School Manager Recruitment Pack October 2015 Ref: R2096
Dear Applicant Thank you for your interest in this post and in the University. The Business School is a large and successful school that has made a major contribution to the recent achievements of the University of Huddersfield. The School Manager post is an important one as we seek to take the School forward. If you feel you have the qualities required to undertake this demanding yet fulfilling role, I would be delighted to receive your application. I hope the information in this booklet proves useful and gives you sufficient guidance to pursue your application. Further information is also available on our website www.hud.ac.uk. If you would like to have an informal discussion about the post please do not hesitate to contact me on 01484 473063. I look forward to receiving your application. Yours sincerely Professor Chris Cowton Dean of Business School
THE UNIVERSITY OF HUDDERSFIELD UNIVERSITY OF HUDDERSFIELD BUSINESS SCHOOL 1. JOB DESCRIPTION Job Title: School Manager Salary Grade: 9 Responsible to: Hours: Dean Full-Time JOB PURPOSE To lead an efficient, effective and professional administrative support service and technical service for the School, at both strategic and operational levels, supporting the Dean and senior academic managers. DUTIES 1. To manage all aspects of School-level administration and to ensure that objectives and deadlines, including marketing, recruitment, enrolment, timetabling, validation, finance, assessment, progression, awards and graduation ceremonies are met throughout the academic year, in line with School and University strategy, University regulations and statutory requirements as appropriate. 2. To manage and be responsible for the quality of the School s records and documentation, including student records, course documentation, finance and assets, together with specific budgets. 3. To manage and be responsible for the administration of quality processes, including external audits, accreditation, internal reviews, annual evaluation and other regular quality assurance processes. 4. To lead the formulation, implementation, publication and review of administrative policies, procedures and systems within the School and to contribute to the development of University-wide policies as appropriate. 5. To plan and review the nature and level of administrative and technical support across the School and to make proposals for changes to the Dean and School Management Team as required. 6. To lead and, where appropriate, manage the administrative and technical staff of the School, including appraisals for the senior administrative and technical staff, and to ensure proper development of the service. 7. To provide an effective induction process for new administrative staff and, in conjunction with the Dean, for new academic staff. 8. To provide advice and support to academic staff on matters of academic administration, quality assurance and other administrative tasks. 9. To act as the key contact (with delegation where appropriate) for central services, including Human Resources, Registry and Estates & Facilities. 10. To be a member of School Board and School Management Team, and to be a member of or attend other committees and meetings as necessary. 11. To be the School s Health & Safety lead and to ensure that the School complies with relevant equality legislation and initiatives. 12. To undertake any other duties pertinent to the grade of the post that might be requested.
2. The Person Qualifications School Manager Person Specification Attributes Essential Desirable Evidenced Undergraduate Degree. Postgraduate Degree of professional qualification in an area relevant to the role. Experience and Knowledge Application Form/ Certificates Proven record of effective and efficient administrative leadership in a University. Proven record of managing a service at strategic level. Knowledge and Understanding Application Form, Interview & References Knowledge of Student Record Systems and understanding of their importance. Knowledge and understanding of financial systems. Knowledge of marketing and the recruitment of students. Clear understanding of support and academic roles within a University. Application Form, Interview & References Skills and Abilities Ability to lead and manage staff including ensuring adequate training and learning plans are implemented to ensure appropriately skilled staff. Ability to work closely with academic staff at all levels within the University. Ability to chair and act as secretary to School and University committees as required. Ability to use a full range of computer software tools: email. Word, Excel, Access. Effective oral and written communication with all levels of staff, students and other clients. Ability to liaise and negotiate as necessary with external organisations. Be an active team member. Be self-motivated and innovative. Flexible approach and adaptable to the needs of the School and University. Application Form, Interview & References
