DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. Preliminary results of survey on public projects performed May - July 214 with kind support of PMI Government Community of Practice 1. How would you assess the complexity of public projects in relation to private projects in the following areas? - private are more complex 25 4 1.1 As a whole 1 - generally no difference or difficult to say 16 3 2 2 - public are more complex 36 -private are more complex 1 -generally no difference or difficult to say 2 -public are more complex say - private are more complex 2 1 - generally no difference or difficult to 73 5 4 2 - public are more complex 398 3 2 1.2 Stakeholder management -private are more complex 1 -generally no difference or difficult to say 2 -public are more complex Strona 1 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. - private are more complex 24 1 - generally no difference or difficult to 83 say 2 - public are more complex 384 1.3 Procurement management 45 4 35 3 25 2 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex - private are more complex 25 35 1 - generally no difference or difficult to 153 say 3 2 - public are more complex 313 25 2 15 5 1.4 Communications management -private are more complex1 -generally no difference or difficult to say 2 -public are more complex Strona 2 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. - private are more complex 33 1 - generally no difference or difficult to 223 say 2 - public are more complex 233 1.5 Scope management 25 2 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex - private are more complex 53 1 - generally no difference or difficult to 212 25 say 2 - public are more complex 223 2 1.6 Time management 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex Strona 3 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. - private are more complex 74 3 1 - generally no difference or difficult to 16 say 25 2 - public are more complex 251 2 1.7 Cost management 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex - private are more complex 85 3 1 - generally no difference or difficult to 243 say 25 2 - public are more complex 16 2 15 5 1.8 Quality management -private are more complex1 -generally no difference or difficult to say 2 -public are more complex Strona 4 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. - private are more complex 49 1 - generally no difference or difficult to 18 say 2 - public are more complex 258 1.9 HR management 3 25 2 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex - private are more complex 63 1 - generally no difference or difficult to 185 25 say 2 - public are more complex 236 2 1.1 Risk management 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex Strona 5 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. - private are more complex 32 1 - generally no difference or difficult to 227 say 2 - public are more complex 228 1.11 Integration management 25 2 15 5 -private are more complex1 -generally no difference or difficult to say 2 -public are more complex Strona 6 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 2. Stakeholder influence on public projects in institution you work for - they have no influence 34 1 - they are consulted, but their opinion 168 does not have to be taken into account 2 - their opinion is essential; no decision may be inconsistent with it 288 - they have no influence 84 1 - they are consulted, but their opinion does not have to be taken into account 2 - their opinion is essential; no decision may be inconsistent with it 244 16 - they have no influence 44 1 - they are consulted, but their opinion does not have to be taken into account 2 - their opinion is essential; no decision may be inconsistent with it 178 266 2.1 Selecting initiatives for execution 4 3 2 -they have no influence 1 -they are consulted, but their opinion does not have to be taken into account 2.2 The way of project execution 3 2 -they have no influence 1 -they are consulted, but their opinion does not have to be taken into account 2.3 Evaluating project benefits 3 25 2 15 5 -they have no influence 1 -they are consulted, but their opinion does not have to be taken into account 2 -their opinion is essential; no decision may be inconsistent with it 2 -their opinion is essential; no decision may be inconsistent with it 2 -their opinion is essential; no decision may be inconsistent with it Strona 7 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 3. Stakeholders in projects performed by the institution you work for may learn about public projects and their status from: Internet portals 328 Reports of public institutions / bodies 323 Printed newspapers and magazines 223 Newsletters 26 Social media (FaceBook, Twitter etc.) 137 Other 11 None 21 35 3 25 2 15 5 Strona 8 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 4. The institution for which you work applies project management methodology defined on the level of: This institution 143 Department / ministry 134 No methodology 14 Unitary state or federal 73 Constituent state 37 16 14 12 8 6 4 2 This institution Department / ministry No methodology Unitary state or federal Constituent state Strona 9 