e CABINET AND DOCULEX Document Capture and Electronic File Conversion

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1 A R I C O H C O M PA N Y e CABINET AND DOCULEX P D F. C A P T U R E Document Capture and Electronic File Conversion

2 D OCULEX PDF.CAPTURE From the Leader in Document Imaging Software... DocuLex DocuLex offers a solution to users that desire a simple yet productive means of converting paper documents to searchable electronic files. Now DocuLex offers its renowned document image capture software designed to expand the image capture capabilities of ecabinet.. With DocuLex s PDF.Capture for ecabinet, production scanners and multifunctional copiers/printers with scanning capability can now be used to convert paper documents to electronic PDF files and entered into ecabinet. DocuLex s PDF.Capture for ecabinet will facilitate custom meta field information transferred directly to ecabinet s indexing function, allowing documents to be organized to suit each user s document specific descriptions for each application. With this, document images, index information and OCR text accompanies the document files onto ecabinet s storage drive, enabling easy search and retrieval of stored documents, as well as moving documents into custom ecabinet folders. The advantage of DocuLex s PDF.Capture for ecabinet is greater control of document organization and flow into ecabinet, enhancing the unit s function as an all-in-one document management appliance; a product unique to the document imaging/management marketplace. Document Scanning, Indexing and PDF File Conversion DocuLex PDF.Capture provides an integrated scanning and PDF conversion solution in one package. This document capture program offers the tools required to achieve productive image processing, with custom file naming and user-defined meta field creation. Advanced features enable processing events via barcode, mark sense forms and function keys. PDF.Capture saves files to TIFF, RTF, ASCII and full-text searchable PDF. PDF.Capture provides conversion of paper documents to these Portable Document Formats: PDF Image Only a group IV archival image which is identical to the original paper PDF Image + Text a group IV archival image with OCRed text hidden behind, creating a searchable image PDF.Capture provides a universal format and advanced features to suit your individual needs: PDF images that look exactly like the original paper PDF files can be indexed and searched with leading Internet search tools Estimated conversion speeds: PDF (Image Only) 9,660 PDFs per hour PDF (Image + Text) 900 PDFs per hour With the FREE Acrobat reader software, users on any computing platform can navigate, scale, zoom in on, and print PDF files directly within their Web browsers Enhance PDF files by adding a variety of navigational features, including outlines, thumbnails, image columns and fit window.

3 Document Capture and Electronic File Conversion with PDF.Capture Paper documents 1 Documents are scanned 2 Monitor, view and convert scans 3 Archive documents Custom document separator sheets may be used to automatically define document breaks and provide index information. Lanier IS450 Series Scanner offers rapid scanning speed of up to 65 ppm in Simplex mode and 98 ipm in Duplex mode. You control document scanning from your workstation. Scan, view, index, OCR and archive using DocuLex software and the Lanier IS450 scanner or multifunctional system. The ecabinet provides for secure storage and retrieval of documents by phrase or keyword and uses an intuitive browser-style interface. Digital Mid-volume System with scanning capability Real-time image processing delivers higher productivity: Collection of custom field information Character, bar code and mark recognition 2-dimensional barcode recognition for document profiling and cataloging prior to scanning (especially useful with multifunctional copiers/ printers) Multi-thread utilization Bookmark indexing Image de-skewing Image de-speckle PDF.Capture Lite DocuLex PDF.Capture Lite is a low cost alternative to PDF.Capture. Lite includes rated speed scanning with full OCR and PDF processing. Lite is restricted to four Acrobat style index fields with no means to customize the default Job. As with PDF.Capture, no click fees are associated with Lite. Lite users may upgrade to PDF.Capture, at any time, with 100% credit toward the purchase of the full version. Black border removal Blank page detection and removal

