UMB Web Exchange. User s Guide

UMB Web Exchange User s Guide

UMB Web Exchange User Guide for Information Reporting, Check Management Check Inquiry and Check Stops, Check Management Positive Pay, and ACH Version 1.1 CONFIDENTIAL INFORMATION This manual contains proprietary and confidential information of UMB Bank ( UMB ) and was prepared by the staff of UMB. This manual may not be reproduced or disclosed to others in whole or in part without the written permission of UMB. Permitted reproductions shall bear this notice and the UMB copyright notice. Users of this manual acknowledge the rights of UMB Bank in the contents and agree to maintain this manual and its contents in confidence. UMB Bank, n.a. 2010 UMB Bank, n.a. All rights reserved.

Table of Contents Chapter 1: Introduction... 1 Navigation...2 Browser Buttions/Menus... 2 Tabs... 2 Drop-down Menus... 3 Screen Attributes...4 Filter Screens... 5 Pop-up Selection Window... 6 Check Box... 6 Drop-down List Box... 7 Free-format Text Entry... 7 Radio Button... 7 Print Icon... 7 Password Entry... 8 Log Off... 8 Help... 8 Chapter 2: System Fundamentals... 9 Reports...10 Working with Reports... 10 Report Navigation... 10 Types of Reports... 13 Standard Report... 13 Filter (Adhoc) Report... 13 Profile Report... 13 Maintenance Overview...14 Alerts... 14 Toolbar... 14 Adding a Toolbar... 15 Deleting a Toolbar... 16 UMB Web Exchange User Guide Table of Contents pg.i

Chapter 3: Information Reporting... 17 Overview of Information Reporting...19 BAI Creation and Exporting...19 Information Reporting Reports...22 Running a Standard Information Report... 23 Running a Filter Information Report... 24 Create and Run a Profile Information Report... 28 Modifying a IR Report Profile... 30 Deleting a IR Report Profile... 30 Running a IR Profile Report... 31 Information Reporting Alerts... 32 Closing Available Balances Checking... 32 Closing Ledger Balances Checking... 32 Transaction Notification... 32 Add an Information Reporting Mail Alert... 33 Modify an Information Reporting Alert... 34 Delete an Information Reporting Alert... 36 Chapter 4: Check Management Check Inquiry/Check Stops... 37 Check Inquiry...38 Image Retrieval... 42 Check Stop...44 Place Stop from the Check Services Enter Menu... 44 Place Stop from the Check Inquiry Results grid... 45 Cancel Stop from the Check Services Enter Menu... 46 Cancel Stop from the Check Inquiry Results grid... 47 Approve Stop... 48 Delete Stop... 50 Check Management Reports...51 Running a Standard Check Management Report....52 Running a Filter Check Management Report... 53 Running a Check Management Profile Report... 54 Check Management Report Contents...57 Composite Report... 57 Place Stop Report... 58 Cancel Stop Report... 58 pg.ii Table of Contents UMB Web Exchange User Guide

Chapter 5: Check Management Positive Pay... 59 Web Exchange Check Management Features...59 Bank Match Positive Pay (BMPP) Processing...61 BMPP Decision Screens Overview... 61 Accessing BMPP Account Information... 62 Paying or Returning Suspect Items... 63 Using the BMPP Image Viewer Screen... 64 Configuring BMPP Email Alerts... 66 Subscribing to Alerts... 66 Modifying an Alert Profile... 66 Deleting an Alert Profile... 67 Client Match Positive Pay (CMPP) Processing...68 CMPP Decision Screens Overview... 68 Accessing CMPP Account Information... 69 Updating or Returning Paid Items... 70 Using the CMPP Image Viewer Screen... 71 Configuring CMPP Email Alerts... 73 Subscribing to Alerts... 73 Modifying an Alert Profile... 73 Deleting an Alert Profile... 74 Check Issue Maintenance (CIM)...75 Submitting and Managing Check Issue and Void Requests... 75 Submitting a Check Issue Request... 76 Submitting a Check Void Request... 77 Modifying a CIM Request... 78 Approving a CIM Request... 78 Deleting a CIM Request... 79 Viewing a CIM Request... 79 Importing and Managing Check Issue Files... 80 Importing a Check Issue File... 81 Approving a Check Issue File... 81 Deleting a Check Issue File... 82 Check Management Reporting...83 Accessing Check Management Reports... 83 Print or Export Check Management Reports... 84 Check Management Reports... 85 Running Filter Reports... 85 Create and Maintain Profile Reports... 85 Add a Profile Report... 86 Save Filter Criteria... 87 Running a Profile Report... 87 Modify a Profile Report... 88 Delete a Profile Report... 88 Reviewing Check Management Report Contents... 89 UMB Web Exchange User Guide Table of Contents pg.iii

Chapter 6: ACH... 91 Overview...91 ACH Transaction Process...91 Know the Rules... 92 Using Templates and Batches... 92 Import Capabilities... 93 ACH Reports... 93 ACH Setup...94 Entering ACH Transactions...95 Working With Templates... 96 Template and Payment Screen Navigation... 97 Template Types... 97 Configuring and Managing Templates...98 Creating a Template... 99 Creating a Template from an Existing Template... 99 Creating a New Template... 99 Using Summary Screen Functions... 101 Using the Detail Import Function... 105 Modifying a Template... 107 Approving a Template... 108 Unapproving a Template... 110 Deleting a Template... 110 Inquiring on a Template... 111 Configuring and Managing Payment Batches...112 Understanding the Payment Batch Creation Process... 112 Payment Types... 113 Creating a Payment Batch...114 Creating a Payment from a Template... 115 Creating a Non-Recurring Payment... 116 Using Summary Screen Functions... 117 Modifying a Payment Batch... 121 Approving a Payment Batch... 122 Unapproving a Payment Batch... 124 Deleting a Payment Batch... 124 Inquiring on a Payment Batch... 125 Create a Scheduled Payment...126 Modifying a Scheduled Payment...127 Using NACHA File Import...129 Importing a File... 130 Managing NACHA Payments... 131 Creating and Managing Detail Import Maps...132 Creating a Detail Import Map... 133 Modifying a Detail Import Map... 136 Viewing a Detail Import Map... 137 Deleting a Detail Import Map... 137 pg.iv Table of Contents UMB Web Exchange User Guide

Configuring ACH Email Alerts...138 Subscribing to an Alert... 138 Modifying an Alert Profile... 139 Deleting an Alert Profile... 139 ACH Reporting...140 Accessing ACH Reports... 141 Print or Export ACH Reports... 142 Running ACH Reports... 143 Running Filter Reports... 144 Create and Maintain Profile Reports... 144 Add a Profile Report... 144 Save Filter Criteria... 145 Running a Profile Report... 145 Modify a Profile Report... 146 Delete a Profile Report... 146 Reviewing ACH Report Contents... 147 Summary View... 149 Detail View... 151 File Import Status Report... 152 Payment Detail Import Status Report... 153 Template Reports... 154 Accommodating Individual Payment Types...155 Cash Concentration/Disbursements... 156 Corporate/Vendor Payments/Corporate Collections... 157 Vendor Payments with Remittance... 158 Payroll Payments... 159 Consumer Collections/Payments... 160 Child Support Payments... 161 Tax Payments... 162 Destroyed Check Batch... 164 UMB Web Exchange User Guide Table of Contents pg.v

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CHAPTER 1 INTRODUCTION Chapter 1 -- Introduction The following subjects are covered in this chapter: Navigation in UMB Web Exchange SM Screen Attributes UMB Web Exchange User Guide Chapter 1 Introduction pg.1

CHAPTER 1 INTRODUCTION Browser Buttons/Menus You should not use the navigation buttons and menus on the browser. Use only the navigation tools and menus with UMB Web Exchange modules. Navigation Tabs and drop-down menus are the primary navigation methods used within UMB Web Exchange SM Information Reporting and Check Management modules. Tabs Tabs appear at the top of the main screen. Clicking a tab to bring it in focus allows the User to access a set of features associated with a selected module, such as those associated with Information Reporting or Check Management. If there are more tabs than can be seen on a single screen, a spinner icon the far right, allowing the User to scroll to see additional tabs. will be displayed on NOTE: Your security access will determine the tabs that you will see. pg.2 Chapter 1 Introduction UMB Web Exchange User Guide

CHAPTER 1 INTRODUCTION Drop-down Menus Highlighting a feature, such as Reports, will display a drop-down menu containing that feature s available functions. When a User selects a function from the initial menu, there may be additional functions available for that selection; this will be indicated by an arrow icon. These additional functions will be displayed in another drop-down menu, originating from the first. UMB Web Exchange User Guide Chapter 1 Introduction pg.3

CHAPTER 1 INTRODUCTION Screen Attributes The User-interface components described below are part of Check Management and Information Reporting navigation. Filter Screens Pop-up Selection Window Check Box Drop-down List Box Free-format Text Entry Radio Button Print Icon Password Entry Log Off Help pg.4 Chapter 1 Introduction UMB Web Exchange User Guide

CHAPTER 1 INTRODUCTION Filter Screens Filter screens are used to create specialized reports (e.g. Information Reporting, Check Management). The filter screen allows Users to group data within a report by selecting specific filter criteria. Clicking each hyperlink under the Field Name column launches a pop-up window which will allow the User to input specific selection criteria. A red asterisk (*) in the Mandatory column means that the filter field found in the same row must be completed; it is required to run the report. All User-selected criteria will appear in the Selected Filter box. The User-selected criteria may be modified by double clicking to bring up each item s associated pop-up window. If sorting is available for a specific report, filter screens also allow Users to define if the data should be sorted as Ascending, Descending or None (for no sorting) by selecting one of these choices from a drop-down list box found under the Sort column. Users can also define the order in which the filter fields appear on the final report; simply enter the associated number in to the box under the Sort Order column. When the final report is run, the filter fields will appear in the order assigned by the User. UMB Web Exchange User Guide Chapter 1 Introduction pg.5

