Managing Fixed Assets Across Continents

Transcription

1 Managing Fixed Assets Across Continents ] Brenda Hagen, Allison Transmission M. Reed Wallbom, GyanSys Inc. [ ANUP MAHESHWARI ASUG ASSOCIATE MEMBER MEMBER SINCE: 2008 AJAY VONKAREY [ ASUG ASSOCIATE MEMBER MEMBER SINCE: 1996 [ SHERRYANNE MEYER ASUG INSTALLATION MEMBER MEMBER SINCE: 2000

2 [ Learning Points Description: This presentation describes how Allison Transmission implemented a fixed asset module globally across many countries. This presentation covers the complete asset lifecycle, from cradle to grave. Some of the topics include valuation across different books, Local GAAP vs. US GAAP, depreciation simulation, various asset transactions, and reporting. Additionally, attendees will learn how to create asset books for various tax requirements. Key Learning Points: Explore integration with PS/IM for automatic AUC and final asset capitalization Explore integration with other sub-modules of finance and cost accounting Learn tips and tricks for asset reporting 2

3 [ About Allison Transmission Allison Transmission is the world leader in design, manufacturing and sales of commercial-duty automatic transmissions for on-highway trucks and buses, off-highway equipment and military vehicles. The company holds an 80% market share of all medium- and heavy-duty commercial fully automatic transmissions produced. 3

4 [ About Allison Transmission Founded in 1915 by James Allison Headquartered in Indianapolis Five international regional offices: The Netherlands, Japan, China, Singapore, and Brazil. Presence in more than 80 countries, which includes over 1,500 distributors and dealers. Workforce of over 4,000 salaried and hourly employees. Owned by GM until August 2007 when sold to two private equity firms: Onex Corporation and Caryle Group 4

5 [ About GyanSys Global headquarters located in Indianapolis India headquarters located in Hyderabad with development center in Bangalore which handles GyanSys US projects as well as local projects Growth rate of over 100% for each of the last 3 years Certified SAP Services Partner Provides cost effective innovative solutions using onshore, offshore and near-shore delivery models Specializes in PLM, FSCM, CRM, SCM, HCM, SRM and other business suites on BI & Portal Ongoing Partnership with SAP on Product testing and Education 5

6 [ Allison System Landscape Implemented FI (GL, AR, AP, SPL,), CO (CCA, PCA, CO-PA, IO), PS, SD, MM, WM, PP in 2001 Upgraded to ECC 6.0 from 4.6C in Dec 2007 Sandbox, Development, Quality & Production systems Multiple company codes are currently live in SAP Implemented FI-AA, HCM, Unicode upgrade, Portal, BI 2008/2009 In 2008/2009 Allison Transmission started rolling out SAP functionality to its international affiliates 6

7 [ SAP Landscape Development (GDV) Quality Assurance (GQT) Production (GPD) 100 Configuration Client 100 Master Configuration 100 Production Client 200 ABAP Client Internal client copy 300 Security Client 400 Unit Test Client 500 Sandbox Client 600 Master Data Load Client 700 VC upgrade test client 100 VC Dev (GQA) Config. reference client 700 Master VC Client 100 Sandbox (SA1) Production Refresh Client Legend Transport Path Automatic Transport Path On request Transport Path Indicates clients in the landscape that are not used. Indicates default client on system Change Request Transport Request #1 7

8 [ Team Structure Full Time: Financial Accountant FI/CO Functional Consultant Part-Time: Business Process Owner IT Project Manager ABAP Resource 8

9 [ SAP Fixed Asset Implementation at Allison Transmission Phase I Initial Implementation of Fixed Assets Using Custom Fields, Screen Layout, Sub-screens and Tab Layouts Modifications to make Asset Master Records appear exactly as the business wants them to Creation of a legacy data load file for conversion to SAP Efficient ways to do multiple real loads in a test environment without creating duplicate records for testing Loading year-to-date book values vs. loading original acquisition value with accumulated depreciation expense and expired useful life 9

10 [ SAP Fixed Asset Implementation at Allison Transmission Phase II Implementation of additional statistical books: Federal Tax Alternative Minimum Tax Military Values Load file creation and areas that merit additional evaluation for the creation of Tax books as well as other statistical books Creation of custom transaction types to manage specific statistical book postings Use and creation of custom depreciation keys Load multiple live runs in a test environment for additional books on existing assets for testing purposes 10

11 [ SAP Fixed Asset Implementation at Allison Transmission Phase III Integrate Fixed Assets with Project Systems to automatically create an AUC from projects Create a final asset from projects Initial Settlement of a WBS element will move to an AUC (temporary cost collector) and then to a final asset Development of a integration point between Tech Logic scanners and asset master records for performing a rolling inventory of the businesses assets Creation of a powerful custom report that combines most of the available fields in the pre-delivered options along with all of your newly added custom fields 11

12 [ SAP Fixed Asset Implementation at Allison Transmission Phase IV Implementing Fixed Assets across multiple continents Brazil China India Netherlands Leveraging the existing implementation to speed up the development time for the new company codes Accommodating the constraints and needs of other legal entities in Asset Accounting 12

13 [ Key Learnings Keep a manageable scope and maintain team focus by Implementing in Phases Integrate with Project Systems to automatically creating Assets Under Construction and Completed Assets. Leverage initial Fixed Asset Implementation for other company codes Dedicate a full-time business resource 13

14 [ Speaker Contact Information Brenda Hagen Allison Transmission Website Gaurav Yadav GyanSys Inc., SAP PS Consultant Website Please visit GyanSys Booth 428 for more details 14

15 [ ] Thank you for participating. Please remember to complete and return your evaluation form following this session. For ongoing education on this area of focus, visit the Year-Round Community page at [ SESSION SESSION CODE: