FRANKLIN REGIONAL SCHOOL DISTRICT

Transcription

1 FRANKLIN REGIONAL SCHOOL DISTRICT BOARD OF SCHOOL DIRECTORS FINANCE COMMITTEE MEETING February 17, :00 AM Heritage Elementary School Administration Office Conference Room Agenda Topic Presenter Technology Plan (pgs. 1-7) Mr. Schrecengost Budget Process (pgs. 8-9) Dr. Piraino/Mr. Perry Executive Session, as necessary

2 Franklin Regional School District 3210 School Road, Murrysville, Pennsylvania (724) To: Dr. Piraino, Mr. Perry From: Brad Schrecengost, Supervisor of Technology RE: Proposed Replacement & New Projects Budget Matrix Date: February 12, 2015 Mr. Brad Schrecengost Supervisor of Technology The attached matrix includes detailed breakouts of the Proposed Fund 12 Capital Reserve Technology Replacement and New Projects Matrix for the 2014/2015 budget year. Generally speaking, the Replacement Projects are based on a 5-10 ten year cycle. New Projects are based on the District s Strategic Plan and Cyclical Review Process. As you are aware, the Franklin Regional School District administration is committed to the vision of becoming a leader in the area of technology. Over the past few years, we have been steadfast in our mission to update the technology for students and teachers in order to make our students competitive in the workforce. Since 2013, we have updated all critical systems except for our network infrastructure. Our short term goal is to create a 1:1 initiative at the High School. This initiative would allow students to lease computers from the school district at an affordable cost, generating revenue for the district, while reducing the number of computers needed to be purchased on a yearly basis. This vision will also allow us to have the ability to repurpose technology to the other needed areas in the district. The model that we plan to develop will contain future sustainability though the revenue generated by the program. Before we can move in this direction, it is crucial that the outdated network infrastructure is up to date, so we can support our mission and accommodate more devices on our network. For the 2015 budget year, we have an opportunity to obtain E-Rate funding to offset the cost of a network upgrade. Currently we are looking to budget money yearly for the network upgrade to begin this endeavor and move to a 1:1 initiative. While the E-Rate money is not guaranteed next year, we are assured to receive funding in the next five years. When the E-Rate money is awarded, it would only fund a portion of this cost for the network upgrade. With that said, we have decided to begin budgeting money yearly for our network upgrade, in order to meet our goals for the future. Over the past few years, we have detailed the critical situation of our very large fleet of outdated computers. It has been determined that our CFF computers are at the end of support and that we have other labs that cannot be virtualized due to specialized software. We have already dedicated funds to replacing these computers, with the ultimate goal of repurposing them to other levels once our 1:1 initiative is in place. As we create this budget for the following year, we rededicate ourselves to the purpose of providing our teachers with the needed tools for student success. We are committed to completing our global classrooms at the elementary level, updating other equipment, and expanding our student information system. Outlined below are the items that we feel are a priority in meeting the goal for our 1:1 program and outfitting all classrooms with the proper tools for educating our students in the 21 st century. Our current budget affords us the best opportunity to provide our students with current relevant tools for the next steps in their educational and professional lives. We, the Franklin Regional School community, strive for excellence, learning, achievement, and citizenship in all we do. 1

3 Franklin Regional School District 3210 School Road, Murrysville, Pennsylvania (724) Timeline for the 1:1 Computer Initiative at the High School Mr. Brad Schrecengost Supervisor of Technology Projects Summer 2015 Fall 2015 Spring 2016 Summer 2016 Fall 2016 Spring 2017 Sumemr 2015 Replace Network Core Fall 2015 Planning for one to one Engage Vendor Documents and Policies Spring 2016 Laptop Selection Determine Leasing\Purchasing Details Determine Support Model Deployment Plan Student Accounts Plan Profession Development Deploymnet Notification to Parents Support Model Defined Summer 2016 Replacemnt of Edge Switches at HS Purchase One to One Laptops Imaging, Inventory Support Implemented Fee Structure Fall 2016 Professional Development (Teachers) Student Training (Policies) Deployment of Laptops by grade level Spring 2017 Repurpose Technology To ES We, the Franklin Regional School community, strive for excellence, learning, achievement, and citizenship in all we do. 2

