User Guide for international trade of building materials. Nordic ebuilding EDI guide for EDIFACT INVOIC

User Guide for international trade of building materials Nordic ebuilding EDI guide for EDIFACT INVOIC EDIFACT-message: INVOIC EDIFACT-version: D EDIFACT-release: 03A EDIFACT-status: Ready for distribution Version: NeB 01.2.2 Date: 07.09.2012

Table of content 1. CHANGE LOG...3 2. GENERAL...5 2.1. INTRODUCTION...5 2.2. DEVELOPMENT/MAINTENANCE...5 3. MESSAGE DESCRIPTION...5 3.1. DEFINITION...5 3.2. PRINCIPLES...5 3.3. PARTIES...6 3.4. ARTICLE IDENTIFICATION...6 3.5. UNIT OF MEASURE (UOM)...6 3.6. INCOTERMS...6 3.7. PRICES, DISCOUNTS AND CHARGES...6 3.8. REFERENCES...6 4. EXAMPLE OF INVOICE MESSAGE...7 5. SEGMENT STRUCTURE...9 6. SEGMENT DIAGRAM... 12 7. DESCRIPTION OF SEGMENTS IN DETAIL... 20 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 2

1. CHANGE LOG Date New version Segment group and segment Description Approved by and when 20080331 NeB 01 00 New version is presented StG 20080404 20080417 NeB 01 01 Adding missing segments to Example 20081124 NeB 01 1 Walk through with minor changes StG20081124 20090904 NeB012 Chapter 3 Minor changes in text StG 20090904 20090904 NeB012 Chapter 4 Additions / changes in example StG 20090904 20090904 NeB012 SG1 RFF New FT Customs Free zone StG 20090904 identifier 20090904 NeB012 SG2 FII New segment StG 20090904 20090904 NeB012 SG20 MOA Changes in example StG 20090904 20090904 NeB012 SG26 DTM Change in remark StG 20090904 20090904 NeB012 SG26 PIA Change in values StG 20090904 20090904 NeB012 SG26 IMD+C New option: Package type CU, TU, DU StG 20090904 20100420 NeB0121 Chapter 4 Changes in example StG 20100420 20100420 NeB0121 SG19 PCD New segment StG 20100420 20100420 NeB0121 SG26 FTX New segment StG 20100420 20120907 NeB0122 SG2, FII New BIC and changes in structure StG 20120901 20120907 NeB0122 SG2, NAD FII New partner PE payee StG 20120901 SG5, CTA/COM 20120907 NeB0122 SG30, RFF New FF, ZEC, ZDR StG 20120901 20120907 NeB0122 SG31, PAC New Group for packing and type StG 20120901 20120907 NeB0122 SG26, FTX New AAA StG 20120901 20120907 NeB0122 SG35, NAD New partner SF ship from StG 20120901 SG38, CTA/COM 20120907 NeB0122 SG35, NAD New partner ST ship to StG 20120901 SG38, CTA/COM 20120907 NeB0122 SG2, NAD New text StG 20120901 FH is required to be used only for Sweden 20120907 NeB0122 SG12, TOD New s 41, 42, 61, 62 StG 20120901 20120907 NeB0122 SG26, MEA New segment for shipping information StG 20120901 20120907 NeB0122 SG12, TOD New s for Incoterms StG 20120901 20120907 NeB0122 SG 1, RFF New s UO, UC StG 20120901 20120907 NeB0122 SG33, RFF New s UO, UC StG 20120901 20120907 NeB0122 FTX New GEN StG 20120901 20120907 NeB0122 SG 6, TAX Code AA deleted, New Z StG 20120901 20120907 NeB0122 SG34, TAX Code AA deleted, New Z StG 20120901 20120907 NeB0122 SG39-SG44, TAX Code AA deleted, New Z StG 20120901 20120907 NeB0122 SG52, TAX Code AA deleted, New Z StG 20120901 20120907 NeB0122 SG26 Change status from R to D StG 20120901 Handle invoices without lines 20120907 NeB0122 FTX New ZUR, Zrd StG 20120901 20120907 NeB0122 SG1, RFF New ASO StG 20120901 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 3