CHAPTER 1 INTRODUCTION Depending on the type of report a User wishes to run, a variety of buttons will become available on the filter screen. The following chart explains button functions for the filter screens and selection grids. Button Name Enter Reset Profile Save Back Definition Select the Enter button to create a report using the User-selected filter criteria. The system will verify that all of the mandatory fields have been filled. If a mandatory field has not been filled, an error message will appear which will indicate the name of the mandatory field that was left blank. Click the Reset button to clear the User-entered details from the screen. The existing screen will be cleared and the User can enter new details. The Reset button will restore default values for those screens that contain default values. Warning: This does not save details that have already been entered by the User. Click the Profile button to import filter criteria from a previously created Profile report. Click the Save button to save the information that is contained in the filter screen as a Profile report. The system will verify that all of the mandatory fields have been filled. If a mandatory field has not been filled, an error message will appear an error message will appear which will indicate the name of the mandatory field that was left blank. Click the Back button to clear User-entered details from the filter screen and return to the previous screen. Warning: This does not save details that have already been entered by the User. Pop-up Selection Window The pop-up selection window is used for selection of either single or multiple values from either the same or a different database in a new browser session. The entries that appear in a pop-up selection window correspond to the selection of the ellipsis button. When a User clicks the ellipsis button, a popup window containing a data grid will be displayed. This grid allows the User to select either a single row or multiple rows. Data from the selected row(s) is mapped to one or more input fields on the page from which the grid was launched. Check Box Select one or more check boxes for each of the rows that you want to insert into a process. If a check box is not selected, no selection will be made and no data will be sent. A check box is selected by clicking on the desired box; a check mark will appear inside. Once a check box is selected, additional check boxes may be selected. pg.6 Chapter 1 Introduction UMB Web Exchange User Guide

CHAPTER 1 INTRODUCTION Drop-down List Box The drop-down list box is used for the selection of a single item from a list. By clicking the arrow to the right of the box, a drop-down list will appear allowing the User to make a selection from the items presented. That item will then appear in the box. Free-format Text Entry Free-format entry of data is used for the manual entry of alpha-numeric values by the User. A free-format text field can contain single or multiple lines of text. The maximum allowable length of a text field, along with the display size of the text box, will vary on each page. For example, a text field with a max length of 40 characters and a display size of 25 characters will only display 25 of the 40 allowable characters at a time. Radio Button A radio button is used similarly to a check box. It allows Users to select information used in a process. However, unlike check boxes, the radio button will only allow one selection, deselecting any option previously selected. Print Icon A print icon is available on all report results screens. The print option can be used to print all pages of output or a range of pages. UMB Web Exchange User Guide Chapter 1 Introduction pg.7

CHAPTER 1 INTRODUCTION Password Entry Entry of a password into a password field will automatically display asterisks to mask the characters. For security purposes, characters are masked from display and encrypted in the system. The password field will include the same attributes as a text field, such as max length, size, and value. Log Off Select the Log Off tab or Click the Log Off button. Help Access help information by clicking the Help button found in the upper right-hand corner of the application. Information contained within Help will assist with any question. This button can be selected at any point in the application. pg.8 Chapter 1 Introduction UMB Web Exchange User Guide

CHAPTER 2 SYSTEM FUNDAMENTALS Chapter 2 System Fundamentals The following subjects are covered in this chapter: Reports Maintenance Overview UMB Web Exchange UMB Web Exchange User Guide Chapter 2 System Fundamentals pg.9

CHAPTER 2 SYSTEM FUNDAMENTALS Reports Reports allows Front End Instruction and Reporting Inquiry. Users can perform a Front End Reporting Inquiry with filter values that are product dependent. The following Reports are described in this section: Standard Report Filter (Adhoc) Report Profile Report Working with Reports This section contains general information for working with reports. Note For information on working with a product s (e.g., Information Reporting) specific reports and report types, see that product s chapter of this manual. Report Navigation The Report Print Preview screen allows viewing a report on a scrollable screen. When the Report Print Preview screen is displayed, you are able to preview, size the preview, print, or export the Report. Illustrated below is an example of a Report Print Preview screen for the Information Reporting Product, Current Day Availability report. pg.10 Chapter 2 System Fundamentals UMB Web Exchange User Guide

CHAPTER 2 SYSTEM FUNDAMENTALS The following represents the functions that the User can perform by clicking an icon from the Report Print Preview Window, Standard Toolbar Icon Usage Click the Printer icon to send the report's output file to the printer. All pages can be printed, or a range of pages can be selected. Click the Export icon to reveal the Report Viewer Export dialog box. From this dialog box, the User can export data from this report to a file or email. The report file formats are as follows: Crystal Report (.rpt), MS Word (.doc), MS Excel (.xls), Rich Text (.rtf) or Adobe Acrobat (.pdf). For example, if the report is exported as an Excel document, then it can be opened in Excel as a regular spreadsheet file. The User can select the format of the export, along with the destination of the export file. Once this information has been selected, the User can click the OK button, and the export process will begin. The User will be prompted further as the export process continues. Click the Go To Page icon to be taken to a specified page of the report after entering the desired page number in the box to the left of the icon. Click the Group Tree icon to toggle the Group Tree's Smart Navigation Pane on and off in the Preview Tab. The Group Tree Smart Navigation Pane appears on the left side of the Report Print Preview Window and contains a listing of report groups. If there is no report group sorting, then there will be no listing of report groups displayed in the Group Tree. Select a percentage (25% - 400%) from the drop-down list to select the magnification factor for viewing the report. UMB Web Exchange SM User Guide Chapter 2 System Fundamentals pg.11

CHAPTER 2 SYSTEM FUNDAMENTALS Icon Usage Click the First Page icon to move to the first page in a multi-page report. Click the Previous Page icon to move one page backward in a multi-page report. At the first page of a report, these icons will be grayed out. Additionally, both of the icons will be grayed out for a single page report. Click the Next Page icon to move one page forward in a multi-page report. Click the last page icon to move to the last page in a multi-page report. At the last page of a report, these icons will be grayed out. Additionally, both of these icons will be grayed out for a single page report. Click the Help icon to launch the Help window. Click the Refresh Icon to refresh the view of the report in the Print Preview window Enter search criteria and Click the Find icon in order to search for specific text, or a specific record within the report. Click the Reselect Icon to go back to the filter screen, where you can select specific report filter criteria and run a specialized report. The following represents the scrolling functions that can be performed from the Report Print Preview Window: up, down, right and left within the window. Key Up & Down and Right & Left Usage Click the up and down and right and left Arrows on the scroll bar to scroll up, down, right and left within a page in a report. pg.12 Chapter 2 System Fundamentals UMB Web Exchange User Guide

CHAPTER 2 SYSTEM FUNDAMENTALS Types of Reports The Reports feature for a product allows access to the three types of predefined reports, as shown below. Standard Report Standard reports are predefined reports that generate reports on an entire database table. Unlike adhoc (filter) reports, where report selection and sort criteria are entered, using a standard report is a quick and efficient way to completely view a populated database table. Standard reports automatically set sort and selection criteria to generate complete reports for an entire database table based on the data type and associated report selected. Unlike filter reports, where report selection and sort criteria are entered by the User, running a standard report is a quick way to view a populated database table completely. Filter (Adhoc) Report Filter (Adhoc) reports allow the User to specify selection criteria on the fly; for example, a User may need a report with all of the checks from the previous day sorted in descending sequence. Filter reports also allow the User to query large quantities of information and specify the filter and sort criteria to suit the requirements of the search. In order to group data within a report, the User can specify the filter fields by clicking the name of each field in the filter screen when available. Report sorting is only available for those reports whose sort filter field's flag was turned on when the report was created. If sorting is available, the User can define if the Sort is Ascending, Descending, or None (for no sorting of data) The User can also define the order in which the fields appear on the final report. Illogical application of Sort criteria will only make the report harder to read. Profile Report Profile reports allow the User to create a report using a profile that was previously created by an Administrator. Typically, reports that are required on a periodic basis by any organization have specific, customized filtering and sorting needs. Rather than having to specify selection and sorting needs every time a report is to be run, these requirements can be stored, so that these User-defined reports can be created with a few clicks. Profile reports are intended to run in unattended mode; the User can select a report profile and then perform other tasks as the report runs. There is no capability for the User to enter a report request from the profile report module.. UMB Web Exchange User Guide Chapter 2 System Fundamentals pg.13

CHAPTER 2 SYSTEM FUNDAMENTALS Maintenance Overview With appropriate authority, the user can configure Email Alerts and design a toolbar. Alerts Toolbar Alerts The Email Alerts feature is an important part of UMB Web Exchange for events that require User intervention. When an email alert is assigned to an area, an alert is sent to a User s email account about the event. The alert can either serve as a notification or may indicate that action must be taken. Configuration of an email alert notification may be scheduled to one or more recipients upon success or failure of an event. For more information the configuration of specific email alerts, see the Alerts section of the chapter dealing with the product (e.g., Information Reporting) for which you want to set an alert. Toolbar The Toolbar Maintenance option under the Utilities tab allows Users to maintain a toolbar using the ADD and DELETE functions. Toolbars are fully customizable for some of the most frequently used functions. A customized Toolbar allows configuration of functions that are most often performed so that they can be launched quickly. Every User can use the Toolbar module to create an efficient way to access functions that are used on a regular basis. The contents of the toolbar will depend on the tasks associated to the toolbar. Toolbar buttons are associated with, and are for the sole use of, the User ID who created them. UMB Web Exchange comes with Toolbar that displays four icons. Each icon is a shortcut for a current day or prior day report in Information Reporting. NOTE: If you do not have access to current day reports, only the two prior day icons will display on the Toolbar. The Current Day Availability report displays all current balances and intraday activity. Balances are calculated by aggregating current-day transaction activity to the opening ledger and available balances. The Current Day Transaction Detail report shows transactions with all details for the current business day. The Account Statement report combines all prior-day balance and transaction information into a single report. The Prior Transaction Detail report shows all - transactions with all details for the previous business day. To generate these reports, click the associated icon. These icons can be removed from the Toolbar using the DELETE function. pg.14 Chapter 2 System Fundamentals UMB Web Exchange User Guide

CHAPTER 2 SYSTEM FUNDAMENTALS Adding a Toolbar Once the Toolbar Maintenance - Add options on the Utilities tab are selected, a list of Toolbar Products will appear. Once a Product and Function is selected, the corresponding report types will appear for selection. The report selection will configure the corresponding toolbar used when accessing that report. With the Utilities tab in focus, select Toolbar Maintenance - Add. The following screen will appear. Once you have selected the Product and Function for which you would like to add a toolbar, click Next. The following selection screen will appear. Click Next again to select a group, type, or action. Then, if necessary, click Next again to select a specific report for which you want to create a toolbar. The Toolbar Customization screen will then appear. Click the icon you would like to add to the selected toolbar, and type a tooltip into the given field. The tooltip will display a pop-up description of the functionality of the toolbar when the mouse pointer is UMB Web Exchange User Guide Chapter 2 System Fundamentals pg.15