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 5. The methodology is mostly based upon: PMBOK Guide 239 Not based upon external methodologies 63 Agile (any type) 23 Prince2 2 IPMA ICB 1 Other 41 3 25 2 15 5 Other IPMA ICB Prince2 Agile (any type) Not based upon external methodologies PMBOK Guide Strona 1 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. Scope manageme 35 6. The methodology covers 4 Cost management 341 35 Time management 327 Quality management 287 Risk management 285 3 25 Procurement management 28 2 Communications management 274 Stakeholder management 247 Human resources management 227 Program management 184 15 5 Project integrity management 164 Project portfolio management 137 Other 14 Strona 11 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 7. Projects or programs carried out by the institution for which you work are subject to a formal governance process Yes 355 No 11 I don't know 26 4 35 3 25 2 15 5 Yes No I don't know By the institution in which projects are 271 3 carried out 8. The governance process is performed: By another institution external to the institution carrying out the project 71 25 2 I don't know 13 15 5 By the institution in which projects are carried out By another institution external to the institution carrying out the project I don't know Strona 12 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 9. Are there any regulations for public procurement in your country? Yes 463 No 9 I don't know 19 1. Are there any regulations for public PROJECTS in your country? Yes 312 No 122 I don't know 57 35 3 5 4 3 2 Yes No I don't know 25 2 15 5 Yes No I don't know Strona 13 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 11. Are any project management credentials required to manage projects in the institution for which you work? Yes 141 No 332 I don't know 18 4 3 2 Yes No I don't know 12. In the institution you work for projects must be managed by persons holding: PMI credentials 86 Any PM credentials 62 Certified by employing institution Credentials of local institutions 32 Prince3 credentials 2 Any PM credentials 19 Registered managers 14 Other 14 IPMA credentials 1 42 9 8 7 6 5 4 3 2 1 PMI credentials Any PM credentials Certified by employing institution Credentials of local institutions Prince3 credentials Any PM credentials Registered managers Other IPMA credentials Strona 14 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 13. For contracts executed by the institution you work for: 3 244 There are rules enabling companies to take part in public bids established outside my institution 25 2 139 There are rules enabling companies to take part in bids established by my institution 15 3 There exists a register of companies verified for projects established by my institution 5 No such rules nor registers exist 28 I don't know There exists a register of companies verified for projects established outside my institution No such rules nor registers exist There exists a register of companies verified for projects established by my institution There are rules enabling companies to take part in bids established by my institution There are rules enabling companies to take part in public bids established outside my institution 23 There exists a register of companies verified for projects established outside my institution I don't know 27 Strona 15 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 14. Projects are initiated in this institution on the basis of existing strategies (of this institution, administrative unit to which the organization is attached, higher administrative unit): Always 97 Almost always 27 In approximately half of cases 94 Almost never 48 Never 5 It is hard to say / I don't know 4 15. The institution for which you work may cooperate with / use support of a PPMO Belonging to this institution 241 Belonging to another institution (e.g. ministry), to which this institution is subordinated Independent of this institution (e.g. another ministry) 5 25 25 2 15 5 3 25 2 15 5 Does not cooperate with a PPMO 175 Always Belonging to this institution Almost always In approximately half of cases Belonging to another institution (e.g. ministry), to which this institution is subordinated Almost never Independent of this institution (e.g. another ministry) Never It is hard to say / I don't know Does not cooperate with a PPMO Strona 16 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 16. Please indicate the areas supported / performed by PPMO / PPMO employees for projects of the institution you work for: 2 Full project management 176 18 Project oversight / control 176 16 Program management 171 14 Project portfolio management 17 12 Cost management 164 162 8 Project / program / portfolio methodology management Training 159 6 Scope management 157 4 Risk management 153 2 Other Tools support (provision and maintenance 152 of software tools) TIme management 15 Human resources management Integration management Stakeholder management Communications management Quality management Procurement management TIme management Tools support (provision and maintenance of Risk management Scope management Training Project / program / portfolio methodology Cost management Project portfolio