Supported by JULY, 2013 BRISBANEBANE EXHIBITOR INFORMATION

Transcription

1 Supported by BANE EXHIBITOR INFORMATION

2 EXHIBITOR SHOWCASE These are some of the regional businesses supporting RQL TELSTRA As it rolls out over the next 10 years, the National Broadband Network (NBN) will change how we access information, use communications and enjoy our entertainment. It isn t just about faster and more reliable connections, the NBN means the internet becomes integrated into your home and life so you can touch, find, watch and listen more than ever before. Connect to the NBN with Telstra and you re connecting your home to the future. Add devices like the T-Box, T-Hub 2 and more to really bring your Telstra connected home to life. The NBN could be coming to a area near you soon, so find out when and how you can start to experience the most significant telecommunications project in our history at the Regional Queensland Lifestyle Expo. FLOATING IMAGES Floating Images is Brisbane s closest hot air balloon operator, offering a unique opportunity to combine city and country balloon flight. Simply a 30 minute drive west of the Brisbane CBD. Passengers enjoy superb and glorious views whilst floating majestically & effortlessly over the beautiful Valleys of the Scenic Rim, Somerset and the Heritage City of Ipswich JONDARYAN WOOLSHED From car rallies, school excursions, work functions to weddings, the Jondaryan Woolshed complex is a unique and ideal setting. Our four dining areas are fully licensed and serve scrumptious menus designed by our inhouse executive chef. Annual Events take place at the property, only 30 minutes from Toowoomba in the heart of South East Queensland. We host the Australian Heritage Festival and The Jackie Howe Festival of the Golden Shears, as well as New Years Eve, Easter and Australia Day celebrations. PTERODACTYL HELICOPTERS Pterodactyl Helicopters Customised Event Packages covering a huge range of fantastic South-east Queensland attractions. Organised completely for you with obligation-free quotes. Easy! Register at ptero.com.au for an info pack and to go into the draw to win your own flight experience. See for yourself why the sky is no limit when it comes to the best corporate event packages in town.

3 The inaugural Regional Queensland Lifestyle Expo (RQL) produced by Trade Show Organisers and Inflight Publishing will be held at King George Square, the heart of Brisbane City July, The concept of the Regional Queensland Lifestyle Expo is to bring the country assets to the city - for the residents of South East Queensland to view the options; the tourist attractions and available lifestyle in Regional Queensland. TRADING HOURS: Expo Dates: Tuesday 16th July Wednesday 17th July 9:30am to 6:00pm 9:30am to 4:00pm VENUE: King George Square, located adjacent to Brisbane City Hall in the Brisbane CBD, close to restaurants and bars. Recently redeveloped the new design has created a space that reflects the historic values of the city, as well as King George Square s evolving role as a destination, transit hub and civic heart of the Brisbane CBD. ACCESS: Brisbane Airport is located approx. 13.5km from King George Square (approx. 30mins). WHO SHOULD EXHIBIT? Tourism Operators Regional Communities undergoing a skills shortage or requiring investment or new businesses Mining & Resource Providers Qld Government Departments for promotion of departmental programs and initiatives Services provided in construction, trade, transport and employment Education Providers Health Services Real Estate Agents/Property Developers Insurance Providers Telcos Financial Institutions Transport Freight Not-For-Profit Organisations

4

5 TRADE BOOTH SPECIFICATIONS INDIVIDUAL MARQUEE DISPLAY PACKAGE 3m x 3m Corinthian Booth with no fascia 2 x 150W track mounted spotlights 1 x 240V power point Night time security Signage (Company Name only - no logos) INDIVIDUAL PAGODA DISPLAY PACKAGE 3m x 3m Booth with no fascia 2 x 150W track mounted spotlights 1 x 240V power point Night time security Signage (Company Name only - no logos) MARQUEE STAND EXHIBITION COSTS Stand only $2,900 +GST per 3m x 3m square. **Public Liability Insurance $ GST unless own cover sighted by organisers. PAYMENT DATES 20% of the total rental at the time of booking. Final payment by no later than 18th June, BUMP-IN 15th July, PAGODA STAND