CHAPTER 2 SYSTEM FUNDAMENTALS hovered over the toolbar. If desired, select Run automatically at log on. Click Next to view and confirm your selection. Deleting a Toolbar A toolbar that was previously configured can be removed f using the Toolbar Maintenance - Delete option found on the Utilities tab. To Delete a Toolbar 1 Log on as a valid Client User. 2 With the Utilities tab in focus, highlight Toolbar Maintenance. 3 Select Delete from the drop-down menu. 4 The Select a Button to Delete screen will appear: Caution: There is no undo command for the next step. 5 Select a button to delete and click Delete. or Double-click the button you want to delete. 6 Click OK on the confirmation prompt. 7 Repeat the previous steps as needed to delete additional Toolbar buttons. pg.16 Chapter 2 System Fundamentals UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING Chapter 3 -- Information Reporting This chapter will discuss Information Reporting in and will cover the following: Overview of Information Reporting BAI Creation and Exporting Information Reporting Reports Information Reporting Report Contents Information Reporting Alerts UMB Web Exchange User Guide Chapter 3 Information Reporting pg.17

CHAPTER 3 INFORMATION REPORTING Overview of Information Reporting The Information Reporting module is a flexible and full-featured consolidated real-time balance and transaction reporting solution. The Information Reporting module supports the viewing and printing of reports; downloading of information for integration into business applications; and the creation of email alerts which allow clients to monitor balance and transaction activity. Information Reporting combines account statements from client banks into a consolidated database. The Information Reporting module supports the integration of data across multiple standards, including BAI. You can use reporting functions to access data. Standard reports generate a report of the entire database table. In addition, you can use the Filter report function to generate specialized reports using a variety of selection criteria. The following reports are available: Current Day Availability Current Day Availability with Transaction Detail Controlled Disbursements Cash Position Transaction Detail Transaction Summary Account Statement Account Statement with Transaction Detail Balance History pg.18 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING BAI Creation and Exporting A portion of the reports are based on the Bank Administration Institute s Cash Management Balance Reporting Specifications (BAI). The BAI formats define a common method for the supply of balance, transaction summary, and transaction detail data in a computer-readable format. The User can create and export BAI information in report format. Creating a BAI report is similar to the process used for creating Filter reports; it allows the User to specify the information contained in the given report. The Export function of BAI creates a standard report and allows the User to download this report in the format of his choice. To Create a BAI Export 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Download. 3 Highlight BAI Export from the drop-down menu. 4 Highlight and click Create. 5 The following screen will appear. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.19

CHAPTER 3 INFORMATION REPORTING 6 Click Post Date, the first item listed under the Field Name heading, to launch its associated Filter Selection window. 7 One date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 8 Use the fields provided to enter the filter criteria for the chosen item and click the Enter button (or Save button, depending on the window type). The filter criteria selected will appear on the filter screen in the Selected Filter box as shown below. 9 Repeat the above steps for each remaining item under the Field Name heading. pg.20 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING 10 Under the Sort heading, use the drop-down menu to select your sort preference (Ascending/Descending) for each filter item. 11 Under the Sort Order heading, enter a number corresponding to the order in which you would like each filter item to appear on the report. 12 Click Enter to generate the report and go to the BAI Export screen. 13 Illustrated below is an example of the BAI Export screen. 14 Click Download to view the BAI Export report. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.21

CHAPTER 3 INFORMATION REPORTING Information Reporting Reports The GIR tab, Reports feature, allows reporting inquiries with filter values that are product dependent. With the GIR tab in focus, highlight Reports. The initial reports menu will appear. Illustrated below is an example of the GIR Reports menu. Standard reports, Filter (also called Adhoc) reports, and Profile reports are accessed using the above menu. Standard reports present data based on a predefined selection criteria for quick generation of reports on key client functions. Filter reports allow the User to specify detailed filter and sort criteria, generating a specialized report. If a report with the same filtering or sorting criteria is run on a regular basis, it can be saved as Profile report. (For more information about reports types, see the System Fundamentals chapter of this manual.) To run a report, first click the GIR tab on the main screen. With the GIR tab in focus, highlight Reports and highlight a report type (Standard, Filter, or Profile). Next, highlight the GIR type (Current Day, Prior Day, ESP or Archive). Finally, click on the specific report you would like to run. The following is an example of the specific reports associated with the GIR type Current Day. pg.22 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING Running a Standard Information Reporting Report Note This example demonstrates how to run the Standard Cash Position report for the GIR type Current Day. The same process can be followed for running all reports associated with the four (3) GIR types (Current Day, Prior Day, ESP). 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Reports. 3 Highlight Standard from the drop-down menu. 4 Highlight the GIR type Current Day. 5 Highlight and click Cash Position. 6 The Cash Position report will be generated and will appear in the main screen by default. Notes How the report output is displayed is predefined in each of the Standard reports. The Report Print Preview screen allows the User to view the report on a scrollable screen, print it to a selected printer, and/or export it to a file. Standard reports will generate a report of the entire database table and do not allow the User to enter report selection criteria. See Running a Filter Information Report for instructions on generating a specialized report using selection criteria. Illustrated below is an example of the Cash Position report associated with the GIR type Current Day when run as a Standard report. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.23

CHAPTER 3 INFORMATION REPORTING Running a Filter Information Report Note The process outlined below can be followed for running all filter reports associated with the four (4) GIR types (Current Day, Prior Day, ESP, Archive). 1 Log on as a User with Information Reporting privileges 2 With the GIR tab in focus, highlight Reports 3 Highlight Filter from the drop-down menu. 4 Highlight the GIR type, e.g. Current Day, Prior Day, ESP or Archive. 5 Highlight and click the report name.. 6 A filter screen will appear. Shown below is an example of a filter screen: 7 Click the Field Name heading, to launch its associated Filter Selection window. Note Required fields are indicated by a red asterisk (*) in the Mandatory field. pg.24 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING 8 If a date field is available, one date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 9 If an amount field is available, one amount or a range of amounts can be selected. Click the down arrow to the right of the Amount field. To select one amount, click Is Equal To and type the dollar amount in the Amount field. Is Greater Than will display all items with an amount greater than the amount entered in the Amount field. Is Less Than will display all items with an amount lesser than the amount entered in the Amount field. Is Less Than or Equal To will display all items with an amount equal to or lesser than the amount entered in the Amount field. Is Greater Than or Equal To will display all items with an amount greater than the amount entered in the Amount field. Is Not Equal To will display all items with an amount not equal to the amount entered in the Amount field. Is Between will display all items in the amount range selected. To select a range of amounts, type the beginning and ending amounts in both Amount fields. Click Enter. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.25

CHAPTER 3 INFORMATION REPORTING 10 A selected field may display a Selection List. A list of all possible items will display on the left side of the screen. Only items selected will display on the Filter Report. The Forward and Backward keys at the top of the screen can be used to navigate between pages. You can also search for specific items using the Search fields. To search for a specific item, leave the search parameter to Equals and type the item name in the next field. You can also search for a partial name by changing the search parameter to Starts With or Contains. Type the partial name in the next field. Click the Search icon. To select an item, highlight it and click the right arrow in the item list. It will display in the Selected Items list. You can select multiple items on a page by clicking on each item. NOTE: If the Selection List is more than one page, items from each page of the list must be selected separately. To remove an item from the Selected Items list, highlight it and click the left arrow in the item list. When all items are selected, click Save. 11 The filter criteria selected will appear on the filter screen in the Selected Filter box as shown below. pg.26 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING 12 Repeat the above steps for each remaining filter item under the Field Name heading. or Click Profile to select a previously saved filter Profile from a summary grid. or Click Save to save the selected filter criteria as a Profile report. 13 Click Enter. 14 The report will be generated and will appear on the main screen by default. Note How the report output is displayed is predefined in each of the reports. The Report Print Preview screen allows the User to view the report on a scrollable screen, print it to a selected printer, and/or export it to a file. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.27

CHAPTER 3 INFORMATION REPORTING Create and Run a Profile Information Report The Profiles feature allows the User to create report profiles for specialized reports that need to be run on a regular basis. The User may select a Profile report to run based on previously created selection criteria. Profile reports may be created by Admin Users only and can only be selected using the Client system. To Create a Profile Report (Adding a Report Profile) Note This example demonstrates how to create a Profile Cash Position report for the Information Reporting type Current Day. The same process can be followed to create report Profiles for all reports associated with the four (4) Information Reporting types (Current Day, Prior Day, ESP, Archive) 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Profiles. 3 Highlight Add from the drop-down menu. 4 Highlight Reports. 5 Highlight the GIR type Current Day. 6 Highlight and click Cash Position. 7 The profile report filter screen will appear. pg.28 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING 8 Enter a Profile ID and Description in the appropriate fields. (Required fields are indicated with an asterisk.) Note Profile ID and Description must be unique for each filter report created. 9 Click the Shared check box to designate whether this Profile report will be shared or private. A Shared profile report can be accessed by other users. 10 Select the filter criteria. or Click Copy to copy filter criteria from a previously saved Profile report. 11 Click Add to save your completed profile. The report Profile has now been created. It can be accessed via the Reports feature of the Information Reporting tab. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.29

CHAPTER 3 INFORMATION REPORTING Modifying a Report Profile Using the Modify function under the Profiles feature on the GIR tab, you can modify an existing Profile. To Modify a Report Profile 1 With the GIR tab in focus, highlight Profiles. 2 Highlight Modify from the drop-down menu. 3 On the filter screen, select the filter criteria and/or click Enter. 4 A list of report Profiles meeting the filter criteria will appear. 5 Click the Profile you want to modify. 6 On the filter screen, make the necessary modifications to the report Profile. 7 Click Update and OK on the confirmation prompt. You have successfully modified the report Profile. Deleting a Report Profile Using the Delete option under the Profiles feature on the GIR tab, you can delete an existing Profile. To Delete a Report Profile 1 With the GIR tab in focus, highlight Profiles. 2 Highlight Delete from the drop-down menu. 3 On the filter screen, select the filter criteria and/or click Enter. 4 A list of report Profiles meeting the filter criteria will appear. 5 Select the Profile(s) you want to approve by clicking the associated check box(es). 6 Click Delete. Click OK on the success prompt. The report Profile(s) are now deleted. pg.30 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING Running a Profile Report To Run a Profile Report 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Reports. 3 Highlight Profiles from the drop-down menu. The following screen will appear containing a list of the available Profile reports. 4 Highlight the Profile report you wish to run. 5 Click Enter. 6 The Profile report will be generated and will appear in the main screen by default. Notes The report which corresponds to the Report Profile selected, e.g., Prior Day Transaction Detail report, will automatically run once it is selected and the Enter button has been clicked. Its output will be displayed on screen in a Report Print Preview window from which it can be either exported to a file or printed directly to a printer. Profile reports are just like Standard reports in that the User may not add report selection criteria at the time of the running of the report. To generate a specialized report using User entered report selection criteria, refer to the Running a Filter Information Report section of this chapter. 7 Refer to step 1 to run additional Profile reports. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.31