20120907 NeB0122 DTM New 117, 128 StG 20120901 20120907 NeB0122 SG26, DTM New 63, 64, 117, 128 StG 20120901 20120907 NeB0122 SG28, PIA New 5 Product identification StG 20120901 20120907 NeB0122 Example New example replaces old ones StG 20120901 20121115 NeB0122 SG8 PYT Element 4276 is open for use StG 20121115 SG=Segment Group, StG=Steering Group NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 4

2. GENERAL 2.1. Introduction This User Guide is a part of a series of EDI message handbooks established with the purpose of making electronical business easier by using standards for the content of each message. A common name of this series of Message Guides is EDI User Guides for international trade with building Materials. This is a User Guide with the name «Nordic ebuilding EDI guide EDIFACT INVOIC». Similar User Guides are available for the mesages ORDERS, ORDRSP, DESADV and PRICAT. Objective for making this series of User Guides is to promote standards of doing electronical business both in national and also in international.business. The documentation will be made available to parties who want to implement it in their business with trading partners. 2.2. Development/Maintenance This User Guide is developed based on information requirements experienced during the last 10 years in Nordic Countries. The documentation is produced by a project group consisting of people from BEAst (Sweden) and VIRKE Byggevarehandel (Norway). TUN (Trelast Unionen, Danmark ) has supported the work with information on Danish requirements of information in the different messages. The User Guides are based on the information elements in use in Sweden, Norway and Denmark to day and is intended over time to replace the National standards which are in use to day. The new standard contains s and qualifiers which will have the same meaning across borders. This is the huge benefit of this new standard.. Maintenance of this User Guide will be taken care of by the organisations BEAst anf TBF in cooperation. Requests for Changes to this document based on new requirements or errors in the document must be forwarded to BEAst or TBF. Changes in this document will be updated in the Change Log in chapter 1 of this document. 3. MESSAGE DESCRIPTION 3.1. Definition The invoice is a message to be sent from the Vendor to the Buyer of goods or other party authorised to receive, handle or pay the invoice. The invoices from a Vendor must be uniquely and continuous numbered and specify delivery place and date, invoicing date and Buyer and Seller. All parties involved in the VAT handling have to be identified. At line level the invoice has to identify the articles, give quantity, price and charges/discounts and net line amounts. At total level the invoice must contain information both for payment and for keeping accounts and in addition detailed specification of the VAT in the invoice per VAT rate used in the invoice. It is very important that the invoice contains a reference to the purchase order number both in the header and at line item level with line number in the purchase order in addition. In addition the Vendors order number is useful and also the delivery note number is required in the invoice in order to compare delivered quantities with the invoiced quantities. 3.2. Principles The use of EDI in invoicing assumes that both sending and receiving of the invoice is done by computer programs. The following principles are recommended in the invoicing process. 1. One invoice has reference to only one delivery note which in turn has reference to only one purchase order. 2. One credit note has reference to one invoice for complete or partly credit of that invoice. The invoice message opens for more advanced usage, but that is not recommended. If two parties opens for more advanced usage it must be based on an agreement between the parties. It is recommended that a credit note is a pure credit note and not a combination of debet and credit line items. Experience tells that handling of signs for amounts is a challenge in such cases. NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 5