4 Comprehensive Approach to Document Management As an industry leader of innovation, Ricoh has developed Solutions Products that provide practical, comprehensive approaches to document management. ecabinet is an office automation tool that can capture, index and store documents from networked devices. Each document is indexed automatically, making search and retrieval of critical business documents a snap. Flexible Capture and Routing Rules: ecabinet has flexible document capture capabilities, enabling it to work with networked peripherals to capture any file type. You can automatically assign documents to an owner, group, or destination folder, add notes for targeted retrieval, and make sure your documents go where you want them to. Search Criteria: The ecabinet features a searchable index, enabling you to find any file based on automatically extracted and indexed document information. ecabinet s browser-based interface File Distribution from a Single ecabinet: Users can share and access files from the ecabinet. Links can be distributed to other authorized users or publicly stored on a network file server. User-Defined Folders: Arrange your files and folders according to what makes sense to you, using a hierarchical structure that creates folders with sub-groups. Fax Management: Use ecabinet Fax Management Solutions for automatic capturing, storing, indexing, and archiving from multiple fax machines, up to 6,000 pages per day. Image-Based Capture and Archiving: Copier and Scanner- Based Image Capture and Archiving Solutions allow you to digitize into ecabinet with your own scanning software. Paperless Printing Solutions: For a Paperless Printing Solution, ecabinet can be used as either a print spooler or virtual printer. Meet Regulatory Requirements: ecabinet s optional WORM-based storage meets document regulatory retention requirements. You can even store data on jukeboxes that seamlessly integrate with the ecabinet. Customized Applications: A Software Developer s Kit, available separately, can create a customized solution to meet your particular needs. Scaleable Storage and One-click action button Automatic Backup: Each ecabinet LDM1100 product will index approximately 5 million document pages, each ecabinet LDM2100 will index approximately 25 million document pages. Automatically backing up documents to an on-site Network File System (NFS), or to WORM (Write Once Read Many) media via encrypted HTTP. Remote Office Support: Network multiple ecabinets together, providing both local and remote file access, easy document sharing and data aggregation. International Versions: Select both the voltage rating for your country and the main language interface. Document Security: 3 levels of built-in security prevent unauthorized access. Once logged in, valid users can view and retrieve only the documents they own, group files, or public documents. Disaster Recovery: If you should experience a complete loss of your ecabinet, disaster recovery functionality lets you recreate your documents and index. Browser-Based Interface: If you use a Web browser, you re already familiar with the ecabinet LDM 1100/2100 document file management system. By building on the way you already work, we designed the system so that little or no training is required. Global Document Access: If you can reach your network, ecabinet gives you immediate access to your documents via your Web browser. Add Notes & Organize in Folders: Our PC Capture software enables you to capture and add keywords to the Notes Field, then file your documents in folders. Network File Server Organizing: ecabinet can capture any new or updated files into one consolidated database.

5 10/100BaseT Works with your existing peripherals to capture and archive any file or document type Left: ecabinet s Rule-Based Capture Control lets you create unique routing rules for each type of networked peripheral, allowing you to automatically assign documents to an owner, group, or folder. Right: ecabinet features a searchable index, enabling you to find any file based on automatically extracted and indexed document information.

6 DOCUMENT CAPTURE AND ELECTRONIC FILE CONVERSION DocuLex PDF.Capture Features DocuLex provides an integrated scanning and PDF conversion solution in one package. PDF.Capture offers the software tools required, achieving productive image processing. Intelligent processing for higher productivity Character recognition Bar-code recognition Mark recognition PDF.Capture Multi-threading SCSI and TWAIN supported scanners Image de-skew Scanning throughput from 12 ppm to over 100 ppm Black border removal PDF Image Only a group IV compressed archival image which is identical to the original paper Bookmark Indexing PDF Image + Text a group IV archival image with OCRed text hidden behind, creating a searchable image PDF assembly Multi-page or single page PDF files Bookmark levels Fielded information 7 bit data line to: custom meta fields and file naming Superior character recognition TIFF Image Only a group IV compressed archival image which is identical to the original paper Recognize documents in 10 languages. Add job specific words to the dictionary Permanently endorse images with job specific information Fielded information Image orientation Enhanced document capture capabilities Unique image ID number Easy to use interface Phrases such as property of, Confidential or other endorsements Unitize individual PDF files according to document groupings, based on bar code target, mark sense and function key field prompting. Image annotations Portable Document Format Watch Folder: server function for monitoring several input folders, converting TIFF images to PDF Image + Text, then output PDF files to user-defined folders. PDF files can be indexed and searched with leading Internet search engines. Accommodates DocuLex Goby 2-D bar code sheets. PDF images are easily distributed via . With the FREE Acrobat reader software, users on any computing platform can navigate, scale, zoom in on, and print PDF files directly within their Web browsers. Adobe and Acrobat are trademarks of Adobe Systems Incorporated A R I C O H C O M P A N Y 2003 Lanier Worldwide, Inc. All rights reserved. (Rev. 4/03) Lanier Worldwide, Inc Parklake Drive NE Atlanta, GA USA

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