OPSEU Ontario Emp loyepublic es Un ion Service SEFPO Syndicat fon c t ion pdes ubliq employ u e de / s'on detala rio M E M O R A N D U M TO : F ROM : DATE : S U BJ ECT : A l l P re s ide n ts wi th membe rs i n t he M i n ist ry of Com m un i ty Safety and C o r re ct i o n a l S e rv i ces Al l S tewa rds i n the M i n istry o f Com m u n i ty S afety a nd Co rrect io na l Serv ices R u t h H am i l to n O P S S u p e rv i s o r J a n uary 5 2 4 M i n istry of Com m u n ity Safety a nd Co rrect iona l Serv ices E RC M i n u tes - Jan ua ry 4 2 4 Attached fo r yo u r i nfo rma t i on a re the m i n u tes of the above cap t ioned meeti ng P lease pos t o r othe rwise m ake them ava i l ab le to the mem be rs i n you r wo rkp laces P lease note a M E RC refe r ra l fo rm s hou ld be used when refe rr i ng u n reso lved l oca l iss ues to the m i n istry leve l Th is fo rm is ava i l ab le a t h ttp : //www opseu o rq /ops /me rc/m E RC % 2 Act io n%2 Fo rm pd f U pon com p let i on the d o c ume n t s h o u l d b e fo rwa rd e d c a re o f t h e J o b S e c u r i ty U n i t w i t h a l l s u p p o rt i n g docum entat i on e g m i n u tes co rresponde nce etc P L EAS E NOTE : TH ES E M I N ISTRY M I N UTE S WE RE P RE PAR E D BY TH E EM P LOYE R A UT H O R I Z E D F O R D I STR I B U T I O N : I N S O L I DAR I TY Wa rre n (S mokey) Thom as P re s i d e n t R u t h H am i l to n O P S S u p e rv i s o r /e l a t t : M i n istry of C omm u n i ty S afe ty a n d C o r re c t i o n a l S e rv i c es M i n u tes - J a n u a ry 4 2 4 O n ta r i o P u b l i c S e rv i ce E m p l oye e s U n i o n Le s m i l l R d To ro n to O n ta r io M 3 B 3 P 8 S y n d icat d e s em p l oy6 s d e l a fo n cti o n p u b l iq u e d e I ' O n ta r i o ru e Le sm i l l To ro nto (O n ta ri o ) M 3 B 3 P 8
M i n i st ry of Com m u n i ty Safety a n d Co r rect i o na l Se rv i ces M i n i s t ry E m p l oyee Re l a t i o n s Com m i t tee M i n u tes Tuesday J an ua ry 4 2 4 25 G rosve n o r S t re e t 6 t h F l o o r B o a rd ro om A To ro n to Attendees : Fo r the U n i on Fo r the M i n i st ry Da n S idswo rth (Co- cha i r ) Mo n te V i ese l meye r G o rd Lo n g h i J i m M i tc h e l l J i m P a u l M a rg We l c h ( C o - c h a i r ) S te ve S m a l l ( C o - c h a i r ) E m e l i e M i l l o y N e i l N e v i l l e C h r i s t i n a D a n y l c h e n ko Reso u rces : P a u l i n e J o n e s Labo u r M a n ag e m e n t L i a i so n A n na Fe r na ndes Co rpo rate P roje c t Lea d Com m u n i ty Se rv i ce s J e n ny Cece Coo rd i nato r Po l icy Adv iso r I ns t i tu t i o na l Se rv ices Ma rk D i tte n hoffe r M an age r Co r rect i o ns E m p l oyee Re l at io ns H RO n ta r io Kev i n S aw ic k i D i recto r/a H R S t rateg ic B us i ness U n i t N ote Ta ke r : L ise Ledoux P rog ram Adv iso r to the M E RC P rev i ous B us i ness : I n s t i t u t i o n a l S e rv i ce s i te m s 6 2 Tra ns i t i on U pdates (TS DC / SW DC) - To ro n to Sou th DC w i l l t ra ns i t io n at t h e e n d o f J a n u a ry 2 4 T ra i n i n g i s o n g o i n g C o m p re s s e d wo r k we e k a g re e m e n ts h ave be e n s i g n e d of f S taff i n g m od e l fo r S o u t h We s t D C i s o u tsta n d i n g T ra n s i t i o n s u b co m m i tte e w i l l b e m e e t i n g o n J a n u a ry 5 t h w i t h t h e l o ca l p re s i d e n t re g a rd i n g t ra n s i t i o n i s s u e s Act i o_n : O n g o i n g 9 28 Le ng th of t i me fo r Sect i on 22 i n vest i gat i ons to be s h o rte ned E m p loye r p rov ided to th e U n i on s tat is t ics re ga rd i n g ave rage n u mbe r of days to c lose i n ve s t i g a t i o n s U n i o n re q u e s te d s tat i s t i c s o n h ow m a n y c a s e s we re o p e n e d a n d t h e typ e o f case s d u r i n g t he s am e t i m e p e r i o d M E R C M i n u te s o f M e e t i n g J a n u a ry 4 2 4 Pag e of 7
