Timekeeping at USC Supervisor and Employee Responsibilities

Save this PDF as:

Size: px
Start display at page:

Download "Timekeeping at USC Supervisor and Employee Responsibilities"

Transcription

1 Timekeeping at USC Supervisor and Employee Responsibilities Both supervisors and employees share responsibility for compliance with university policies established to meet the requirements of federal and state wage and hour laws. Non-exempt employees are protected by a complex set of regulations concerning hours worked, rest periods, meal periods and overtime compensation. University policy also provides for generous vacation and sick leave as well as other types of leaves that must be accurately calculated and fairly administered for all our employees. The automated timekeeping system (OTiS), used by non-exempt staff employees and student workers to keep track of hours worked, makes compliance with state and federal laws easier. The OTiS system has wage and hour rules and leave policies built in so it simplifies the work supervisors are required to do to calculate pay, maintain compliance, coordinate leaves and assists them in administering leave policies in accordance with university policy. The electronic system also frees employees and student workers from the generation of handwritten, paper timesheets; calculating hours worked, gathering signatures on paper timesheets; and hand delivering timesheets to their Home Department Coordinator. Supervisors should routinely discuss with their employees their expectations about setting a regular schedule, changes to that schedule, the timing of meal and rest breaks, changes to those breaks, the process for requesting and approving vacation and sick leave, etc. It is vitally important that supervisors and employees clearly communicate and establish specific expectations regarding timekeeping, scheduling, attendance and leave. Please also use the many resources listed at the back of this brochure to get answers to any of your questions about wage and hour policy or about OTiS. Also, remember to visit policies.usc.edu frequently. Policies are subject to change at any time and USC employees and students are expected to be familiar with current university policies and to follow them.

2 Summary of University Wage and Hour Policies This information summarizes university policies established in compliance with both state and federal wage and hour laws. Please also read the complete policies online at policies.usc.edu. Questions about these policies should be directed to Personnel Services on the University Park campus at (213) or on the Health Sciences campus at (323) Non-Exempt and Exempt Employment Status The applicability of certain compensation and pay regulations depends, in part, upon the classification of the position held by the employee, namely, whether that position is classified as either non-exempt or exempt. All staff positions are classified as non-exempt unless the duties performed meet criteria established under federal and state regulations which would allow the positions to be classified as exempt. Only the Compensation Office in Personnel Services has the authority to determine if a staff position qualifies to be classified as exempt and if the employee in that position is performing the duties that are required to maintain an exempt status. Non-exempt staff employees are paid on a wage basis for all hours worked and compensated at overtime rates of pay for all qualified overtime hours based on state definitions and requirements. Timekeeping procedures for nonexempt staff employees are an essential part of compliance with overtime pay regulations, as well as requirements for meal and rest periods. Exempt staff employees are paid an established monthly salary and are expected to fulfill the duties of their positions regardless of hours worked. Exempt staff employees are not eligible to receive overtime pay or compensatory time off in lieu of overtime pay. Student Workers Student workers are enrolled at USC and claim student status. College Work Study and nonresident alien students are limited to part-time employment of 20 hours or less per week when school is in session. Student workers are not eligible for employee benefits, including most types of leave. However, they are subject to federal and state wage and hour laws such as the requirements for meal and rest periods, and payment of overtime. Rest Periods The State of California requires rest periods for all non-exempt employees. University policy provides a 15-minute paid rest period for every 3.5-hour period worked. If the total daily work time is less than 3.5 hours, no rest period need be given. Rest periods may not be accumulated or combined with meal periods. Meal Periods The State of California requires that all nonexempt employees receive an unpaid meal period of at least thirty (30) minutes for every five (5) hours worked. Many USC departments provide unpaid meal periods of sixty (60) minutes but some have established thirty (30) minute periods. If the work period does not exceed six (6) hours, the meal period may be waived by mutual written consent of the department head and the non-exempt employee. Overtime A non-exempt employee who works in excess of eight (8) hours in a workday or 40 hours in a work week must receive overtime compensation. Payment of overtime is calculated at the rate of 1.5 times the employee's regular hourly rate for the time worked in excess of eight (8) hours in a workday or forty (40) hours in a work week and at a double time rate of two (2) times the employee's regular hourly rate for time worked in excess of twelve (12) hours in a workday. An employee on a 7.5 hour work day who works additional hours is paid for the first additional half hour at the regular pay rate and then any additional time over 8 hours as noted above. Overtime pay is required for hours worked on the seventh consecutive day worked in a work week, and pay at the double time rate is required for all hours worked over eight (8) hours on the seventh day. Hours paid but not worked during a day do not count for purposes of determining overtime or double time payments (e.g. sick leave, vacations, holidays). Workday and Work Week The basic workday used for timekeeping purposes for work schedules beginning between 12:00 midnight and 12:00 noon is 12:00 midnight through 12:00 midnight. The basic workday used for timekeeping purposes for work schedules beginning between 12:00 noon and 12:00 midnight is 12:00 noon through 12:00 noon. The basic work week used for timekeeping purposes is 12:01 a.m. on Thursday through 12:00 midnight on the following Wednesday, or noon on Thursday through noon on the following Thursday.

3 Responsibilities: Supervisors of Non-Exempt Employees and Student Workers Rest Periods and Meal Periods Supervisors are responsible for making certain non-exempt staff employees and student workers are allowed the prescribed meal periods and rest periods and that the breaks are scheduled to best meet the needs of the department, co-workers, and the employees themselves. The meal period can be waived only if the work period is less than six hours and the employee requests such a waiver in writing and the waiver is signed by the department head. Overtime When business requirements are such that non-exempt employees are required to work additional hours, supervisors are responsible for assuring that their employees are paid promptly for the additional time worked, in the appropriate pay period, at the appropriate pay rates. Overtime worked must be paid, whether or not the supervisor was aware of or approved it in advance. Supervisors may require employees to work overtime but should be sensitive to any personal conflicts or restrictions an employee may have. Time Records Supervisors are responsible for ensuring that an accurate time record is kept of hours worked each workday by each non-exempt employee and student worker. This includes reviewing time records for missing information, appropriate meal periods, and correct allocation of hours to funding accounts. The time record must be approved by both the employee and the supervisor and submitted on time for each biweekly pay period. Time records created outside of OTiS must be retained by the department for four years after the last entry. Time records older than four years should be destroyed. Disputing a Time Record Supervisors may reject or modify an inaccurate time record and must discuss the reasons for the change with the employee. If the dispute is not resolved, either the employee or supervisor should contact the department s human resource office or Home Department Coordinator or Personnel Services for information about how to settle such disputes. The Employee Relations Office also is available to help resolve disputes about time records and pay. Attendance Records Supervisors are responsible for ensuring that accurate attendance records are kept by non-exempt staff employees and reviewing monthly accruals of both vacation and sick leave. Monthly accruals of vacation and sick leave cease when the maximum accruals are reached and resume when accruals fall below the maximum. These records must be retained for four years from the last date of entry. Attendance records older than four years should be destroyed. Work Schedules Supervisors are responsible for establishing and assigning a work schedule for each non-exempt employee and student worker that best meets the department s business requirements. If an employee requests an adjustment to his or her schedule, a supervisor should seriously consider accommodating a change, but, in most cases, must make the business needs of the department the priority and consider the affect that changes have on work performed by co-workers. In certain circumstances, accommodating a change in schedule may be required; supervisors should consult university policies regarding required accommodations (i.e., lactation accommodation, ADA covered disabilities). Timekeeping at USC