The message 380 tells that the document is an invoice and the total shall be a positive amount. In the same way when the message is 381 it tells that the document is a credit note and the total amount shall be a positive amount.. 3.3. Parties Parties involved in a business transaction must be uniquely identified, and the preferred identifier is GLN (Global location number). End customer and delivery place will usually not have a GLN and therefore have to be identified by name and address. Identification of involved parties must be exchanged between the trading partners before going live. 3.4. Article identification Trade between Buyer and Supplier must be based on knowledge of article identification between the trading parties. This information must be exchanged in advance of electronic trading - if not available from branch - or National Databases. For trade across borders the use of GTIN (Global Trade Item Number) is highly recommended as article identification. The same principle is recommended also for national trade but other National standards for article identification may be used upon agreement between the trading parties. The method for identification of articles must be agreed upon between the trading parties before electronic trading may start. 3.5. Unit of Measure (UOM) When using GTIN, the unit of measure will usually be PCE (pieces). This UOM may be omitted on the item line because it is a default value. Some products will be measured in kilos (KGM), metres (MTR), square metres (MTQ), cubic metres (MTK) or litres (LTR). These UOMs are the recommended standard for UOM and they are typical logistical UOMs. If the UOM is not PCE, the actual UOM must be used (KGM, MTR, MTQ, MTK or LTR). Branch Databases or National Databases with articles often have defined UOMs which often are a description of the type of article. Usually these UOMs are not a logistical UOM (ex BOT=bottle). Article catalogues containing Article identification and Unit of Measure (UOM) has to be exchanged between trading parties before going live with electronic exchange. 3.6. Incoterms The Incoterms is often adviced to use in trade documents in order to be aware of delivery terms for this order. In general will the terms of delivery be a part of the agreement between the trading parties. More information at http://www.incoterms.com 3.7. Prices, discounts and charges Controle of quantities, prices and conditions in an important peace of work after reception of an invoice. Different data systems have different procedures for this controle and it is important to check that the data system works according to the guidelines set up in this document. Codes for different discounts and charges must be agreed on between the trading partners. 3.8. References This user guide is based on the following documents. [1] ISO 9735, versjon 2, 1990.11.01 [2] UN/EDIFACT Draft directory, D.03A NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 6

4. EXAMPLE OF INVOICE MESSAGE Invoice from Vendor to Buyer V06 Construction business Invoice Type of information NeB 1.2 EDIFACT D03A Explanation Coloured background indicates that Coloured background in this column indicates that receiver of message must be able to this information is mandatory Background without colour indicates Background without colour indicates that volontarily information Envelope information may be missing Special symbols UNA:+.?. Is sign UNB+UNOC:3+7080000701087:14+7080000864102:1 Sender / receiver of message Invoice head Message version 4+110921:1405+5104456 UNH+1+INVOIC:D:03A:UN:NEB01 Invoice number BGM+380+8712458+9 380=invoice, 381=credit note Message date DTM+137:201109211405:203 Invoice date Delivery date DTM+3:20110921:102' DTM+35:20110921:102' Free text FTX+SUR+++TEST EDI Restricted usage Delivery note Vendors order number Purchase order number OCR number (KID) RFF+AAK:2145787' RFF+VN:7110380' RFF+ON:6400122860 RFF+PQ:1234567' Customer reference RFF+CR:Ola Butikkunde To be used in Cross docking Customer order number RFF+UO:5021906473' To be used in Cross docking Project number RFF+AEP:641 To be used in project delivery Buyer NAD+BY+7080000463626::9++Norgros Handel AS avd Lillestrøm+Nordahl Bruns gate 10+LILLESTRØM++2004+NO' Vat reg number RFF+VA:NO987654321MVA' OBS Contakt person CTA+PD+:Andreas Monsen This is "your ref" in invoice Contact info COM+95269791:TE Supplier NAD+SU+7080000701087::9++Glava Vat reg number RFF+VA:NO123456789MVA' OBS Contakt person CTA+PD+:Leif Rulle This is "Our ref" in invoice Contact info COM+95173344:TE Invoicee NAD+IV+7080000864102::9++Byggmakker Norge As Orgnummer RFF+VA:NO123459876MVA' OBS Store NAD+UD+7080000463626::9++Norgros Handel AS avd Lillestrøm+Nordahl Bruns gate 10+LILLESTRØM++2004+NO' Delivery place Mandatory for supplier delivery. For pick up NAD+DP+++Prosj. 641 Veidekke Industri+Sluppenv. 13+Trondheim++7037+NO' the pick up place shall be used in stead Contakt person CTA+PD+:Knut Varemottaker Contact info COM+90732152:TE' Pick up place Mandatory pick up. For supplier delivery the NAD+SF+7080000701087::9++Glava Hovedlager Askim delivery place shall be used in stead. Currency CUX+2:NOK:4' Required for foreign suppliers Code for due date PYT+3 Due date DTM+13:20111022:102 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 7