T he se s ta t i s t i cs w i l l be p rov id e d to M E RC a n n ua l l y A c t i o n : E m p l oye r to p rov i d e s tat i s t i c s M ove to S ta n d i n g I te m s 23 Repo rt w r i t ing i nvo lv i ng use of fo rce - U n io n i s req ue st i n g t hat t he U se of Fo rce Repo rt W r i t i ng c u r r i c u l um to b e re v iewe d by t h e T ra i n i ng a nd D e ve l o pme n t S u b com m i tte e A ct i o n : E m p loye r to p rov ide u pdate d s tat is t ics on th e n um be r of staff me m be rs w ho have comp le te d t he Repo rt W r i t i n g co u rs e T h e U n io n ' s req ue s t w i l l be fo rwa rded to t h e AD M OS fo r re spo n se 2 3 29 To ro n to East D C ( u se of po l i ce se rv i ce/ag reeme n ts ) - m e e t i n g b e i n g h e l d t h e we e k o f J a n u a ry 3 t h b e twe e n t h e C e n t ra l R e g i o n a l O f f i c e a n d To ro n to Po l i ce S e rv i ce s Act io n : Update to be p rov id ed at the next M E RC me e t i ng 2 3 29 Po l ice L ia ison Of ice rs i n I nst i tu t ions - AD M I S a nd ADM OS fo rwa rd e d co r re s po n de n ce to t h e f i e l d o n N ove m b e r 2 5 t h M e e t i n g h a s b e e n sc hed u led at th e C e n t ra l Eas t CC fo r J a n uary 6t h a nd 7th Act io n : AD M IS w i l l l ia i s e w i t h Ce n t ra l R eg io n re ga rd i n g Map le h u rst CC a nd Va n ie r C e n t re fo r Wome n Update to be p rov id ed at the next M E RC m e e t i n g 3 6 9 E M DC u pda te o n i n f ras t r u c t u re re pa i rs - e m p l oye r p rov i d e d a l i s t o f co m p l e ted c u r re n t a n d f u t u re p roj e c ts A c t io n : U pdate to be p rov i d ed at t he n ext M E RC me e t i ng 3 6 9 Ombudsman ' s repo rt Com m u n i ty Se rv ice Boa rds P PE leve l of vio lence i n wo rkp lace next steps - P P E po l i c i e s we re re l ea sed o n Ja n uary 3th S c h e d u l e d ro l l o u t o f e q u i pme n t w i l l b e d i s c u s s e d a t t h e P rov i n c i a l J o i n t O cc u pat i o n a l H e a l t h a n d S a fe ty Com m i tte e Com m u n i ty Se rv i ce Boa rd ha s bee n e sta b l i s hed at E l g i n - M idd le se x DC a nd t h e f i rs t m e e t i n g i s set fo r F e b r u a ry l t h U se of Fo rce s ub com m i tt ee i s re v i ew i ng t h e Omb ud sma n ' s R epo rt a nd w i l l de ve lop a re po rt fo r t h e D e p u ty M i n i s te r w i t h re c om m e n da t i o n s A d d i t i o n a l s e p a ra te m e e t i n g is scheduled for January 28th to address concerns regarding the Code of Silence a n d U n i o n re p re se n tat i o n i n u se o f fo rc e case s Act io n : U pdate to be p rov i ded a t t he ne xt M E RC m e e t i n g M E RC M i n u te s o f M e e t i n g J a n u a ry 4 2 4 P a g e 2 o f 7