3. Our Offer We offer a generous remuneration and benefits package: Starting salary grade 9 A Career Average Revalued Earnings (CARE) Pension Scheme (Local Government Pension Scheme) 30 days annual leave plus statutory holidays Significant opportunities for professional development A friendly and supportive work environment A range of voluntary benefits 4. How to Apply Applicants are asked to complete an application form. Attention is drawn to the person requirements listed above and applicants are asked to provide evidence of their match to these criteria in some detail in their supporting statements. This information will be used to shortlist candidates. The timetable is as follows: Advert closes: 6 November 2015 Interviews: 17 November 2015
5. The Business School In 2010, following a 17 million investment, the Business School moved into an exciting new building, the most eco-friendly building on the University s town centre campus. Set in attractive grounds by the restored canal, the building provides a high quality, professional environment in which to work and learn including the Business School s own Café off The Street a wide, curving space flooded with light from triple-storey, sloping glazing. This major development brought together in one state-of-the art facility all parts of the Business School, which currently comprises five academic departments: Department of Accountancy and Finance The Law School Department of People, Management and Organisations Department of Logistics, Operations and Hospitality Management Department of Strategy, Marketing and Economics Inspiring The professional ethos of the School is important. Around 50% of academic staff hold doctorates and the proportion is rising rapidly through recruitment and staff development. Many hold professional qualifications and are actively involved in professional bodies. The University of Huddersfield is the first higher education institution to have 100% recognition by the Higher Education Academy. The School provides a supportive environment for students, including the Learning Development Group, which is dedicated to helping our students strengthen their academic skills, and the Business Placement Unit, which works with international and national employers to provide excellent work experience opportunities for our students on sandwich courses, and the International Student Development office, which provides an outstanding service to our many overseas students. Innovative Our pioneering Partners in Law scheme (members include Pinsent Masons, Eversheds, Hammonds and DLA Piper) and Partners in Accountancy scheme (members include PwC, KPMG and BDO) provide important support and guidance for our work. We are delighted to have been competitively selected to work with the NOVUS Trust to attract high quality students into the logistics industry via our undergraduate Logistics and Supply Chain provision. We are committed to increasing our high quality research output and to disseminating our research to practitioner and academic audiences. The School operates a fund for pumppriming research and external bids, and good quality research outputs are rewarded with research funds. We returned 20 staff in REF2014 and our attention is increasingly focused upon our strategy for REF2020. The main aims of our research strategy are: to develop the research capabilities of academic staff through increased training and other support mechanisms. For example, the School operates a fund for pump-priming research and external bids, and good quality research outputs are rewarded with fundingrelated spending; to increase external funding for research projects (recent sponsors include the ESRC);
to further integrate our growing number of PhD students (now more than 100, plus DBAs) into the research culture of the School; to improve the external profile of our research-related achievements and successes; and to strengthen the role of research groups in engaging staff in research and in enhancing the School s research culture. The following research groups operate in the School: Business Education Research Group BERG led by Wilma Teviotdale Business Operations, Supply Chain and Transport Research Group BOSCAT led by Professor David Bamford Emerging Markets Research Group EMERGE led by Prof John Anchor Financial Ethics and Governance Research Group FEGReG led by the Professor Collins Ntim Global Advances in Marketing Branding and Innovation GAMBI led by Professor Len Tiu Wright Research in Law RIL led by Professor Stuart Toddington Talent, Diversity and Development Research Group TDD led by Professor Stephen Swailes. Centre for Sustainable and Resilient Communities CSRC led by Professor Adrian Wood Quantitative Analysis Research Group QARG led by Professor Caroline Elliott As a key part of becoming THE Entrepreneurial University of the Year 2012, the Business School is increasingly outward-facing, especially as the new building has provided an attractive venue for business-related activities. Our part-time courses have a long tradition of meeting the needs of businesses and other organisations in the region. We are now building on that base to offer bespoke education and to engage in the co-production of research. International Over the past five years the income of the School has doubled, with the number of overseas students increasing greatly. Our excellence in the recruitment and support of international students has been recognised by a Queen s Award for International Trade, granted in 2013. We now have more than 6,000 full-time, part-time and off-campus students from more than 80 countries, giving the School a strong international feel. To learn more about our supportive and stimulating environment for both staff and students, please visit www.hud.ac.uk/uhbs