Transport info. Use free text if needed Terms of delivery TOD+6++FOB' 6=delivery, 4=pick up Charge ALC+C++++FC:::Freight Charge amount MOA+8:450 Charge VAT TAX+VAT+++:::25+S Allowance ALC+A++++DAP:::Ordrerabatt Allowance amount MOA+8:250 Allowance amount TAX+VAT+++:::25+S Invoice item line Item line number + GTIN LIN+10++7032463401509:EN Alternative identifications PIA+1+10194587:NO1+340150:SA Identification at this level requires correct UOM in the QTY segment Description IMD+F++:::GLAVA PLATE A 37:150 x 570 x 1200 mm Delivered quantity QTY+46:10:PAK Invoiced quantity QTY+47:47.9:M2 Net item amount MOA+203:4059.00 Price PRI+AAB:90.1::::M2 AAA=net price, AAB=gross oprice Purchase order number+ line number RFF+ON:6400122848:10 Order numer+line number RFF+VN:7110380:10'' Despatch advice number+line numb RFF+AAK:2145787:1' Store order numb+line numebr RFF+UO:5021906473:000010' To be used in cross docking VAT rate TAX+7+VAT+++:::25+S Discount 1 ALC+A+++1+OTE:::Generelt fradrag 1=Calculation sequence Discount percent PCD+3:1 Discount amount MOA+8:43.16' Discount 2 ALC+A+++2+QD:::Kvantumsrabatt 2=Calculation sequencee Discount percent PCD+3:5' Free text FTX+LIN+++tekst' Restricted usage Invoice totals Section delimiter UNS+S Number of item lines CNT+2:1 Sum of item line amounts MOA+79:4059.00 Charges/allowances from head MOA+131:200.00' 450-250=200 VAT bases / invoice net MOA+125:4259.00 VAT total amount MOA+176:1064.75 Rounding amount MOA+165:0.25' Invoice total MOA+86:5324.00 VAT-rate TAX+7+VAT+++:::25+S These three segments repetes VAT bases for this rate MOA+125:4259.00 for each VAT rate VAT amount for this rate MOA+124:1064.75 End of invoice UNT+73+1 Number of segments Envelope end End message UNZ+1+5104456 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 8

5. SEGMENT STRUCTURE Counte No Tag St MaxOcc Level Content 0000 1 UNA R 1 0 Service string advice 0000 2 UNB R 1 0 Interchange header 0010 3 UNH R 1 0 Message header 0020 4 BGM M 1 0 Beginning of message 0030 5 DTM M 4 1 Date/time/period 0050 6 ALI D 5 1 Additional information 0050 7 ALI O 1 1 Additional information 0070 8 FTX O 6 1 Free text 0120 SG1 R 10 1 RFF-DTM 0130 9 RFF M 1 1 Reference 0140 10 DTM D 1 2 Date/time/period 0220 SG2 R 8 1 NAD-LOC-FII-SG3-SG5 0230 11 NAD R 1 1 Name and address 0240 12 LOC D 1 2 Place/location identification 0250 13 FII D 3 2 Financial institution information 0270 SG3 R 5 2 RFF 0280 14 RFF R 1 2 Reference 0330 SG5 O 1 2 CTA-COM 0340 15 CTA R 1 2 Contact information 0350 16 COM O 2 3 Communication contact 0360 SG6 O 1 1 VAT or other tax rate for VAT Exempt 0370 17 TAX R 1 1 Duty/tax/fee details 0400 SG7 R 1 1 Invoice Currency to Home, Invoice or Payment Currency 0410 18 CUX M 1 1 Currencies 0420 19 DTM D 1 2 Exchange rate date 0400 SG7 O 1 1 Pricing Currency to Invoicing or Payment currency 0410 20 CUX M R 1 Currencies 0420 21 DTM D 1 2 Exchange rate date 0430 SG8 D 6 1 Payment instructions 0440 22 PYT R 1 1 Payment terms 0450 23 DTM O 1 2 Payment due date 0460 24 PCD D 1 2 Discount, payment or instalment percentage 0470 25 MOA O 1 2 Instalment, penalty, or discount amount 0500 SG9 O 1 1 TDT 0510 26 TDT R 1 1 Transport information 0590 SG12 D 1 1 TOD-LOC 0600 27 TOD R 1 1 Terms of delivery or transport 0610 28 LOC O 1 2 Place/location identification NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 9