3 6 9 E m p l oye r n ot i f i cat i on to M E RC of i nc i de n ts - U n ion adv ises tha t n o t i f i c a t i o n s a re be i n g s h a re d o n t h e i n s t i t u t i o n s i d e a n d a n u p d a te w i l l b e p rov i d e d rega rd i ng th e com m un i ty s i de Ac t io n : U pdate to be p rov ided at t h e ne xt M E RC meet i n g 3 9 Ofe n de r Tra n sfe r O pe ra t i o n s ( P rovi n c i a l Ba i l i ffs ) m eet i n g s - t h e U n i o n h a s re q u e s te d t h ro u g h a l e t te r to t h e D e p u ty M i n i s te r t h a t t h e b a i l i ffs b e i n vo lved d i re ct l y u nde r M E RC a n d P JO HSC a s t he y a re no t pa rti c ipat i n g lo ca l l y T he U n io n ha s a l so req ue sted i n t he l e tte r fo r a rev i ew of t h e Ja n ua ry 7th a cc ide n t Act i o n : Up date to be p rov ided at t he n e xt M E RC meet i n g 3 9 P res i de n t i a l Leave - m e e t i n g s h a ve ta ke n p l a c e a n d a n u p d a te to fo l l ow A ct io n : Update to be p rov ide d a t t he n ext M E RC meet i ng Com m u n i ty S e rv i c e s i te m s 3 9 C om m u n i ty Se rv i ces ro l l ove r s vaca n c i es ba l a n ced h i r i n g a p p roac h (CO R 5 ) - A n a g reeme n t wa s rea c h ed b e twe e n t he pa rt ie s to co nd u ct a n i n i t ia l ro u n d of late ra l t ra n sfe rs w i t h i n t he e x i st i n g P & P ( P PO) va ca n c ie s fo l lowe d by a ro l l ove r e xe rc i s e A n u m b e r o f va ca n c i e s a re to b e poste d fo r com p e t i t i o n Fo l l ow i n g t h e se e xe rc i s e s t h e pa rt i e s wo u l d u t i l i z e t h e p ro c e s s s e t o u t i n t h e ag re e m e n t o n ba l a n ce d h i r i n g a p p roac h A ct ioq : U pdate to b e p rov ide d at the ne xt M E RC m e e t i n g 3 9 C om m u n i ty Se rv i ces V i o l a t i o n s (CO R ) - A p o l i c y g r i e va n c e h a s b e e n f i led by th e U n i on A c t i o n : R e m ove f rom t h e M E R C a g e n d a B o t h C o m m u n i ty a n d I n s t i t u t i o n a l S e rv i c e s i te m s 3 3 2 Staf compos i t ion and g roup i ng of M ERC su b -com m i ttees - emp loye r h a s re p l a c e d o n e m e m b e r a n d t h e U n i o n w i l l b e re p l a c i n g a m e m b e r b o t h o n t h e I S s taff i n g leve ls s u bcom m i ttee A c t io n : U pda te to be p ro v ided at t h e n ext M E RC meet i n g 3 6 9 S ta n d a l o n e a n d sco pe of C o r rec t i o n a l D i v i s i o n - m e e t i n g wa s h e l d o n N ove m be r 2 7t h A c t i o n : E m p l o ye r to p rov i d e da te s to s c h e d u l e t h e n e x t m e e t i n g U p d a te to b e p rov i d e d a t t h e n e x t M E RC m e e t i n g M E RC M i n u tes o f M e e t i n g J a n u a ry 4 2 4 Pag e 3 of 7
3 6 9 Code of Cond u ct a n d P rofess i ona l i s m fo r a l l Co r rect i o na l Se rv i ces Em p loyees - t he Code i s st i l l i n d eve lopm e n t a nd w i l l b e i s s u ed i n t he n ea r f u t u re A ct io n : Update to be p rov ided at the next M E RC m eet i n g 3 9 Pub l ic Re lat ions / Med ia I nqu i r ies - no f u rt h e r re spo n s e f rom t he Comm u n i cat io n s B ra n c h re ga rd i ng t he deve lo pme n t of a d raft p ropo sa l fo r u t i l i z i n g so c ia l med ia fo r po s i t i ve image p u r po s e s A ct io n : U pdate to b e p rov id ed a t t h e ne xt M E RC m ee t i n g 5 3 9 Pee r Men to r i ng P rog ram fo r new h i res - T h e U n io n t ha n ks t he Emp loye r fo r add i t io na l co r re spo nd e nce i n re ga rd s to c la r i f i ca t io n of the P rog ram T h e U n io n req u e sts t hat t h e c u r ri c u l u m not be p rov i ded v ia e - l ea r n i ng Act io n : E m p loye r w i l l fo l l ow u p rega rd i n g th e e - l ea rn i n g aspect A se pa ra te m ee t i ng w i l l b e a r ra n ged to wo r k t h ro u g h t h e re ma i n i n g i s s u e s S ta n d i n g I tem s : System ic Change Stee r i ng Com m i ttee (SCSC ) - T h e S te e r i n g Com m i tt e e co n t i n ues to wo rk on ou ts ta n d i n g i n i t i at ives Seve ra l i te m s f rom the SCSC