INTRODUCTION TO EDIFACT. presented by EIDX
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1 INTRODUCTION TO EDIFACT presented by EIDX 1
2 CONTENTS! Definitions! Data Mapping! Organizations! X12/EDIFACT Differences! Basic Components (Messages, Segments, Composites, Data Elements)! Codes and Qualifiers 2
3 Electronic Data Interchange The Cornerstone of Electronic Commerce EDI is the Computer to Computer Exchange of Routine Business Documents in a Standard Format. Ship Notices Bills of Lading Invoices Payments Purchase Orders Definitions 3
4 Definitions DATA MAPPING The logical and physical process of defining the relationship between proprietary application data & counterparts in EDI standard transactions / messages. It is only one aspect of new transaction implementation. 4
5 Definitions LOGICAL MAPPING The Process of Identifying and Documenting the Relationship between Application Data and its EDI Standard Segment and Data Element Counterpart. Requires thorough understanding of: 3Internal Application & EDI Standard Format Architecture 3Data or Code Definitions & Purpose 3Identification of All Essential Source/Destination Fields Applicable to the Standard Message 3Data Rules for Inbound vs. Outbound Processing 5
6 Definitions PHYSICAL MAPPING Actual Process of Moving Application Data to/from Standards Formats. Requires : 3Interfaces, Reformats, Translator 3Standards Architecture Knowledge 3Code Conversions 6
7 Definitions DATA MAPPING For INBOUND documents: Moving Data FROM Standard Segments & Elements TO Internal Proprietary Records & Data Fields For OUTBOUND documents: Moving Data FROM Internal Proprietary Records & Data Fields TO Standard Segments & Elements Data may need cross-referencing 7
8 STANDARDS ORGANIZATIONS American National Standards Institute (ANSI)! Approves Standards (1983, 1986, 1992); Does Not Develop Standards ANSI Accredited Standards Committee X12 (ASC X12)! Develops U.S. Standards for Trial Use! Representation from Many Industries United Nations - EDI For Administration, Commerce and Trade (UN-EDIFACT)! Develops International Standards Organizations 8
9 INDUSTRY ORGANIZATIONS EIDX (Electronics Industry Data Exchange Association) Industry guidelines and recommendations on the use of the standards EDIFICE (EDI For Companies Interested in Computing and Electronics) European counterpart to EIDX EDIMAN (EDI for MANufacturing) Singapore counterpart to EIDX EIAJ (Electronics Industry Association Japan) Japanese counterpart to EIA and EIDX Organizations 9
10 EDIFACT Basics EDIFACT BASICS! Messages! Segments & Segment Groups! Data Elements! Composites! Control Characters 10
11 UN/EDIFACT EDIFACT Basics Building Blocks! UN/EDIFACT Trade Data Interchange Directory (UNTDID)! UN Standard Message Types (UNSMs)! UN/EDIFACT Message Directory (UNEDMD or EDMD)! UN/EDIFACT Segment Directory (UNEDSD or EDSD)! UN/EDIFACT Composite Directory (UNEDCD or EDCD)! UN/EDIFACT Data Element Directory (UNEDED or EDED) (Subset of ISO 7273) within UN Trade Data Element Directory (UNTDED)! UN/EDIFACT Code Lists Directory (UNCL)! EDIFACT Syntax Rules (ISO 9735)! Syntax Implementation Guidelines! Message Design Guidelines 11
12 EDIFACT Data Directories EDIFACT Basics Old Notation: Year (YY), Version New Notation: Status, Year (YY), Version Old Notation: 90.1, 90.2, 92.1, 92.2, etc. New Notation: D.93A, D.93B D.96A, D.96B, etc. Status: D = Draft (contains trial messages) S = Standard (contains UNSMs) Version: A = First edition for that year B = Second edition for that year 12
