Save time, boost productivity, and add value

Transcription

1 White paper Save time, boost productivity, and add value HP Smart Document Scan Software 3.6.1

2 HP Smart Document Scan Software 1 helps you get the most out of your HP Enterprise Scanjet Scanner. This fast, easy-touse capture and routing application lets you customize options to enhance, manipulate, send, store, and print your scanned documents. Set up scan jobs to automatically carry out complex tasks, such as blank page removal, batch scanning, image cleanup, and even sending to multiple destinations, including Microsoft SharePoint all at the touch of a button. Plus, ad-hoc scanning for one-time jobs provides convenient flexibility. Save time with a simple interface Designed for office workers, this easy-to-use interface lets you quickly set up and review selected settings, then preview and modify your images before finalizing the file. Create profiles for the types of scan jobs you perform most often, with settings such as paper size, resolution, file format, destination(s), and more. You can quickly launch the profiles from your computer, or assign them to the front panel on your scanner so you can execute complex jobs at the touch of a button. Name the profiles to reflect the type of document, person scanning, document workflow, or whatever best meets your business needs. Modifying an existing profile for one-time scanning is a quick, convenient way to perform ad-hoc jobs. Just select an existing profile, change settings as-needed (for example, select color instead of black-and-white), and scan without saving changes to the profile. Boost productivity with automation Configure scan settings to get the results you want: automatically crop, orient, detect color, separate batches, straighten, delete blank pages, and clean up images. Preview the scan and modify as necessary, then route to single or multiple destinations, including shared/network drives, , SharePoint, Google Drive, Box, printers, FTP, and web folders. While HP Smart Document Scan Software offers integrations to a number of destinations, it can also send scans directly to any application that supports command-line parameters. Add value by customizing results Save files just as you want them compress large files for more efficient storage, automatically adjust brightness and contrast, and remove color, background shading, punch holes, and irregularities to get the smallest file size and clear, readable scans. HP Smart Document Scan Software supports a wide range of file formats. When you save files as Microsoft Office Word or Excel, searchable PDF, HTML, or other text files, the embedded optical character recognition (OCR) automatically activates to produce fully editable text or searchable PDFs. Save scans as PDF, TIFF, or JPEG to easily or organize files. Or choose additional PDF formats PDF/A, a timeless format, or PDF-MRC, a highly compressed format to archive scans. Create password-protected and encrypted PDFs, add file permission controls, and even add metadata to each PDF file. 2 February 2013

3 Simplify document capture Streamline document capture workflows with HP Smart Document Scan Software. Custom scan profiles make processing common scan jobs quick and easy. Create and manage scan profiles HP SDSS lets you choose from a number of scan profiles with preconfigured settings. Profiles can be created and edited for common scanning scenarios. You can even give profiles descriptive names that appear on the device control panel. Create a custom profile to get the results you need Adjust a profile or make a one-time change for ad-hoc jobs Arrange your profile list so the most frequently used tasks are first Load documents correctly every time with this helpful visual aid Select a profile, then click Scan Preview your scans before saving From Scan Progress, you can easily monitor the progress of your scans, and preview them before saving. You can make a variety of adjustments to get the results you want, including reordering, adding, or deleting pages, and even adding document separators. Document separators help keep your scan files organized Make adjustments to individual scanned images Make adjustments Click Adjust page from the Scan Progress screen to zoom in on your scanned document, make changes, and even rescan. 3 February 2013

4 Fine-tune profile settings From Profile Settings, you can choose from four main tabs at the top to help you quickly find and configure scan settings. Left-side tabs provide a quick summary of current configuration along with detailed settings options. Assign a profile name and behavior From the Main tab, you can assign a profile name and description. You can also specify whether thumbnail images and a summary window display when scanning. Set primary scan parameters From the Scan Settings tab, you can set color mode and resolution, define scanned page size, choose one-sided or two-sided scanning, turn on misfeed detection, and select other scan settings. 4 February 2013

5 Get the results you want From the Image Processing tab, you can take advantage of automatic tools to straighten page content, crop to the paper size or to the page content, resize pages for consistency, mark your document with a digital stamp, erase edges for a cleaner look, remove or regularize color backgrounds to improve legibility and consistency, remove blank pages, perform batch separation, remove punch holes, and more. Save what you want, where you want The Destinations tab lets you choose from common file formats. You can select routing to archival, processing, or to begin a business workflow. Add metadata, including XMP/XML, PDF, and SharePoint metadata for easy indexing and retrieval. 5 February 2013