Counte No Tag St MaxOcc Level Content 0650 SG14 O 1 1 PAC-SG14 0660 29 PAC R 1 1 Package 0690 SG15 R 2 2 PCI 0700 30 PCI R 1 2 Package identification 0740 SG16 O 10 1 ALC-MOA 0750 31 ALC R 1 1 Allowance or charge 0840 SG19 D 1 2 Allowance/charge - percentage 0850 32 PCD R 1 2 Percentage details 0870 SG20 D 2 2 MOA 0880 33 MOA R 1 2 Monetary amount 0950 SG22 D 1 2 Allowance/charge - applicable VAT rate 0960 34 TAX R 1 2 Allowance/charge - applicable VAT rate 0970 35 MOA D 1 3 Monetary amount 1090 SG26 D 99999 1 Line item section 1100 36 LIN R 1 1 Line item 1110 37 PIA O 1 2 Additional article identifier(s) 1 1130 38 IMD D 1 2 Description of article or service 1130 39 IMD O 1 2 Description Package type 1140 40 MEA D 1 2 Dimensions 1150 41 QTY R 1 2 Invoiced quantity 1150 42 QTY O 4 2 Other quantities 1170 43 ALI O 1 2 Additional information 1170 44 ALI O 1 2 Additional information 1180 45 DTM D 1 2 Delivery date 1190 46 GIN O 5 2 Goods identity number 1230 47 FTX O 3 2 Free text 1250 SG27 R 1 2 Line item net amount 1260 48 MOA R 1 2 Line item net amount in invoice currency 1330 SG29 O 1 2 PRI 1340 49 PRI R 1 2 Price details 1390 SG30 O 10 2 References to messages 1400 50 RFF R 1 2 Reference message number 1410 51 DTM O 1 3 Reference message date 1420 SG31 O 1 2 PAC 1430 52 PAC R 1 2 Package 1550 SG34 O 1 2 VAT or other tax rate and amount for line item 1560 53 TAX R 1 2 VAT or other tax rate line item 1570 54 MOA O 2 3 VAT or other tax amount line item NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 10

Counte No Tag St MaxOcc Level Content 1590 SG35 O 1 2 NAD-LOC-SG38 1600 55 NAD M 1 2 Name and address 1610 56 LOC O 1 3 Place of delivery 1690 SG38 O 1 3 Delivery party's contact 1700 57 CTA R 1 3 Contact information 1710 58 COM O 5 4 Communication contact 1720 SG39 O 10 2 Allowances or charges 1730 59 ALC R 1 2 Allowance/charge 1800 SG41 D 1 3 Allowance/charge - percentage 1810 60 PCD R 1 3 Allowance/charge Percentage 1830 SG42 D 1 3 Allowance/charge - monetary amount 1840 61 MOA R 1 3 Allowance/charge - monetary amount 1910 SG44 O 1 3 Allowance/charge - applicable VAT rate and amount 1920 62 TAX R 1 3 Allowance/charge - applicable VAT rate 1930 63 MOA O 2 4 Allowance/charge - applicable VAT amount 1940 SG45 O 1 2 Transport details 1950 64 TDT R 1 2 Transport information 1990 SG47 O 1 2 Terms of delivery 2000 65 TOD R 1 2 Terms of delivery or transport 2010 66 LOC O 1 3 Place/location identification 2180 67 UNS R 1 0 Section control 2190 68 CNT O 1 1 Control total 2200 SG50 R 8 1 MOA 2210 69 MOA R 1 1 Monetary amount 2250 SG52 R 4 1 Tax rates and amounts 2260 70 TAX R 1 1 Tax type 2270 71 MOA R 1 2 Tax amount in home currency 2270 72 MOA R 1 2 Tax amount in invoicing or payment currency 2270 73 MOA R 1 2 Taxable amount in Invoicing or Payment currency 2330 74 UNT R 1 0 Message trailer 0000 75 UNZ M 1 0 Interchange trailer NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 11