13 ASC X12/ EDIFACT ORDERS COMPARISON Differences and Similarities ASC X12 PURCHASE ORDER TRANSACTION N1~BT~ACME N1~ST~ACME SCH~300~EA~~~~002~960820~ EDIFACT ORDERS MESSAGE UNH+0001+ORDERS:2:921:UN:EIVER1 BGM+105+P DTM :101 RFF+CT:CN2345 NAD+BT+AC323:92 NAD+ST+AC9876:92 LIN :BP PIA+1+C:EC+GF9876:VP QTY+21:500:PCE PRI+1:2.99:CT::1 SCC+1+DD QTY+133:200 DTM+2:960715:101 QTY+133:300 DTM+2:960820:101 CNS+S CTN+2:1 CNT UNT
14 ENVELOPES ASCX12/EDIFACT X12 ISA GS ST SE GE IEA EDIFACT UNB UNG UNH UNT UNE UNZ 14
15 X12/EDIFACT DIFFERENCE Segments Differences and Similarities ASC X12 SEGMENTS! Specific Function! Long Segments UN/EDIFACT SEGMENTS! Generic Function (Data Element Qualifiers define specific meanings)! Short Segments 15
16 X12/EDIFACT DIFFERENCE Number of Components Differences and Similarities ASC X SEGMENTS FEW COMPOSITE ELEMENTS DATA ELEMENTS 60 + BEGINNING SEG. UN/EDIFACT 80+ SEGMENTS 100+ COMPOSITE ELEMENTS 130+ DATA ELEMENTS 1 BEGINNING SEG DATA/TIME DATA ELEMENT 1 DATA/TIME DATA ELEMENT 16
17 Differences and Similarities X12/EDIFACT DIFFERENCE REUSABLE SEGMENTS! X12 SEGMENT BEG = Function + Type + Identification + Date + Time BIA = Function + Type + Identification + Date + Time EDIFACT SEGMENT BGM segment = (Identification + Function + Type + Response) DTM segment (Date/Time) 17
18 SAMPLE BEGINNING SEGMENTS X12 Segment Txn Description BIG 810 Invoice Header Data BEG 850 PO Header Data BAK 855 PO Ack Header Data Differences and Similarities BSN 856 Ship Notice Header Data EDIFACT Segment BGM All Beginning of all Messages 18
19 X12/EDIFACT DIFFERENCE LONG VS SHORT SEGMENTS Differences and Similarities X12 (A SINGLE SEGMENT - BCH) l BCH = Function + Type + ID + Ref + Ref + Date + Ref + Ref + Ref + Date + Date EDIFACT SEGMENT (REUSABLE SEGMENTS) l BGM + DTM + DTM + DTM + RFF + RFF + RFF + RFF 19
20 Differences and Similarities CONTROL CHARACTERS! SEGMENT TERMINATORS => Default! DATA ELEMENT SEPARATOR => Default +! DATA ELEMENTS WITHIN A COMPOSITE => Default :! RELEASE CHARACTER? CARGO:AIR Send as CARGO?:AIR WHAT? Send as WHAT?? 20
21 Differences and Similarities X12/EDIFACT Many Same/Similar Segment Names X12 EDIFACT Description TAX TAX Tax DTM DTM Date/Time QTY QTY Quantity REF RFF Reference SCH SCC Schedule CUR CUX Currency 21
22 PAPER & MESSAGE TERM COMPARISON Paper to EDI BUSINESS DOCUMENTS INVO ICES PURCHASE ORDER GROUPS OF DATA PO LINE ITEM SCHEDULES DATES SC H E D U L E Q T Y INDIVIDUAL DATA PO N U M B E R PO D A T E PART NUMBER ITEM Q TY SC H E D U L E Q T Y SC H E U D L E D A T E EQUAL EQUAL E QUAL MESSAGE INVO IC O R D E R S SEGM ENTS LIN SEGMENTS D T M SE G M E N T QTY SEGMENT DATA ELEMENTS 1004 DOCUM ENT (Qu: 105) 2380 D A T E (Q ual: 4) 7140 L IN E IT E M 6060 QTY (Qual: 21 Schd) 6060 QTY (Qual: 133 Schd) 2380 D A T E (Q ual: 2 Schd) 22
23 Transactions & Messages BUSINESS DOCUMENTS to TRANSACTIONS / MESSAGES X12 Txn EDIFACT Msg Business Paper Document 810 INVOIC Invoice 830 DELFOR Forecast 832 PRICAT Price Catalog 850 ORDERS Purchase Order; Blanket Order 855/865 ORDRSP PO Acknowledgment 860 ORDCHG PO Change 856 DESADV Shipment Notice 852 Product Activity Data CUSDEC Customs Declaration 813 Electronic Filing of Tax Return BAPLIE Bayplan/Stowage Plan Occupied and Empty Locations 23
