SIF Program 2014 MA Department of Elementary and Secondary Education Executive Office Of Education William A. Holscher State SIF Program Manager

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1 SIF Program 2014 MA Department of Elementary and Secondary Education Executive Office Of Education William A. Holscher State SIF Program Manager

2 Program Goals SIF Participation by all MA Districts State Facilitated SIS SaaS Deployed SIF v2.6/2.7 pre-migration to 3.1 Legacy Application Re-Architecture Further enhance District and State interoperability effectiveness through improved technology deployment, realizing long term processing efficiency with reduced operational and application support costs. Vendor Development Jan 8, 2014 Vendor Certification May 1, 2014 Onboarding EOY June 2014 Deployment - October 1, 2014

3 SIF Program 2013 Foundation The MA SIF Program 2013 was a rebaseline for the previous initiative and chartered to implement lessons learned during the October 2012 SIF Project rollout. The MA SIF Program 2013 was initiated on January 2, 2013 and operational on November 30, To date we have 27% of our Race To The Top (RTTT) districts online with SIF. The standards, policies and procedures established from this initiative were designed to be rolled forward for all future annual SIF Program infrastructure, data element, and subscribing application enhancements

4 SIF Program 2013 Deliverables SIF Program Repeatable Process Agent Vendor Certification Web Site Requirements Test Scripts and Sites established Documentation District Process Real-time event driven verses scheduled batch file uploads Real-time local data validations implemented Error Reports available 24/7-365 days a year Real-time State EDWIN Data Warehouse reports updates Dedicated District SIF support and on-boarding teams District On-Boarding Vendor Specific District User Guides District Best Practices Established District Pre-Validation Tools SIF District Dashboard

5 District Focused SIF Documentation Enhanced SIF Reporting Guide designed in conjunction with District Vendor and specifically targeted to seamlessly integrate with current SIS application documentation. Includes Best Practices Data Quality Validation Checklist designed to assist Districts and Schools verify data for SIF compliance prior to on-boarding with State.

6 SIF Program 2013 Deliverables SIF Infrastructure Established and Tested DEV, QA, Staging Prod Environments Load balanced, Multi-Server, Zone Integration Server (ZIS) Veracity rules engine established (over 230+ business rules) Preliminary Performance Benchmarks completed

7 SIF Program 2013 Deliverables SIF Production Support Help Desk Operational Support Guide SIF Program Documentation Reusable System Development Life Cycle (SDLC) Documentation Architectural Designs Technical Designs Application Work Flows Requirements Functional Specifications Use Cases Test Plans Test Cases SharePoint Repository Standardized MA SIF Profile and Associated Guide

8 SIF Program 2013 Deliverables SIF Applications Student Information Management System (SIMS) Student Course Schedule (SCS) Education Personnel Information Management System (EPIMS) Student Claiming and Un-claiming SIF Integrations EDWIN Teaching and Learning (IIS via Thinkgate) EDWIN Analytics (Longitudinal Data System - LDS) MA Data Collections Applications SIF Architecture and POC Oracle Data Integrator (ODI) Validations (1000+ rules) Real-time Event Driven Push Mode Level 3 Authentication & Level 4 Encryption

9 Production State: District Perspective EDWIN SIS District Level Publishing Agent (push) ESE ZIS Teaching and Learning Stage Subscribing Agent Horizontal ZIS

10 Team Resources ESE Data Collections ESE Data Quality Agent Vendors Team Resources are incremental, scalable, and available as needed. New State Test Environments Dev QA Staging Districts IT Support and outside services

11 SIF Firsts: MA is first State to require a real-time district initiated push model MA is first State to require level 3 authentication and level 4 encryption MA is the first State to wrap the SIF certification requirement with its own vendor certification program. o Assists vendors to get their agents and SIS working properly, so that data is pre-validated in real-time reducing everyone s operational support costs. o Vendors are rated and listed on State website MA is first State to implement a two-way, push mode, load balanced ZIS implementation MA is first State to implement a near real time, cross-object data quality checking and feedback loop MA is first State to provide district focused SIF /SIS documentation and provide a support team dedicated to assist them in cleaning up their data and on-boarding. MA was first to implement a Statewide COTS SIF solution doing the work mostly by itself (Training and Support from the COTS supplier)

12 SIF Program 2014 Description SIF Version 2.6/2.7 Upgrade Visual Software Enhancements SQL Server to Oracle Conversion Point in Time Transaction Recovery Automated State to District Code Table Updating SIMS, SCS and EPIMS Element Expansion EPIMS Collection District Source Data Analysis and Architecture Design Web Services Automatic SASID Assignment Via SIF - Pilot Student Claiming Enhancements for 2015 Deployment

13 SIF Program 2014 Description Legacy Backend Re-Architecture ODI Validations (1000+ rules) SIMS, SCS and EPIMS Processing School Safety Discipline Report (SSDR) Re-Architecture Facilitate State SIS Software As A Service (SAAS) Springfield MA State Data Center Hosted IBM Tivoli Service Management (COMiT) Integration Rational Team Concert (RTC) Integration Agent Vendor Re-Certification New Vendor Test Environments and Process Enhancements MA SIF Profile v2.6/2.7 Certification Self Certification enabled District On-Boarding Significant reduction in District On-boarding schedule

14 SIF Program 2014 SIF Process Phase I District Agent Vendor Certification Vendor successfully certifies in MA QA SIF Test Environment without Agent Vendor Errors Vendor successfully demonstrates 100% District load via Push mode to State Vendor successfully demonstrates automatic State to District Code Table Update integration Vendor Dress Rehearsal District successfully clears QA Testing without Vendor Errors or manual District assistance Vendor DR + n Districts successfully clear QA Testing without Vendor Errors or manual District data entry assistance

15 SIF Program 2014 SIF Process Phase II District Pre-Onboarding Process Documentation Walk-through SIF Staging Connectivity Check District clears Staging Data Quality Validation Checks without Vendor Errors or manual District data entry assistance Phase III - Onboarding Process Connecting district to the State SIF production environment District data is exclusively loaded via push mode except SAS object District clears production Data Quality Validation Checks without Vendor Errors or manual District data entry assistance

16 The Future with SIF Standard Framework by which all MA data will flow SIF Version 3.1 Upgrade Real-Time State Assigned Student Identifiers (SASID) Real-Time Mass Education Personal Identifiers (MEPID) Real-Time Student Claiming and Un-claiming Enhanced EDWIN State Reporting District to District data sharing Intra-State data sharing via national exchange

17 Contacts: William A. Holscher MA SIF State Program Manager Executive Office of Education 75 Pleasant Street Malden, MA (781) (Office) (603) (Cell) Robert Hutchison President Visual Software Inc Taylorsville Rd, Suite 16 Washington Crossing, PA (215) x114 (Office) (215) (Cell)

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21 Class SIF Data in ET&L Instructional Improvement System (IIS)

22 Student profiles An early warning indicator system Dashboards & reports Model curriculum units Curriculum mapping and Lesson planning tools Aligned to Standards Tools to assess student understanding of multiple standards Competency Tracking System Aligned to standards High-quality digital resources to support instruction Aligned to standards 22

23 SharePoint Repository SharePoint Repository MA SIF User and Support documentation including the MA SIF Operational Support guide. District SIF Support and Onboarding Dashboard that identifies all district information including vendors, contacts, SIF Onboarding Status, ET&L integration, and Technical product and connectivity information. PMO and SDLC Documentation including Architectural and System Designs

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25 Massachusetts SIF Validations