CHAPTER 3 INFORMATION REPORTING Information Reporting Alerts The Information Reporting Email Alerts feature is an important part of UMB Web Exchange SM Client for events that require a User s action. When an email alert is assigned to an area, an alert is sent to a User s email account about the assigned event. The alert can either serve simply as notification, or it may indicate that action must be taken by the recipient. Configuration of an email alert notification may be scheduled to one or more recipients upon success or failure of an event. The Information Reporting module - Alerts is used for creating, modifying or deleting an alert. Information Reporting provides the following alerts: Closing Available Balances Checking Closing Ledger Balances Checking Transaction Notification. Closing Available Balances Checking This email alert notifies the User if there are any closing balances in the prior-day load that meet criteria specified during the creation of the alert. Closing Ledger Balances Checking This email alert is very similar to the Closing Available Balances Checking alert. If the closing ledger balance of the account(s) specified in the alert criteria is met, the alert will be created and sent to the recipients. Transaction Notification The Transaction Notification email alert allows for the checking of specified transactions. pg.32 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING To Add an Information Reporting Email Alert Note This example demonstrates how to add Closing Available Balance Checking alert. The same process may be followed to add the two (2) other alert types. 1 Log on as a User with Information Reporting privileges 2 With the GIR tab in focus, highlight Alerts. 3 Highlight Add from the drop-down menu. 4 Click Closing Available Balance Checking. 5 A filter screen will appear. 6 Type an Alert Name. 7 On the filter screen, select the filter criteria. The selected filter criteria will appear in the Selected Filter box. Filter items marked with a red asterisk (*) are required. 8 Enter the Recipient email address or click the ellipsis button to select the Recipient from a list. 9 Click Add. Click OK on the success prompt. The email Alert is now configured. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.33

CHAPTER 3 INFORMATION REPORTING The following steps are used to modify an email Alert. To Modify an Information Reporting Email Alert 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Alerts. 3 Highlight Modify from the drop-down menu. 4 A filter screen will appear. 5 On the filter screen, select the filter criteria and/or click Enter. 6 An updated filter screen will appear. pg.34 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 3 INFORMATION REPORTING 7 Make the desired changes to the Alert. Filter items marked with a red asterisk (*) are required. 8 Click Modify. Click OK on the success prompt. The email Alert has been successfully modified. The following steps are used to delete an email Alert. UMB Web Exchange User Guide Chapter 3 Information Reporting pg.35

CHAPTER 3 INFORMATION REPORTING To Delete an Information Reporting Email Alert 1 Log on as a User with Information Reporting privileges. 2 With the GIR tab in focus, highlight Alerts. 3 Highlight Delete from the drop-down menu. 4 A filter screen will appear. 5 On the filter screen, select the filter criteria and/or click Enter. 6 A list of Alerts meeting the filter criteria will appear. 7 Select the Alert(s) you want to delete by clicking the associated check box(es). 8 Click Delete. Click OK on the success prompt. The Alert(s) are now deleted. pg.36 Chapter 3 Information Reporting UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS Chapter 4 Check Management Check Inquiry/Check Stops The Check Management Check Inquiry/Check Stops module consists of four basic functions, and allows you to inquire on issued checks, place stop payments, cancel stop payments, and request an image of an issued check. Assuming you have the proper permissions, you can carry out the following check management actions that will be discussed in this chapter. Check Inquiry Check Stop Check Management Reports Check Management Report Contents UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.37

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Check Inquiry Check Inquiry allows a User to view a range of checks that meet filtered criteria specified by the User in the Check Inquiry Filter screen. pg.38 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS Each item on the grid is an active item that can be clicked to reveal detailed information and also allows the User to view and perform certain item-specific functions such as Image Retrieval, Place Stop and Cancel Stop. The available actions depend on the status of the item as displayed in the results grid. The following table details the possible check statuses for inquiry and their available actions. Filter Code INQOUT INQSTOP Status Description Results Grid Status Available Functions The item has not been paid nor has it been ISSUED Outstanding stopped. The item may be an issuance or NOF (Not on File) Place Stop an item that has no record at the bank Stopped The item has been stopped and has not been paid INQSTC Void/Cancel The item has been canceled. INQPNP INQPNC Paid No Issue Paid with Issue The item has cleared the bank. The item has cleared the bank. INQPNC Paid The item has cleared the bank. ISSSTOP (Issued and Stopped) STOPPED, (Stopped) CANSTOP (Canceled and Stopped) ISSTCN (Issued, Stopped and Canceled) ICAN (Issued and Canceled) CANCEL (Canceled) CANSTOP (Canceled and Stopped) PNI (Paid, Not Issued) Matched Matched PNI (Paid, Not Issued) FORCEPD (Force Paid) Cancel Stop Place Stop Cancel Stop Image Retrieval Image Retrieval Image Retrieval UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.39

CHAPTER 4 CJECK INQUIRY/CHECK STOPS To Carry Out a Check Inquiry 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Check Services. 3 Select Inquire. 4 Select the required filter criteria by clicking the field name. Account Number and Serial Number are required fields. 5 Only one account number may be selected. From the selection list of account numbers, click the appropriate account. 6 One serial number or a range of serial numbers can be selected. Click the down arrow to the right of the Serial Number field. To select one serial number, click Is Equal To. Type the serial number in the Serial Number field. Is Between will display all the items in the serial number range. To select a range of serial numbers, type the beginning and ending numbers in both Serial Number fields. Click Enter. 7 An amount or a range of amounts can be selected. Click the down arrow to the right of the Amount field. To select one amount, click Is Equal To and type the dollar amount in the Amount field. Is Greater Than will display all items with an amount greater than the amount entered in the Amount field. Is Less Than will display all items with an amount lesser than the amount entered in the Amount field. Is Less Than or Equal To will display all items with an amount equal to or lesser than the amount entered in the Amount field. Is Greater Than or Equal To will display all items with an amount greater than the amount entered in the Amount field. Is Not Equal To will display all items with an amount not equal to the amount entered in the Amount field. Is Between will display all items in the amount range selected. To select a range of amounts, type the beginning and ending amounts in both Amount fields. Click Enter. pg.40 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS 8 A Check Issue Date and/or Paid Date can be selected. One date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 9 Only one check status may be selected. From the selection list of status options, click the appropriate status. 10 When all filter criteria has been selected, click Enter. 11 If the search parameters return a result over more than 150 items, only the first 150 items will display. You will have to search again to view additional items. By default, only 10 items will display on a screen. To view all items, click the drop down arrow in the Rows Per Page field at the top of the screen in the blue navigation bar. Select a higher number. The screen will reformat with additional items. From this results grid, you may click on an item to view the image or place a stop pay. 12 If desired, and depending on the selected check s status, you may carry out one of the following functions: Image Retrieval, Place Stop, or Cancel Stop. You have now completed a Check Inquiry. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.41

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Image Retrieval The image retrieval screen opens when the User selects an item from the check inquiry results grid with a status of paid and where the account is flagged as an image account. When the image retrieval screen opens, information obtained from the check inquiry is formatted into a Review Check screen. 9812345678 ABC Company Click the View Image button to display the image. pg.42 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS The following represents the functions that the User can perform by clicking an icon from the Image Viewer Icon Usage Click the Printer icon to automatically send the report's output file to the default printer. Click the Zoom Area icon to activate the area selection tool. Select the area of the image to zoom in on. Release the selection tool. Click the Zoom page (+) icon to zoom in on a section of the image. Click the Zoom page (-) icon to zoom out on a section of the image. Click the Magnifier icon to activate the magnifying tool. Use the mouse to roll the magnifier over sections of the image to enlarge. Click the Zoom to 100% icon to enlarge the image to 100%. Click the Fit to Window width icon to change the width of the image to the full width of the viewer screen. Click the Fit to Window height icon to change the height of the image to the full height of the viewer screen. Click the Fit to Window icon to return to the image to the default view. Click the Rotate Clockwise icon to rotate the image clockwise. Click the Rotate Counterclockwise icon to rotate the image counterclockwise. Click the Rotate 180 icon to rotate the image 180 degrees. Click the Invert icon to change the image color to black and the letters and graphics on the image to white. Click the New Window icon to open a new window with a larger version of the image. If the back of an image is displayed, click the Last Page or the Next Page icon to move to the front of an image. If the front of an image is displayed, click the First Page or the Previous Page icon to move the back of the image. If multiple pages of an image are displayed, click the View Page icon to revert to one page. To view the front and the back of an image on the same screen, click the View Two Pages icon. Click the Back button at the bottom of the image retrieval screen to go back to the inquiry results grid.. Note Only one image can be open at a time. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.43

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Check Stop The Check Stop features of Check Management allow you to place a Stop Payment on a check. When working with Check Management, the following Check Stop functions are available. Place Stop Cancel Stop Approve Stop Delete Stop Place Stop allows you to place a stop on a single check. Once you have entered all the information for a Stop, the Stop is first saved to the local database. A message for the Stop is then formatted and sent to the bank. Check Management then evaluates the bank s response and the record in the local database is updated. This workflow applies to both bank-confirmed and bank-rejected responses. Note You can check on the status of the request later using Check Management reports. Place Stop from the Check Services>Enter Menu To Carry Out a Place Stop from the Check Services>Enter Menu 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Check Services Enter. 3 Select Place Stop. The place stop screen will appear. pg.44 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS 4 Complete the Account Number field by typing the account number or by browsing in the appropriate account number using the ellipsis button. 5 Complete the Serial Number and Stop Duration fields. 6 If desired, complete the Amount, Check Issue Date, Payee Name, Reason, and Memo fields. 7 Click Submit and OK on the confirmation prompt. The stop payment has now been requested. Note The Stop Payment(s) may require additional approval. See Approve Stop for more information on the approval process. Place Stop from the Check Inquiry Results Grid To Carry Out a Place Stop from the Check Inquiry Results Grid 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, select Check Services Inquire. 3 Select the required filter criteria and click Enter. 4 From the results grid, select the item to be stopped. 5 Complete the Serial Number and Stop Duration fields. 6 If desired, complete the Amount, Check Issue Date, Payee Name, Reason, and Memo fields. Note If the status of the item is Issued, the only fields to complete will be Stop Duration, Reason and Memo. 7 Click Submit and OK on the confirmation prompt. The stop payment has now been requested. Note The Stop Payment(s) may require additional approval. See Approve Stop for more information on the approval process. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.45