6. SEGMENT DIAGRAM 1 Level 0 UNA R 1 0000 1 UNB R 1 0000 2 UNH R 1 0010 3 BGM M 1 0020 4 Level 1 DTM M 4 0030 5 ALI D 5 0050 6 ALI O 1 0050 7 FTX O 6 0070 8

1 2 Level 0 SG1 R 10 0120 SG2 R 8 0220 SG6 O 1 0360 SG7 R 1 0400 Level 1 RFF M 1 0130 9 NAD R 1 0230 11 TAX R 1 0370 17 CUX M 1 0410 18 SG3 R 5 0270 SG5 O 1 0330 Level 2 DTM D 1 0140 10 LOC D 1 0240 12 FII D 3 0250 13 RFF R 1 0280 14 CTA R 1 0340 15 DTM D 1 0420 19 Level 3 COM O 2 0350 16 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 13

2 3 Level 0 SG7 O 1 0400 SG8 D 6 0430 SG9 O 1 0500 SG12 D 1 0590 SG14 O 1 0650 Level 1 CUX M R 0410 20 PYT R 1 0440 22 TDT R 1 0510 26 TOD R 1 0600 27 PAC R 1 0660 29 SG15 R 2 0690 Level 2 DTM D 1 0420 21 DTM O 1 0450 23 PCD D 1 0460 24 MOA O 1 0470 25 LOC O 1 0610 28 PCI R 1 0700 30 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 14

3 5 Level 0 Level 1 SG16 O 10 0740 ALC R 1 0750 31 SG26 D 99999 1090 LIN R 1 1100 36 SG19 D 1 0840 SG20 D 2 0870 SG22 D 1 0950 4 Level 2 PCD R 1 0850 32 MOA R 1 0880 33 TAX R 1 0960 34 PIA O 1 1110 37 IMD D 1 1130 38 IMD O 1 1130 39 MEA D 1 1140 40 Level 3 MOA D 1 0970 35 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 15

4 6 Level 2 QTY R 1 1150 41 QTY O 4 1150 42 ALI O 1 1170 43 ALI O 1 1170 44 DTM D 1 1180 45 GIN O 5 1190 46 FTX O 3 1230 47 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 16

6 SG27 R 1 1250 SG29 O 1 1330 SG30 O 10 1390 SG31 O 1 1420 SG34 O 1 1550 SG35 O 1 1590 7 Level 2 MOA R 1 1260 48 PRI R 1 1340 49 RFF R 1 1400 50 PAC R 1 1430 52 TAX R 1 1560 53 NAD M 1 1600 55 SG38 O 1 1690 Level 3 DTM O 1 1410 51 MOA O 2 1570 54 LOC O 1 1610 56 CTA R 1 1700 57 Level 4 COM O 5 1710 58 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 17

7 SG39 O 10 1720 SG45 O 1 1940 SG47 O 1 1990 Level 2 ALC R 1 1730 59 TDT R 1 1950 64 TOD R 1 2000 65 SG41 D 1 1800 SG42 D 1 1830 SG44 O 1 1910 Level 3 PCD R 1 1810 60 MOA R 1 1840 61 TAX R 1 1920 62 LOC O 1 2010 66 Level 4 MOA O 2 1930 63 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 18

5 Level 0 UNS R 1 2180 67 UNT R 1 2330 74 UNZ M 1 0000 75 SG50 R 8 2200 SG52 R 4 2250 Level 1 CNT O 1 2190 68 MOA R 1 2210 69 TAX R 1 2260 70 Level 2 MOA R 1 2270 71 MOA R 1 2270 72 MOA R 1 2270 73 NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 19

