HR Technology Solutions for the Manufacturing Industry

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1 HR Technology Solutions for the Manufacturing Industry

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3 Table of Contents Automate Your Manufacturing Incidents & Absenteeism Issues...4 Improve Labor Management & Achieve Operational Transparency...5 Understanding How Administrative Complexities Can Be Improved With A Better Attendance Program...6 Learn How Detailed Reports Can Assist With Your Labor Relations...7 Manufacturing Survey Results Reveal the Top Administrative Complexities Within The Warehouse Ways Time & Attendance Software Can Enhance Your Manufacturing Business...9

4 Automate Your Manufacturing Incidents & Absenteeism Issues Traditional manual process methods for time and attendance don t give your employees the flexibility and efficiency they often need to be productive. Working within a manufacturing environment, you need the speed and accuracy to consistently produce. Process Time and Resource Savings With a cloud-based time and attendance solution, employees time clock entries are recorded as they occur. Because the data is recorded automatically, there is no lag-time to process an employee s attendance information. This gives the manager the ability to review all recordings as they are recorded and approve or deny requests. An employee can view their clock in/out details, PTO, and sick time, all from one location at any given time. Regardless of whether the team is small or large, a manager - on one screen - can see who has clocked in, out, or absent from the manager dashboard. This comes in handy particularly for managers who have to schedule for shift rotations. Incidents and Tracking Alert notifications are another example of a helpful tool to help managers keep track of incidents. Managers can set up alerts to notify them about a number of items including when employees are approaching overtime and when any are due for a break/meal according to state or federal regulated rules. Having an automated system to keep you and your team within compliance is a great way to reduce risk and avoid year-end accounting errors that could result in penalties nettime solutions 4

5 Improve Labor Management & Achieve Operational Transparency Like many things in manufacturing, automation is key to maintaining a successful workflow. However, automation isn t consistently implemented for all processes across the warehouse. As a result, bottlenecks can occur and labor productivity levels are negatively affected. Paper Time Cards One example of a classic bottleneck is paper time cards. If a manufacturing company has 100 employees working within an 8-hour shift, that s approximately 400 punches to manually enter and keep track of per shift rotation. And that only accounts for a few instances; clock in, clock out and lunch breaks. If your warehouse offers a minute break twice a day, as well as a 30 minute lunch break, that number increases to 800 hundred punches per day. Going off of a 2-week payroll period, there are approximately 8000 punches that have to manually be entered. Imagine how much time and energy goes into processing all of that data, especially if one person is doing it, which is often the case. Regardless of what business you re in, the margin for error increases along with the workload an employee is given. If you could reduce this risk for your team and your company, wouldn t you do it? Here are three simple examples of how replacing old, paper-based systems with cloud-based time and attendance software can improve your workforce systems. 1. Time is tracked in real-time; updates are instantly made to an employee s time off accruals. Managers can review and approve time off requests immediately, because the information available to them accurately reflects accruals. 2. Time is captured right down to the second at the assigned pay rate. So even if an employee works one hour of overtime, your Payroll team has the accurate records for payroll tax. 3. Automatic software integration with HR and Payroll systems eliminates the need for redundant manual entry of reports nettime solutions 5

6 Understanding How Administrative Complexities Can Be Improved With A Better Attendance Program As a supervisor or manager, it s difficult to get a clear picture of the costs related to absenteeism. Understanding how these costs directly affect your team, from an administrative perspective, can improve your attendance program. The items listed below, for example, all increase costs for a company: Lost productivity Scheduling Overtime Unexcused absences Manual Data entry Having a fully integrated system to automatically apply the company s absentee policies, in realtime, can cut your administrative burden in half. Advanced time and attendance software can improve workforce management by providing easy-to-read reports that are specific to: Scheduled vs. Actual Hours Worked Year to date hours PTO balances Overtime Attendance Tardiness Why not look into a way to reduce your administrative workload? Doing so, along with ensuring that the automated system you decide on is devoted to your company policies, would yield nothing other than positive results. 6