tab le h ave b e e n i de n t i f i e d a n d fo rwa rd e d to t h e a tte n t i o n of t h e M E R C D i ve rs i t y S ub comm i ttee fo r fo l low up Next m e e t i n g has bee n s c hed u led fo r Ja n ua ry 2 st D ive rs i ty S ubcom m i ttee - i te m s have bee n b ro ug h t fo rwa rd f rom t h e SCSC tab le A m ee t i n g wa s he ld w i t h t he E xe c u t i ve Lea d H u ma n R i g h ts P roje ct C ha rt e r N ext m ee t i n g ha s b ee n s c h ed u l ed fo r Ja n uary 2 8 t " Labou r Re la t ions / Reg iona l Labou r Re la t ions Fo rum ( R LR F ) - no c ha n ge i n t h e Emp loye r ' s p re v io u s po s i t io n No c ha n g e i n t h e U n io n ' s p rev io u s pos i t io n F ixed Te rm Co r rect iona l Off ice r Hou rs and N um be r of U nc lass i fieds ( p rovided q ua rte r ly) - i n fo rma t io n p rov id ed to t h e U n io n 5 L i s t of c u r re n t S u pe r i n te n de n ts Actio n : wi l l b e p rov i de d at t h e e n d of Ja n uary Em p l oyee S ta b i l i ty L i s t - n o c h a n g e 7 ASM P Stat ist ics - U n io n i s req u e st i n g t ha t t he s ta t i st i cs i n c l ud e t h e o t he r id e n t i f ied ba rg a i n i n g u n i t g ro u ps A c t io n : upda ted stat i s t i c s w i l l b e p ro v id e d to t h e U n io n co - c ha i r v ia ema i l M E RC M i n u te s of M eet i n g J a n u a ry 4 2 4 P a g e 4 o f 7
U Co r rect iona l Of ice r Rec ru i tmen t U n i t - t he Em p loye r p rov ided t h e U n io n w i t h s tat i s t i cs re ga rd i ng t h e u p com i ng pos t i n g s fo r co r re c t io na l off i ce rs Ac t i o n : E m p l oye r w i l l i nvi te t h e U n i o n co-c h a i r to f u t u re g ra d uati o n s n ion request i ng Emp loye r staff i ng sho rtage con t i ngency p lans / i n m a te ove rc rowd i n g co n t i n ge n cy p l a n s - t h e E m p l oye r i s co n t i n u i n g w i t h t h e h i r i n g o f f ixe d te rm co r re ct io na l offi ce rs a nd t ra n sfe r ri n g i n mate s f rom c rowded fa c i l i t ie s to le ss c rowded fac i l i t ie s T he op e n i ng of th e To ro n to So u t h DC w i l l a s s i s t to a l l e via te some o f t h e c rowd i n g i s s u e s T h e E m p l oye r i s i n te re s te d i n d i s c u s s i n g a p l a n w i t h th e U n io n fo r u t i l iza t i on of f ixed te rm co r rect i ona l off ice rs P robat i on & Pa ro le Wo rk l oad - the com m i ttee con t i n ues to wo rk o n i ssues s u r ro u nd i n g t h e WAT imp leme n tat io n T h e U n io n co n t i n ue s to have s i g n i f i ca n t co nce rn ove r th e iss ue of excess ive wo rk load at a n u m be r of off ices w i th i n the fou r re g io n s T h e U n io n p u ts fo rth t ha t e x i st i n g re so u rc e s a re not s u ff i c ie n t a nd t hat re a l l o ca t i o n of p os i t i o n s i s n o t g o i n g to p rov i d e t h e re s po n s e n e c e s s a ry to b r i n g wo rk load to re ason ab le leve ls w i th i n th ose ove rbu rde ned off ices T h e E m p l oye r re c o g n i ze s w h i l e t h e cas e l oads i n p ro b a t i o n a n d pa ro l e h a ve co n t i n u e d to de c l i n e t h e com p l e x i ty a n d r i s k l e ve l o f t h e c l i e n te l e c o n t i n u e s to i m p a c t t h e wo r k l oad of t h e p ro b a t i o n a n d pa ro l e o f f i ce rs T h e Em p l oye r co n t i n u e s to re v i ew t h e a l l o ca t i o n o f pos i t io n s a n d w i l l ad d re s s a cco rd i n g l y N ew B u s i ness : 4 4 Hea l th Ca re U pdates - Ma na g e r Co rpo rate Hea l t h Ca re Se rv i ce s i n fo rm e d t h a t a re