management Program management Project oversight / control Full project management Procurement management 138 Quality management 127 Communications management 121 Stakeholder management 121 Integration management 117 Human resources management 99 Other 6 Strona 17 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 17. How would you rate the public project management system, in which you work? Initial 68 1 111 2 167 3 16 Complete 39 2 15 5 Initial 1 2 3 Complete 18. Has the institution for which you work a plan or strategy for public project implementation system improvement: One defined by bodies external to this institution (e.g. a strategy at the state level, a strategy for your sector) One defined by this institution 189 One defined by another body 3 Is not defined 159 I don't know 56 57 2 18 16 14 12 8 6 4 2 One defined by bodies external to this institution (e.g. a strategy at the state level, a strategy for One defined by this institution One defined by another body Is not defined I don't know Strona 18 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19. Influence of public project management practices on an institution's success 19.1 Aligning public projects with a strategy (of a country, state, territory, institution etc.) None 26 1 46 2 12 3 128 Essential 189 2 18 16 14 12 8 6 4 2 None 1 2 3 Essential 19.2 The recognition of project management as a strategically important capability of public institutions None 38 1 62 2 72 3 156 Essential 163 18 16 14 12 8 6 4 2 None 1 2 3 Essential Strona 19 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.3 Defining ways of development for public project implementation systems None 3 1 74 2 116 3 15 Essential 121 16 14 12 8 6 4 2 None 1 2 3 Essential 19.4 Public project portfolio management None 48 16 1 78 2 9 14 3 126 Essential 149 12 8 6 4 2 None 1 2 3 Essential Strona 2 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.5 Establishment and work of Public Project Management Offices None 53 1 77 2 115 3 129 Essential 117 19.6 Defining public project governance processes None 4 1 67 2 8 3 135 Essential 169 14 12 8 6 4 2 18 16 14 12 8 6 4 2 None 1 2 3 Essential None 1 2 3 Essential Strona 21 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.7 Defining and using project / program management methodologies None 33 1 59 2 84 3 152 Essential 163 18 16 14 12 8 6 4 2 19.8 Evaluating and improving public institutions' project management organizational maturity None 49 16 1 77 2 95 14 3 132 Essential 138 12 8 6 4 2 None 1 2 3 Essential None 1 2 3 Essential Strona 22 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.9 Defining rules for admitting only qualified persons (holding credentials) into public projects management None 89 1 85 2 18 3 117 Essential 92 14 12 8 6 4 2 None 1 2 3 Essential 19.1 Defining rules for admitting only verified vendors in public projects management None 46 1 66 2 19 3 151 Essential 119 16 14 12 8 6 4 2 None 1 2 3 Essential Strona 23 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.11 Establishing a system for informing stakeholders about projects None 33 1 63 2 15 3 127 Essential 163 18 16 14 12 8 6 4 2 None 1 2 3 Essential 19.12 Involvement of external stakeholders in projects None 34 16 1 78 2 113 14 3 13 Essential 136 12 8 6 4 2 None 1 2 3 Essential Strona 24 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.13 Establishing regulations on public procurement at country / state level None 4 1 53 2 81 3 139 Essential 178 2 18 16 14 12 8 6 4 2 None 1 2 3 Essential 19.14 Establishing special regulations on public PROJECTS at country / state level None 56 1 77 2 115 3 111 Essential 132 14 12 8 6 4 2 None 1 2 3 Essential Strona 25 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 19.15 Other: please specify in the box below None 114 1 1 2 32 3 21 Essential 34 12 8 6 4 2 None 1 2 3 Essential 2. How would you assess the influence of the external environment on public project success: None 15 1 55 2 133 3 29 Essential 79 25 2 15 5 None 1 2 3 Essential Strona 26 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. Private company working for / consulting for the public sector Government agency with a countrywide or statewide scope of services 18 Central institution in a country of federal 49 structure (at the federal level, as in the USA Local or government Commonwealth institution of Australia) 46 Academic or research institution 32 Government agency with a local scope of services Central institution in a constituent state of a federal country (like Arizona, West Virginia, Central institution New South in Wales) an unitary country (like France or Norway) Other 28 92 31 19 14 22. I work for 2 18 16 14 12 8 6 4 2 Other Central institutio Central institutio Governme nt Academic or Local governm Central institutio Governme nt Private company Strona 27 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 23. Country United States 196 Canada 55 Other Ghana 27 Uruguay Brazil 21 Turkey Poland 21 Syria Mexico 15 Switzerland India 14 Sweden Slovakia Spain 1 Rwanda Saudi Arabia 8 Philippines Australia 6 Panama Kenya 6 Norway New Zealand 6 Lithuania Colombia 5 Lesotho Greece 5 Lebanon Pakistan 5 Georgia South Africa 5 