RANDOM HOUSE. EDI Implementation Guide. 850 Purchase Order X12 Version 4010
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1 RANDOM HOUSE EDI Implementation Guide X12 Version 4010 Effective:
2 Notes: The Random House EDI Implementation Guide for the 850 transaction documents only the segments and elements used by the RH EDI system. There are additional segments and elements valid for the 850 (version 4010). Segments and elements not listed in this documentation can be included but will not be processed by the standard RH EDI programs. X12 Version 4010 Page 2
3 ST Transaction Set Header Indicates the start of a transaction set and assigns a control number. (Mandatory) ST Transaction Set Identifier Code ST Transaction Set Control Number Assigned sequentially by the sender to uniquely identify the transaction set X12 Version 4010 Page 3
4 BEG Beginning Segment for Purchase Order Indicates the beginning of the Purchase Order Transaction Set and transmits identifying numbers and dates. (Mandatory) BEG Transaction Set Purpose Code 00 Original BEG02 92 Purchase Order Type Code NE New Order BEG Purchase Order Number Assigned by sender BEG Date Purchase order date assigned by the sender. Format is CCYYMMDD X12 Version 4010 Page 4
5 REF Reference Identification Specifies identifying information. (Optional) REF Reference Identification Qualifier PD Promotion Number DP Department Number IA Internal Vendor Number REF Reference Identification Promotion, department or internal vendor number. X12 Version 4010 Page 5
6 CSH Sales Requirements Specifies header level conditions or requirements of the sales such as backorder instructions. (Optional) CSH Sales Requirement Code B Backorder Not Yet Published (NYP) and Out of Stock titles N No backorders except for Not Yet Published (NYP) titles Note: Out of stock titles will not be backordered. O Backorder Not Yet Published (NYP) and Out of Stock titles Y Backorder Not Yet Published (NYP) and Out of Stock titles Z Backorder hot titles and Not Yet Published (NYP) only X12 Version 4010 Page 6
7 DTM Date/Time Reference Specifies pertinent dates such as order cancel by date or requested delivery date. (Optional) DTM Date/Time Qualifier 001 Cancel after 037 Ship not before 038 Ship no later 074 Requested delivery date DTM Date Format is CCYYMMDD X12 Version 4010 Page 7
8 N1 Name Specifies additional name and address information for billing, labeling, or shipping. (Mandatory) N Name Identifier Code BT Bill-to party ST Ship-to BS Bill-to and ship-to the same N Identification Code Qualifier 01 DUNS Number 15 SAN (preferred by Random House) 92 Assigned by buyer N Identification Code X12 Version 4010 Page 8
9 PO1 Baseline Item Specifies line item data. (Mandatory) PO Identification Line item number assigned by sender. PO Quantity Ordered PO Unit of Measurement Code EA Each UN Unit (preferred by Random House) PO Unit Price Unit price can show up to 4-decimals Price and discount information supplied on a purchase order is for reporting purposes only and is not used to determine the final invoice price. Discount and price are determined by the Random House customer file as defined by purchase order agreements between the customer and Random House. PO Base of Unit Price Code NT Net (discounted) unit price (preferred by Random House) PE Price per Each SR Suggested list price PO106* 235 Product ID Qualifier IB ISBN (10-digit) EN EAN (13-digit) UK GTIN (14-digit) PO107* 234 Product identifying number PO108* 235 Product ID Qualifier IB ISBN (10-digit) EN EAN (13-digit) UK GTIN (14-digit) PO109* 234 Product identifying number PO110* 235 Product ID Qualifier IB ISBN (10-digit) EN EAN (13-digit) UK GTIN (14-digit) PO111* 234 Product identifying number X12 Version 4010 Page 9
10 PO112* 235 Product ID Qualifier IB ISBN (10-digit) EN EAN (13-digit) UK GTIN (14-digit) PO113* 234 Product identifying number * PO106 thru PO125 provide for 10 different product IDs for each item such as UPC code, SKU number, and ISBN number. We prefer IB and EN and in 2007 EN will be required. RH accepts ISBN-10 (qualifier IB), ISBN-13 (qualifier EN) or GTIN-14 (qualifier UK). More than one product code may be sent and they can be provided in any of the following locations of the PO1 segment: o PO1-06/07, PO1-08/09, PO1-10/11, PO1-12/13 If multiple product codes are sent, only one will be used for order processing purposes. The product code used for order processing will be selected in the following order: 1 - GTIN-14 (UK) 2 - ISBN-13 (EN) 3 - ISBN-10 (IB) Examples of valid PO1 segments that are accepted Random House: PO1 1 2 UN 17 UN IB PO1 2 4 UN 18 UN IB EN UK PO UN 18.5 UN UK PO1 4 5 UN UN EN UK IB PO UN 2.99 UN EN PO1 6 2 UN UN IB EN UK PO UN 35 UN IB EN X12 Version 4010 Page 10
11 CTT Transaction Totals Transmits a hash total for a specific element in the transaction set. CTT Number of Line Items Number of PO1 segments in the transaction (PO) CTT Hash Total Number of total units in the transaction (PO) X12 Version 4010 Page 11
12 SE Transaction Set Trailer Indicates the end of the transaction set and provides a count of the transmitted segments, including the beginning ST and ending SE segments. SE01 96 Number of Included Segments Total number of records in the transaction (PO) SE Transaction Set Control Number Sequential number assigned by the sender; will be the same as the control number in ST02 X12 Version 4010 Page 12
13 Sample Transaction ST*850*0001 BEG*00*NE*PONUMBER** REF*PD*PROMONUMBER CSH*Y DTM*001* N1*ST*NAME*15*SANNUMBER PO1*1*24*UN*7.475*NT*IB* *EN* PO1*2*48*UN*5.975*NT*IB* X*EN* PO1*3*48*UN*8.475*NT*IB* *EN* CTT*3*120 SE*11*0001 X12 Version 4010 Page 13
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