7 Learn How Detailed Reports Can Assist With Your Labor Relations With consistent labor increases, tight profit margins and competitive advances, manufacturers are always seeking ways to cut costs. Reviewing where the added expenses are occurring within the warehouse should be a standard practice; unfortunately that data isn t always simple to retrieve. As a result, employee grievances over pay or policy regulations can create setbacks for line managers and HR administrators. Eliminate unnecessary waste and improve employee performance with an automated, cloud-based time and attendance solution. How Detailed Reporting Can Improve Your Workforce Accurate, detailed reporting should be readily available when and where you need it. With a fully ACA-regulated and compliant time and attendance solution, you can review and measure the labor utilization across your organization by location, department, and employee. You can also automate scheduling, PTO requests, overtime, and absences, as well as handle all of your employee benefits inquiries. Solve your most complex manufacturing workforce challenges, cut costs, and improve overall operational performance with a unified workforce system nettime solutions 7

8 Manufacturing Survey Results Reveal the Top Administrative Complexities within the Warehouse Reporting Incidents Automation is key when it comes to maintaining a successful workflow within a Manufacturing environment. Unfortunately, automation isn t consistently implemented for all processes across the warehouse. As a result, bottlenecks can occur and labor productivity levels are negatively affected. During a recent survey, which we conducted, the main contributors to administrative complexities were related to: reporting incidents and attendance. Manually tracking incidents in the workplace, and accurately reporting them takes time. On average, 79% of the participants reported that incidents occur within their warehouse each month. If each and every one of the incidences isn t handled appropriately, the risk of an error occurring can escalate, especially if it s a manual process. 73% stated they had to manually relay their incident to the company s HR department. Having an automated system to keep you and your team within compliance guidelines is a great way to reduce risk and avoid year-end accounting errors that could result in penalties nettime solutions 8

9 Attendance Traditional manual process methods for time and attendance don t give your employees the flexibility and efficiency they often need to be productive. During a study, the participants were asked how their break times and lunch breaks were recorded. 45% revealed that they had to manually enter their breaks and lunches on paper time cards. Working within a manufacturing environment, you need the speed and accuracy to consistently produce. Manually entering attendance can only lead to inaccuracies. In our survey, 47% of the participants revealed that attendance was one of the biggest bottlenecks within their warehouse. Enforcing your organizations attendance policy can be tedious and time consuming. 18% of the participants revealed that they did not know or understand their manufacturing company s attendance policy, and an additional 16% stated they only somewhat understood it. Advanced time and attendance software can improve workforce management and ensure your company policies are being implemented automatically as attendance issues arise. Our study revealed that 38% of the participants felt that scheduling was one of the main administrative procedures that needed to be improved on within the warehouse, while 25% stated it was employee absences and tardiness. Having a fully-integrated system, to automatically track and schedule employees in real-time, can cut your administrative burden in half. Reduce your organization s costs and administrative workload with an effective attendance program nettime solutions 9

10 10 Ways Time & Attendance Software Can Enhance Your Manufacturing Business Automation and flexibility is crucial when it comes to maintaining a successful workflow within the Manufacturing environment. Cloud-based time and attendance software can offer many benefits to the manufacturing world. In an effort to help you realize these benefits, here are 10 reasons how advanced time and attendance software can enhance your Manufacturing business: 1. All time punches are securely captured, right down to the second. Hence, your employees are paid every penny they earned based on the correct pay rates. 2. Time punch records update in real-time and are viewable in the Manager Dashboard. This provides department heads and line managers with complete access to employee schedules, absences or breaks at any given time. 3. Through the mobility feature, managers can set up remote employees who are able to clock in and out, check their timesheets, and request time off through their mobile phone. 4. Geofencing, another mobility feature that can be utilized through the mobile software, gives managers the ability to authorize specific offsite location for employees that need to work remotely. 5. With an Employee Dashboard, employees have the ability to schedule PTO and view time off accruals. In addition, they can see if and when other team members have requested time off and stick to their schedules accordingly. 6. A Visual Scheduler allows managers to easily drag and drop employee shifts in order to create a highlyvisible work schedule that automatically takes time off requests and payroll policies into account. 7. You can prevent buddy punching with a biometric feature on employee time clocks. 8. The time and attendance software can fully integrate with your payroll system, so there s no manual work needed to review and verify saving you time and money. 9. Easy-to-read pie charts and bar graphs help managers gain insights into labor analytics, such as Scheduled vs. Actual Hours Worked or Amount of Overtime. 10. Complete 360-degree transparency nettime solutions 10

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