24 Message ORDERS (Purchase Orders) (Header: Header, Segment Groups 1-5) Pos. No. Seg. ID Name Req. Des Max. Use Must Use 005 UNH Message Header M 1 Must Use 010 BGM Beginning of Message M 1 Must Use 015 DTM Date/Time/Period M FTX Free Text C 5 Group Repeast Segment Group 1: RFF-DTM C 10 Must Use 040 RFF Reference M DTM Date/Time/Period C 5 Notes Segment Group 2: NAD-LOC-FII-SG3-SG4- C 20 SG5 Must Use 050 NAD Name and Address M 1 Segment Group 3: RFF-DTM C 10 Must Use 065 RFF Reference M 1 Segment Group 4: DOC-DTM C 5 Must Use 075 DOC Document/Message Details M 1 Segment Group 5: CTA-COM C 5 Must Use 085 CTA Contact Information M COM Communication Contact C 5 24
25 ORDERS (Purchase Orders) (Header: Segment Groups 6-18) Message Pos. No. Seg. ID Name Req. Max. Use Group Des Repeast Segment Group 6: TAX-MOA-LOC C 5 Must Use 095 TAX Duty/Tax/Fee Details M 1 Notes Segment Group 7: CUX-PCD-DTM C 5 Must Use 110 CUX Currencies M 1 Segment Group 9: TDT-SG10 C 10 Must Use 145 TDT Details of Transport M 1 Segment Group 10: LOC-DTM C 10 Must Use 150 LOC Place/Location Identification M DTM Date/Time/Period C 5 Segment Group 11: TOD-LOC C 5 Must Use 160 TOD Terms of Delivery M LOC Place/Location Identification C 2 Segment Group 18: ALC-ALI-DTM-SG19- C 15 SG20-SG21-SG22-SG23 Must Use 260 ALC Allowance or Charge M 1 25
26 Message ORDERS (Purchase Orders) (Detail Section: Segment Group 25-36) Pos. No. Seg. ID Name Segment Group 25: LIN-PIA-IMD-MEA-QTY- PCD-ALI-DTM-MOA-GIN-GIR-QVA-DOC- PAI-FTX-SG26-SG27-SG28-SG29-SG32- SG33-SG34-SG38-SG44-SG46-SG47-SG48- SG50 Req. Max. Use Group Des Repeast C Must Use 005 LIN Line Item M PIA Additional Product Id C IMD Item Description C QTY Quantity C 10 Segment Group 27: PRI-CUX-API-RNG-DTM C 25 Must Use 100 PRI Price Details M 1 Notes Segment Group 28: RFF-DTM C 10 Must Use 125 RFF Reference M DTM Date/Time/Period C 5 Segment Group 29: PAC-MEA-QTY-DTM- C 10 SG30-SG31 Must Use 135 PAC Package M 1 Segment Group 36: DOC-DTM C 5 Must Use 235 DOC Document/Message Details M 1 Not Used 240 DTM Date/Time/Period C 5 26
27 ORDERS (Purchase Orders) (Detail: Segment Groups 38-49) Message Pos. No. Seg. ID Name Req. Des Max. Use Group Repeast Segment Group 38: ALC-ALI-DTM-SG39- C 15 SG40-SG41-SG42-SG43 Must Use 255 ALC Allowance or Charge M 1 Segment Group 44: TDT-SG45 C 10 Must Use 320 TDT Details of Transport M 1 Segment Group 45: LOC-DTM C 10 Must Use 325 LOC Place/Location Identification M DTM Date/Time/Period C 5 Notes Segment Group 46: TOD-LOC C 5 Must Use 335 TOD Terms of Delivery M LOC Place/Location Identification C 2 Segment Group 48: SCC-FTX-RFF-SG49 C 100 Must Use 365 SCC Scheduling Conditions M 1 Segment Group 49: QTY-DTM C 10 Must Use 380 QTY Quantity M DTM Date/Time/Period C 5 27
28 Message ORDERS (Purchase Orders) (Section Control and Summary Section) Pos. No. Seg. ID Name Req. Des Max. Use Must Use 005 UNS Section Control M CNT Control Total C 10 Group Repeast Notes Must Use 035 UNT Message Trailer M 1 28
29 UN/EDIFACT MESSAGE DEFINES... Message! Segments that make up a Message! The Sequential Order of Segments/SG! Maximum Times a Segment/SG may Repeat! Whether a Segment/SG is Mandatory or Conditional SG = Segment Group 29