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Cancel Stop Cancel Stop allows you to cancel a stop that was placed on a single check. Once you have entered all the information for a cancel stop, the cancellation is first saved to the local database. A message for the cancel stop is then formatted and sent to the bank. Check Management then evaluates the bank s response and the record in the local database is updated. This workflow applies to both bank confirmed and bank rejected responses. Note You can check on the status of the request later using Check Management reports. Place Stop from the Check Services>Enter Menu To Carry Out a Cancel Stop from the Check Services>Enter Menu 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Check Services - Enter 3 Select Cancel Stop. The Cancel Stop screen will appear. pg.46 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS 4 Complete the Account Number field by typing the account number or by browsing in the appropriate account number using the ellipsis button. Then complete the Serial Number field. 5 If desired, complete the Amount and Memo fields. 6 Click Submit and then OK on the confirmation prompt. The Cancel Stop has now been requested. Note The cancellation may require additional approval. See Approve Stop for more information on the approval process. Place Stop from the Check Inquiry Results Grid To Carry Out a Cancel Stop from the Check Inquiry Result Grid 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, select Check Services Inquire. 3 Select the required filter criteria and click Enter. 4 From the results grid, select the item to be cancelled. Note The status of the item must be Stopped or Issstop. 5 If desired, complete the Memo field. 6 Click Submit and then OK on the confirmation prompt. The Cancel Stop has now been requested. Note The cancellation may require additional approval. See Approve Stop for more information on the approval process. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.47

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Approve Stop Depending on the permissions assigned to your User group by your Administrator, the Check Stops and Cancel Stops you make may require additional approval. Only Stops and Cancels with a status of EN (Entered) are eligible for approval. With the Check Management tab in focus, selecting the Check Services Approve menu option opens a results grid that displays all the Place Stops and Cancel Stops that are pending approval. You can approve one or more of these items by clicking the checkbox associated with the item(s) and then clicking the Approve button. Once it is approved, the item will no longer be displayed in the results grid. You can also view details of each item by clicking on it in the results grid. A tabbed screen will appear allowing you to view both the Stop or Cancel Stop details as well as the check s Audit Details. You may also approve the selected item from this screen by clicking the Approve button found at the bottom of the screen. Note All items on this screen are protected (grayed out) and unable to be modified. pg.48 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS To Approve a Stop or Cancel Stop 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Check Services. 3 Select Approve. The Approve results grid will appear 4 Select the item(s) you wish to approve by clicking their associated check boxes. 5 Click the Approve button. 6 Click OK on the confirmation prompt. You have successfully approved the selected item(s). Note If you try to approve an item and do not have the proper privileges, the following window will appear. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.49

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Delete Stop The Delete function allows a User to delete Place Stops and Cancel Stops. Only Stops and Cancels with a status of Entered (EN) are eligible for approval. Place Stops and Cancel Stops that have already been approved cannot be deleted. To Delete a Stop 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight the Check Services. 3 Select Delete. 4 On the grid screen, select the Stop(s) you wish to delete by clicking on the corresponding check box(es). 5 Click Delete and OK on the success prompt. You have successfully completed a Delete Stop. pg.50 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS Check Management Reports A number of predefined reports are available for use in Check Management. With the Check Management tab in focus, highlight Reports to expand the reports menu. Standard reports, Filter (also called Adhoc) reports, and Profile reports are accessed using the above menu. Standard reports present data based on a predefined selection criteria for quick generation of reports on key client functions. Filter reports allow the User to specify detailed filter and sort criteria, generating a specialized report. If a report with the same filtering or sorting criteria is run on a regular basis, it can be saved as Profile report. To run a Check Management report, first click the Check Management tab on the main screen. With the Check Management tab in focus, highlight Reports and highlight a report type (Standard, Filter, or Profile). Next, select the specific report you would like to run. The following shows the standard Check Management reports that are available. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.51

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Running a Standard Check Management Report Once you have selected a report type (Standard, Filter, Profile), you can then choose to run a specific report. The following Standard check management reports can be run: Composite Report Place Stop Report Cancel Stop Report To Run a Standard Check Management Report Note This example demonstrates how to run the standard Check Management Composite Report. This same process can be followed for running the other standard check management reports. 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Reports. 3 Highlight Standard from the drop-down menu. 4 Select Composite Report. 5 The Composite report will be generated and will appear in the main screen by default. Notes How the report output is displayed is predefined in each of the Standard reports. The Report Print Preview screen allows the User to view the report on a scrollable screen, print it to a selected printer, and/or export it to a file. Standard reports will generate a report of the entire database table and do not allow the User to enter report selection criteria. See Running a Filter Check Management Report for instructions on generating a specialized report using selection criteria. pg.52 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS Illustrated below is an example of the Standard Check Management Composite Report. Running a Filter Check Management Report Filter (Adhoc) reports allow the User to generate specialized reports using sort and select criteria entered when creating the report. The following Filter Check Management reports can be run: Composite Report Place Stop Report Cancel Stop Report To Run a Filter Check Management Report Note This same process can be followed for running all Filter Check Management reports. 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Reports. 3 Highlight Filter from the drop-down menu. 4 Select the report name. 5 A filter screen will display. 6 Click the Field Name heading, to launch its associated Filter Selection window. Note Required fields are indicated by a red asterisk (*) in the Mandatory field. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.53

CHAPTER 4 CJECK INQUIRY/CHECK STOPS 7 If a date field is available, one date or a range of dates can be selected. Click the down arrow to the right of the Date field. To select one date, click Is Equal To and click the Calendar icon to the right of the Date field. A calendar will display. Click the Date. Click. OK. Is Greater Than will display all days after the date selected in the Date field. Is Less Than will display all days before the date selected in the Date field. Is Less Than or Equal To will display the date selected in the Date field and all days before. Is Greater Than or Equal To will display the date selected in the Date field and all days after. Is Not Equal To will display all dates but the one selected in the Date field. Is Between will display all dates in the date range selected. A date must be selected in both Date fields for this function. Click Enter. 8 If an amount field is available, one amount or a range of amounts can be selected. Click the down arrow to the right of the Amount field. To select one amount, click Is Equal To and type the dollar amount in the Amount field. Is Greater Than will display all items with an amount greater than the amount entered in the Amount field. Is Less Than will display all items with an amount lesser than the amount entered in the Amount field. Is Less Than or Equal To will display all items with an amount equal to or lesser than the amount entered in the Amount field. Is Greater Than or Equal To will display all items with an amount greater than the amount entered in the Amount field. Is Not Equal To will display all items with an amount not equal to the amount entered in the Amount field. Is Between will display all items in the amount range selected. To select a range of amounts, type the beginning and ending amounts in both Amount fields. Click Enter. 9 A selected field may display a Selection List. A list of all possible items will display on the left side of the screen. Only items selected will display on the Filter Report. The Forward and Backward keys at the top of the screen can be used to navigate between pages. You can also search for specific items using the Search fields. To search for a specific item, leave the search parameter to Equals and type the item name in the next field. You can also search for a partial name by changing the search parameter to Starts With or Contains. Type the partial name in the next field. Click the Search icon. pg.54 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS To select an item, highlight it and click the right arrow in the item list. It will display in the Selected Items list. You can select multiple items on a page by clicking on each item. NOTE: If the Selection List is more than one page, items from each page of the list must be selected separately. To remove an item from the Selected Items list, highlight it and click the left arrow in the item list. When all items are selected, click Save. 10 The filter criteria selected will appear on the filter screen in the Selected Filter box. 11 Repeat the above steps for each remaining filter item under the Field Name heading. or Click Profile to select a previously saved filter profile from a summary grid. or Click Save to save the selected filter criteria as a Profile report. 12 Click Enter. 13 The report will be generated and will appear on the main screen by default. Illustrated below is an example of the Filter Check Management Place Stop Report. Note How the report output is displayed is predefined in each of the reports. The Report Print Preview screen allows the User to view the report on a scrollable screen, print it to a selected printer, and/or export it to a file. UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.55

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Running a Check Management Profile Report Profile reports are specialized filter reports that were previously created and saved as report profiles. To Run a Profile Report 1 Log on as a User with Check Management privileges. 2 With the Check Management tab in focus, highlight Reports. 3 Highlight Profiles from the drop-down menu. The following screen will appear containing a list of the available profile reports. 4 Highlight the Profile report you wish to run. 5 Click Enter. 6 The Profile report will be generated and will appear in the main screen by default. Notes The report which corresponds to the Report Profile selected, e.g. Stop report, will automatically run once it is selected and the OK button has been clicked. Its output will be displayed on screen in a Report Print Preview window from which it can be either exported to a file or printed directly to a printer. Profile reports are just like Standard reports in that the User may not add report selection criteria at the time of the running of the report. To generate a specialized report using User entered report selection criteria, refer to the Running a Filter Check Management Report section of this chapter. 7 Refer to step 1 to run additional Check Management profile reports. pg.56 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 4 CHECK INQUIRY/CHECK STOPS Check Management Report Contents The Check Management module allows the generation of the following reports: Composite Report Request Photocopy Report Place Stop Report Cancel Stop Report The components of each report are outlined below. Composite Report Composite Reports display detail information for all Place Stop, Cancel Stop, and Request Photocopy requests. The filters are: Account Number Bank ID Transaction Type Serial Number Entry Date Amount UMB Web Exchange User Guide Chapter 4 Check Inquiry/Check Stops pg.57

CHAPTER 4 CJECK INQUIRY/CHECK STOPS Place Stop Report The Place Stop Report displays detail information for all Place Stop transactions in sequence. The filters are: Account Number Bank ID Serial Number Entry Date Amount Additional Data Status Duration Reason Cancel Stop Report The Cancel Stop Report displays detail information for all Cancel Stop transactions in sequence. The filters are: Account Number Bank ID Serial Number Entry Date Amount Status pg.58 Chapter 4 Check Inquiry/Check Stops UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Chapter 5 Check Management Positive Pay Web Exchange Check Management Positive Pay Features The Web Exchange Check Management Positive Pay module consists of functions which allow you to make decisions regarding suspect bank transactions, manage issue and void requests, and run various check management reports. Other features of the Check Management module, such as placing stop pays or requesting images of paid items is covered in the Check Management Check Inquiry/Check Stops chapter. Assuming you have the proper permissions, you can carry out the following check management functions that will be discussed in this chapter. Bank Match Positive Pay (BMPP) Allows you to make decisions on a list of suspect items. The process begins with a check issue file, which is provided by you to the bank. UMB reconciles your account by matching incoming checks against the issuance file. Any checks that are considered suspect by UMB are compiled into a list and sent to you for review. Client Match Positive Pay (CMPP) Allows you to make decisions to update or return transactions that clear the bank daily. The process begins with a list of paid items, which is provided to you from UMB. At this point, you can review the Paid Items List and decide whether to update or return the items listed. Check Issue Maintenance (CIM) Allows you to create and manage check issuance and check void requests, and to import check issue files. Check Management Reporting Allows you to run and review several types of check management reports. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.59