Dominican Republic Germany 4 Czech Republic Italy 4 Croatia Nigeria 4 China United Arab Emirates 4 Bulgaria Argentina 3 Bosnia and Herzegovina Ireland 3 Belgium Portugal 3 Barbados Serbia 3 Bahrain Singapore 3 Taiwan United Kingdom 3 Quatar Afghanistan 2 Peru Paraguay Ecuador 2 Malaysia France 2 Macedonia Hungary 2 Iran Indonesia 2 Indonesia Iran 2 Hungary Macedonia 2 France Malaysia 2 Ecuador Strona 28 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. Ecuador Paraguay 2 Afghanistan Peru 2 United Kingdom Quatar 2 Singapore Taiwan 2 Serbia Bahrain 1 Portugal Barbados 1 Ireland Belgium 1 Argentina Bosnia and Herzegovina 1 United Arab Emirates Bulgaria 1 Nigeria China 1 Italy Croatia 1 Germany Czech Republic 1 South Africa Dominican Republic 1 Pakistan Greece Georgia 1 Colombia Lebanon 1 New Zealand Lesotho 1 Kenya Lithuania 1 Australia Norway 1 Saudi Arabia Panama 1 Spain Philippines 1 India Rwanda 1 Mexico Slovakia 1 Poland Sweden 1 Brazil Switzerland 1 Ghana Syria 1 Canada Turkey 1 United States Uruguay 1 Other 5 5 15 2 25 Strona 29 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 24. The institution for which I work operates in the area of: 12 8 6 4 2 IT / Communication 99 Construction / Infrastructure 75 Health / Social welfare 44 Education / Research 41 General Administration 36 Finance / Treasure 29 Army / police 27 Transport 15 Industry 9 Trade / Commerce 9 Mining / Natural resources 8 Agriculture / Forestry / Fishing 6 Chemistry / Pharmacy 4 Culture / National heritage / Entertainment 2 Other 87 Other Culture / National heritage / Entertainment Chemistry / Pharmacy Agriculture / Forestry / Fishing Mining / Natural resources Trade / Commerce Industry Transport Army / police Finance / Treasure General Administration Education / Research Health / Social welfare Construction / Infrastructure IT / Communication Strona 3 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 25. The main objective (related to projects implementation) of the organizational unit for which you work is: 175 2 We perform projects mainly internally, with use of our resources 18 95 16 Support to other units and organizations in project implementation (PPMO) 14 89 12 Definition, implementation and maintenance of public project management system and processes (accountable for public projects implementation system) 8 83 6 Project client - outsourcing projects to private companies 21 4 Project client - otsourcing projects to other public institutions 2 Other / No answer 28 Other / No answer Project client -otsourcing projects to other public institutions Project client -outsourcing projects to private companies Definition, implementation and maintenance of public project management system and processes (accountable for public projects implementation system) Support to other units and organizations in project implementation (PPMO) We perform projects mainly internally, with use of our resources Strona 31 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 26. My main project role is: 25 Project manager 218 71 Manager / director of a unit responsible for project implementation External expert / consultant 49 2 Project team member 39 37 15 Responsibility for the whole system or part of the system of public projects management (procedures, guidelines, processes, document templates ) Team leader 31 Project sponsor 12 I do not participate in public project 12 execution 5 Other 22 Other I do not participate in public project execution Project sponsor Team leader Responsibility for the whole system or part of the system of public projects management (procedures, guidelines, processes, document templates ) Project team member External expert / consultant Manager / director of a unit responsible for project implementation Project manager Strona 32 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. I do not take part in public projects execution 27. My experience in PUBLIC project management: Less than 12 months 24 1-5 years 114 5-1 years 123 More than 1 years 21 29 25 2 15 5 More than 1 years 5-1 years 1-5 years Less than 12 months I do not take part in public projects execution 28. My experience in ANY TYPE of project (not only public): I do not take part in (any type of) projects 3 35 execution Less than 12 months 6 3 1-5 years 46 25 5-1 years 14 More than 1 years 332 2 15 5 I do not take part in (any type of) projects execution Less than 12 months 1-5 years 5-1 years More than 1 years Strona 33 z 34
DEC-212/7/D/HS4/1752, financed by the National Science Centre of Poland. 29. I have PM credentials 45 Issued by PMI (PMP, CAPM, others) 386 4 35 36 Issued by an institution responsible for project management in my country 3 25 Prince 2 (foundation, practitioner, other) 34 2 15 Issued by the institution for which I work 32 5 Issued by IPMA 14 Other TenStep Agile Certificate Issued by IPMA Issued by the institution for which I work Prince 2 (foundation, practitioner, other) Issued by an institution responsible for project management in my country Issued by PMI (PMP, CAPM, others) Agile Certificate 7 TenStep 5 Other 19 I do not hold any PM credentials 55 3. I am: 4 3 Female 121 Male 366 No answer 4 2 Female Male No answer Strona 34 z 34