30 EDIFACT MESSAGE COMPOSITION HEADER SECTION (One Occurrence)! Codes, Addresses, Contracts, References DETAIL SECTION (Multiple Occurrences)! Each Line Item, Schedules, Quantities Transactions & Messages SUMMARY SECTION (Control Totals) 30
31 DESIGN RULES MESSAGE SECTIONS Transactions & Messages HEADER SECTION! SEGMENTS relate to ENTIRE MESSAGE DETAIL SECTION! SEGMENTS relate to DETAILS where it is written! Data OVERRIDES similar data in the HEADER Section SUMMARY SECTION! SEGMENTS with TOTALS or CONTROL data 31
32 EDIFACT UNH Message Header Segment To Head, Identify, and Specify a Message UNH+1234+ORDERS:1:921:UN:EIVER1 Combines functions of ASC X12 GS and ST Segments UNH ORDERS: 1: 921: UN: EIVER1 UNH Segment Msg Reference No. Msg Type Identifier Msg Type Version No. Msg Type Release No. Controling Agent Association Assigned Code 32
33 EDIFACT SAMPLE ORDERS UNH+0001+ORDERS:2:921:UN:EIVER1 BGM+105+P DTM :101 RFF+CT:CN2345 NAD+BT+AC323:92 NAD+ST+AC9876:92 LIN :BP PIA+1+C:EC+GF9876:VP QTY+21:200:PCE PRI+1:2.99:CT::1 SCC+1+DD QTY+133:200 DTM+2:960715:101 CNS+S CTN+2:1 CNT UNT
34 Segments GROUPS OF DATA to SEGMENTS Acme Corp PO Acme Pkwy Contract # Acme, PA IT PART QTY PRICE 1 PD Schedule /05/ /05/96 2 L Schedule /05/ /12/ /19/95 HEADER - BGM (PO number) - RFF (Contract) - NAD (Name & Address) DETAIL (Items) - LIN (Item Data) - PRI (Price) - QTY (Quantity) DETAIL (Delivery Schedules) - QTY (Quantity) - DTM (Dates) 34
35 EDIFACT COMMONLY USED SEGMENTS Segment Description Contents NAD Name NAME & ADDRESS (Location type, name) LIN Item ID LINE ITEM Line Item Number, Part Number Segments RFF Reference REFERENCE Any reference (Quote Number, Release Number) DTM Date/Time DATE/TIME Any type of date (Expiration date, Ship Date) QTY Quantity QUANTITY Any type of quantity (Minimum Order, On-Hand Quantity) 35
36 DESIGN RULES SEGMENT GROUPS Design Rules SEGMENT GROUP (SG) is an ASSEMBLY of! Trigger Segments (First Segment in SG)! Related Segment(s) and/or! Related Segment Group(s) MANDATORY SEGMENT GROUPS! Trigger Segment s Data must be Used! Other Mandatory Segments or Segment Groups must be Used 36
37 DESIGN RULES SEGMENT SEQUENCE Design Rules SEGMENTS! RELATED DATA ELEMENTS DEFINED TO A RECORD! SPECIFIC PLACE IN MESSAGE! SAME SEGMENT MAY BE IN MULTIPLE PLACES 37
38 Segments Group SEGMENT GROUPS A Set of Segments which are Needed to Satisfy the Defined Purpose. Segment Group 11 in CUSDEC: A Group of Segments Identifying Various Monetary Amounts, Currencies, and Rates of Exchange that Pertain to the Whole Commercial Document 38
39 DESIGN RULES Design Rules MAXIMUM USE OF SEGMENTS SEGMENT consists of:! SEGMENT A TAG BGM, DTM, RFF, etc! SIMPLE DATA ELEMENTS and/or 3035 PARTY QUALIFIER 3139 CONTACT FUNCTION, CODED! COMPOSITE DATA ELEMENTS C506 REFERENCE C507 DATE/TIME/PERIOD 39
40 DESIGN RULES MAXIMUM USE OF SEGMENTS Design Rules! SEGMENTS may be REPEATED several times at SPECIFIC locations in a given message! The Requirements Designator (M, O) and Maximum number of repetitions of a given segment are indicated in the Segment Table 40
41 Date Element Tag (DE Number) EDIFACT DATA ELEMENTS Requirements Designator Data Elements Representation LINE ITEM NUMBER C n ACTION REQUEST/NOTIFICATION, CODED C an C212 ITEM NUMBER IDENTIFICATION C 7140 Item number C an Item number type, coded C an Code list qualifier C an Code list responsible agency, coded C an CONFIGURATION LEVEL C n CONFIGURATION, CODED C an..3 41