As at 1 st January 2015 THE BUSINESS SCHOOL STRUCTURE Administrative and Technical School Manager Student Guidance & Support Officer Research Officer Technical Events Media & IT Support International Student Support PA to the Dean School Resource Administrator Administrative Assistant IT Support Marketing & Recruitment Administrator Quality & Systems Administrator Enterprise Development Manager School Finance Manager Web Developer Team Leader Course Administration Quality & Data Administrator Placement Officer Events and Communications Officer Course Administrators PGR Administrator Timetabling Administrator Attendance Monitoring Administrator Project & Placement Finance & Resource Administrator Admin Assistant - Scheduling Marketing Assistant Course Assistant Placement Assistant Finance Assistant Student Support Officers Academic Support Team Admin Assistant Research Receptionist/Clerical Officer
6. The University R2096
The University s vision is, To be an inspiring, innovative university of international renown. The University s achievements were recognised by the award of the Times Higher Education University of the Year for 2013. This follows hot on the heels of its success at the awards last year where it collected the Entrepreneurial University of the Year award. The University of the Year is awarded to an institution that has demonstrated exceptional performance in the past academic year providing evidence of particular bold, imaginative and innovative initiatives that have advanced the institution s reputation. Just some of those initiatives are: A commitment to our students with nationwide top 10 ratings for student satisfaction and graduate employability as well as a top 10 rating for financial security. The opening of the 3M Buckley Innovation Centre, a collaboration with conglomerate 3M to foster business partnerships leading to new research, technology transfer and entrepreneurial ideas. The award of a Queen s Award for Enterprise International Trade as well as a top 10 position in the 2012 International Student Barometer. A commitment to excellence in teaching Huddersfield is the only University in the UK where 100 per cent of academic staff are fellows of the Higher Education Academy which provides professional recognition of their teaching abilities. These factors, combined with a continued commitment to being a university that is at the heart of its home town and a strong commitment to be a great employer makes the University an interesting and rewarding place to work. The University s staff are involved in scholarship, research and reach-out activities. We want to attract and retain the best staff, provide opportunities for them to remain professionally engaged and up-to-date. We were one of the first universities in the country to achieve institutional recognition under the Investors in People Award in 1999 and we have maintained this standard ever since. We are committed to the development and support of our staff. In the Quality of Working Life Survey, looking at the satisfaction and well-being of our staff, the University of Huddersfield has higher scores across all six factors than the Higher Education benchmark, showing lower levels of stress and greater satisfaction with working conditions than the benchmark data. Our striking town centre campus straddles the refurbished Huddersfield Narrow Canal and offers extensive views of the wooded Pennine foothills. The campus combines both new and historic buildings, and since 2008 73 million has been invested in new facilities and buildings for our students. The University has won Civic Trust Awards for the imaginative refurbishment of historic mill buildings for the teaching of Computing, Engineering and Architecture. However, we are also very proud of our contemporary architecture. Our 17 million Business School building opened in 2010 and a 22.5 million Student Central Building which opened in January 2014 providing new sports, leisure, learning and catering facilities. 7. Huddersfield The University is located close to the centre of the thriving West Yorkshire town of Huddersfield. Huddersfield has an extensive range of new retail and social developments with many new shops, cafes, bars and restaurants. Near to areas of outstanding natural beauty publicised in TV programmes such as Last of the Summer Wine and Where the Heart Is we are also in easy reach of Leeds and Manchester. Both are just 45 minutes by road and with quicker access via the regular cross Pennine rail service. Huddersfield is
surrounded by a number of attractive villages in the Holme and Colne valleys and within easy reach of the Yorkshire Dales, the Peak District and the major urban centres of Leeds and Manchester. The cost of housing compares very favourably with other regions in Britain and the choice of where to live is outstanding. The town is well known for its musical traditions, including the world famous Huddersfield Choral Society and the internationally renowned Huddersfield Contemporary Music Festival. The Lawrence Batley Theatre and a large sports stadium host various cultural and sporting events respectively.