4 Leave Requests Supervisors are responsible for approving or denying leave requests, and assigning leave requests to the appropriate leave category per university policy. An employee must submit a request for vacation leave at least one week in advance for a vacation leave of less than 5 days; and one month in advance for vacation leave of 5 days or more. For sick leave taken for doctor or dentist appointments, an employee should notify his or her supervisor at least one week prior to the scheduled appointment. The university s leave policies are very generous, and supervisors should encourage employees to regularly take time off. A supervisor should, when possible, accommodate an employee s request for time off, but must make the business needs of the department the priority and consider the affect the absence has on the work performed by co-workers. Causes for Discipline Supervisors are responsible for discipline of employees who violate university policy, and are themselves subject to discipline, regarding attendance, timekeeping and leave. Violations that may result in discipline include, but are not limited to, failure to approve time resulting in late pay; falsification of timekeeping records; failure to pay overtime; unauthorized or unapproved absences; unauthorized approval of overtime; failure to abide by departmental procedures regarding notification of requests for leave; and patterns indicating allowing abuse of leave policy. Supervisors also have comprehensive reports available online that ease the management of employee schedules and vacations. Retention of timekeeping records by departments will no longer be required when entered on OTiS. Timekeeping records are electronic, centralized under Payroll Services, and comply with all legal requirements for record retention. Supervisors go online to the OTiS Web page to review time records for each biweekly pay period; approve or modify time records; approve or deny leave requests; designate leave to the appropriate paid (or unpaid) category; and designate an alternate approver when they are on vacation or away from the office. Supervisors receive notification when it s time to approve time records (24-hour turnaround time) and there are leave requests submitted for approval. Supervisors can access and print reports online that provide detailed information about time worked and leave scheduled or accrued by employees. This includes year-to-date information for employee absences and all paid/unpaid requests for leave; missing information on time sheets, missing time records; and number of hours worked by employees in the current pay period. How OTiS Helps OTiS has wage and hour laws built in so it simplifies compliance. The system calculates hours worked and work eligible for overtime and double time. Vacation and sick leave accruals (recorded in hours) are calculated by the system based on university policy. These accruals are available online and will be printed on each biweekly paycheck. Supervisor responsibilities for reviewing time records, approving, modifying or rejecting time recorded, approving or denying leave requests, and designating leave to the appropriate category can all be accomplished with a few clicks of the mouse. Timekeeping at USC

5 Responsibilities: Non-Exempt Employees Work Schedule All employees are responsible for working the hours they are scheduled to work and must notify their supervisor as far in advance as possible when they are prevented from reporting to work on time, need to leave early, or need an adjustment to their schedule. A supervisor should seriously consider accommodating a reasonable request for a change in schedule, but may deny the request in order to meet the business needs of the department and must consider the affect schedule changes have on work performed by co-workers. Time Records Non-exempt employees are responsible for honestly and accurately reporting time worked and submitting their time record on time for each biweekly pay period. It is important to remember that delays in submitting time may result in delays in the processing and receipt of pay. Rest Periods and Meal Periods It is important that all employees take regular breaks during the day. Non-exempt employees must take rest periods and meal periods in accordance with university policy. Overtime Non-exempt employees should regularly discuss with their supervisor their current workload and any deadlines which may require additional time worked. Overtime must be approved in advance. Leave Requests University policy requires employees to submit a request for vacation leave at least one week in advance for a vacation leave of less than 5 days; and one month in advance for vacation leave of 5 days or more. Employees should submit requests for sick leave for doctor or dentist appointments at least one week prior to the scheduled appointment. Employees are required to submit a request to their supervisors for other types of leave as soon as the need for such leave arises. Employees must notify their supervisor in a timely manner if they are prevented from being at work as scheduled. The university s leave policies are very generous, and employees should arrange to regularly take time off. While supervisors should, when possible, accommodate an employee s reasonable request for time off, sometimes the business needs of the department must be the priority and supervisors also must consider the affect the absence has on the work performed by co-workers. Disputing a Time Record If a supervisor believes a time record submitted is not accurate, he or she may reject or modify it and must discuss any disputed modification or resulting difference in pay with the employee. If the employee and supervisor cannot agree on the modification, they should contact the department s human resource office or Home Department Coordinator or Personnel Services for information about how to settle such disputes. The Employee Relations Office also is available to help resolve disputes about time records and pay. Causes for Discipline Employees are responsible for compliance with university policy regarding attendance, time records and leave. Violations that may result in discipline include, but are not limited to, falsification of timekeeping records; unauthorized or unapproved absences; unauthorized overtime; failure to abide by departmental procedures regarding notification of requests for leave; habitual tardiness and chronic absenteeism; patterns indicating abuse of leave policy; failure to submit time records by established deadlines and job abandonment. How OTiS Helps OTiS provides for several easy ways to record time worked and leave taken. Many departments use a Web page for employees to record time in and out and meal periods. Employees just login to their time record and their time in and out for work or meal periods will be recorded. Others use a biometric device (placing a hand on a recording device), time clocks or a telephone system to record time worked. Employees who forget to login or make an error on their time record may request that a correction be made by their supervisor. Departments also may choose to use a Web page that allows time to be entered by the non-exempt employee at any time during the day called an In and Out template. Once the record of time worked is collected, non-exempt employees submit the time record electronically for supervisor approval. In some departments, this submittal happens automatically. Employees do not need to collect their supervisor s signature or make copies; approvals and records are kept electronically. Employees can request leave online and their supervisor can approve or deny the leave request online. Vacation and sick leave accruals (recorded in hours) are available online and will be printed on each paycheck. Non-exempt employees receive notifications when it s time to submit a biweekly time record or if a time record is modified or rejected. Flexibility with OTiS Departments with employees who frequently work off-site or have no computer access may provide alternative methods for collecting time records. These methods include using a telephone off-campus to submit time. Departments that have employees without access will provide other notices reminding them about turning in time records or other timekeeping matters. Several departments run existing automated timekeeping systems parallel to OTiS. Timekeeping at USC