4 2015/2016 Projects Franklin Regional School District 3210 School Road, Murrysville, Pennsylvania (724) Mr. Brad Schrecengost Supervisor of Technology Network Switch Electronics: The FRSD networking equipment is outdated and with our vision to move to a 1:1 program at the High School, we need to have a stable, expandable network. We are currently looking to replace the core network at this time. We are working with E-Rate to hopefully offset some of the cost of this replacement. (Phase 1 of project: $405,000) 2 rd and 3 th Grades\Special Ed: Expand Concept of Smart Classrooms in the Elementary Classrooms (21 st Century tools)--this project will install 24 electronic whiteboards into 4 th and 5 th grade classrooms and two Special Ed classrooms. We will also purchase student response systems for each grade level which will allow for both formal and informal assessment. ($135,000) Senior High Multimedia Lab\Newspaper\Yearbook: This computer lap was a half PC lab and half make lab before the last school year. The teacher requested that we make this lab as MAC lab because MACS are better suitable for graphic design in the classroom. If order to make that happened, we used 7 year old MACs that we removed from the Middle School when we replaced the multimedia labs. All of these computers are not 7 to 8 years old and due from replacement. ($80,000) SIS Expansion-Adding the Assessment Builder, Lesson Planning, Bubble Reader and mobile apps for eschool Plus. ($34,000) CFF Laptops: Over 600 CFF laptops are due for replacement. These laptops are 7+8 years old, out of warranty and require many hours of labor to remain in operation. We plan to pilot the Google ChromeBooks and decide where we can replace the CFF laptops with the lower cost ChromeBooks. In some departments this may not be feasible, and in these instances we will use regular Windows laptops. We only plan to use this money in a critical areas where the laptops may no longer work. If our current laptops can function until we can get to the 1:1 initiative, we plan to repurpose this the money to replace more of our networking equipment. ($100,000.00) Document Management: Implement a document management solution, which will allow our documents to be secure and improve efficiency in the central office. Laptops/Docs - Teachers: Many elementary teachers and administrators are due for computer replacements. We also have a number of CFF teacher laptops at the HS/MS that are now 5 to 7 years old and are due for replacement. We are looking to replace these computers with laptops so they can be more practical for teachers and administrators. ($40,000) MS Library MACS: The Middle School students need access to Apple computer outside of their multimedia classes to work on the projects. ($10,000) Central Admin PCs: replacement of secretary and assistant machines that are 5 years and older. ($6,000) We, the Franklin Regional School community, strive for excellence, learning, achievement, and citizenship in all we do. 3

5 Franklin Regional School District 3210 School Road, Murrysville, Pennsylvania (724) Mr. Brad Schrecengost Supervisor of Technology Special Ed/Gifted Laptop Replacement: Special Ed currently has 30 laptops that are used by students. In addition, there are 15 laptops used by the Gifted Department. The current laptops are barely meeting the requirements for new software and are poorly performing. We plan to replace half of these laptops this year and the remaining laptops the following year. $30, PA COSTARS-3 or PEPPM will be used for equipment and installation quotes. PROPOSED TECHNOLOGY REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity 15/16 COMMENTS Network Switch Replacement District Wide 5 to 10 NA $405, District Wide-Pending E-Rate Funding ($210,000) ES White Boards 2nd and 3rd Grades ES 30 $135, Approximately 24 Whiteboards Senior High Multimedia Lab\Newspaper HS $80, In need of replacement SIS Expansion District Wide 1 $34, Lesson Planning, Assessment Builder and Bubble Reader HS\MS Laptops MS/SHS $100, Laptops\Chromebooks-Only for Critical Areas ES Library Checkout and Office ES/MS/HS $15, Checkout/Office Stations Special Ed Laptops\Tablets\ChromeBooks District Wide $12, Laptops in Need of Replacement Document Management District Wide 1 $20, Documents are stored onsite with no safety measures Medium Priority Projects Teacher Laptops and docking station ES/MS/HS 35 $40, District Wide Elementary 4th 5th Laptops\Tablets\ChromeBooks ES 90 $55, Moblie Technology MS Library MACS MS 4 $10, Multimedia support Central Admin PCs Central Admin PCs 5 5 $6, In need of replacement Defered Projects HS\MS Laptops MS/SHS Laptops\Chromebooks-Only for Critical Areas Senior High Art Lab HS In need of replacement Elementary Labs ES/MS/HS Cannot be VDI until Curriculm change Other Projects Other Tech Supplies District Wide NA $25, As needed Postini SPAM filter and archiving District Wide 1 $8, Essential if we move toward GMAIL for either students or staff Senior High School CFF LCD Projectors MS/HS 5 to 10 NA $5, As Needed Citrix Receivers /Monitors District Wide 25 $15, Where appropriate\if needed Total $965, Sincerely, Brad Schrecengost We, the Franklin Regional School community, strive for excellence, learning, achievement, and citizenship in all we do. 4