v i s e d H e a l t h C a re O b s e rvat i o n fo rm w i l l b e ro l l e d o u t i n i n s t i t u t i o n s i n t h e n e a r f u t u re ; t h a t t h e m i n i s t ry i s l oo k i n g a t re s c i n d i n g t h e e m p l oye e T u b e rc u l o s i s S k i n Te s t i n g p ro g ra m a n d t h a t t h e Ke e p o n P e rs o n M e d i c a t i o n po l i cy h a s be e n f i n a l i ze d A c t i o n : TST p ro g ra m i s s u e w i l l b e re fe r re d to t h e P J O H S C ta b l e R e m ove f rom th e M E RC a g e n d a 4 4 Changes to fixed term contracts ( length of contracts incorrectly ref l ect i n g s i x m o n t h s a n d a m i n i m u m of 4 h o u rs) - t h e U n i o n i s re q u e s t i n g a ss i s ta n ce f rom t h e Emp loye r to co r re c t i s s u e s i n som e i n s t i t u t io n s Ac t io n : Labo u r Ma na g e m e n t L ia i so n w i l l co n ta c t t h e M E RC U n io n co - c ha i r p r io r to d i s c u s s i n g w i t h t h e N o rt h e r n R e g i o n a l D i re c to r M E R C M i n u te s o f M e e t i n g J a n u a ry 4 2 4 P a g e 5 o f 7
4 4 Lateral transfers and transfer of fixed term contracts not being done th ro u g h M E RC Acti o n : ADM IS wi l l re i nfo rce with Re g i o n a l D i re cto rs th at th ey a re to c o n tact the T ra n s i t io n U n i t p r io r to late ra l t ra n sf e rs a nd t ra ns fe r of fi xed te rm co n t ra cts 4 4 B a i l if H PRO de l ays i n im p l em e n tat i o n - th e d e l ay is d u e to R e g i o n a l T ra n sf e r M a n a g e rs re q u i r i n g VPN a n d a cc e s s to H PRO Act i o n : U pd ate to b e p rovi d e d at th e n ext M ERC m e eti n g 5 4 4 COTA c l as s awa rd - U n i o n m em be rs of M ERC p ro pose a n awa rd to be p re se n te d j o i n t l y s p o n so re d by MERC to COTA c l ass m em be r T h e Em p l oye r i s i n s up po rt of s u c h a n awa rd a nd a l so wo u ld l i ke to i n c l ude a n awa rd fo r t h e P roba t io n a n d Pa ro l e O ff i ce r t ra i n i n g g ra d u a te s A c t i o n : M e m be rs to b r i n g fo rwa rd re com m e n d a t i o n s a t t h e M E R C m e e t i n g 4 4 Va cat i o n h o u rs n o t be i n g u t i l i zed a n d re q u ests fo r vaca t i o n be i n g de n i ed at Ce n t ra l East CC Acti o n : S u p e ri nte n d e nt C e nt ra l E ast CC wi l l l oo k i nto t h e co n ce rn a n d re p o rt b ac k 4 4 E - lea rn i ng - t he U n io n i s q ue st io n a s to w ha t d i re ct io n t he M i n i s t ry i s ta k i n g w i t h re g a rd s to "e - l e a rn i n g " a n d w h a t p rov i s i o n s a re g o i n g t o b e p u t i n p l a c e i e t ra i n i n g i n f ra s t r u c t u re a d d i t i o n a l s ta ff i n g? A ct io n : Em p loye r w i l l re v i ew a n d repo rt ba c k 2 4 M eet i n g d a tes : T ue sday Ma rc h 25 2 4 - lo ca t io n to b e de te rm i ned by t he U n io n Tu esd ay M ay 2 7 2 4-2 5 G rosve n o r St ree t To ro n to T ue sday J u ly 8 2 4 - So u t h We st DC W i nd so r We d n e sd a y S e pte m be r 2 4-2 5 G ro s ve n o r S t re e t T o ro n to Wednesday N ove m be r 5 2 4 - locat ion to be de te rm i n ed M E RC M i n u te s o f M e e t i n g J a n u a ry 4 2 4 P a g e 6 o f 7
N ext Meeti n g : D a te : T u e sd ay M a rc h 25 2 4 T i m e : a m Loc at i o n : tb d Fo r t h e U n i o n : Fo r t h e M i n i s t ry : Da n -S i d swo rt h / -7 - ' 4 / ' i /'/ I / // M a rc S te ve S m a l l J" Jr / I G o rd L fi q N e i l N e l i b J i m Pa u l C h r i s t i n a D a n M E R C M i n u te s o f M e e t i n g J a n u a ry 4 2 4 P a g e 7 o f 7