6 For More Information About Wage and Hour Policies Wage and Hour Policies Online policies.usc.edu University wage and hour policies are posted online at the Policies Web site. Personnel Services Questions about wage and hour policies should be directed to Personnel Services on the University Park campus at (213) or on the Health Sciences campus at (323) About OTiS Home Department Coordinators Each USC department has a Home Department Coordinator who is responsible for maintaining the payroll and personnel records in your department. Home Department Coordinators can answer your questions about payroll cycles, submitting time records, how to settle disputes about time records, and the deductions and reductions taken from your paycheck. If you don't know who your Home Department Coordinator is, check your individual listing in the USCWeb directory. Your Home Department Coordinator is listed at the bottom of the page. OTiS Help Desk (213) Call the OTiS Help Desk if you have questions or concerns about the payroll schedule, deductions, or pay calculations. The Help Desk staff will either answer your questions or refer you to the appropriate person for an answer. You also can send inquiries by to OTiS Online The OTiS Web site includes general information about the timekeeping system, contact information for home department coordinators, frequently asked questions and answers, copies of communications sent about OTiS, and information about biweekly payroll schedules and payroll deductions. USC Administrative Operations Mail Code 8106 ADMOP402/2M/OCT2006

Policy Statement PAYROLL TIME AND LEAVE REPORTING

Policy Statement PAYROLL TIME AND LEAVE REPORTING Policy Statement PAYROLL TIME AND LEAVE REPORTING It is the policy of the County of Monterey to pay all employees for time worked in an accurate and timely manner, in accordance with applicable Federal

More information

B. ACTUAL TIME IN- After arriving at the workplace, the time an employee actually begins work.

B. ACTUAL TIME IN- After arriving at the workplace, the time an employee actually begins work. SECTION: PAY/BENEFITS Subject: TIMEKEEPING POLICY Date: 01/06/15 Approved by: Ordinance No. 15-01-01 Revision Date: I. STATEMENT OF PURPOSE AND OVERVIEW: The City of Frisco is subject to numerous laws

More information

ASSOCIATED STUDENTS, INCORPORATED CALIFORNIA STATE UNIVERSITY, LONG BEACH DATE REVISED: 12/10/2008 PURPOSE... 1 POLICY STATEMENT...

ASSOCIATED STUDENTS, INCORPORATED CALIFORNIA STATE UNIVERSITY, LONG BEACH DATE REVISED: 12/10/2008 PURPOSE... 1 POLICY STATEMENT... Employee Attendance PURPOSE... 1 POLICY STATEMENT... 2 WHO SHOULD KNOW THIS POLICY... 2 DEFINITIONS... 2 REGULATIONS... 3 1.0 OFFICE HOURS... 3 1.1 Flexible Scheduling... 3 2.0 EMPLOYEE WORK SHIFTS...

More information

Timekeeping Policy. A guide for Employees, Timekeepers, Approvers, and Department Managers/Supervisors

Timekeeping Policy. A guide for Employees, Timekeepers, Approvers, and Department Managers/Supervisors Timekeeping Policy A guide for Employees, Timekeepers, Approvers, and Department Managers/Supervisors TABLE OF CONTENTS TIMEKEEPING SYSTEM OVERVIEW... 1 TIMEKEEPING PROCEDURES... 1 RESPONSIBILITIES OF

More information

RELATED ACA STANDARDS: EFFECTIVE DATE: ` March 18, 2015 DEPARTMENT OF REHABILITATION AND CORRECTION

RELATED ACA STANDARDS: EFFECTIVE DATE: ` March 18, 2015 DEPARTMENT OF REHABILITATION AND CORRECTION STATE OF OHIO SUBJECT: PAGE 1 OF 8. Payroll and Timekeeping NUMBER: 35-PAY-04 RULE/CODE REFERENCE: SUPERSEDES: ORC 5120.01; ORC 124.18; 35-PAY-04 dated 04/23/14 FLSA 52.STAT1060,29 USCA.207,213 RELATED

More information

Non-exempt employees use the telephone to call HBS to record all clock-ins and clock-outs HBS auto-generates the hours worked for exempt staff.

Non-exempt employees use the telephone to call HBS to record all clock-ins and clock-outs HBS auto-generates the hours worked for exempt staff. UC San Diego Health System Payroll Department Instruction Manual * Introduction: UC San Diego Health System uses Huntington Business Systems(HBS) for payroll processing. All hours reported appear within

More information

Oklahoma State University Policy and Procedures. TIMEKEEPING AND OVERTIME (In Compliance with the Fair Labor Standards Act)

Oklahoma State University Policy and Procedures. TIMEKEEPING AND OVERTIME (In Compliance with the Fair Labor Standards Act) Oklahoma State University Policy and Procedures TIMEKEEPING AND OVERTIME (In Compliance with the Fair Labor Standards Act) 3-0742 ADMINISTRATION & FINANCE JUNE 2015 1.00 PURPOSE 1.01 An integral part of

More information

Educational Purposes Only - 1

Educational Purposes Only - 1 Educational Purposes Only - 1 In this Guide About this Guide 2 Fair Labor Laws and Policy at UAB 3 Nonexempt and Exempt Status 4 Managing Nonexempt and Exempt Employees _ 5 Paid Time 5 Recordkeeping 6

More information

STAFF EMPLOYMENT MANUAL

STAFF EMPLOYMENT MANUAL Title: 4.0 Pay STAFF EMPLOYMENT MANUAL Chapter: 4.02 Hours, Overtime and Pay Practices Issuance Status and Effective Date: March 2013 1. Established Work Week For compliance with the overtime provisions

More information

CALIFORNIA STATE UNIVERSITY, NORTHRIDGE UNIVERSITY STUDENT UNION FISCAL POLICY

CALIFORNIA STATE UNIVERSITY, NORTHRIDGE UNIVERSITY STUDENT UNION FISCAL POLICY CALIFORNIA STATE UNIVERSITY, NORTHRIDGE UNIVERSITY STUDENT UNION FISCAL POLICY Effective: 02-19-13 Proc. Appr. 03-24-14 Supersedes Proc. Appr.: 08-15-13 Page: 1 of 7 SUBJECT: Human Resources Management

More information

Timekeeping Ethics Policy

Timekeeping Ethics Policy Timekeeping Ethics Policy The California Institute of Technology, as an employer and a government contractor, is subject to numerous laws and regulations that govern the way the Institute conducts business.