CHAPTER 5 POSITIVE PAY pg.60 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Bank Match Positive Pay (BMPP) Processing The Web Exchanges Check Management BMPP module allows you to make decisions daily on a list of suspect items provided by UMB. The process begins with a check issue file, which is provided by you to the bank. UMB reconciles your account by matching incoming checks against the issuance file. Any checks that are considered suspect by the bank are compiled into a list and presented to you for review. Once the suspect items list is available, any applicable email alerts will be generated. Decisions for the suspect items are submitted back to UMB for the following reasons: The user clicks the Submit button on the Positive Pay Suspects screen, or The administratively-set decision cut-off time is reached for the account, causing the system to create a file. If the BMPP decision cut-off time is reached, all suspect items are sent to the bank with a decision of pay. One hour before the decision cut-off time is reached, Web Exchange Check Management BMPP module will generate email alerts to check for accounts that have not been submitted. BMPP Decision Screens Overview This section defines the individual screens and functions that make up the BMPP decision tools which facilitate the decision making process. The BMPP Decision process begins with the Account Summary Screen, which allows you to view all of the accounts that are setup for BMPP. Additionally, you can see each account s status. From this screen, you can drill into an account's suspect items, assuming there are any available. Drilling into an account's suspect items takes you to the Suspect Items Screen. Available functions from the Suspect Items screen allow you to: Save your decisions without submitting those decisions to the bank. Submit your decisions to the bank. Mark all items for payment with a single click of the Pay All button. Depending upon your account or positive pay setup, you may have the ability to request and view an image of the suspect item. If the image is available, from the BMPP Image Viewer screen, you will be able to: o Flag the item for payment or return. o Navigate through the suspect items list using Next and Previous buttons. o Display the details of the record being reviewed, including its current pay or return flag. Once you submit your decisions to UMB, the file is no longer available for editing. It will continue to be listed in the Account Summary screen, but the link will be disabled. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.61

CHAPTER 5 POSITIVE PAY Accessing BMPP Account Information To access the BMPP Account Summary screen from the Web Exchange main menu 1. Select Check Management -BMPP - Decision Figure 5.1: BMPP Account Summary Screen The BMPP Account Summary Screen displays all accounts entitled to you, regardless of whether a file has been loaded yet for the account. When an account is listed as Available, clicking it will open the Suspect Items screen. Possible Status descriptions listed for an account are as follows: Table 5.1 BMPP Account Summary Status Definitions Status Description Active Link? Unavailable Suspect items for this account are not yet No available. Available Suspect items for this account are available for decisioning. Yes. Clicking the account item will display the Suspect Items screen. Submitted Decisions for this account have been submitted to the bank. No Zero Suspects This account had no suspects for this day. No pg.62 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Figure 5.2: BMPP Account Decision Screen Paying or Returning Suspect Items You can use the BMPP decision screens to pay or return suspect items as described in the following steps. To pay or return suspect check item(s) 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select BMPP and click Decision. 3 On the BMPP Account Summary Screen, click the account you wish to process. 4 On the Suspect Items screen, enter your decisions as follows: To mark an individual item for payment, select Paid in its Decision field. To mark all items in the list for payment, click the PayAll button. To mark an item for return, select Return in its Decision field and select a reason in its Return Reason field. Note If you use the Pay All button, any items that were previously marked for Return will change to Pay All. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.63

CHAPTER 5 POSITIVE PAY 5 (Optional) Clicking on an item may display an image of the paid item in the BMPP Image Viewer screen. An image may not be available fro all items or accounts. Notes In addition to those described in the previous steps, the Positive Pay Suspects Screen also provides the following button options: Reselect - Brings you back to the Account Summary Screen after prompting you to save your decisions. Save - Displays a prompt which allows you to save your decisions, but does not submit them to the bank. Refresh - Refreshes the list to reflect the current status of the suspect items after prompting you to save your decisions. Submit - Sends your decisions to the bank. When clicked, these items will no longer be available for decisioning. Using the BMPP Image Viewer Screen Clicking on an item in the Suspect Items screen may display an image of the paid item in the BMPP Image Viewer screen. As an alternative to the options described previously, you can also use the buttons at the bottom of this screen to Pay or Return the displayed item. Figure 5.3: BMPP Image Viewer Screen pg.64 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY The following represents the functions that the User can perform by clicking an icon from the Image Viewer. Table 5.2 Image Viewer Functions Icon Usage Click the Printer icon to automatically send the report's output file to the default printer. Click the Zoom Area icon to activate the area selection tool. Select the area of the image to zoom in on. Release the selection tool. Click the Zoom page (+) icon to zoom in on a section of the image. Click the Zoom page (-) icon to zoom out on a section of the image. Click the Magnifier icon to activate the magnifying tool. Use the mouse to roll the magnifier over sections of the image to enlarge. Click the Zoom to 100% icon to enlarge the image to 100%. Click the Fit to Window width icon to change the width of the image to the full width of the viewer screen. Click the Fit to Window height icon to change the height of the image to the full height of the viewer screen. Click the Fit to Window icon to return to the image to the default view. Click the Rotate Clockwise icon to rotate the image clockwise. Click the Rotate Counterclockwise icon to rotate the image counterclockwise. Click the Rotate 180 icon to rotate the image 180 degrees. Click the Invert icon to change the image color to black and the letters and graphics on the image to white. Click the New Window icon to open a new window with a larger version of the image. If the back of an image is displayed, click the Last Page or the Next Page icon to move to the front of an image. If the front of an image is displayed, click the First Page or the Previous Page icon to move the back of the image. If multiple pages of an image are displayed, click the View Page icon to revert to one page. To view the front and the back of an image on the same screen, click the View Two Pages icon. Click the Back button at the bottom of the image retrieval screen to go back to the Account Summary screen. Note Only one image can be open at a time. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.65

CHAPTER 5 POSITIVE PAY Configuring BMPP Email Alerts The Web Exchange BMPP module is equipped with two email alerts. The first is a notification of when the account becomes available. The second is a warning alert which is generated when an account's decisions have not been submitted to UMB for processing and the cutoff time is approaching. When subscribed as described in the following section, you will receive email alerts for those accounts you have chosen. The two alerts are identical in content. Account numbers are not provided within the alert itself.. Subscribing to Alerts To subscribe to BMPP email alerts 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Alerts -Add and click BMPP Suspect Item Alert. 3 On the BMPP Suspect Item Alert Screen, complete the required fields as follows: Enter an Alert Name. Select the account(s) for which you want to receive alerts by clicking the field name in the filter section of the screen and selecting it from the grid. Enter an email address for the Recipient or use the ellipsis button to select it from the grid. 4 Click Add and OK on the confirmation prompt. The recipient will now begin receiving email alerts for all accounts associated with the BMPP product to which you have access through account filtering. Modifying an Alert Profile Once a BMPP email alert profile has been added, it can be modified as described in the following steps. To modify a BMPP email alert 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Alerts and click Modify. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, click the alert profile you wish to modify. 5 On the BMPP Suspect Item Alert Screen, make the necessary modifications: 6 Click Modify and OK on the confirmation prompt. You have successfully modified a BMPP email alert profile. pg.66 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Deleting an Alert Profile Once a BMPP email alert profile has been configured, it can be deleted as described in the following steps. To delete an operating time record 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Alerts and click Delete. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the alert profile(s) you wish to delete by clicking their corresponding check box(es). 5 Click Delete and OK on the confirmation prompt. You have successfully deleted a BMPP email alert profile. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.67

CHAPTER 5 POSITIVE PAY CLIENT MATCH POSITIVE PAY (CMPP) PROCESSING The Web Exchange Check Management CMPP module allows you to make decisions to update or return paid items. The process begins with a list of paid items, which is provided to you by the UMB. Once the paid items list is available, any applicable email alerts will be generated. Note This process is also referred to as Reverse Positive Pay. Decisions for the paid items are submitted back to UMB for the following reasons: The user clicks the Submit button on the Positive Pay Suspects screen, or The administratively-set decision cut-off time is reached for the account, causing the system to create a file. If the CMPP decision cut-off time is reached, the paid items not decisioned and submitted are sent to UMB with the default decision of Pay. CMPP Decision Screens Overview This section defines the individual screens and functions that make up the CMPP decision tools which facilitate the decision making process. The CMPP Decision process begins with the Account Summary Screen, which allows you to view all of the accounts that are setup for CMPP. Additionally, you can see each accounts status. From this screen you can drill into an account's paid items, assuming there are any available. Drilling into an account's paid items takes you to the Paid Items Screen. Available functions on the Suspect Items screen, allow you to: Save your decisions without submitting those decisions to UMB. Submit your decisions to UMB. Depending upon your account or positive pay setup, you may have the ability to request and view an image of the suspect item. If the image is available, from the BMPP Image Viewer screen, you will be able to: o Flag the item for payment or return. o Navigate through the suspect items list using Next and Previous buttons. o Display the details of the record being reviewed, including its current pay or return flag. Once you submit your decisions to UMB, the file is no longer available for editing. It will continue to be listed in the Account Summary screen, but the link will be disabled. pg.68 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Accessing CMPP Account Information To access the CMPP Account Summary screen from the Web Exchange main menu Select Check Management -CMPP - Decision Figure 5.4: CMPP Account Summary Screen The CMPP Account Summary Screen displays all accounts entitled to you, regardless of whether a file has been loaded yet for the account. When an account is listed as Available, clicking the link will open the CMPP Paid Items screen. Possible Status descriptions listed for an account are as follows: Table 5.3 CMPP Account Summary Status Definitions Status Description Active Link? Items for this account are not yet Unavailable available. No Available Items for this account are available for decisioning. Yes. Clicking the account item will display the Paid Items screen. Decisions for this account have Submitted Zero Items been submitted to the bank. This account had no items for this day. No No UMB Web Exchange User Guide Chapter 5 Positive Pay pg.69