6 SITE LAYOUT PAGODA STANDS Stands 1-12 & MARQUEE STANDS Stands 13-58

7 FOOD STALLS/ BBQ ON KING GEORGE SQUARE If Food Stalls or BBQ / Catering activities are held on an infrequent basis, the organisers must obtain the relevant licences. In addition they must comply with the following requirements: - Food is to be protected at all times from direct sunlight - The stall is to have a roof and three sides covered with durable plastic sheeting, vinyl or other approved material. It must be sturdy and have a minimum ceiling height of 2 metres - The floor should be of smooth impervious material under service area / stall - The stall should be positioned with its side facing away from the prevailing breeze - All liquid wastes are to be stored in a container with a lid and marked Water Waste Only. The container should be emptied into a sanitary sewer not the stormwater system - Additional rubbish bins must be supplied for food waste - Condiments and sauces should be in squeeze bottles or individual squeeze packs - Tea, coffee, cordial and other beverages are to be served from enclosed containers with a tap or spout or vessels, which have a lid - Milk/dairy products must be stored in appropriately refrigerated containers - Tongs, spoons, spatulas must be provided to minimise the unnecessary handling of food - Reusable eating materials should not be provided. Council encourages the use of sustainable materials (i.e. bio degradable cups and plates) - Stalls must not be positioned in an area where the public may be injured if long queues form (e.g. near stairs) - Food handlers are required to wear suitable hair covering nets and long hair must be tied back and covered. Disposable food preparation gloves must also be used at all times, as per Health Department regulations.

8 WEBSITE / SOCIAL MEDIA (FACEBOOK & TWITTER) All exhibitors names will be listed FREE on the website and will remain there until the event is finalised. Advertising on the website is available to Exhibitors only. PACKAGE NUMBER ONE: Company logo, address, phone and fax, address and fifty words of editorial describing your company and products that will be on display, including a link direct from your logo to your own website. Cost $ GST PACKAGE NUMBER TWO: Animated advertisement displaying company name, address, phone and fax, address and fifty words of editorial describing your company and products that will be on display plus the animated display of product or logo and a direct link to your own website. Cost $ GST PACKAGE NUMBER THREE: Banner: travelling across the home page of the website displaying your company name, address, phone, fax and address. Fifty words of editorial describing your company and products alongside your listing will be displayed on our website, with direct link to your own website, where your complete range of products and services can be viewed. Cost $ GST

9 BEST EXHIBITOR STAND AWARDS BEST STAND OVERALL The winner of this award will be judged by three independent judges and points will be awarded for presentation, staff, product display, product in action, new product, packaging and presentation. The award will consist of a trophy suitable for display in the company office. BEST STAND 3M SHELL SCHEME (SMALL) The winner of this award will come from all the smaller exhibits ONLY and will be judged on presentation, product display and value to the visitors and the exhibitors. The award will consist of a trophy suitable for display in the company office. BEST STAND PRODUCT IN ACTION The winner of this award will receive the bulk of their points for product in action on display. The award will consist of a trophy suitable for display in the company office. The award winners will be presented with their awards at their stand during the Expo - and announced over the public address system.