More information

"Base Daily Hours" Average hours that an employee will work in a normal workday.

Base Daily Hours Average hours that an employee will work in a normal workday. 2490 Payroll PURPOSE: To establish the College s payroll procedure regarding pay schedules, classification, absences and to comply with the requirements of the Fair Labor Standards Act. DEFINITIONS "Base

More information

KRONOS Workforce Central Timekeeping System Policy Manual A Guide for Employees, Timekeepers and Approvers

KRONOS Workforce Central Timekeeping System Policy Manual A Guide for Employees, Timekeepers and Approvers KRONOS Workforce Central Timekeeping System Policy Manual A Guide for Employees, Timekeepers and Approvers The Office of Human Resources KRONOS Workforce Central Version 5 TABLE OF CONTENTS Office of Human

More information

TIME ADMINISTRATION HANDBOOK

TIME ADMINISTRATION HANDBOOK LOS ANGELES COMMUNITY COLLEGES / Payroll Services TIME ADMINISTRATION HANDBOOK Salaried Employee TIME REPORTING OVERVIEW This chapter explains how to submit time for salaried employees beginning July 1,

More information

City of Minneapolis Fair Labor Standards Act Procedures for Exempt Employees (Link to Policy)

City of Minneapolis Fair Labor Standards Act Procedures for Exempt Employees (Link to Policy) City of Minneapolis Fair Labor Standards Act Procedures for Exempt Employees (Link to Policy) Applies to: All employees classified as exempt as defined by the Fair Labor Standards Act (FLSA). These procedures

More information

Payroll Services Saint Louis University

Payroll Services Saint Louis University Payroll Services Employee Web Time Entry Saint Louis University Office of the Controller Table of Contents Chapter One: Employee Web Time Entry...1-1 Lesson 1-1: Web Time Entry Flowchart... 1-2 Lesson

More information

SOUTH CAROLINA BUDGET AND CONTROL BOARD OVERTIME/COMPENSATORY TIME POLICY AND PROCEDURE

SOUTH CAROLINA BUDGET AND CONTROL BOARD OVERTIME/COMPENSATORY TIME POLICY AND PROCEDURE SOUTH CAROLINA BUDGET AND CONTROL BOARD OVERTIME/COMPENSATORY TIME POLICY AND PROCEDURE THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY. THIS

More information

Regulation No: 2.8. 2. Compensatory time is accrued at one and one-half hours for each hour of overtime earned.

Regulation No: 2.8. 2. Compensatory time is accrued at one and one-half hours for each hour of overtime earned. I. OVERTIME PAY Under the Fair Labor Standards Act, an employer who requires or permits an employee to work overtime is generally required to pay the employee premium pay for such overtime work. Unless

More information

NEWTON ISD TIME CLOCK POLICY AND GUIDELINES

NEWTON ISD TIME CLOCK POLICY AND GUIDELINES NEWTON ISD TIME CLOCK POLICY AND GUIDELINES Table of Contents 1. INTRODUCTION... 4 2. OFFICIAL TIME OF RECORD... 4 3. EMPLOYEE TIME REPORTS... 4 4. NISD ID NUMBER... 4 5. CLOCK LOCATIONS... 4 6. DAILY

More information

Montgomery I.S.D. 2015-2016 Payroll Procedures Manual

Montgomery I.S.D. 2015-2016 Payroll Procedures Manual Montgomery I.S.D. 2015-2016 Payroll Procedures Manual Table of Contents SECTION A GENERAL INFORMATION 01. INTRODUCTION... 2 02. LOCATION........ 2 03. PAYROLL CONTACT INFORMATION... 2 04. PAY DATES...

More information

CHAPTER 5: TIME-OFF BENEFITS AND LEAVE PLANS

CHAPTER 5: TIME-OFF BENEFITS AND LEAVE PLANS CHAPTER 5: TIME-OFF BENEFITS AND LEAVE PLANS Time-Off Benefits and Leave Plans Section 500 The college supports your overall health and well-being and your need to balance the challenges of work and family

More information

1. PURPOSE 2. DEFINITIONS

1. PURPOSE 2. DEFINITIONS Memo To: All UH-Downtown/PS Holders UH-Downtown/PS 02.A.02 Issue No. 4 From: William Flores, President Effective date: 07/09/2015 Page 1 of 5 Subject: Employee Time Reporting 1. PURPOSE This policy statement

More information

Financial Aid Office July 2015. Federal Work Study Student Handbook 2015-16

Financial Aid Office July 2015. Federal Work Study Student Handbook 2015-16 Financial Aid Office July 2015 Federal Work Study Student Handbook 2015-16 Cosumnes River College Federal Work Study Handbook Dear Federal Work Study Participant: Thank you for participating in the Federal

More information

COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT 1515 Arapahoe Street Denver, Colorado 80202-2117

COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT 1515 Arapahoe Street Denver, Colorado 80202-2117 COLORADO DEPARTMENT OF LABOR AND EMPLOYMENT 1515 Arapahoe Street Denver, Colorado 80202-2117 MEMORANDUM Effective Date: 07/06/89 Supersedes: Revision Date: Director's Approval (Date): Under Revision: Document

More information

Financial Services Best Practices Reconciling Payroll Expense

Financial Services Best Practices Reconciling Payroll Expense Financial Services policy FIN 203 Org Manager Responsibilities requires that salary and/or wage expenses be reconciled. In order to conform to best practices for reconciling payroll expense, reconciliations

More information

TO: Director, Superintendents and Supervisors DATE: March 26, 2010 RE: New Employee Guidelines: Time Keeping, Phones/PDA s and Personal Business

TO: Director, Superintendents and Supervisors DATE: March 26, 2010 RE: New Employee Guidelines: Time Keeping, Phones/PDA s and Personal Business Memo from HR TO: Director, Superintendents and Supervisors DATE: March 26, 2010 RE: New Employee Guidelines: Time Keeping, Phones/PDA s and Personal Business The following information is being distributed

More information

SOUTH CAROLINA DEPARTMENT OF ADMINISTRATION OVERTIME/COMPENSATORY TIME POLICY AND PROCEDURE

SOUTH CAROLINA DEPARTMENT OF ADMINISTRATION OVERTIME/COMPENSATORY TIME POLICY AND PROCEDURE SOUTH CAROLINA DEPARTMENT OF ADMINISTRATION OVERTIME/COMPENSATORY TIME POLICY AND PROCEDURE THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY.

