The following user roles are available in PearsonAccess: Abbreviated PearsonAccess User Role Matrix Florida District Assessment can view score reports and complete all tasks required for computer-based and paper-based testing setup. School (e.g., school principals) can only view limited data about students testing, but these are the only school-level users who can view score reports. CBT (e.g., school assessment coordinator, technology coordinator) can complete all activities related to the setup and administration of computer-based tests. CBT s cannot view score reports. same as CBT s role above. This role is available only for private schools participating under the Private School Opportunities (s. 1002.395, F.S.) legislation. CBT Test (e.g., test administrator assigned to a specific testing room) can only view students testing and can resume tests for students if they exit the test (intentionally or unintentionally). These permissions are included under Test Management > Manage Test Sessions. Test same as CBT Test s role above. This role is available only for private schools participating under the Opportunities (s. 1002.395, F.S.) legislation. The matrix below outlines the major functions assigned to each PearsonAccess user role. Abbreviated User Role Matrix Florida Updated 2/26/2015 Page 1 of 5
School CBT CBT Test Test ORGANIZATIONS Organizations > View Organizations View Organizations Y Y Y Y Y Y This link allows the user to view all organizations assigned to their user account. STUDENT DATA Student Data > Student Data File Submission Student Data File Submission Y N N Y N N Student Data > Student Data Information View Student Data Information Y Y Y Y Y Y This process allows the user to upload a student data file (PreID file) into the system. This file contains student demographic data and other test-related information about individual students. Student data must be uploaded or entered into the system before students can be registered for a test or receive a PreID label. The user can view students that are in the system for their assigned organization (school or district). Add Student Y N Y Y N N The New Student button allows the user to add a new student record. TEST SETUP Test Setup > Participation Counts View Participation Counts Y Y Y Y N N Enter Participation Counts Y N N Y N N Test Setup > Order Additional Materials and Tracking If applicable for the administration, the user can view the number of students that will be taking a test, either on paper or on the computer. Districts will enter participation counts for select administrations. Participation counts (also called Enrollment counts) may be used for ordering test materials for paper-based testing. The participation counts are also used for capacity planning for computer-based testing and for determining the number of manuals needed in the district. View Orders/Shipments Y Y Y Y N N The user can check the status of existing orders and track order shipments. Add New Order Y N N Y N N The Order Additional Materials button allows the user to order additional paper materials. Abbreviated User Role Matrix Florida Updated 2/26/2015 Page 2 of 5
School CBT CBT Test Test TEST MANAGEMENT Test Management > Student Registration View Registered Students Y Y Y Y Y Y The user can view student demographic data. Add Class Assignment Y N Y Y N N This button allows the user to add the student to an existing class. Since tests are assigned to students through a class, this will be done before adding test assignments. Remove Class Assignment Y N Y Y N N This button allows the user to remove the student from the class. Add Student Test Assignment Y N Y Y N N The Add Test button allows the user to add a test assignment for the student. Remove Student Test Assignment Y N Y Y N N The Remove Test button allows the user to remove the student's test assignment. Edit Student Test Assignment Y N Y Y N N The user can change the test assignment details for a student. Test Management > Manage Test Sessions View Session Y Y Y Y Y Y Users can view existing sessions at their assigned organization(s). The New Session button allows the user to create a new session. Students must be Add Session Y N Y Y N N assigned to a session before they can access their test. Delete Session Y N Y Y N N The Delete button allows the user to delete test sessions. Edit Session Y N Y Y N N The Edit button allows the user to edit the details of a test session. Select Default Form Group Type Y N Y Y N N The user can assign a form type for the session. Access Student Authorizations Y N Y Y N N The Student Authorizations link allows the user to view and print Student Authorization Tickets. Access Seal Codes Y N Y Y N N The Seal Codes link allows the user to view Seal Codes within the Session Details screen. This button allows the user to resume a test when a student exits TestNav (unintentionally or Resume Test Y N Y Y Y Y intentionally) before completing a test, and will resume the same test. Abbreviated User Role Matrix Florida Updated 2/26/2015 Page 3 of 5
School CBT CBT Test Test Mark Test Complete Y N Y Y N N View Student Response Data Y N Y Y Y Y Proctor Caching Y N Y Y N N This button allows the user to mark the test complete if a student exits TestNav and will not resume the same test. The View Progress link allows the user to view the student response data. The screen reports whether a student has viewed and answered a particular test item. This button allows the user to cache (download) test content from the Pearson testing server to a secure "local" server prior to starting a test session. Start Session Y N Y Y N N The Start button allows the user to start the test session. Stop Session Y N Y Y N N The Stop button allows the user to stop the test session. Specify Form Y N Y Y N N The Specify link allows the user to update the form group type and the form for the student before the session is started. Override Form Y N Y Y N N The Override link allows the user to update the form group type and the form for the student after proctor caching has occurred. Refresh Test Session Details Status Y N Y Y Y Y The Refresh button allows the user to refresh the Status column in the Test Session Details screen without refreshing the whole page. TEST SCORES Test Results > Published Reports View Published Reports Y Y N Y N N SECURITY The "Published Reports" link allows access to pre-generated reports and data extracts available for viewing, download, and printing. These reports include results for both computer-based and paper-based students. Administrative Management > Security > View User Accounts View User Account Y Y Y Y Y Y This link allows the user to access and manage user accounts. Add New User Account Y N Y Y N N The New User button allows the user to create a new user account. Edit Other User Account Y N Y Y N N The Edit button allows the user to edit a user s account details. Abbreviated User Role Matrix Florida Updated 2/26/2015 Page 4 of 5
School CBT CBT Test Test Lock User Account Y N Y Y N N Unlock User Account Y N Y Y N N Delete User Account Y N Y Y N N Reset Password Y N Y Y N N The user can lock a user account. A locked account prohibits the user from logging in to the system. The user can unlock a user account. An unlocked account means that the user can log into the system and perform various functions. The user can delete a user account. Deleted user accounts cannot log in to the system. In order to regain system access, deleted user accounts need to be reactivated by an authorized user. The user can reset the password for a user account. An email will be generated and sent to the user. The email will contain instructions for setting a new password. Export Users Y N Y Y N N The user can export a list of all users in his/her organization(s) to an Excel spreadsheet. Administrative Management > Security > Send User Account File Send User Account File Y N Y Y N N The Send User Account File link allows the user to upload files to create or modify user accounts. SYSTEM STATUS Administrative Management > System Status > System Monitoring Students Currently Testing Y N Y Y Y Y View Test Progress Y N Y Y Y Y This link allows the user to access the Students Currently Testing module. This report shows the real-time total number of students with an Active status for computer-based tests within a test administration. This link allows the user to verify that the testing server and a student's workstation are communicating successfully by viewing a student s test progress. Abbreviated User Role Matrix Florida Updated 2/26/2015 Page 5 of 5