7. DESCRIPTION OF SEGMENTS IN DETAIL This chapter describes all segments and segment groups contained in the INVOIC message. Each segment is described with all data elements contained. Not all segments are marked as part of this user guide. Some data elements are described as not used and some are required. See s for usage in the bottom lines of each page. The content of this chapter should be sufficient in order to determine which data elements is required in an invoice message. The example in chapter 4 also helps to describe the content of the message. Always discuss with your business partner the content of the message before you start to exchange electronical invoices. For some data elements where several s are available, the s are divided in two parts, primary s and secondary s. Secondary s are only to be used after agreement with the trading party. NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 20

0000 1 UNA R 1 0 Service string advice UNA UNA1 Component data element separator M an1 R an1 UNA2 Data element separator M an1 R an1 UNA3 Decimal notation M an1 R an1 Use, or. UNA4 Release indicator M an1 R an1 UNA5 Reserved for future use M an1 R an1 UNA6 Segment terminator M an1 R an1 UNA:+.?*' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 21

0000 2 UNB R 1 0 Interchange header UNB S001 Syntax identifier M R 0001 Syntax identifier M a4 M a4 UNOC UN/ECE level C 0002 Syntax version number M n1 M n1 3 Version 3 S002 Interchange sender M R 0004 Sender identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an..4 14 EAN International 0008 Address for reverse routing C an..14 N Not used S003 Interchange recipient M R 0010 Recipient identification M an..35 R an..35 GLN 0007 Partner identification qualifier C an..4 R an..4 14 EAN International 0014 Routing address C an..14 N Not used S004 Date/time of preparation M R 0017 Date of preparation M n6 M n6 0019 Time of preparation M n4 M n4 0020 Interchange control reference M an..14 R an..14 S005 Recipient's reference, password 0022 Recipient's reference/password M an..14 N Not used 0025 Recipient's reference/password qualifier C N C an2 N Not used 0026 Application reference C an..14 N Not used 0029 Processing priority C a1 N Not used 0031 Acknowledgement request C n1 D n1 0032 Communications agreement ID C an..35 N Not used 0035 Test indicator C n1 C n1 Use only with test 1 Interchange is a test UNB+UNOC:3+7312346678901:14+7398765432101:14+070411:0928+1234++++1++1' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 22

0010 3 UNH R 1 0 Message header UNH 0062 Message reference number M an..14 R an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1. S009 Message identifier M R 0065 Message type M an..6 R an..6 INVOIC Invoice message 0052 Message version number M an..3 R an..3 D Draft version/un/edifact Directory 0054 Message release number M an..3 R an..3 03A Release 2003 - A 0051 Controlling agency M an..2 R an..2 UN UN/CEFACT 0057 Association assigned C an..6 R an..6 NeB01 Nordic ebuilding 0068 Common access reference C an..35 N Not used S010 Status of the transfer C N 0070 Sequence of transfers M n..2 N Not used 0073 First and last transfer C a1 N Not used UNH+123+INVOIC:D:03A:UN:NeB01' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 23

0020 4 BGM M 1 0 Beginning of message BGM C002 Document/message name C R 1001 Document name C an..3 R an..3 Message Type, Coded 380 Commercial invoice 381 Credit note 386 Prepayment invoice 389 Self-billed invoice 1131 Code list identification C an..17 N Not used 1000 Document name C an..35 N Not used C106 Document/message identification C 1004 Document identifier C an..35 R an..17 Supplier Invoice Number For the year a unique numbering 1056 Version identifier C an..9 N Not used 1060 Revision identifier C an..6 N Not used 1225 Message function C an..3 D an..3 9 Original 4343 Response type The Message Response Type Coded is used in reply to invoice only in the pre-invoicing process. BGM+380+123456+9' R NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 24

0030 5 DTM M 4 1 Date/time/period DTM C507 Date/time/period M M 2005 Date or time or period function M an..3 R an..3 Primary s qualifier 137 Document/message date/time 3 Invoice date/time 35 Delivery date/time, actual Secondary s 11 Despatch date and or time 17 Delivery date/time, estimated 131 Tax point date 158 Horizon start date Kod 158 avser Rental Period start date 159 Horizon end date Kod 159 avser Rental Period end date 157 Validity start date 64 Delivery date/time, earliest 63 Delivery date/time, latest 117 Delivery date/time, first 128 Delivery date/time, last 2380 Date or time or period text C an..35 R n..14 Document/Message Date Time 2379 Date or time or period format DTM+137:20071128:102' C an..3 R an..3 102 CCYYMMDD 203 CCYYMMDDHHMM NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 25

