Information Technology Ed Crane Director of Technology 65
FY15 BOE Accomplishments Page 127» Refreshed QH technology : virtual desktop environment, new machines for Promethean displays, regional printing and a mobile lab» Improved Wi-Fi system at CLMS: support increasing usage and pilot Bring Your Own Device (BYOD)» Continued to build on anytime, anywhere : expanded virtual computing environment to support more students» Redesigned the telephone call flow and consolidated resources in the schools to save reoccurring costs» Integrated student ID badges with security, allowing control of access at Waterford High School» School Gate 66
FY15 Town Accomplishments Page 127» Upgraded the Town infrastructure to support new technologies» Installed a new IP phone system for Town Hall, Community Center, Police Department, Public Library and Public Works; leveraged existing WPS phone system infrastructure to save costs» Deployed new Police Department car data technologies: better data collection and improved efficiency» Upgraded Police Department core data systems and software» Working on a new and improved Town web site 67
FY16 Needs» Improving WPS network infrastructure to support changes in the learning environment» Anytime, anywhere learning moving to cloud-based and web-based resources, collaborative systems and expand BYOD» Refresh technology at OSW and CLMS» Pursue technology grants and maximize E-rate funding to support the Technology Plan» Address older Town technology; design and plan to get the systems current using cost effective technology to meet the goals 68
Historical Equipment Budget $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year 69
E-rate?» E-rate is a federal program that provides funding to assist schools and libraries obtain affordable telecommunications and Internet access.» In FY15, E-rate funding was used to offset costs associated with local/long distance telephone and cell phone bills and to fund the BOE website. The website is no longer eligible for E-rate in FY16 due to program changes shifting away from telecommunications and Internet services.» In FY16, E-rate is changing to focus on expanding funding of Wi-Fi networks in elementary and secondary schools which will support the broadband needs of schools in today s world of interactive, individualized digital learning 70
Equipment Page 75 Item Description Amount 71 Upgrade Wi Fi at Quaker Hill (E rate opportunity) $32,130 Printer/Peripheral replacements $12,000 Follow Me printer implementation at OSW $5,000 Replace staff laptops at OSW $27,429 Replace Promethean Board computers at OSW $20,850 Replace Promethean Board computers at CLMS $19,460 Virtual desktops for labs and breakout rooms $24,000 Additional storage due to increase in district data $9,000 Projector/Promethean replacement pool $10,000 Chromebook replacement pool $2,500 Laptop/Desktop replacement pool $4,000 Chromebook pilot QH $10,000 Bee Bot pilot at elementary schools $4,025 Unscheduled infrastructure maintenance and EOL $60,000 Equipment Total $240,394 FY15 Equipment Budget $208,600
Network Operating Software Pages 52; 55 72 Item Description Amount AVG: Renewal of Threat Management System $5,379 Baracuda: Renewal of Threat Management System $1,200 Deepfreeze: 100 User Enterprise $2,385 Logmein: Remote Support and Meeting Software $999 M86: Web Filter $1,200 Microsoft: 5 Pack of IT Pro Annual Phone $1,225 Microsoft: Client Access Licensing Program $8,500 SchoolDude: Cloud based Maintenance, Helpdesk and Inventory System $9,957 Solarwinds: System Monitor $1,700 Sonic Wall: Gateway Security $1,900 SSL Certs: Security Certificates $2,800 Vericept: Web Monitor $1,100 Veritas: System Backup $4,400 VMWare: QH & BOE 12 Proc plus 2 VCenters $5,586 Virtual Desktop: District Renewal $13,800 Network Operating Software Total $62,131 FY15 Network Operating Software Budget $61,974