42 Data Elements DIRECTORY NOTATION Requirements Designators M = Mandatory C = Conditional (Optional is a Condition) Data Types a = Alpha Character n = Numeric (Integers & Real) an = Alphanumeric Characters id = Identifier (Code) Data Lengths a3 = Fixed Length, alphabetic 3 characters n6 = Fixed Length, numeric, 6 digits an4 = Fixed Length, alphanumeric, 4 characters a..3 = Variable Length, alphabetic (1 to 3 Characters) n..6 = Variable Length, numeric (1 to 6 digits) an..4 = Variable Length, alphanumeric (1 to 4 characters) 42
43 DATA ELEMENT STATUS MANDATORY! MUST be Used in a Segment CONDITIONAL! Usage Depends on Certain Conditions! Relevant Conditions for Required Conditions of the D/E may be part of the Segment Definition NO CONDITION SPECIFIED! Use per Trading Partner Agreement, or Originators Discretion 43
44 DESIGN RULES DATA ELEMENT PRINCIPLES Design Rules X12 SPECIFIC Data Element EDIFACT GENERIC Data Element EXAMPLES: PO Date DE323* Invoice Date DE245* EXAMPLES Qualifier :Date:Format 4:Date:102 = PO Date # 3:Date:102 = Invoice Date # * Always Format: YYMMDD # 102 Format: CCYYMMDD 44
45 DESIGN RULES DATA ELEMENT TAGS Design Rules ODD NUMBER DATA ELEMENTS Coded Data Elements from a Directory EVEN NUMBER DATA ELEMENTS Non-Coded Data Elements User Defined Data (IDs are Received as pairs, one even, one odd) DATA ELEMENTS BEGINNING WITH C Composite Data Elements 45
46 Codes and Qualifiers WHAT MAKES EDI POSSIBLE CODES CODES AND MORE CODES CODE QUALIFIERS CODE QUALIFIERS AND MORE CODE QUALIFIERS If you don t codify, you can t do EDI! 46
47 Data Elements CODE ELEMENTS Data Elements with length 1-3 (an..3) Have Data Element names ending in, CODED Code List Responsible Agency, Coded an..3 in NAD Data Elements with length greater 3 Have Data Elements names ending in IDENTIFICATION Party ID Identification an..17 in NAD 47
48 DATA ELEMENT Design Rules GENERIC DATA + QUALIFIERS (Order of Qualifier) REFERENCE QUALIFIER 1153 an..3 PARTY QUALIFIER 3035 an..3 REFERENCE NUMBER 1154 an..35 PARTY IDENTIFICATION DETAILS C082 DE1153 Code List (Sampling) ACP = Hot Roll Number CT = Contract Number IV = Invoice Number UCN = Unique Consignment Number DE3055 Code List (Sampling) BT = Bill To FW = Freight Forwarder SF = Ship From ST = Ship To 48
49 DATA ELEMENT Design Rules GENERIC DATA + QUALIFIERS (Order of Qualifier) DATE/TIME/ PERIOD QUALIFIER DATE/TIME/PERIOD DATE/TIME/ PERIOD FORMAT QUALIFIER 2005 an an an..3 DE2005 Code List (Sampling) DE2379 Code List (Sampling) 2 = Delivery Date, Requested 101 = YYMMDD 3 = Invoice Date/Time 102 = CCYYMMDD 10 = Shipment D/T, Requested 804 = (Number of) Days 158 = Horizon Start Date ITEM NUMBER ITEM NUMBER TYPE, CODED 7140 an an..3 DE7143 Code List (Sampling) BP = Buyer's Part Number EC = Engineering Change Level VP = Vendor's Part Number 49
50 DESIGN RULES COMPOSITES (Cnnn) Design Rules COMPOSITE DATA ELEMENT is an ASSEMBLY of CLOSELY RELATED Data COMPOSITE CONSISTS of...! REFERENCE NUMBER! NAME! DESCRIPTION! PREDEFINED STRUCTURE OF DATA ELEMENTS 50
51 DESIGN RULES Design Rules COMPOSITES (Cnnn) C507 DATE/TIME/PERIOD M 2005 DATE/TIME/PERIOD QUALIFIER M AN 1/ DATE/TIME/PERIOD C AN 1/ DATE/TIME/PERIOD FORMAT QUALIFIER C AN 1/3 Segment Tag Qualifier Generic Qualifier (DTM) + 79 : : 102 DTM + ship : date/ : format date/time time CCYYMMDD 51
52 END OF PRESENTATION 52
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