6 PROPOSED TECHNOLOGY NEW & REPLACEMENT MATRIX High Priority Projects Location Yrs/Life Quantity 15/16 COMMENTS Network Switch Replacement District Wide 5 to 10 NA $405, District Wide-Pending E-Rate Funding ($210,000) ES White Boards 2nd and 3rd Grades ES 30 $135, Approximately 24 Whiteboards Senior High Multimedia Lab\Newspaper HS $80, In need of replacement SIS Expansion District Wide 1 $34, Lesson Planning, Assessment Builder and Bubble Reader HS\MS Laptops MS/SHS $100, Laptops\Chromebooks-Only for Critical Areas ES Library Checkout and Office ES/MS/HS $15, Checkout/Office Stations Special Ed Laptops\Tablets\ChromeBooks District Wide $12, Laptops in Need of Replacement Document Management District Wide 1 $20, Documents are stored onsite with no safety measures Medium Priority Projects Teacher Laptops and docking station ES/MS/HS 35 $40, District Wide Elementary 4th 5th Laptops\Tablets\ChromeBooks ES 90 $55, Moblie Technology MS Library MACS MS 4 $10, Multimedia support Central Admin PCs Central Admin PCs 5 5 $6, In need of replacement Defered Projects HS\MS Laptops MS/SHS Laptops\Chromebooks-Only for Critical Areas Senior High Art Lab HS In need of replacement Elementary Labs ES/MS/HS Cannot be VDI until Curriculm change Other Projects Other Tech Supplies District Wide NA $25, As needed Postini SPAM filter and archiving District Wide 1 $8, Essential if we move toward GMAIL for either students or staff Senior High School CFF LCD Projectors MS/HS 5 to 10 NA $5, As Needed Citrix Receivers /Monitors District Wide 25 $15, Where appropriate\if needed Total $965,

7 Technology -Past 2 ½ Years Administrative Replacements: Internet Content Filter Spam Filter Firewall Archiver Enterprise Wireless-Campus Wide Citrix Solution-330 computers Virtualized Servers 41 SIS System NAS-Network Storage Calling System Website Blackboard Connect Phone System-In Progress School Based-Replacements/Additions: HS/MS Auditorium Projectors-In Progress HS/MS PolyComs HS/MS TV Studios MS Multimedia Labs HS Computer Science Whiteboards and Student Response System 4th & 5th Teacher Laptops 3rd 5th Document Cams 3D Printing Google Accounts Adobe Volume License To Consider: Network-Switches (E-Rate) Upgrade Todd Binning Server Room Creative Space in MS Library CFF Laptop Replacements Newspaper/Yearbook Labs ES Labs-Tech 3 Labs 90 Computers Inventory-Up to Date Replacing static labs with carts-ms general lab HS Art MAC labs HS Business Labs 60 Computers 6

8 POS Computers at all buildings Document Management Solution Cloud Access to files in Cloud 7

9 Budget Timeline December 8 December 9 January 5 January 19 January February 2 February 9 Board of School Directors Re-organization Meeting, Committee-of-the- Whole Meeting, and Regular Meeting Public School Employees Retirement System (PSERS) Board of Directors meeting to approve the employer contribution rate (ECR) for the fiscal year Board of School Directors Committee-of-the-Whole Meeting to discuss the option of adopting a resolution not to raise taxes above the index, or preparing a preliminary general fund budget and approving the administration to apply to the Pennsylvania Department of Education (PDE) for referendum exceptions Board of School Directors Regular Meeting to vote on adopting a resolution not to raise taxes above the index, or preparing a preliminary general fund budget and approving the administration to apply to the Pennsylvania Department of Education (PDE) for referendum exceptions Finance Committee Meeting (present preliminary budget for the capital fund) Board of School Directors Committee-of-the-Whole Meeting to review the preliminary general fund budget (if a resolution not to raise taxes above the index is not adopted), and review the proposed capital fund budget Revised deadline for members of the Franklin Regional Education Association (FREA) to submit a letter of resignation due to retirement to be eligible for retiree healthcare and unused leave incentive payment February 16 Board of School Directors Regular Meeting to adopt the preliminary general fund budget (if a resolution not to raise taxes above the index is not adopted), and adopt the proposed capital fund budget February 17 March 2 Finance Committee Meeting (present preliminary budget for the Technology Fund) Board of School Directors Committee-of-the-Whole Meeting to review the proposed technology fund budget March 3 Governor Wolf presents the preliminary state budget for , including education allocations 8

10 March Northern Westmoreland Career and Technology Center preliminary budget released to member districts March 16 Board of School Directors Regular Meeting to adopt the proposed technology fund budget March April April 16 April May 5 May 4-15 May May 26 June 1 June 5 Budget work session to review updated general fund budget, capital fund budget and technology fund budget Westmoreland Intermediate Unit preliminary special education budget released to member districts Approval of healthcare premium increase by the trustees of the Westmoreland County Public School Healthcare Consortium (WCPSHC) Budget work session (proposed final budget for the General fund) Board of School Directors Committee-of-the Whole Meeting to review the proposed final general fund budget Board of School Directors Special Meeting to adopt the proposed final general fund budget allow for 30 days of advertising and display prior to adopting the final budget Receipt of federal allocations for Title I and Title II programs School District deadline to make proposed final general fund budget available for public inspection Board of School Directors Committee-of-the Whole Meeting (Public Hearing) to review the proposed final general fund budget Board deadline to offer public notice of its intent to adopt the final budget June 15 Board of School Directors Regular Meeting to adopt the final general fund budget and tax rates June 30 Deadline for the state budget to be adopted by the legislature and signed by Governor Wolf 9