More information

ARTICLE 11 HOURS OF WORK

ARTICLE 11 HOURS OF WORK ARTICLE 11 HOURS OF WORK A. EXEMPT EMPLOYEES 1. The normal workweek for a full-time exempt employee is considered to be 40 hours, and for part-time exempt employees the proportion of 40 hours equivalent

More information

WORKERS COMPENSATION TIME REPORTING MANUAL

WORKERS COMPENSATION TIME REPORTING MANUAL WORKERS COMPENSATION TIME REPORTING MANUAL Table of Contents Purpose of the Manual 1 General Information 1 Time Reporting Guidelines 2 USPS, Faculty, and A&P Employees` 2 Shift Workers 3 OPS Employees

More information

Policies of the University of North Texas Chapter 5. Human Resources. 1.4.2 Compensatory Leave and Overtime

Policies of the University of North Texas Chapter 5. Human Resources. 1.4.2 Compensatory Leave and Overtime Policies of the University of North Texas Chapter 5 1.4.2 Compensatory Leave and Overtime Human Resources Policy Statement. To insure that staff members are compensated for overtime worked in accordance

More information

8.6.1.4. Background Investigations and Reference Checks

8.6.1.4. Background Investigations and Reference Checks 8.6 WORKING CONDITIONS The Superintendent of Schools will provide the working conditions for a sound educational program. 8.6.1. Conditions of Employment 8.6.1.1. Immigration Reform Act Requirements All

More information

Colgate University Web Time Entry Frequently Asked Questions

Colgate University Web Time Entry Frequently Asked Questions Colgate University Web Time Entry Frequently Asked Questions Employee What is Web Time Entry (WTE)?... 3 Can I still submit a paper time sheet instead of using web time entry?... 3 Where do I access Web

More information

CALIFORNIA INSTITUTE OF TECHNOLOGY STAFF PERSONNEL MEMORANDA

CALIFORNIA INSTITUTE OF TECHNOLOGY STAFF PERSONNEL MEMORANDA CALIFORNIA INSTITUTE OF TECHNOLOGY STAFF PERSONNEL MEMORANDA Subject: Hours of Work, Workweek, Workday, Shifts, Overtime, Pay Premiums Memo No. 11 Total Pages: 8 Date: December 2, 2014 Approved by: Julia

More information

03.602 Compensatory Leave and Overtime.

03.602 Compensatory Leave and Overtime. 03.602 Compensatory Leave and Overtime. 1. Purpose. To insure that staff members are compensated for overtime worked in accordance with the Fair Labor Standards Act of 1938, as amended, and the Texas Government

More information

Overtime Pay Administration and Hours of Work

Overtime Pay Administration and Hours of Work CLACKAMAS COUNTY EMPLOYMENT POLICY & PRACTICE (EPP) EPP # 15 Implemented: 12/31/92 Revised: 12/01/10 Overtime Pay Administration and Hours of Work PURPOSE: To ensure compliance with a variety of state

More information

WEB TIME AND LEAVE ENTRY (WTLE) AND APPROVAL

WEB TIME AND LEAVE ENTRY (WTLE) AND APPROVAL WEB TIME AND LEAVE ENTRY (WTLE) AND APPROVAL A How-To for Employees and Supervisors The University of Idaho primarily uses an online system to record, review and approve time and leave for employees. This

More information

Using HRMS Time and Labor For Online Time Tracking

Using HRMS Time and Labor For Online Time Tracking Using HRMS Time and Labor For Online Time Tracking For Department Payroll Administrators Human Resources Office July 1, 2009 Revised: August 5, 2009 Table of Contents Overview...3 Approving Payable Time

More information

University of Louisville School of Music STAFF POLICIES

University of Louisville School of Music STAFF POLICIES University of Louisville School of Music STAFF POLICIES The following policies have been developed as unit specific interpretations of the University of Louisville Human Resources Policies and Procedures.

More information

4 FAH-3 H-520 ATTENDANCE AND LEAVE

4 FAH-3 H-520 ATTENDANCE AND LEAVE 4 FAH-3 H-520 ATTENDANCE AND LEAVE (Office of Origin: CGFS/FPRA/FP) 4 FAH-3 H-521 DESCRIPTION AND AUTHORITIES 4 FAH-3 H-521.1 Description Attendance and leave provides information on timekeeping functions,

More information

RULE 16 - WORK PERIOD, OVERTIME, COMPENSATORY TIME AND HOLIDAY PAY

RULE 16 - WORK PERIOD, OVERTIME, COMPENSATORY TIME AND HOLIDAY PAY RULE 16 - WORK PERIOD, OVERTIME, COMPENSATORY TIME AND HOLIDAY PAY Section 1. Work Period The work period for all employees shall be as designated by the City Manager. Section 2. Pay Period The pay period

More information

Federal Work Study Program Student Manual

Federal Work Study Program Student Manual Federal Work Study Program Student Manual Table of Contents Getting Started Overview. 3 Eligibility 3 FWS Awards Limits And Periods... 3 Applying for FWS Application.. 3 Resume 4 Deadlines. 4 The Hiring

More information

City of Albany Benefits & Human Resources Policy. Compensation Policy #: HR-BC-10-004 Title: Holiday Pay

City of Albany Benefits & Human Resources Policy. Compensation Policy #: HR-BC-10-004 Title: Holiday Pay Purpose To provide City of Albany employees time off with pay for recognized and observed holidays. Policy Observed Holidays The following holidays shall be recognized and observed as paid holidays: New

More information

Federal Work Study Program Student Handbook

Federal Work Study Program Student Handbook Federal Work Study Program Student Handbook Cincinnati State Technical and Community College Office of Financial Aid Cincinnati State Technical and Community College 3520 Central Parkway Cincinnati, Ohio

More information

THREE RIVERS COMMUNITY COLLEGE PERSONNEL REGULATION

THREE RIVERS COMMUNITY COLLEGE PERSONNEL REGULATION Last Revision: Page 1 of 10 Introduction The Federal Fair Labor Standards Act (the Act ) was enacted by Congress to regulate such employment matters as hours of work, minimum wage, overtime compensation,

More information

is right July 1 suffolk.edu/workday Mon Tues Weds Thurs Friday Workday will be fully functional on

is right July 1 suffolk.edu/workday Mon Tues Weds Thurs Friday Workday will be fully functional on is right Mon Tues Weds Thurs Friday Workday will be fully functional on July 1 suffolk.edu/workday More vacation days, easier time tracking, and much more As many of you know, starting July 1, all Suffolk

More information

ABSENCE FROM WORK ABSENCE FROM WORK

ABSENCE FROM WORK ABSENCE FROM WORK ABSENCE FROM WORK Revised 12/17/2015 Employee Handbook: Absence From Work 1 of 11 VACATION To define time-off from regular work hours. It is company policy to grant time off from work under specific rules

More information

Human Capital Management Frequently Asked Questions Access and Security

Human Capital Management Frequently Asked Questions Access and Security Human Capital Management Frequently Asked Questions Access and Security o How will I access the system? PeopleSoft is a web based system. This allows you to access the system using a URL. You will type

More information

Family and Medical Leave Act (FMLA)

Family and Medical Leave Act (FMLA) Family and Medical Leave Act (FMLA) FMLA is a federal law designed to balance the needs of employers and employees in circumstances when employees must take medical leave for serious medical conditions.