CHAPTER 5 POSITIVE PAY Figure 5.5: CMPP Account Decision Screen Updating or Returning Paid Items You can use the CMPP decision screens to update serial numbers, amounts or to return one or more of the items listed as described in the following steps. To update or return paid check item(s) 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select CMPP and click Decision. 3 On the CMPP Account Summary screen, click the account you wish to process. 4 On the CMPP Paid Items screen, enter your decisions as follows: To update an individual item for payment, select Update in its Decision field, and enter an Updated Check Number and/or an Updated Amount for the item. To mark an item for return, select Return in its Decision field and select a reason in its Return Reason field. 5 (Optional) Clicking on an item may display an image of the paid item in the CMPP Image Viewer screen. An image may not be available for all items or accounts. Notes At least one optional field must be completed for the updated information to be saved. If no new reason is chosen, the return reason will remain set to the default of No Decision (Pay). In addition to those described above, the Paid Items Screen also provides the following button options: Reselect - Brings you back to the Account Summary Screen after prompting you to save your pg.70 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY decisions. Save - Displays a prompt which allows you to save your decisions, but does not submit them to the bank. Refresh -Refreshes the list to reflect the current status of the suspect items after prompting you to save your decisions. Submit - Sends your decisions to the bank. When clicked, these items will no longer be available for decisioning. Using the CMPP Image Viewer Screen Clicking on an item in the CMPP Paid Items screen may display an image of the paid item in the CMPP Image Viewer screen. As an alternative to the checkboxes described above, you can also use the buttons at the bottom of this screen to Update or Return the item. Figure 5.6: CMPP Image Viewer Screen The following represents the functions that the User can perform by clicking an icon from the Image Viewer. Table 5.4 Image Viewer Functions Icon Usage Click the Printer icon to automatically send the report's output file to the default printer. Click the Zoom Area icon to activate the area selection tool. Select the area of the image to zoom in on. Release the selection tool. Click the Zoom page (+) icon to zoom in on a section of the image. Click the Zoom page (-) icon to zoom out on a section of the image. Click the Magnifier icon to activate the magnifying tool. Use the mouse to roll the magnifier over sections of the image to enlarge. Click the Zoom to 100% icon to enlarge the image to 100%. Click the Fit to Window width icon to change the width of the image to the full UMB Web Exchange User Guide Chapter 5 Positive Pay pg.71

CHAPTER 5 POSITIVE PAY width of the viewer screen. Click the Fit to Window height icon to change the height of the image to the full height of the viewer screen. Click the Fit to Window icon to return to the image to the default view. Click the Rotate Clockwise icon to rotate the image clockwise. Click the Rotate Counterclockwise icon to rotate the image counterclockwise. Click the Rotate 180 icon to rotate the image 180 degrees. Click the Invert icon to change the image color to black and the letters and graphics on the image to white. Click the New Window icon to open a new window with a larger version of the image. If the back of an image is displayed, click the Last Page or the Next Page icon to move to the front of an image. If the front of an image is displayed, click the First Page or the Previous Page icon to move the back of the image. If multiple pages of an image are displayed, click the View Page icon to revert to one page. To view the front and the back of an image on the same screen, click the View Two Pages icon. Click the Back button at the bottom of the image retrieval screen to go back to the Account Decision Screen. Note Only one image can be open at a time. pg.72 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Configuring CMPP Email Alerts The Web Exchange CMPP module is equipped with one email alert, which is sent when paid items for an account become available. When subscribed as explained in the following section, you will receive alerts for those accounts you have chosen. Account numbers are not provided within the alert itself. Subscribing to Alerts To subscribe to CMPP email alerts 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Alerts -Add and click CMPP Paid Item Alert. 3 On the CMPP Paid Item Alert Screen, complete the required fields as follows: Enter an Alert Name. Select an Account Number for which you want to receive alerts by clicking the field name in the filter section of the screen and selecting it from the grid. Enter an email address for the Recipient or use the ellipsis button to select it from the grid. 4 Click Add and OK on the confirmation prompt. The recipient will now begin receiving email alerts for all accounts associated with the CMPP product to which you have access through account filtering. Modifying an Alert Profile Once a CMPP email alert profile has been added, it can be modified as described in the following steps. To modify a CMPP email alert profile 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Alerts and click Modify. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, click the alert profile you wish to modify. 5 On the CMPP Paid Item Alert Screen, make the necessary modifications: 6 Click Modify and OK on the confirmation prompt. You have successfully modified a CMPP email alert profile. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.73

CHAPTER 5 POSITIVE PAY Deleting an Alert Profile Once a CMPP email alert profile has been configured, it can be deleted as described in the following steps. To delete a CMPP email alert profile: 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Alerts and click Delete. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the alert profile(s) you wish to delete by clicking their corresponding check box(es). 5 Click Delete and OK on the confirmation prompt. You have successfully deleted a CMPP email alert profile. pg.74 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY CHECK ISSUE MAINTENANCE (CIM) The Web Exchange Check Issue Maintenance module allows you to create and manage check issuance and check void requests. It provides the following functions, which will be described in this section: Submitting and Managing Check Issue and Void Requests Importing and Managing Check Issue Files Submitting and Managing Check Issue and Void Requests The Web Exchange Check Issue Maintenance module allows you to submit check issuance and check void requests and, once submitted, modify, view, delete and approve them as described in this section. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.75

CHAPTER 5 POSITIVE PAY Submitting a Check Issue Request Figure 5.7: Check Issue Maintenance Screen - Issue To submit a check issue request 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Maint - Enter and click Check Issue Maint. 3 On the Check Issue Maintenance screen, select Issue. 4 Complete the required fields (shaded blue) as follows: Select an Account Number using the ellipsis button. Enter the Check Number. Enter the Amount of the check. Select the Check Issue Date from the popup calendar. 5 (Optional) Complete the Payee Name, Additional Data and Memo field(s). 6 Click Save and OK on the confirmation prompt. Note If your request requires it, you will receive a message, Unable to Approve Own, which indicates your request is pending approval. You have successfully created a check issue request. pg.76 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Submitting a Check Void Request To submit a check void request Figure 5.87: Check Issue Maintenance Screen - Void 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Maint - Enter and click Check Issue Maint. 3 On the Check Issue Maintenance screen. Select Void. 4 Complete the required fields (shaded blue) as follows: Select an Account Number using the ellipsis button. Enter the Check Number. Enter the Amount of the check. Select the Void Date from the popup calendar. 5 (Optional) Complete the Memo field. 6 Click Save and OK on the confirmation prompt. Note If your request requires it, you will receive a message, Unable to Approve Own, which indicates your request is pending approval. You have successfully created a check void request. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.77

CHAPTER 5 POSITIVE PAY Modifying a CIM Request To modify a CIM issue or void request 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Maint and click Modify. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, click the CIM request you wish to modify. 5 On the Check Issue Maintenance screen, make the necessary modifications. 6 Click Submit and OK on the confirmation prompt. You have successfully modified a CIM request. Approving a CIM Request To approve a CIM issue or void request 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Maint and click Approve. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the CIM request(s) you wish to approve by clicking their corresponding check box(es). Click on a CIM Request to display its detail screen. Click Back to return to the grid screen. 5 Click Approve and OK on the confirmation prompt. You have successfully approved a CIM request. pg.78 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Deleting a CIM Request To delete a CIM issue or void request 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Maint and click Delete. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the CIM request(s) you wish to delete by clicking their corresponding check box(es). Click on a CIM Request to display its detail screen. Click Back to return to the grid screen. 5 Click Delete and OK on the confirmation prompt. You have successfully deleted a CIM request. Viewing a CIM Request To view a CIM issue or void request 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Maint and click View. 3 On the grid screen, click the CIM request you wish to view. 4 Click Back to return to the grid screen. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.79

CHAPTER 5 POSITIVE PAY Importing and Managing Check Issue Files The Web Exchange Check Issue File Import function allows you to import files containing check issues and voids. Once a file is selected for import and uploaded to the database, it can be approved for final delivery to your bank or deleted as described in this section. File formats available: Comma Delimited Fixed Width For users entitled to this function, the basic process for importing a check issue file is as follows: 1 From the Check Management menu, select Import. 2 Select a file format to import. 3 Browse for the file on your network and select it for import. 4 The file is loaded, making it available for review and approval. 5 You (or another entitled user) approve the file for delivery to UMB. Figure 5.9: Check Issue File Import Screen pg.80 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Importing a Check Issue File To import a check issue file 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Import and the desired file format. 3 On the CIM file import screen, click Browse, select the appropriate file from your network, and click Open. 4 Click Import and OK on the confirmation prompt. Once the file is loaded and approved, it will be sent to UMB where the issues and voids will take effect. Note The process of importing a file contains multiple steps. You will receive confirmation that the file was uploaded to the system. However, this does not mean the file processed successfully. Once uploaded, the file is placed in a queue until it is parsed and validated. Once this process is completed, the file is ready for review and approval. You can review a file's status through the File Status Report as described in the Reporting section of this manual. Possible file statuses are: Loaded Approved Confirmed Load Failed Deleted Approving a Check Issue File To approve a check issue file 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Files and click Approve. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the file(s) you wish to approve by clicking their corresponding check box(es). Click on a Check Issue File to display its detail screen. Click Back to return to the grid screen. 5 Click Approve and OK on the confirmation prompt. You have successfully approved a check issue file. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.81

CHAPTER 5 POSITIVE PAY Deleting a Check Issue File To delete a check issue file 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Check Issue Files and click Delete. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the file(s) you wish to delete by clicking their corresponding check box(es). Click on a Check Issue File to display its detail screen. Click Back to return to the grid screen. 5 Click Delete and OK on the confirmation prompt. You have successfully deleted a check issue file. pg.82 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY CHECK MANAGEMENT POSITIVE PAY REPORTING The following Check Management Positive Pay module reporting functions described in this will be described in this section: Accessing Check Management Positive Pay Reports Check Management Positive Pay Reports Reviewing Check Management Report Contents Accessing Check Management Positive Pay Reports To access the Check Management reports menu With the Check Management tab in focus, select Reports to expand the reports menu. The following types of reports are accessed via the Check Management Reports menu: Standard - predefined reports that generate reports on an entire database table. Filter - allows you to specify detailed filter and sort criteria, generating a specialized report. Profile - saved version of a filter report, allowing you to run the same filtering or sorting criteria on a regular basis. To access a specific Check Management report 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Reports. 3 Select a report type as Filter or Profile. 4 Select a report category (Check Services, BMPP, CMPP or Check Issue Maintenance). 5 Select the specific report you want to run. The following sections describe the versions of the Check Management Positive Pay reports available. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.83