10 CONTRACT FOR EXHIBITION SPACE COMPANY INFORMATION Company Name Key Contact Mobile Position Address Postcode Postal Address Postcode Telephone Facsimile BOOKING DETAILS A: SPACE REQUIREMENTS: I/We wish to reserve the following stand/s and size at the Regional Queensland Lifestyle Expo 2013 Number of PAGODA stand/s required (3m X 3m each) at $2,900 per stand Number of MARQUEE stand/s required (3m X 3m each) at $2,900 per stand Number of HALF STAND/S required (1.5m X 1.5m each) at $1,500 per stand Please list requested stand numbers (if available) B: WEBSITE PROMOTION (see Website page for full information) Website Package One: Website Listing & Link at $80 Website Package Two: Website Animated Advertisement at $150 Website Package Three: Website Banner at $200 C: PUBLIC LIABILITY (Public Liability Cost not applicable if Exhibitor shows proof of cover) INFLIGHT PUBLISHING T/A PO BOX 6133, BURANDA QLD 4102 ABN: This contract must be received within 14 days of any provisional reservation together with payment of the deposit to confirm booking requests. SUB TOTAL GST TOTAL $100 Please find enclosed our cheque/draft for $A, representing a 20% desposit - non refundable. A final payment will be paid on or before the Trade Show commencement. The stand/s will not be held until deposits are paid. Should this application be accepted and space allocated, I/we agree to comply with the terms and conditions and all provisions of the Trade Show s contractual obligations, of which I/we have received a copy. PAYMENT AGREEMENT Signature Date Name Position CHEQUE EFT - Bank of Queensland BSB A/c No CREDIT CARD AUTHORISATION Customer MASTERCARD VISA AMEX Expiry Date Card Holders Name Card Holders Signature Card Number Payments by credit card will incur a credit card transaction fee. The fee for Visa, Mastercard is 1.9%, Amex a fee of 2.9% - an invoice will be posted/ ed immediately of your payment total. The credit card transaction fee will be added to your payment total and debited to your credit card. Fax:

