EANCOM D.96A Version: 007 Print: EAN ORDERS D.96A DE

Transcription

1 UNB INTERCHANGE HEADER M 1 Is used to start, identify and specify an interchange. S001 Syntax identifier M 0001 Syntax identifier M a4 Use of the character set UNOC (Version 2) 0002 Syntax version number M n1 S002 Interchange sender M 0004 Sender M an..35 Sender of an order is always Media Saturn Holding 0007 Partner code, C an..4 Use of ILN S003 Interchange recipient M 0010 Recipient M an..35 Message recipient 0007 Partner code, C an..4 S004 Date/time of preparation M 0017 Date of preparation M n6 Preparation date 0020 Interchange control reference M an..14 Unique interchange control reference per recipient S005 Recipient s C reference/password 0022 Recipient s reference or M an..14 Transmission of Media-Saturn archive number password 0026 Application reference C an Processing priority code C a Acknowledge request C n Communications agreement C an..35 ID 0035 Test indicator C n1 Test indicator is set for all test transmissions (also in the event of a double transmission FAX and EDI) Interchange header UNH M 1 MESSAGE HEADER A service segment starting and uniquely identifying a message as well as specifying version and controlling agency. The UN message type code for the Purchase order message is "ORDERS" Message reference number M an..14 A sender s unique message reference. Serial number of messages in the data exchange. Identical with DE 0062 in UNT, assigned by sender. S009 Message identifier M 0065 Message type M an..6 ORDERS = order 0052 Message version number M an..3 D=DRAFT 0054 Message release number M an..3 96A = Directory D.96A Media Saturn Layout 1

2 0051 Controlling agency, M an..2 UN = responsible association 0057 Association assigned code C an..6 EAN007 = EAN version number The data elements 0065, 0052, 0054 and 0051 declare the message as a UNSM order from the D.96A directory under the control of the United Nations. Data element 0057 describes the message as EANCOM version 007 of a UNSM order. UNH+ME ORDERS:D:96A:UN:EAN007' BGM M 1 BEGINNING OF MESSAGE A segment by which the sender uniquely identifies the order by specifying the type and the document number. C C002 Document/ message name 1001 Document/ message name, 1004 Document/ Message number C an..3 C an..35 The order number (assigned by Media-Saturn) is 17 digits and purely numeric. 220 = 221 = Basic order 224 = Rush order 226 = Blanket order 22E = created by manufacturer (EAN code) Consecutive number assigned per market in WWS DTM DATE/TIME/PERIOD M 35 A segment for specifying the order date, delivery date or collection date for goods ordered. C507 Date/time/period M 2005 Date/time/period of time, M an..3 2 = Delivery date (date/time) requested 61 = Cancel if not delivered by this date 63 = Delivery date/time, at the latest 64 = Delivery date/time, at the earliest 137 = Documents/messages, date/time 2380 Date/time/period C an Date/time/period, C an..3 format This segment is used to specify the order date and the delivery date of the goods. 102 = Qualifier for the date format YYYYMMDD 203 = Qualifier for the date format YYYYMMDDHHMM 718 = Qualifier for the format of a period of time YYYYMMDD-YYYYMMDD DE 2005: You need to specify the document date (code value 137) in the order. Format YYYYMMDD. Media Saturn Layout 2

3 Examples: DTM+137: :102' This example shows 30 August 1993 as the message date. DTM+61: :102' (Cancel the product ordered if it has not been delivered by this date) DTM+63: :102' DTM+64: :102' The example shows 1 October 1998 as the earliest delivery date, and 30 October 1998 as the latest. DTM+2: :102' This example specifies 18 October 1998 as the requested delivery date. FTX C 5 FREE TEXT A segment with free text information in or clear form in order to provide additional information about the overall order if need be. With Electronic Data Interchange, such text normally needs to be processed manually by the recipient Text assignment, M an..3 PUR = Procurement information ZZZ = Bilateral agreement ERS = Opening order 4453 Word processing reference, C an..3 * 1 = Text for subsequent use C107 Text reference C References to a standard text 4441 Free text, M an..3 C108 Text C 4440 Free text M an..70 A= free text 4440 Free text C an Free text C an Free text C an..70 Can be prepared in WWS and transmitted via EDI, although this is not recommended. If it arises from figures based on experience that certain agreements are recurring, this will be transferred as segments. Possible field content (4 lines with 70 characters per line) SG1 RFF M 1 RFF-DTM A group of segments for giving references and, where necessary, their dates, relating to the whole message, e.g. contract number, import/ export licence number etc. REFERENCE A segment identifying the reference by its number, e.g. contract, import/export licence etc. C506 Reference M 1153 Reference M an..3 PD = Number for advertising promotion 1154 Reference number C an..35 This segment is used to identify the order with an advertising promotion. Examples: RFF+PD:12345' Media Saturn Layout 3