6 Software features Scanning and routing destinations Quickly scan using your favorite settings Save scan settings as a job profile; assign profiles to a scanner button for one-touch scanning; change profiles without saving for one-time ad-hoc scanning; import and export profiles between like-modeled scanners for quick profile deployment Scan documents directly to one or more destinations at the same time Automation and processing features Local or network folder, (using SMTP or via locally configured client), SharePoint 2007 & 2010, cloud destinations, Google Drive, Box, FTP, printer, fax, user-defined command-line application, web folder Easy page preparation is built-in Snap to standard size; page cropping (to page or content); automatic: page straighten, size detection, page orientation,, color detection, thresholding for black-and-white documents Automatically process documents Detect bar codes for use in file naming, batch separation, and metadata; set misfeed detection (and define page areas to exclude on HP Scanjet 7000 s2); automatically delete blank pages by percentage of blank area and page edge removal (adjustable margins); separate large scan jobs into documents by number of pages, barcode, blank pages, and document separator pages; save metadata and decoded barcodes in companion file; apply digital stamps; merge pages in duplex scanning Create clean, improved documents Image preview and file naming features Resize page, erase edges, color dropout (channel or multi-color), apply background filter (remove or smooth background color), reduce moiré (descreen), remove punch holes, remove noise on black-and-white pages, remove or rescan pages Validate and preview scanned pages Easily name your files for improved organization and retrieval Metadata Extend the value of your document PDF encryption and security Protect your documents View thumbnails; zoom in on thumbnail; resize thumbnails; add, delete, move and reorder pages; rotate pages; crop pages; insert or delete document separator pages; rescan page (and adjust scan settings if needed) Add a name based on barcode information, name of profile, custom, or batch numbering; include date and time; append a sequential suffix; select field delimiters Enter metadata at time of scan, including title, author, subject, and keywords; enter metadata to fill in SharePoint columns Encryption (AES-128, AES-256, RC4-40 or RC4-128); password protection; digital signatures; file permission controls (open, print, edit, encryption) 6 February 2013

7 Technical specifications Installation options Supported scanners 2 Scan type Scan source 2 Page sizes 2 File types PDF file types TIFF file types Color mode File size/quality Through CD or MSI package HP Scanjet 5000 Sheet-feed, HP Scanjet 7000 Sheet-feed, HP Scanjet Enterprise 7000 s2 Sheet-feed, HP Scanjet Enterprise 7500 Flatbed, HP Scanjet Enterprise 9000 Sheet-feed, HP Scanjet N9120 Document Flatbed One-sided scanning or single-pass two-sided scanning Flatbed glass or automatic document feeder with paper loading orientation Letter, legal, executive, tabloid, A3, A4, A5, A6, A7, B5, JIS B5, statement, US check, business card, long (34 ), extra long (122 ), maximum, custom PDF, searchable PDF, JPEG, TIFF, BMP, PNG, Word, Excel, WordPerfect, TXT, UNICODE Text, Rich Text Format, HTML, XML, Open ebook 1.0 Document Searchable PDF (formatted text and graphics, image over text, PDF/A, MRC compressed, tagged PDF, linearized PDF), image-only, non-searchable PDF (PDF/A, MRC compressed), Adobe Acrobat and later (PDF ) Uncompressed, Group 3, Group 4, LZW compressed, JPG compressed 1-bit black-and-white, 8-bit gray, 24-bit color, halftone (default dither, error diffusion, Bayer dither) Scan resolution, data transfer compression, color dropout (channel, multi-color) Barcode encodings Code 39, Code 39 full ASCII, EAN 8/13, UPC-A, UPC-E (6-digit), Code 128, GS1-128 (UCC/EAN-128), Codabar, ITF (2 of 5 interleaved), Postnet code, PDF 417 User interface languages OCR engine OCR languages English, French, Italian, German, Spanish, Chinese (Simplified), Chinese (Traditional), Korean, and Brazilian Portuguese Nuance OmniPage Afrikaans, Albanian, Arabic, Aymara, Basque, Bemba, Blackfoot, Breton, Bugotu, Bulgarian, Byelorussian, Catalan, Chamorro, Chechen, Chinese (Simplified), Chinese (Traditional), Corsican, Croatian, Crow, Czech, Danish, Dutch, English, Esperanto, Estonian, Faroese, Fijian, Finnish, French, Frisian, Friulian, Gaelic (Irish), Gaelic (Scotish), Ganda/Luganda, German, Greek, Guarani, Hani, Hawaiian, Hebrew, Hungarian, Icelandic, Ido, Indonesian, Interlingua, Inuit, Italian, Japanese, Kabardian, Kasub, Kawa, Kikuyu, Kongo, Korean, Kpelle, Kurdish, Latin, Latvian, Lithuanian, Luba, Luxembourgian, Macedonian, Malagasy, Malay, Malinke, Maltese, Maori, Mayan, Miao, Minankabaw, Mohawk, Moldavian, Nahuatl, Norwegian, Nyanja, Occidental, Ojibway, Papiamento, Pidgin English, Polish, Portuguese, Portuguese (Brazilian), Provencal, Quechua, Rhaetic, Romanian, Romany, Ruanda, Rundi, Russian, Sami, Sami Lule, Sami Northern, Sami Southern, Samoan, Sardinian, Serbian (Cyrillic), Serbian (Latin), Shona, Sioux, Slovak, Slovenian, Somali, Sorbian, Sotho, Spanish, Sudanese, Swahili, Swazi, Swedish, Tagalog, Tahitian, Tinpo, Tongan, Tswana, Tun, Turkish, Ukranian, Visayan, Welsh, Wolof, Xhosa, Zapotec, Zulu 7 February 2013

8 Endnotes 1 This software is intended for use on a PC, which is not included. 2 Specific capabilities are dependent on scanner model. Learn more about our document management scanners hp.com/go/docmgmt Copyright Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. ENERGY STAR and the ENERGY STAR mark are registered U.S. marks. Windows is a U.S. registered trademark of Microsoft Corporation. 4AA3-1099ENW, February 2013, Rev. 2