School System Software Pages 52; 55 73 Item Description Amount ADS: Finance System $16,466 Aesop: Substitute Management System $6,230 Aimsweb: Aimsweb Pro with Data Capture (210 students) $1,260 AppliTrack: HR Online Applicant System $6,000 Finn Scientific: Chemistry Inventory (WHS) $189 Follett: Web based Cloud (WHS) $7,926 IEP Direct: Special Education Suite & 504 Module $13,363 Naviance: School Counseling Suite (CLMS & WHS) & Alumni Tracker (WHS) $5,312 NovaNet: Expelled Students and Credit Recovery (WHS) $4,193 NWEA: MAP Testing (Grades 4 10) $18,550 PowerSchool: Student Information System & Monitor/Update Service $14,797 ProQuest: Library Software (WHS) $6,020 Quia: Online Testing and Surveys $702 RTI Direct: Response to Intervention (SpEd) $4,480 School Gate: Elementary Visitor Check In System $1,275 School Messenger: Emergency Notification System $6,086 SchoolWires: Website and Community Collaboration & Mobile Application $8,500 SNAP: School Nurses Software $1,465 STAR Assessment: Universal Screening (Grades K 3) $11,778 School System Software Total $134,592 FY15 School System Software Budget $119,617
Curriculum Software Pages 52; 55 74 Item Description Amount Adam Interactive: Physiology $7,160 Atomic Learning: Tech Skills $343 Brainpop: Elementary & CLMS; WHS Spanish $4,489 Compscore: Special Education (5 copies) $1,040 Discovery Education: Unitedstreaming CLMS & WHS $4,595 Edhelper: Lab Software $1,079 Enchanted Learning: Elementary $375 Glogster: CLMS $290 Kidspiration: Elementary $5,000 Reading/Science A Z: Elementary $2,349 Learning A Z Razkids: Elementary $7,000 Lexia Reading/Math: District wide $6,088 Powtoons: CLMS Videos & Presentations $48 ProQuest: Culture Grams Online CLMS $665 Renaissance Learning: Accelerated Math WHS (250 users) $1,819 Renaissance Learning: Accelerated Reading Elementary $5,911 Type to Learn: Elementary & CLMS $400 Yabla: World Language $2,650 Curriculum Software Total $51,301 FY15 Curriculum Software Budget $52,691
Internet/Communications Pages 35-36 Item Description Amount Clark Lane Fiber $2,160 Quaker Hill Fiber $1,260 Oswegatchie Fiber $720 Great Neck Fiber $6,480 Internet/Communications Total $10,620 FY15 Internet/Comm. Budget $17,700 75
Support Page 30 Item Description Amount AOS $8,000 Packettec $2,000 Dahl $2,100 eplus $1,500 vbrick $3,000 Sonic Security $3,000 Infrastructure Cisco Onsite $11,000 CM Support district wide $7,000 Support Total $37,600 FY15 Support Budget $37,600 76
Repair Page 59 Item Description Amount Battery Backup Devices $5,000 Smartnet: Spare Parts for Repair $8,000 Printer Parts for Repair $4,500 Computer Labs and Classrooms $6,000 Out of Warranty Items to Manufacturer $5,000 Interactive Board and Video System Maintenance $6,000 Audio Video / Projectors $4,000 Repair Total $38,500 FY15 Repair Budget $38,500 77
Summary of IT Work BOE Work Orders Labor Hours FY13 2,047 4,946 FY14 1,998 4,854 TOWN Work Orders Labor Hours FY13 504 935 FY14 475 970 78
Technology Budget Summary Account 13 14 Budget 14 15 Budget 15 16 Budget Difference Equipment $130,463 $208,600 $240,394 $31,794 Operating Software $45,074 $61,974 $62,131 $157 School System Software $111,324 $119,617 $134,592 $14,975 Curriculum Software $51,050 $52,691 $51,301 $1,390 Internet/Communications $17,700 $17,700 $10,620 $7,080 Support $38,138 $37,600 $37,600 $0 Repair $38,500 $38,500 $38,500 $0 Totals $432,249 $536,682 $573,338 $38,456 79