4 SG2 NAD-SG3-SG5 A group of segments specifying the parties with associated information. NAD NAME AND ADDRESS M 1 A segment for specifying names and addresses as well as their functions, which are important to the whole order. Identification of the seller and buyer parties is mandatory for the order. The delivery address is likewise specified in a NAD segment as well as other addresses, e.g. billing address Party, M an..3 BY = Buyer DP = Delivery address (where the goods are to be delivered to) IV = Invoice recipient SU = Supplier/manufacturer MF = Manufacturer C082 Identification of party C 3039 Identification of party M an..17 International location number (ILN) - format n13 of the market placing the order 1131 Code list, C an Body responsible for code maintenance, C an..3 * 9 = EAN The NAD segment is used to identify the business partner that the order relates to. Buyer and supplier of goods and services need to be specified. In addition, invoice recipients and the delivery address need to be specified if they differ from the buyer. The delivery address in the NAD segment of the header applies to all items. It can be overwritten at item level by using the segment group 32 LOC/QTY/DTM for decentralized deliveries. Only the ILN is used to identify the address. NAD+BY ::9' NAD+SU ::9' NAD+DP ::9' NAD+IV ::9' SG2 NAD-SG3-SG5 C 2 A group of segments specifying the parties with associated information. NAD NAME AND ADDRESS M 1 A segment for specifying names and addresses as well as their functions, which are important to the whole order. Identification of the seller and buyer parties is mandatory for the order. The delivery address is likewise specified in a NAD segment as well as other addresses, e.g. billing address Party, M an..3 SU = Supplier/manufacturer C082 Identification of party C 3039 Identification of party M an..17 International location number (ILN) - format n Code list, C an..3 Media Saturn Layout 4

5 3055 Body responsible for code maintenance, C an..3 * 9 = EAN SG7 CUX-DTM A group of segments specifying the currencies and related dates valid for the whole order. CUX CURRENCIES M 1 A segment identifying the currencies required in the order. A rate of exchange may be given to convert a reference currency into a target currency. C504 Currency C 6347 Currency details, M an..3 2 = Reference currency 6345 Currency, C an..3 ISO Alpha code 6343 Currency, C an..3 9 = currency The CUX segment always conveys the currency of the order. According to WWS, this is preassigned with the local currency of the supplier. However, it can also be overwritten in isolated cases. The CUX segment is always transferred. CUX+2:DEM:9' SG8 PAT-DTM-PCD-MOA A group of segments specifying the terms of payment for the whole order. PAT PAYMENT TERMS BASIS M 1 A segment specifying the terms of payment and date/time basis Type of payment terms, M an..3 1 = As usual (no change in market) 22 = Reduction (cash discount), change was made during the order C110 Payment terms C 4277 Payment terms, M an..17 C112 Date/time for C payment terms 2475 Payment date, M an..3 5 From invoice 21 From goods receipt 2009 Time reference, C an..3 Due date calculated from the end of the month when the invoice was received 2151 Type of period, C an..3 Specified in days 2152 Number of periods C n..3 Value dates + days due This segment is used by the sender to request special payment conditions for the current order only. Media Saturn Layout 5