0050 6 ALI D 5 1 Additional information ALI 3239 Country of origin name 9213 Duty regime type 4183 Special condition C an..3 R an..3 108 Financial compensation 140 Return of goods Z01 Damage goods 79E Error in delivery 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition Use only for creditnote ALI+++79E' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 26

0050 7 ALI O 1 1 Additional information ALI 3239 Country of origin name 9213 Duty regime type 4183 Special condition C an..3 O an..3 Nature Of Transaction Coded 141 Subject to annual bonus Z02 No bonus Z03 Bonus building Z04 Bonus giving Z05 Bonus building and giving 4183 Special condition 4183 Special condition 4183 Special condition 4183 Special condition To be agreed on ALI+++Z02' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 27

0070 8 FTX O 6 1 Free text FTX 4451 Text subject qualifier M an..3 M an..3 Free Text Qualifier DIN Delivery instructions TRA Transportation information AAG Party instructions PUR Purchasing information SUR Supplier remarks GEN Entire transaction set ZUR Link to Suppliers URL ZRD Link to related document Text for Sweden " Företaget innehar F-skattsedel" use GEN REG Regulatory information Text for Sweden "Omvänd skattskyldighet för byggtjänster gäller" use REG 4453 Free text function C107 Text reference C N 4441 Free text description M an..17 N Not used 1131 Code list identification C an..17 N Not used C108 Text literal C R 4440 Free text M an..512 R an..256 Free Text 4440 Free text C an..512 O an..256 see 4440 # 1 4440 Free text C an..512 O an..256 see 4440 # 1 4440 Free text C an..512 O an..256 see 4440 # 1 4440 Free text C an..512 O an..256 see 4440 # 1 3453 Language name C an..3 O an..3 SV Swedish DA Danish NO Norwegian EN English 4447 Free text format FTX+DIN+++AAC Undantag Artikel 28c (A) i directiv 77/388/EC:A:A:A:A+SV' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 28

0120 SG1 R 10 1 RFF-DTM 0130 9 RFF M 1 1 Reference RFF C506 Reference M R 1153 Reference qualifier M an..3 R an..3 Primary s ON Buyers order number AEP Project number AAK Despatch advice number CR Customer reference number PD Promotion deal number VN Order number (vendor) IV Invoice number CD Credit note number PQ Payment reference For Norway use " KID number" and in Denmark/Sweden "OCR number" Secondary s AAG Offer number PL Price list number AFZ Situation number Situation number = Project agreement AER Project specification number Project specification number = project name ADE Account number ADT Group accounting AOU Cost account CT Contract number COF Call off order number UC Ultimate customer's reference number UO Ultimate customer's order number AAL Drawing number ZSU Invoice number from supplier for supplier chain financing ZIV Suppliers original invoice number for supplier chain financing DQ Delivery note number AAI Bank's individual interbank transaction reference number CU Consignor's reference number El branschen I Norge MS Message sender FT Free zone identifier ATS External object reference ASO Password 1154 Reference identifier C an..70 R an..70 Referens text 1156 Document line identifier C an..6 N Not used NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 29

4000 Reference version identifier C an..35 N Not used 1060 Revision identifier C an..6 N Not used RFF+ON:55625' NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 30

0120 SG1 R 10 1 RFF-DTM 0140 10 DTM D 1 2 Date/time/period DTM C507 Date/time/period M R 2005 Date or time or period function qualifier 2380 Date or time or period text C an..35 R an..35 2379 Date or time or period format DTM+171:20070220:102' M an..3 R an..3 171 Reference date/time C an..3 R an..3 102 CCYYMMDD NORDIC ebuilding EDIFACT INVOIC /UN D.03A S3 Issue date: 2012-09-07 Page: 31