11 TERMS & CONDITIONS 1. The organisers, and its designated servants or agents, reserve the right to alter or add to these Rules and Regulations as may be necessary for compliance with any laws or with any directions given by the Owner/Lessor of the Exhibition Site, and generally for the efficient running of the Exhibition. The Exhibitor includes all employees and/or Agents of any company, partnership or individual exhibiting and the term Exhibition shall mean Regional Queensland Lifestyle Expo. 2. The Exhibitor agrees to comply with all directions and legal requirements of all Government bodies and with these Rules and Regulations during the currency of the Exhibition. 3. Allotment of space to an Exhibitor, which will then constitute a licensee to exhibit and not a tenancy, will follow acceptance of an Exhibitor s application. The Organisers reserve the right at any time to alter the site, shape or position of the floor plans as may be necessary for the best interests of the Exhibition. A cost adjustment will be made to any Exhibitor in the event of reduction of their display space. 4. Exhibits must fall within the scope of the exhibition. No other exhibit or products (including demonstration machinery) are to be displayed without prior written consent of the Organisers. 5. Payment Terms are agreed as follows: 20% of the total rental at the time of booking Final 80% paid 4 weeks prior to the Trade Show commencement. 6. Withdrawals: If Organisers agree to release the Exhibitor from their obligations under Agreement in exceptional circumstances, then in that event the Exhibitor will be liable to pay 50% of all monies due under the Agreement. This special proviso will lapse if less than eight weeks remain before the opening of the Exhibition, whereupon all monies due from the Exhibitor to the Organisers shall become payable forthwith upon demand. 7. To contractual price (unless otherwise stated by the Organisers) does not include the following: - Connections for electricity, water, gas, waste, compressed air, etc. - Loading and handling equipment and staff - Stamp duty levied on this Agreement - Advertising Catalogue or Handbill - Telephones - Insurance - Dressing of stand - Cleaning of exhibits. 8. The design of all stand and exhibits and their weight in character is subject to the prior approval of the Organisers Their construction, erection and dismantling shall be carried out under the supervision of and subject to conditions laid down by the Organisers. Any stand considered not to be in the best interests of the Exhibition may be removed or altered by the Organisers at the expense of the Exhibitor. 9. All plant, machinery and exhibits must comply with statutory requirements as to safety and particularly in the case of the storage of petrol, explosives, and other flammable materials. No article of a dangerous character shall be taken into the Exhibition except with the Organiser s prior written approval. 10. The Organiser reserves the right to refuse any person admission to the Exhibition without assigning any reason. 11. The Exhibitor is at all times during the exhibition: a. Required to keep their stand open to view and properly staffed by competent representatives. b. Responsible for the maintenance of their stand and display space in a clean and tidy condition. c. Required to conduct any business only from their display space and to keep passageways in front of their display space free from obstruction. d. Prohibited from disposing of or parting with stock on display for cash payment (including food, drink, tobacco or promotional aids), unless prior written consent is obtained from the Organisers. e. Prohibited from holding or allowing to be held at auction, lottery, game of chance or sideshow. f. Prohibited from sublicensing, sharing or parting with possession of their display space. g. Prohibited from engaging outside contractors or himself employing persons not being financial members of the appropriate union for the purpose of any construction or demolition on the Exhibitor s stand or Exhibition site. h. Prohibited from operating any type of machinery or equipment at a sound level, which, in the Organisers sole opinion because of its loudness, is likely to cause nuisance or annoyance in neighbouring Exhibitors or visitors. i. Prohibited from doing anything which, in the opinion of the Organiser, may bring discredit upon the Exhibition. 12. The Exhibitor undertakes to have their display space ready, with all exhibits available for display and completed by the time specified by the Organisers preceeding the opening of the exhibition. Should the balance of costs due to the Organisers not have been paid, the Exhibitor will not be permitted to occupy their stand, and will forfeit to the Organisers all their rights under this Agreement and the Organisers shall be entitled to take possession and use the space for their own purposes and may allot their space to another Exhibitor. 13. (a) Third Party Claims (Public Liability) The Exhibitor is responsible for all personal injury or damage to property arising in connection with the Exhibitor s display area howsoever caused directly or indirectly by them or any contractor, sub-contractor, servant or any agent, licensee or invitee of theirs or any act of omission of any such person or by any exhibit, machinery or other article or thing of theirs in the possession of or use of theirs or any servant or any agent, or theirs or (if erected by the Exhibitor or contractor by his or his workmen or agents) by the stand-fitting contractor. The Exhibitor will indemnify the Organisers in respect of each and every such claim and all actions, proceedings, costs, claims, and demands in respect thereof. The Exhibitor must take out adequate insurance in respect to all such claims and produce the premium receipts on demand. (b) Responsibility for the Personal Injury or Damage to Property (employers Liability). The Organisers shall be under no liability for personal injury to the Exhibitor or their servants or agents, invitees or licensee howsoever caused nor for the loss of or damage to exhibits or other property of the Exhibitor, their servants, agents, invitees, or licensees howsoever caused. The Exhibitor is accordingly advised to take out all necessary insurances. 14. Handbills, advertisements and printed matter are subject to the approval of the Organisers, who also reserve all photographic rights to the Exhibition. 15. If the holding of the exhibition or the supply of any services by the Organisers is prevented, postponed or abandoned by reasons of fire, storm, lightning, national emergency, labour dispute, strike, lockout, civil disturbance, explosion, inevitable accident, or any cause not within the control of the Organisers whether of the same sort or not, or the Exhibition site becomes wholly or partially unavailable for the holding of the Exhibition, the Organisers shall not be liable in any way whatsoever for any expenditure or liability or loss including consequential loss incurred by the Exhibitor. 16. Following acceptance by the Organisers of the Exhibitor s application for display space, should the Exhibitor be then unable or unwilling to perform their part of the agreement, or fail to comply with these Rules and Regulations, or otherwise breach the Agreement, the Organisers may retain the deposit paid as liquidated damages and reimbursement of management costs and other fees and expenses incurred by the Organisers. The Exhibitor shall thereafter be prohibited from occupying their display space and stand and shall immediately remove the exhibits from the Exhibition site in accordance with the Organiser s directions. Alternatively the Organisers may do so at the Exhibitor s cost and dispatch such exhibits to the address stated in the Exhibitor s Order Form. 17. All exhibits are subject to a general lien in favour of the Organisers for sums, whether unpaid costs of space or otherwise, due from the Exhibitor to the Organisers. 18. The Exhibition Information Manual sent to all Exhibitors well in advance of the Exhibition dates shall be as binding on the Exhibitor as if its provisions were contained in these contractual details insofar as they may-be applicable. 19. Verbal agreements shall be valid only after written confirmation.

12 For further enquiries contact Karen Rolfe