6 PAT+22++5:3:D:20' This example specifies the conditions for cash discount deduction when paying within 20 days of the invoice date. SG8 PAT-DTM-PCD-MOA A group of segments specifying the terms of payment for the whole order. PCD PERCENTAGE DETAILS A segment specifying the cash discount, the interest rate, the contract penalty as well as the instalment percentage. C501 Percentage details M 5245 Percentage, M an = Deduction (cash discount) 5482 Percentage C n Percentage base, C an = Invoice value This segment is only used if the order market has altered the standard payment conditions. PCD+12:4:13' A 4% cash discount is deducted from the overall invoice amount. SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments providing details of the individual items ordered. LINE ITEM A segment identifying the product or service ordered. LIN M Item number C n..6 Item number within the order allocated by the programme 1229 Type of C an..3 activity/announcement, C212 Commodity/service number, C 7140 Product/service number C an..35 Format n..14 EAN-8, UPC-A, EAN-13 Number of the article ordered 7143 Product/service number, C an..3 type, C829 Display for sub-item C 5495 Display for sub-item, C an..3 * EN = EAN * UP = UPC Only if sub-items = individual articles in set The item part of the order is formed from a recurring group of segments that each begins with the LIN segment. Each LIN segment refers to an ordered product. LIN :EN' Media Saturn Layout 6

7 Notes: DE C212: This data element group is only used for identifying EAN/UPC codes. If other codes are used, e.g. HIBC, the data element group is not used and a PIA segment is used instead. The data elements 5495 and 7083 are only used if sub-items are needed. YOU CAN FIND THE COMPLETE DESCRIPTION ON HOW TO USE SUB-ITEMS IN PART I, CHAPTER SG25 PIA C 25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. ADDITIONAL PRODUCT ID A segment providing either additional to the product specified in the LIN segment or providing any substitute product. M an..3 1 = Additional 4347 Product function, C212 Goods/service number, M 7140 Product/service number C an Product/service number, C an..3 type, C212 Goods/service number, C 7140 Product/service number C an..35 C212 Goods/service number, C 7140 Product/service number C an Product/service number, C an..3 type, Use for additional product information - Supplier order number - Internal MediaSaturn article number BP = Article number of buyer SA = Article number of supplier SG25 IMD C 99 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. ITEM DESCRIPTION A segment for describing the product or service ordered as well as product characteristics. This segment should be used for products and services that cannot be fully identified by a product code or article number. It can also be used to communicate descriptions of the article number in the LIN segment, e.g. an article number referring to the consumer unit, delivery unit, trade unit or a product that varies in quantity. Media Saturn Layout 7

8 7077 Product/service description, type, C an..3 C = Code (from the list of the agency maintaining the codes) F = Free format S = Structured (from the list of the agency maintaining the codes) 7081 Product/service group, C an = Colour C273 Product/service description C 7009 Product/service description, C an Code list, C an Body responsible for code C an..3 maintenance, 7008 Product/service description C an..35 Colour designation This segment is used to describe the current item. Segment used for Colour IMD+F+35++:::Colour Article designation IMD+F++:::Article designation Coded display (trade unit, consumer unit) IMD+C++CU' SG25 IMD C 99 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. ITEM DESCRIPTION A segment for describing the product or service ordered as well as product characteristics. This segment should be used for products and services that cannot be fully identified by a product code or article number. It can also be used to communicate descriptions of the article number in the LIN segment, e.g. an article number referring to the consumer unit, delivery unit, trade unit or a product that varies in quantity. C an..3 C = Code (from the list of the agency maintaining the codes) F = Free format S = Structured (from the list of the agency maintaining the codes) 7077 Product/service description, type, 7081 Product/service group, C an..3 C273 Product/service description C 7009 Product/service description, C an Code list, C an Body responsible for code C an..3 maintenance, 7008 Product/service description C an..35 Article designation Media Saturn Layout 8

9 SG25 IMD C 99 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. ITEM DESCRIPTION A segment for describing the product or service ordered as well as product characteristics. This segment should be used for products and services that cannot be fully identified by a product code or article number. It can also be used to communicate descriptions of the article number in the LIN segment, e.g. an article number referring to the consumer unit, delivery unit, trade unit or a product that varies in quantity. C an..3 C = Code (from the list of the agency maintaining the codes) F = Free format S = Structured (from the list of the agency maintaining the codes) 7077 Product/service description, type, 7081 Product/service group, C an..3 C273 Product/service description C 7009 Product/service description, C an..7 This segment is only used in connection with sub-items. CU = Consumer unit (EAN code) DU = Delivery unit (EAN code) TU = Trade unit (EAN code) SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. QTY QUANTITY 0 A segment identifying the total quantity of products in an order item. C186 Quantities M 6063 Quantity, M an = Quantity ordered for calculation 21 = ed Quantity 15E = Quantity without calculation (EAN code) 6060 Quantity M n Unit of measurement, C an..3 KGM = Kilogram This segment is used to specify the total quantity for the current order item. Media Saturn Layout 9