More information

GENERAL LEAVE PROCEDURE REGULATION SUPERVISOR

GENERAL LEAVE PROCEDURE REGULATION SUPERVISOR GENERAL Are there benefits to staff as a whole from the new system? Who makes policy decisions? What are the Colleges standard hours of operation? Can my schedule be flexible? Is lunch paid or unpaid?

More information

b. Any change in the standard work week for full-time employees shall require approval of the appropriate employer representative and the President.

b. Any change in the standard work week for full-time employees shall require approval of the appropriate employer representative and the President. Page: 45 C. Civil Service Employees 1. Coverage This Subsection C. applies to all civil service employees of the Board unless otherwise provided by these Regulations, by law, or by the terms of a collective

More information

Workers' Compensation: A Timekeeper's Handbook

Workers' Compensation: A Timekeeper's Handbook Workers' Compensation: A Timekeeper's Handbook c o n t e n t s Introduction Procedures For All Claims Procedures for Accepted Claims 80% Extended Sick Leave Procedures for Pending Claims Procedures for

More information

2012-2013 UNDERGRADUATE STUDENT EMPLOYMENT HANDBOOK. Everything you need to know about working on campus from getting a job to getting paid!

2012-2013 UNDERGRADUATE STUDENT EMPLOYMENT HANDBOOK. Everything you need to know about working on campus from getting a job to getting paid! 2012-2013 UNDERGRADUATE STUDENT EMPLOYMENT HANDBOOK Everything you need to know about working on campus from getting a job to getting paid! Table of Contents I. Introduction 2 II. Where to Begin 3 A. New

More information

Oklahoma State University Policy and Procedures

Oklahoma State University Policy and Procedures Oklahoma State University Policy and Procedures ATTENDANCE AND LEAVE FOR STAFF 3-0713 ADMINISTRATION and FINANCE June 2008 PURPOSE 1.01 An integral part of the staff program for the University is a uniform

More information

Payroll Processing Procedures. Presented by Patrick Reilly, CPA Delores McKinley, CPA

Payroll Processing Procedures. Presented by Patrick Reilly, CPA Delores McKinley, CPA Payroll Processing Procedures Presented by Patrick Reilly, CPA Delores McKinley, CPA Business Practice Bulletin PR 100-Payroll Process and Procedures Accurate compensation requires synchronization and

More information

Payroll 101 Training. Summer Finance Conference July 2015

Payroll 101 Training. Summer Finance Conference July 2015 Payroll 101 Training Summer Finance Conference July 2015 Topics Duties and Responsibilities Work Assignments and Procedures Timesheet Procedures Payroll Reporting Procedures Payroll Process Why It s Important

More information

COUNTY OF ALBEMARLE PERSONNEL POLICY

COUNTY OF ALBEMARLE PERSONNEL POLICY P-61 COUNTY OF ALBEMARLE PERSONNEL POLICY P-61 OVERTIME/COMPENSATORY TIME POLICY I. GENERAL A. Purpose. This policy establishes the general guidelines and procedures Albemarle County will follow regarding

More information

Q1: What law regulates the payment of overtime?

Q1: What law regulates the payment of overtime? Guidance for managing Non-Exempt Staff Q1: What law regulates the payment of overtime? A: The Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and child labor standards

More information

Payroll Reps meeting. April 9, 2015 9:30-11:30 SSW Auditorium

Payroll Reps meeting. April 9, 2015 9:30-11:30 SSW Auditorium Payroll Reps meeting April 9, 2015 9:30-11:30 SSW Auditorium Human Resources Agenda Onboarding Updates and Reminders (Juliet Dickerson) Electronic I-9 (Jackie Ball) Financial Services (Susan McKechnie)

More information

Reporting Time (for Exempt and Non Exempt Employees)

Reporting Time (for Exempt and Non Exempt Employees) Reporting Time (for Exempt and Non Exempt ) Use this procedure as a guide to enter time during the work week, including a combination of: Daily work hours, and Intermittent leave. This is time off in a

More information

1. The initial claim must be filed within 20 days of employees last work day.

1. The initial claim must be filed within 20 days of employees last work day. DISABILITY LEAVE SOURCE: OHIO REVISED CODE 124.385, OHIO ADMINISTRATIVE CODE 123:1-33-07, & OCSEA/AFSCME BARGAINING UNIT AGREEMENT ARTICLE 35 CONTACT: OFFICE OF EMPLOYEE SERVICES Disability Leave Policy:

More information

My Time. Time Tracking. C&T Employees

My Time. Time Tracking. C&T Employees My Time Time Tracking C&T Employees Welcome!! We re glad you re here! 2 Course Schedule Overview Time Tracking Time Off Requests Questions 3 Time Capture Overview My Time is accessed through the My University

More information

BI-WEEKLY PAYROLL TIME & ATTENDANCE (TARS) TRAINING

BI-WEEKLY PAYROLL TIME & ATTENDANCE (TARS) TRAINING BI-WEEKLY PAYROLL TIME & ATTENDANCE (TARS) TRAINING January 2013 Agenda About Bi-weekly Pay TARS Changing Roles and Responsibilities Time Reporters Department Pre-approvers Supervisors FBO Service Center

More information

UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC SPECIAL PROVISIONS FOR THE END OF THE LEAVE YEAR

UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC SPECIAL PROVISIONS FOR THE END OF THE LEAVE YEAR UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC FSIS NOTICE 72-15 11/23/15 I. PURPOSE SPECIAL PROVISIONS FOR THE END OF THE LEAVE YEAR This notice informs employees

More information

ENROLLMENT MANAGEMENT DIVISION REVIEW OF TIME REPORTING

ENROLLMENT MANAGEMENT DIVISION REVIEW OF TIME REPORTING ENROLLMENT MANAGEMENT DIVISION REVIEW OF TIME REPORTING THE UNIVERSITY OF NEW MEXICO January 15, 2010 J.E. Gene Gallegos, Chair Carolyn J. Abeita, Vice Chair Jamie Koch Audit Committee Members G. Christine

More information

YWCA. ADP ezlabormanager. User s Manual

YWCA. ADP ezlabormanager. User s Manual YWCA ADP ezlabormanager User s Manual Table of Contents Page Section 1 Introduction 2 Section 1: System Requirements 3 Section 2: Logging on to ezlabor 6 Section 3: Supervisor Setup 7 Section 4: Verify

More information

STUDENT WORKER AND SUPERVISOR MANUAL

STUDENT WORKER AND SUPERVISOR MANUAL STUDENT WORKER AND SUPERVISOR MANUAL FEDERAL WORK-STUDY PROGRAM INFORMATION The federal work-study program provides part-time employment to students who have been identified as having financial need. Earnings

More information

Trans Canada Trail Ontario

Trans Canada Trail Ontario TABLE OF CONTENTS Section PAGE 1.0 Purpose and Scope of Policy 1 2.0 Introduction and Regulations 1 3.0 Recruitment and Selection 1 4.0 Probation 2 5.0 Hours of Work 3 6.0 Performance Appraisal 3 7.0 Employee

More information

Sam Houston State University A Member of The Texas State University System

Sam Houston State University A Member of The Texas State University System Finance & Operations Human Resources Policy ER-3 Work Schedules & Employee Compensation SUBJECT: PURPOSE: POLICY: Work Schedules & Employee Compensation To provide a standard policy for non-faculty employees

More information

PROCEDURES FOR REQUESTING PREGNANCY/ MATERNITY LEAVE

PROCEDURES FOR REQUESTING PREGNANCY/ MATERNITY LEAVE PROCEDURES FOR REQUESTING PREGNANCY/ MATERNITY LEAVE SCOPE The guidelines and procedures outlined in this document and in all policies relating to pregnancy leave including Short Term Disability, Long

More information

Princeton University Work-Related Injury Management Frequently Asked Questions for Supervisors

Princeton University Work-Related Injury Management Frequently Asked Questions for Supervisors Princeton University Work-Related Injury Management Frequently Asked Questions for Supervisors Section 1: Short-Term Disability and Workers Compensation... 2 Section 2: Reporting Injuries and Seeking Medical

More information

Federal Work-Study Student Handbook

Federal Work-Study Student Handbook Federal Work-Study Student Handbook suny empire state college federal work-study student handbook 1 Table of Contents PROGRAM BASICS.... 2 Program Overview.... 2 FWS Award Earning Limits and Award Periods....

More information

Hourly Time Reporting & Absence Management

Hourly Time Reporting & Absence Management Hourly Time Reporting & Absence Management Employee Guide The University of Houston System (UHS) is excited to present our new Time Reporting & Absence Management (TRAM) process. We will be going from

More information

SUL ROSS STATE UNIVERSITY A Member of the Texas State University System

SUL ROSS STATE UNIVERSITY A Member of the Texas State University System RETURN TO WORK POLICY APM 5.12 (Revised 5/2012) It is the policy of Sul Ross State University to provide a return to work program as the means to return employees to meaningful, productive employment following

More information

Luzerne County Time & Attendance Policy and Procedure

Luzerne County Time & Attendance Policy and Procedure APPENDIX K Luzerne County Time & Attendance Policy and Procedure Section 1 INTRODUCTION It is the policy of Luzerne County that all employees report to work as scheduled and strictly adhere to all beginning

More information

Fair Labor Standards Act (FLSA) Legal Compliance Refresher

Fair Labor Standards Act (FLSA) Legal Compliance Refresher Fair Labor Standards Act (FLSA) Legal Compliance Refresher April Underwood, Compensation Consultant Scott Shimoda, Compensation Consultant University Compensation Services Poplars E165 SalaryIU@indiana.edu

More information

TIMEKEEPING AND PAYROLL BEST PRACTICES

TIMEKEEPING AND PAYROLL BEST PRACTICES TIMEKEEPING AND PAYROLL BEST PRACTICES FROM A LEADER IN WORKFORCE MANAGEMENT SOLUTIONS www.mitcsoftware.com INTRODUCTION This document is designed to provide guidance to senior executives who are considering

More information

SUPPORT STAFF EMPLOYEE HANDBOOK. FRANKLIN COUNTY COMMUNITY SCHOOL CORPORATION 225 E. 10 th St. Brookville, Indiana 47012

SUPPORT STAFF EMPLOYEE HANDBOOK. FRANKLIN COUNTY COMMUNITY SCHOOL CORPORATION 225 E. 10 th St. Brookville, Indiana 47012 SUPPORT STAFF EMPLOYEE HANDBOOK FRANKLIN COUNTY COMMUNITY SCHOOL CORPORATION 225 E. 10 th St. Brookville, Indiana 47012 Support Staff Employees Handbook 1.1 Definition 1.2 Job Postings 1.3 Hiring Procedures

More information

California State University

California State University California State University Office of the Chancellor The Fair Labor Standards Act (FLSA): White Collar Exemption Guidelines Human Resources Administration 2004 The FLSA and White Collar Exemption Guidelines

More information

Time Entry/Leave Reporting

Time Entry/Leave Reporting HOW DO I REPORT MY TIME? Students Web Time Entry begins December 6, 2010 o Time not in approved status by the deadline each pay period must be submitted to the Payroll Office on a paper timesheet. This

More information

Banner Web Time Entry

Banner Web Time Entry Banner Web Time Entry Employee Web Timekeeping Manual TABLE OF CONTENTS Introduction...1 Timeframes and Deadlines...1 Signing onto MyIIT and Web Time Entry...2 Transaction Status...3 Entering Time...4

More information

The Federal Work Study FWS Program

The Federal Work Study FWS Program The Federal Work Study FWS Program INTRODUCTION The Federal Work Study (FWS) program is a federally funded part-time employment program used to assist students in meeting their financial obligations to

More information

Hazleton Area School District TIMECLOCK PLUS Timekeeping Procedure / Policy

Hazleton Area School District TIMECLOCK PLUS Timekeeping Procedure / Policy Hazleton Area School District TIMECLOCK PLUS Timekeeping Procedure / Policy All employees will be assigned a 4-digit employee pin#. Prior to using the system, each employee s fingerprints must be loaded

More information

FEDERAL WORK STUDY (FWS) PROGRAM SUPERVISOR S GUIDE

FEDERAL WORK STUDY (FWS) PROGRAM SUPERVISOR S GUIDE FEDERAL WORK STUDY (FWS) PROGRAM SUPERVISOR S GUIDE The University of South Alabama Office of Financial Aid 390 Alumni Circle Meisler Hall, Suite 1200 Mobile, AL 36688 PHONE: (800) 305-6828 FAX: (251)

More information

If flextime is to be terminated, it must be following [insert number] days notification to the employee.

If flextime is to be terminated, it must be following [insert number] days notification to the employee. Flextime is a provision that gives employees the flexibility to perform their assigned duties outside of conventional business hours. The flextime option is not an employee benefit it is a management option

More information

City of St. Louis Human Resource Department City Hall 1200 Market St. St. Louis, MO 63103 (314) 622-4000 SICK LEAVE POLICY I.

City of St. Louis Human Resource Department City Hall 1200 Market St. St. Louis, MO 63103 (314) 622-4000 SICK LEAVE POLICY I. City of St. Louis Human Resource Department City Hall 1200 Market St. St. Louis, MO 63103 (314) 622-4000 SICK LEAVE POLICY I. PURPOSE: The compensation ordinance establishes the City of St. Louis sick

More information

Disability. Guidelines for Disability Leave. Lawrence Livermore National Security, LLC

Disability. Guidelines for Disability Leave. Lawrence Livermore National Security, LLC Lawrence Livermore National Security, LLC This checklist explains how your benefits are affected when you are on disability. You may wish to review this information with the Benefits Office to be sure

More information

PAYROLL POLICIES. Financial Policy Manual

PAYROLL POLICIES. Financial Policy Manual PAYROLL POLICIES 2401 Earned Compensation Academic Stuff 2402 Earned Compensation Professional and Administrative Staff Employees 2403 Earned Compensation Support Staff and Bargaining Unit Employees 2404

More information

ROCHESTER INSTITUTE OF TECHNOLOGY

ROCHESTER INSTITUTE OF TECHNOLOGY ROCHESTER INSTITUTE OF TECHNOLOGY Sick/Personal Leave and Short-Term Disability Table of Contents Introduction...2 Sick/Personal Leave for Non-Exempt Staff...2 Staff Employees Scheduled for Less Than 12

More information

2015-2016 Federal Work-Study (FWS) Handbook. Office of Financial Aid

2015-2016 Federal Work-Study (FWS) Handbook. Office of Financial Aid 2015-2016 Federal Work-Study (FWS) Handbook Office of Financial Aid 1 Table of Contents 3 Overview of the Federal Work-Study Program 4 Applying for Federal Work-Study 5 Recruiting and Hiring 7 Personnel

More information

CONSIDERATIONS FOR USING UNPAID TIME OFF, OR A FURLOUGH

CONSIDERATIONS FOR USING UNPAID TIME OFF, OR A FURLOUGH CONSIDERATIONS FOR USING UNPAID TIME OFF, OR A FURLOUGH To assist you with understanding furloughs, this guideline will provide you with information on what they are, how they work and how they can be

More information

Department: Radiology Section: All Effective Date: 1/1/2013 Procedure Number: 4.1 Revision #: Time and Attendance

Department: Radiology Section: All Effective Date: 1/1/2013 Procedure Number: 4.1 Revision #: Time and Attendance Time and Attendance Purpose: A. To set forth guidelines regarding hours of work for University Health Radiology Department employees. B. To provide consistent guidelines for handling and monitoring employee

More information

Task: Reporting Time for Non-Exempt Employees

Task: Reporting Time for Non-Exempt Employees College Office Professionals Program Training Module Reporting Time - Page 1 of 5 Objective Task: Reporting Time for Non-Exempt Employees At the end of this training, the participant will be able to correctly

More information

Federal Work-Study Program Student Employee and Supervisors Handbook

Federal Work-Study Program Student Employee and Supervisors Handbook Federal Work-Study Program Student Employee and Supervisors Handbook Student Financial Services This document serves as a reference guide for Federal Work-Study (FWS) employees and supervisors. You will

More information

A U D I T R E P O R T MARK J.F. SCHROEDER COMPTROLLER

A U D I T R E P O R T MARK J.F. SCHROEDER COMPTROLLER C I T Y O F B U F F A L O D E P A R T M E N T O F A U D I T A N D C O N T R O L A U D I T R E P O R T Payroll Procedures of timekeepers MARK J.F. SCHROEDER COMPTROLLER A N N E F O R T I - S C I A R R I

More information

GETTING STARTED - PAYROLL ABSENCE AND ATTENDANCE REPORTING

GETTING STARTED - PAYROLL ABSENCE AND ATTENDANCE REPORTING GETTING STARTED - PAYROLL ABSENCE AND ATTENDANCE REPORTING Desktop Settings: Please make certain you have followed the SAP setup instruction as outlined in the Setup and Navigation document. If you fail

More information

Web Time Entry for Employees

Web Time Entry for Employees Web Time Entry for Employees TABLE OF CONTENTS TITLE PAGE Introduction...I 2012-2013 Bi-Weekly Payroll Calendar...II 2012-2013 Faculty Payroll Calendar...III 2012-2013 Monthly Payroll Calendar... IV 2012-2013

More information

Overview: Page 1 of 10. Issued: 03/01/2013 Revised: 08/25/2014

Overview: Page 1 of 10. Issued: 03/01/2013 Revised: 08/25/2014 Overview: The Fiscal Accountability Rule 10.13 - Time and Attendance establishes the time and attendance rule for the City and County of Denver. The Fiscal Accountability Rule (FAR) and this procedure

More information

Materials prepared by Research Foundation for Mental Hygiene, Inc. Central Office

Materials prepared by Research Foundation for Mental Hygiene, Inc. Central Office LEAVE AND ACCRUAL TRACKING SYSTEM (LATS) USER S GUIDE February 2006 Materials prepared by Research Foundation for Mental Hygiene, Inc. Central Office 1 TABLE OF CONTENTS Logging On...2 LOGGING ON THE FIRST

More information

Work Study Handbook For Students and Supervisors. A guide to the Federal Work Study Program and America Reads

Work Study Handbook For Students and Supervisors. A guide to the Federal Work Study Program and America Reads Work Study Handbook For Students and Supervisors A guide to the Federal Work Study Program and America Reads Table of Contents I. Introduction A. Student Employment Handbook Statement B. Types of Student

More information

1. Employee Records. 1a. Identity Management Tool

1. Employee Records. 1a. Identity Management Tool 1. Employee Records Each employee, in order to be paid through the MyTime system, must have an active MyTime record. The employee record contains information about the employee, such as their name, ID

More information