote Server is a remote support system that allows you to integrate Dangerous Goods Manage ment solutions into existing environments. It adds Dangerous Goods logistic solutions to existing backoffice systems like Warehouse Management Systems (WMS), Customer Relation Management (CRM) or Enterprise Resource Planning (ERP) solutions such as SAP. Easy to integrate The actual solutions are processed in a separate remote system, the DGOffice Remote Server. The interface connecting the two systems is running in the background and is triggered by user-initiated actions on, for instance, the order processing system. This can be anything from a new order to a simple change in the status of a shipment. The user does not have to take additional actions, other than collecting the processed documents from the printer, the system or any specified file location. A comprehensive set of capabilities DGOffice Remote Server is capable of offering the following solutions: Automatic Generation of Dangerous Goods Declarations for shipments in any mode of transport Printing the Declarations on any printer defined in the users network Preparation of the declarations in PDF or XML (efreight ready!) Adding (version controlled) documents like MSDS or Handling Instructions to declarations based on customer requirements Instant or batch order processing A more in-depth view In general, a typical order processing system works with articles. These articles have a unique identifier, such as the article-number.. All other objects specified for a single article are linked to the article-number on database level. For example the trade name, pricing, location, stock, etc. When a customer orders a quantity of a specific article, the user will only have to enter the article number and the order quantity. Everything else is automa tically added from the connected database. The DGOffice Remote Server has a similar setup, but for Dangerous Goods only. The database is built around unique identifiers. Selecting a specific ID will make all related data available. Article classification Key in the DGOffice Remote Server setup is the connection between the article number in the order system and the ID used for the dangerous goods data. This so-called article classification can be done in two ways. The first option is to maintain all information in the order processing system, meaning a complete set dangerous goods information (including the key) needs to reside in the system. The dangerous goods key needs to be assigned to the article based on the characteristics of the article (see MSDS). Also, the chemical and/or technical name (if required), type of packaging and

4 out of your current backoffice system required quantity needs to be defined. The second option is that the article classification is handled entirely by the Remote Server, using the Own Articles module. A major benefit is that it saves you money because no addi ti onal development work is required in your backoffice system. Also, in terms of data safety, maintenance can take place on the Remote Server, without having to access your main system. Connecting and processing data Once the order is ready and shipment papers need to be made, the backoffice system needs to generate a message for the DGOffice Remote Server. This message needs to be in XML or another defined format. If there is no message generator tool available in your system, this requires some additional program ming. The message contains the shipper and consignee information, the method of transport required as well as the article information and the dangerous goods key. Depending on the way article classification is handled, additional information might be needed. A specification of the message format and content is available on request. In the message the type of output and where it should be delivered is specified. For instance the declarations can be sent to a local or a remote printer. Messages can be processed instantly or stored for batch processing. Generating results The DGOffice Remote Server will generate the required information or documentation as specified in the message. If the articles are maintained in the Own Products module, it will take all relevant information from there. However, it can be overriden by the message itself. In case declarations are requested in the message, DGOffice Remote Server will generate those including all required translations and additional information. An interesting option is to utilize the Doc Man module. Here, additional documentation like MSDS s, Handling Information or Workplace Instructions can be printed along with the declarations. If Version Control is used for these documents as well, the customer will automatically receive the latest version. If the DGOffice Own Products module is used for classification the additional documentation can be connected to articles, taking automation of the documentation process to a higher level. Output data can be printed documents or electronic versions of the declarations in PDF or XML format. The XML format used by DGOffice is compatible with the (upcoming) efreight specifications, such as the one published by IATA. Further Information DGOffice Remote Server and DGOffice Web Remote documentation is available on request. Please contact your local sales representative. Also, much of the information can be viewed and downloaded from:

5 In short, here s how it works Remote server Backofficesystem A typical setup of the DGOffice At the moment the user closes the DGOffice Remote Server reads the Remote Server environment. order and releases it for shipment to file and processes the content. Based A user works on a corporate backoffice the customer, the system generates a on this the requested document(s) or system and produces orders. Normally, small file (XML or other format) information is generated and sent to the article numbers or descriptions being containing the basic order information, printer specified in the file or returned used are not related to, for instance, the company article number and as electronic files via mail to a user s PC, UN or CAS numbers. the quantity. This file is sent to the handheld device or back to the system. DGOffice Remote Server via the local network or the internet (step 2)

6 DGOffice.net is the online software suite that contains everything to manage all of your dangerous goods related activities. It saves you time and money and reduces failure because it takes care of all the necessary paperwork. Its modular design allows you to pick just the software modules you require. When your needs change, expand at the mere click of a button. DGOffice.net is constantly updated to continuously comply with the applicable rules and regulations. DGM SDG DGM-SDG is headquartered in Kolding, Denmark with development centers in Denmark, Norway and The Netherlands and sales and support offices and representatives throughout the U.S., Europe, and Asia Pacific. The DGOffice.net software suite covers all areas within ADR, 49 CFR, TDG, ADG, ADNR, RID, IMDG, ICAO /IATA and the environment. It is designed to operate together with the most common administrative computer systems. Across the globe thousands of users benefit from DGOffice.net supporting their trading, storage, handling and transportation of dangerous goods or hazardous material. DGM SDG A/S Kokholm 3b DK 6000 Kolding T F E info@dgm-sdg.com