10 The segment should occur once if using rebate in kind, the segment is sent twice. SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG28 PRI-CUX A group of segments for relevant price details of the goods or services ordered. PRI PRICE DETAILS M 1 A segment to specify the price type and the amount of the goods or services in the LIN segment. C509 Price information C 5125 Price, M an..3 AAB = Gross costing 5118 Price C n..15 DE 5125 = AAB specifies that this segment is to do with the industry EK (=list price). SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG28 PRI-CUX C 2 A group of segments for relevant price details of the goods or services ordered. PRI PRICE DETAILS M 1 A segment to specify the price type and the amount of the goods or services in the LIN segment. C509 Price information C 5125 Price, M an..3 AAA = Net calculation AAB = Gross calculation 5118 Price C n..15 DE 5125 = AAA specifies that it is to do with the net invoice price per item. If this value differs from the gross value in the previous PRI segment, the differential amount must appear in the following ALC segments. SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG28 PRI-CUX C 3 A group of segments for relevant price details of the goods or services ordered. PRI PRICE DETAILS M 1 A segment to specify the price type and the amount of the goods or services in the LIN segment. C509 Price information C Media Saturn Layout 10

11 5125 Price, M an..3 XXX = Information price incl. taxes 5118 Price C n Price type, C an Price type, C an..3 SRP = Recommended retail price This segment is only used if an article price marking was agreed with the supplier. The order market has the possibility to maintain the selling prices directly during the order (dependent on the EDI order output identifier of the supplier). SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG34 TAX-MOA A group of segments specifying tax-related information. TAX DUTY/TAX/FEE DETAILS M 1 A segment specifying a tax type, category and rate or exemption relating to the order item Duty/tax/fee M an..3 7 = Tax class, C241 Duty/tax/fee type C 5153 Duty/tax/fee type, C an..3 VAT = Value-added tax C533 Allocation details C of duty/tax/fees 5289 Identifier for the M an..6 allocation of duty/tax/fees 5286 Duty/tax/fees, C an..15 tax assessment basis C243 Duty/tax/fees C 5279 Duty/tax/fee rate, C an Code list, C an Body responsible for code C an..3 maintenance, 5278 Duty/tax/fee rate C an..17 Tax rate The TAX is sent with each item. SG25 SG39 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43 A group of segments specifying charges and allowances for items. Where relevant, additional information and tax details can be included. The basis for the calculation of the charge/allowance may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. Media Saturn Layout 11

12 ALC ALLOWANCE OR CHARGE M 1 A segment specifying the allowance or charge and, where necessary, its calculation sequence Allowance or charge, M an..3 A = Allowance C = Charge C552 Allowance/charge information C 1230 Allowance or charge, number C an Allocation type, C an..3 st O 1227 Calculation sequence indicator, C an..3 1 = First calculation level 2 = Second calculation level etc, etc, etc... 9 = Ninth calculation level C214 Identification of special C services 7161 Special services, M an..3 AA = Advertising allowance RAA = Agreed discount (=invoice conditions) The ALC segments at item level tell you which deductions from the gross calculation have led to the net calculation. A separate ALC segment needs to be sent for each deduction used in % or EUR. ALC+A+RR++1' PCD+1:2' Agreed deduction with 2% from the above ALC+A+RR++2' PCD+1:3' Agreed discount with 3% on going SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG39 ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43 A group of segments specifying charges and allowances for items. Where relevant, additional information and tax details can be included. The basis for the calculation of the charge/allowance may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. SG41 PCD-RNG A group of segments specifying the percentage for the charge or allowance, e.g. the charge/allowance amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. PCD PERCENTAGE DETAILS M 1 A segment identifying the percentage and the percentage basis for the calculation of the charge or allowance. C501 Percentage details M 5245 Percentage, M an..3 1 = Allowance 2 = Charge 5482 Percentage C n..8 Media Saturn Layout 12

