Global HR & Talent Management Solutions in the Cloud

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1 Global HR & Talent Management Solutions in the Cloud

2 1300 clients 18 million employees managed Presence in more than 100 countries USA UK Portugal Spain France Mexico Peru Chile Colombia Brazil Argentina

3 Global HR & Talent Management Solutions Meta4 s end-to-end HR Solution in the Cloud brings your Global HR world together in one powerful and unified system. Meta4 allows HR professionals, line managers, employees through to C-level directors to manage the full HR life cycle, from Core HR to Talent Management. Maximize efficiency and productivity across all levels of your workforce. Global-Local HR: glocal best practices for HR Core HR: consolidated HR information Talent Management: recruitment, performance, training & development, career & succession planning, compensation & benefits, etc. End-to-end HCM: from Core HR to Talent Management User experience: easy to use, efficient and process driven Analytics: measure and improve your HR decisions Cloud-based: ready to use, flexible, automatic updates.

4 The Global HR Solution Meta4 PeopleNet next-generation cloud solutions manage all aspects of organizational diversity effectively. They let you maximize talent potential to increase productivity in your company and instantly reflect changing business demands globally and locally. The challenges of Global HR Global headcounts Your way to global HR management Multiple languages Global and local demands are shaping the new HR workspace: diversity in all forms directly impacts company s effectiveness, and Glocal thinking is the new working paradigm for HR leaders. Being able to respond to local requirements, global diversity, different management models and disparate work experiences is their greatest challenge today. Companies with global presence are seeking to grow in new international markets need a step forward to Global HR management. In order to manage their employees with a global perspective, companies need to: Develop common HR policies Combine a global HR strategy with local compliance requirements Manage a changing workforce Develop global-local leadership models Identify, engage and retain talent worldwide. Global employee data Country level data Multi-person model (employees, contingent workforce, etc) Standardized global processes Multiple legal entities Multiregional capability Multiple currencies Multi-reporting capability Global mobility and multi-country team management Multi-tenancy model Local compliance requirements supported Configurable workflows Josh Organizations should learn how to globally localize all strategic HR programs. This means shifting authority towards the business and improving local HR skills. Bersin Bersin by Deloitte

5 Corporate HR Get a real time global headcount instantly Global reporting for C-level management Control the global salary budget monthly Create and maintain core competencies across the organization Reflect any change in the organization chart globally Support line managers with group policies Give local HR departments intuitive HR tools and processes Reduce local HR technology investments Improved HR involvement in the core business. C - level Align the HR strategy with the business Reliable global HR information readily available Integrated processes and transactions Access HR dashboards for strategic decision making Enhanced analytical capabilities with predictive suggestions and proposals Enable decisions to be executed directly from each analysis Create new development paths based on the results New user experience for faster and smarter access to information. Different Users: One Solution Local HR Manage your organization locally and report to local c-level managers Access global HR policies and best practices and report to the corporate office On demand global and local headcounting capabilities Get an instant view of all new hires/employee movements Register local legal information on employees Create a means for communicating corporate-wide policies/guidelines Support line managers and employees via self-service Control access to sensitive HR data Less dependence on corporate HR. Line managers & employees Directly and actively involve managers in HR processes Less reliance on HR guidance for people management activities Proactive reminders for managers and employees to complete HR tasks Empower any manager s daily work: request vacancies, performance processes, development actions, etc. Ease any employee s HR related tasks: holiday, training,benefit, etc. Motivate employees with training courses, benefit incentives, etc. Create a feedback channel with HR for work-life balance issues....the main purpose was to find and improve common HR processes to work more efficiently across borders, spend less time in administration and focus more on operations and strategic HR... Securitas Direct

6 Proven Core HR Meta4 PeopleNet is built on a proven foundation for Global Core HR, a single system of record, running on a highly reliable and configuration-friendly platform built especially for the HR world. Core HR: a single system for the workforce Core HR delivers a proven common framework for all key HR processes of any company A common problem for multinationals is the different scattered systems in place for managing their human resources as part of their other business processes. It is hard to retrieve complete information on the workforce in real time, as these systems often don t speak to each other directly. Inevitably this limits the organization s productivity and makes realistic forecasting difficult, and security leaks are also more likely to occur. A need for all HR information in one place The best way forward is a unique solution that manages HR information and processes in a single system. Real time availability of consolidated information on all business units and departments of an organization makes daily HR tasks easier than ever, while guaranteeing data integrity. It is best-known for its core HRMS capabilities (with more than 1300 clients), but it also offers talent management applications, including recruiting, performance management, succession management, compensation management and learning. Gartner A single system of record: propagating common person information across all HR tasks and functions Flexible organization design: defining the organizational model and dynamically reflecting changes in the way the companies evolve Competency management: to manage an organization s knowledge, skills, talent & objectives Provide the HRM foundation: to support strategic and Talent Management requirements Assisted HR processes: best practices and step-by-step guidelines Analytics: rich graphics and analytics for fast and well-informed decisions on headcount, budgeting, etc. ESS / MSS: decentralized online administration processes and communication.

7 As your company grows with Core HR, extend with modular Talent Management in the way you need it Off-the-shelf HR management on the Cloud easily configured to your company s evolving needs Personnel Administration & Management Organisational Management & Planning Absence Management Employee and Manager Self-Service Portals Active Dashboards, Analytics and Reporting HR Core Management. Reliable & configuration-friendly platform Quickly configure your own reports Role-based security to control access Integration management for live syncs between Meta4 and other systems User-guided workflow automation Automating actions, notifications, alerts, approvals and rejections in HR processes Data input/export and assisted data migration from other systems.

8 Global Talent Management With Meta4 PeopleNet smoothly manage all your HR functions seamlessly across Talent Management modules, without losing or duplicating any information. Advantages of an end-to-end HR solution Managing an intelligent network of people Workspace rules have definitely changed in a digital world: in a rapid and productivitydriven environment, companies are intelligent and social networks of people focus on innovation. Information flows, and an organization s greatest asset is their employees creativity. This new digitally networked environment is reshaping the way CEOs think business and compete globally for talent, taking their companies to the next level of excellence. Single and common personnel information system available to all processes A global vision of the entire workforce Effective performance evaluations based on more realistic KPIs Balanced compensation policies fair to all Analytics that intelligently capitalize on all this pooled information HR leaders worldwide are the drivers of this emerging change by overcoming modern challenges to: Engage a disperse workforce Respond faster to change management needs Discover and retain talent worldwide Push relevant and contextual learning and knowledge Identify global talent pools for career and succession planning. We predict a new model of HR will emerge, one which focuses on global delivery of core services, talent services, as what we call strategic enablement services. And technology will play a much larger role. Bersin by Deloitte

9 Recruitment and Selection: The Meta4 PeopleNet Recruitment module manages the entire hire process with the purpose of covering vacancies in the company and creating a talent pool with candidates. The solution allows supervision of all the stages of the process, right from the vacancy notification and the first contact with the candidate, through to evaluating performance appraisal results, candidate approval and hire, as well as employee immersion or the onboarding process, and social media recruitment. Competency and Management by Objectives: The Meta4 PeopleNet Competency and Management by Objectives module unifies data from other PeopleNet areas providing immediate access to the information required to make strategic decisions and fully optimize your organization. Performance Management: The Meta4 PeopleNet Performance Management module evaluates the performance of each individual, identifies their strengths andweaknesses, as well as provide relevant information for personal development, training and career planning among others. Career Planning: The Meta4 PeopleNet Career Planning module offers tools for defining, developing and managing careers for the workforce. Employees can access their plans that come with the definition of carefully studied job positions offered for professional development. They can also personally review and monitor their own development. Succession Planning: The Succession Planning module seeks to help the organization to ensure the continuity of key positions by considering the best prepared professionals for taking on a managerial post or a key position once it becomes vacant. Total Compensation: Meta4 PeopleNet Compensation Management allows you to design and implement compensation policies in line with the company s strategy and budget. Learning & Development: Create training catalogues that are based on strategic initiatives, equipping employees with the knowledge and skills to adapt to business needs and strategies. Planning and general management of courses and development programs are carried out with total control over process cost.

10 From Core HR to Talent Management: An end-to-end solution A full HR life cycle management brings together all your business and HR stakeholders in the company

11 From Core HR... Solution coherence was another area of strength for Meta4 due to the organic builtout of the solution portfolio and the common underlying architecture and global data model. This ensures tightly integrated HR processes and a strong foundation for HR analytics. IDC

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13 ...to Talent Management For the last 10 years, companies have been buying, implementing and replacing a wide variety of new of new talent management tools. The four key pillars to this market (performance management, learning management, recruiting / applicant tracking and compensation) are now all being integrated together. Josh Bersin Bersin by Deloitte

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15 From Core HR to Talent Management: An end-to-end solution Meta4 provides A single, global solution for core HR and sophisticated talent management; innovative and highly intuitive user experience providing quick and easy access to information for decision making and planning, as well as deep global support and experience. Bersin by Deloitte

16 A Brand New HR Experience All efforts have been focused on taking the design of visual interface to another level and improving access to the enormous pool of HR business functionality and information. Meta4 PeopleNet is even more intuitive and configurable than ever. Its powerful HR processes with a new look and feel together with the latest in user interface design and tools to create a far richer user experience for HR, managers and employees. A Brand New HR Experience Nowadays companies are looking for new ways of working that deliver faster results. A rich and flexible usability and navigation lets users focus on what is most important to their work and improve productivity. With this new user experience HR professionals are looking to: Easyly work with HR information with minimal clicks and a better work experience Companies can create their own corporate workspaces and users can adapt their workspace to their particular needs. The new capabilities significantly reduce the time and effort required to configure to everyone s specific needs. Leading innovation for a unique HR Experience Increase efficiency and productivity Better and faster engagement between HR, employees and managers Enhance access to information Benefit from a graphic interface designed for HR related activities and processes Reduce learning curves. At the end of the day, only one thing counts: Simplify a user s life Meta4 provides A single, global solution for core HR and sophisticated talent management; innovative and highly intuitive user experience providing quick and easy access to information for decision making and planning, as well as deep global support and experience. Bersin by Deloitte

17 Your own Look & Feel: Customize the workspace to your liking Corporate branding in seconds Customize using corporate logos, colors for the login, desktop, menu bars. Novel desktop design An innovative layout, organization and management of the desktop to get the right information when needed. Personalize workspace in seconds Easy personalization of the desktop, favorite menu options, gadets and links, As simple as Drag & Drop to arrange, add or delete desktop options instantly. Easier then ever navigation, better than ever usability Better graphics for swift visual analytics: easy to use and build in seconds, thanks to predefined charts and templates that make it so simple to customize to specific needs. Personalized view of screen fields: configure the fields to hide or display on screen to just focus on the relevant parts to your work. Intelligent filters: user-configurable filters to make navigation easier between records, based on content, order and different viewing options. Faster searching with auto-complete field feature for menu options and more. Easy jumping to other steps in an HR process: switch from a presentation to a map view of the process path and run another step of choice. Easy to define talent pools: user-configurable talent populations for further filtering as desired. Easy export for selective information and graphic: users can dump their selected data into Excel for further analysis and graphics generation. A workspace personalized for your day-to-day HR activities and information needs

18 The HR Analytics Experience With Meta4 PeopleNet fast track the decision-making process with analytics, processes and transactions all linked together in intelligent processes, simplifying the work of HR and managers. It offers related and qualified suggestions, putting forward different actions to support decisions. Such proactivity reduces the time managers dedicate to analyze information and decide the next steps to take. The HR Analytics Experience The success of HR in measuring people issues plays a direct role in well-informed decision making by executives and board members. The kind of decisions HR and management want to make quickly How can we improve our global sales targets, do we first focus on training or improving best practices within our sales teams? For better customer satisfaction, do we allocate more talent to post-sales services or to improving the product itself in R&D? Who is the best candidate to take over from the manager should he move to our new subsidiary abroad? How can we identify strengths we can build up to try and position people to perform to their best every day? Meta4 PeopleNet helps provide smart strategic decisions Proactive analysis tools, completely integrated processes and transactions Intelligent dashboards and multidimensional navigation Analytical maps, intelligent filters, graphics A dynamic and captivating interface that makes the user s work easier Suggests proposals & enables decisions to be executed directly from each analysis Optimizes times, the capacity for decision making and planning changes Identify talent easily and naturally. Using analytics requires asking the right questions that address key organizational pain points and determining the metrics and best practices that will move the company toward greater productivity. Claire Schooley Forrester

19 The Social HR Experience Social Collaboration: Your organization is a big network of people Meta4 social collaboration workspaces allow employees to participate in tasks, projects, processes or business units, share information and communicate in an efficient and secure manner. The Social HR Experience In a competitive and hyperconnected workspace, social collaboration is essential to boost a company s innovative processes, learning, workforce productivity, as well as knowledge retention. Impacting all processes inside a company, social intelligence has definitely changed the way of working. HR leaders can take benefit of this changes to: Empower social collaboration and performance from inside the company Empowering employees to work collaboratively will help organizations achieve business objectives, develop more productive processes and improve customer satisfaction. HR professionals need to create the means for a socially connected organization. Social Recruiting: Break the barriers for a global talent recruitment strategy From worldwide candidate sourcing, through to job offers spread throughout social networks up to on boarding, you not only will be able to recruit the best talent, but to create and maintain a deeper relationship with them. Organizations also take benefit from their employee s connections, involving the whole company in the process and improving its employer branding. With Meta4 s solution publishing to the social networks and applying through LinkedIn will be faster than ever. Give internal and external talent a social voice in your company Enhance innovation processes Provide recruiters the best talent pool: the world s social network Boost your employer brand. The rapidly increasing use of social networking techniques within many areas of talent management software has the potential to change the way employees interact with each other at work, creating more collaborative, supportive communities and increasing collegiality in the workplace. Bersin by Deloitte Expand your selection processes to your company and the World s biggest talent pool: the social network.

20 The Mobile HR Experience Bring HR closer to your people with an greater user experience: What s happening? Social profile Managing your time Active HR The Mobile HR Experience Intelligent search The growing availability of mobile technology empowers the workforce of an organization. Today HR can offer new ways for creating an even more collaborative digital environment. Meta4 s PeopleNet mobile applications deliver HR-related functionality accessible on mobile devices to make life even easier for both HR and employees. It extends HR reachability even further to all employees wherever and whenever. Let your employees use the same global HR software at the offices, virtual offices and on the road, no matter where they are located in the world. Mobility is not just a way of life, but also a way of work. PeopleNet Mobile Sophisticated Search Who is who News My Work Time The desktop is dead. Workers now get their work done anywhere, at any time. The future will not be how young workers adapt to companies, but how companies can adapt to the working habits and ideals of young workers.. Kevin Taylor, President, Asia-Pacific, BT, Hong Kong SAR Next-generation HR mobile technology impacting the entire business!

21 How Meta4 s Cloud HR fixes this customer side No installation: all the customer needs is an internet connection to access the HR application. Fast integration: through pre-configured connections to a wide range of other business applications, services, and products. Mobility and accessibility: the workforce can tap into their employee information from anywhere on any device decentralizing the administrative tasks of the HR department. The Cloud HR Experience Cloud computing is becoming HR s best ally for access to the most innovative stateof the-art technology. Flexibility, integration, mobility or improved user experience are some of the advantages that cloud solutions offer HR professionals. There is no reason why companies cannot improve their HR processes and policies to better align with their overall business goals for growth and success. What prevents customers from improving their HR system It s too costly for us to internally take care of. We don t have the extra IT, staff or financial resources to maintain the solution in house. Our HR app must talk to our other corporate business apps and we can t afford the efforts to customize these integrations. I am scared of compromising the security of my data. The technological benefits of cloud computing are already familiar. It allows an organization to deploy service delivery solutions quickly, without the barriers normally associated with size or geography. ( ) The result is typically cost savings that HR leaders can apply elsewhere. Deloitte Improved user experience: now even more intuitive and accessible, with richer functionality and market best practices, ultimately cutting learning times and efforts. Flexibility: grant organizations the flexibility needed to respond to today s business challenges. Guaranteed state-of-the-art: Meta4 maintains and upgrades customer Cloud HR applications, with the latest labor, legal and fiscal changes and it automatically provides new functionally. Cost variability: the pay-per-use model of Cloud HR delivers cost savings, transforms fixed expenses into variable ones, and facilitates planning for HR-related infrastructure costs. Meta4 s robust IT side of Cloud HR Platform Hosting & Administration: in a world-class ISO certified data centre with redundancy, fail safe communications and energy provisions, 24x7 hardware/software monitoring to ensure maximum data security and platform accessibility. Corrective Maintenance: incidences and enhancements included as part of the Meta4 platform and software maintenance. Data and application backup: client information and specific configurations backed up regularly to ensure a mirrored snapshot of the client application is always available for recovery. Security framework: internet firewalls/ips, anti-virus, dedicated FTP server for content uploading and downloading using the SSH protocol, secured data transactions, 24x7 physical security surveillance at data centers, company data protection and confidentiality, authentication and secure identity management. Support 24 x 7 Hot line: our clients located in over 100 countries currently supported worldwide around the clock via fax, phone, or internet Case management (CSS): Customer self-service tool for reporting and monitoring incidences with technical assistance.

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