13 This segment helps specify percentage charges/allowances for the current item. PCD+1:1.25' SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG39 ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43 A group of segments specifying charges and allowances for items. Where relevant, additional information and tax details can be included. The basis for the calculation of the charge/allowance may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. SG41 PCD-RNG A group of segments specifying the percentage for the charge or allowance, e.g. the charge/allowance amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. RNG RANGE DETAILS M 1 A Segment specifying, if required, a range for the application of the percentage or amount 6167 Range type M n..3 1 = Allowance range 2 = Charge range C280 Range C 6411 Measure unit M n..3 P1 = Percentage AMT = Amount SG25 LIN-PIA-IMD-MEA-QTY-DTM-MOA-QVA-FTX-SG27-SG28-SG29-SG32-SG33-SG34- SG38-SG44 A group of segments specifying details of individual order items. SG39 ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43 A group of segments specifying charges and allowances for items. Where relevant, additional information and tax details can be included. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate. One of the appropriate segment groups from SG39 to SG42 should be used accordingly. SG42 MOA-RNG A group of segments specifying a monetary amount for a charge or allowance. A range to which the charge or allowance applies can be specified, e.g. an allowance of BEF 5,000 may be specified if the goods value ordered is greater than BEF 100,000. MOA MONETARY AMOUNT M 1 A segment identifying the monetary amount for the charge or allowance. C516 Monetary amount M 5025 Type of monetary amount, M an = Charge amount 204 = Allowance amount 5004 Monetary amount C n..18 This segment helps specify monetary charges/allowances for the current item. MOA+23:500' Media Saturn Layout 13

14 UNS SERVICE CONTROL M 1 A service segment placed at the start of the summary section to avoid segment collision Segment ID, M a1 * S = Separation of item part/total part This segment helps separate the item and total part of a message. UNS+S' MOA MONETARY AMOUNT 2 A segment giving the total amounts for the whole order. C516 Monetary amount M 5025 Type of monetary amount, M an = Total amount for item 5004 Monetary amount C n..18 Media Saturn Layout 14

15 This segment helps specify total amounts for the order. 79 Total item value (net) 86 Total value of message (total items less document amount conditions) 131 Document amount allowances, such as advertising expense allowances or agreed discounts, possibly incidental costs as well MOA MONETARY AMOUNT 2 A segment giving the total amounts for the whole order. C516 Monetary amount M 5025 Type of monetary amount, M an = Total item amount 86 = Total amount for message (=Total item amount document conditions) 131 = Total amount of document conditions 5004 Monetary amount C n..18 MOA MONETARY AMOUNT 2 A segment giving the total amounts for the whole order. C516 Monetary amount M 5025 Type of monetary amount, M an = Total item amount 86 = Total amount for message (=Total item amount document conditions) 131 = Total amount of document conditions 5004 Monetary amount C n..18 CNT CONTROL TOTAL 0 A segment by which control totals may be provided by the sender for checking by the receiver. C270 Control statement M 6069 Control M an..3 1 = Computed total amount of contents of QTY segments at item level 6066 Control value M n..18 This segment helps specify quantity control totals. CNT+1:55' The message contains 55 ordered quantities (incl. rebate in kind) CNT CONTROL TOTAL 0 A segment by which control totals may be provided by the sender for checking by the receiver. C270 Control statement M 6069 Control M an..3 2 = Number of item lines in the message 6066 Control value M n..18 This segment helps specify segment control totals. Media Saturn Layout 15

16 CNT+2:4' The message contains four LIN segments. UNT M 1 MESSAGE TRAILER A service segment ending a message, giving the total number of segments in the message as well as the reference number of the message Number of segments in a message M n..6 The total number of segments in a message is specified here 0062 Message reference number M an..14 The UNT segment is a mandatory segment in UN/. It must be the last segment of each message. UNT+48+ME000001' Media Saturn Layout 16