CHAPTER 5 POSITIVE PAY To print or export a report All reports use the same tool bar navigation features. Moving from left to right, the tool bar features the following: Figure 5.10: Report Navigation Tool Bar Main Report drop down menu if a user has clicked on a link to drill down for specific detail, they can return to the Main Report by selecting it from the menu. The tree selection allows the user to view/hide the tree view from the left-hand margin. The left and right arrows are used to navigate through the report pages. The user can select to go to the end/beginning of the report by selecting the arrow with the line furthest to the right/left and move page by page forward or backward using the right hand or left hand arrows respectively. The entry box with the red arrow/blank page allows the user to enter the page number to which they would like to navigate The lightning bolt is the refresh feature. If files had been loading while viewing a Payment Detail Import Status Report, any new completely loaded and validated data would be added to the report with out necessitating that the user re-select the report from the Reports menu. The icon of the printer allows the user to print the report to any printer seen by the user s machine. The envelope with red arrow allows the user to export the report. Users can select the entire report or specific pages using the following formats: Crystal Reports (RPT), Adobe Acrobat (PDF), MS WORD (DOC), MS Excel (XLS) or Rich Text Format. The user can search the report using specific key words or information by typing information into the field next to and clicking on the binocular icon. The report size can be altered by selecting a % from the drop down menu to the right of the binoculars. The black arrow directed up returns the user to the filter screen where they can refine the detail search criteria for the report. pg.84 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Check Management Positive Pay Reports The following Check Management Positive Pay reports can be run as standard, filter or profile reports: BMPP BMPP Current Day CMPP CMPP Current Day Check Issue Maintenance Check Issue - Detail Check Issue Manual Entry Check Issue - File Status Running a Filter Report To run a filter report 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Reports -Filter. 3 Select a report category (Check Services, BMPP, CMPP or Check Issue Maintenance) and click the specific report name. 4 On the filter screen, select the filter criteria and/or click Enter. Notes Use the Profile button to select a previously saved filter profile from a summary grid. For more information, refer to the next section Use the Save button to save your filter criteria as a profile report. The report will generate and display on the Web Exchange Positive Pay module main screen. UMB Web Exchange User Guide Chapter 5 Positive Pay pg.85

CHAPTER 5 POSITIVE PAY Creating and Maintaining Profile Check Management Reports The Check Management Profile Maintenance feature allows you to create and maintain report profiles for specialized reports that need to be run on a regular basis. You can create (add) a new report profile or select a profile report to run based on previously created selection criteria, as described in the following section. Figure 5.11: Check Management Profile Screen Creating a New Report Profile To add a new report profile 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Profile Maintenance -Add -Reports. 3 Select a report category (Check Services, BMPP, CMPP or Check Issue Maintenance) and click the specific report name to which you want to add this profile. 4 On the filter screen, enter a Profile ID and Description and check whether or not this profile will be Shared. If shared, other users within the user group for which this profile is created will be able to view and use it. If not shared, then this profile will only be visible to the user who created it. 5 If necessary, select a different user group for which this profile will be available. 6 Proceed with one of the following options: Add filter criteria by clicking the corresponding field name, selecting them from the resulting grid screen and clicking Save. Copy filter criteria from a previously-created profile by clicking Copy and selecting a profile from the grid. 7 Click Add and OK on the confirmation prompt. You have successfully added a new report profile, which will now be available to run as described in Running a Profile Report. pg.86 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY To save filter criteria as a report profile 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Reports -Filter. 3 Select a report category (Check Services, BMPP, CMPP or Check Issue Maintenance) and click the specific report name to which you want to add this profile. 4 On the filter screen, proceed with one of the following options: Add filter criteria by clicking the corresponding field name, selecting them from the resulting grid screen and clicking Save. Copy filter criteria from a previously-created profile by clicking Profile and selecting a profile from the grid. 5 Click Save. 6 On the profile entry screen, enter a Profile ID and Description and check whether or not this profile will be Shared by other users. 7 Click Enter and OK on the confirmation prompt. You have successfully saved your filter criteria as a new report profile, which will now be available to run as described in Running a Profile Report. Running a Profile Report You can run a report that you previously created with custom filter and sort criteria, and saved as a report profile, as described in the following steps. Figure 5.12: Select a Profile Screen To run a profile report 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Reports and click Profile. 3 On the Select A Profile screen, select the profile report you wish to run and click Enter. The profile report generates and displays in the Web Exchange main screen by default. Notes The report which corresponds to the Report Profile selected will automatically run once it is selected and the Enter button has been clicked. Its output will be displayed on screen in a Report UMB Web Exchange User Guide Chapter 5 Positive Pay pg.87

CHAPTER 5 POSITIVE PAY Print Preview window from which it can be either exported to a file or printed directly to a printer. Profile reports are just like Standard reports in that you cannot add report selection criteria at the time the report runs. To generate a specialized report using user-entered report selection criteria, you must use the steps outlined previously in this chapter. Modifying a Report Profile Once a report profile has been created, you can modify it as described in the following steps. To modify a report profile 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Profile Maintenance and click Modify. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, select the profile you want to modify. 5 On the report profile screen, make the necessary modifications. 6 Click Update and OK on the confirmation prompt. You have successfully modified a report profile. Deleting a Report Profile Once a report profile has been created, you can delete it as described in the following steps. To delete a report profile 1 Log on to Web Exchange as a user with Check Management privileges. 2 With the Check Management tab in focus, select Profile Maintenance and click Delete. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, select the report profile(s) you wish to delete by clicking their corresponding check box(es) 5 Click Delete and OK on the confirmation prompt. You have successfully deleted a report profile. pg.88 Chapter 5 Positive Pay UMB Web Exchange User Guide

CHAPTER 5 POSITIVE PAY Reviewing Check Management Report Contents The contents of each Check Management report are outlined in the following table. Table 5.5 Check Management Report Contents Report Contents Filter Fields Check Services Place Stop Detailed information of Place Stop requests in Same as Composite sequence. Cancel Stop Detailed information of Cancel Stop requests. Same as Composite Composite Detailed information of all Place Stop, Cancel Stop and Request Photocopy requests. BMPP BMPP Current Day CMPP CMPP Current Day Check Issue Maintenance Check Issue - Detail Check Issue - Manual Entry Check Issue - File Status Detailed information of the current day s BMPP suspect records. Detailed information of the current day s CMPP paid items records. Detailed check issue maintenance activity, including both manually entered records and records uploaded via file. Check issue maintenance activity (detail) for manually entered records only. Information on the files that were loaded into the system for the current day. A link within the report will allow users to drill into the detail of the file. Clicking the link will open the Check Issue - Detail Report. Account Number Bank ID Serial Number Entry Date Amount Status Account Number ABA ABA Account Number Check Number Amount Decision Status Account Number Entry Date Amount Type Check Number I/V Date Status Method Account Number Entry Date Amount Type Check Number I/V Date Status File Name Load Date Status Loaded By User ID UMB Web Exchange User Guide Chapter 5 Positive Pay pg.89

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CHAPTER 6 ACH Chapter 6 -- ACH Introduction Overview The ACH module is a web-based application that enables you to originate Automated Clearing House (ACH) transactions. The ACH module of Web Exchange facilitates the creation of batches and templates for payroll, state and federal tax payments and cash concentration, as well as other corporate payments. The ACH module enables you to: Create ACH templates and re-use them to initiate ACH transactions. Quickly modify transaction information prior to originating an ACH batch by: o Entering data manually or via file loads in fixed, delimited and NACHA formats. o Creating data maps such that users can map their own import files. Run reports to view templates, batches and the status of ACH transactions. ACH Transaction Process An ACH transaction begins with your company and progresses to the receiver of the ACH transaction as follows: Your company uses ACH to submit payroll, tax or other type of batch debits or credits prior to effective date. Users verify the totals within the batch and approve and release the batch with other ACH files to UMB. UMB sends your ACH files to the Federal Reserve. The Federal Reserve processes the files. The files containing credits and debits are sent to the Receiving Financial Institutions. The Receiver s account is credited or debited on the effective date. UMB Web Exchange User Guide Chapter 6 ACH pg.91

CHAPTER 6 ACH Know the Rules The ACH process is governed by rules and regulations developed by the National Automated Clearing House Association (NACHA). It is important that you are familiar with the rules governing ACH processing. Using Templates and Batches The ACH module uses templates and batches to originate ACH transactions and also allows you to create reports to monitor your transactions. There are a number of pre-defined input screens available to you based on the type of ACH transactions that you want to originate. You use these input screens to begin the transaction process. Templates allow you to group, store and reuse information for transactions you make on a regular basis. You can create templates for the type of ACH transactions you require. Templates are used to create batches. Batches can be created using templates or can be created for one-time use. Batches contain detailed transaction information as well as the effective date for the transactions. Figure 6.1: Using Templates and Batches Flow Create/Modify Template: Templates are created to hold transaction information that is used on a regular basis. Create Batch: Batches can be created from existing templates. Nonrecurring batches can be created manually. Modify Batch: Batches can be modified before being submitted to UMB. Submit Batch: Batches are submitted for approval. Approve Batch: Batches are approved and sent to UMB for processing. Run Reports: Run a batch report to verify status and keep for your records. UMB Web Exchange User Guide Chapter 6 ACH pg.92

CHAPTER 6 ACH Import Capabilities Using the ACH module, you can import NACHA files to create templates or batches. You can also import complete delimited or fixed files, or use a file to update specific information such as dollar amount. ACH Reports ACH reports provide information on ACH templates and batches and provide information on the status of batches. Template Reports provide a list of templates, template detail and import information. You can also export detail information using a Template Detail Export report. Batch Reports provide batch detail information and summary information. You can also export batch detail information using a Batch Detail Export report. The ACH File Import Status report is also available using Batch Reports. ACH reports are available as filter or profile reports. Filter reports allow you to select filter criteria to meet your report needs. Profile reports allow you to select filter criteria, name a report and save it for further use. For more information about ACH reports, refer to the Reporting section in this chapter. UMB Web Exchange User Guide Chapter 6 ACH pg.93

CHAPTER 6 ACH ACH SETUP This section will cover the following topics: Entering ACH Transactions Configuring and Managing Templates Configuring and Managing Payment Batches Configuring ACH Email Alerts UMB Web Exchange User Guide Chapter 6 ACH pg.94

CHAPTER 6 ACH Entering ACH Transactions The Web Exchange ACH module utilizes templates and batches to originate ACH payment transactions. Templates allow you to group, store and reuse information for transactions you make on a regular basis. You can create templates for the type of ACH transactions you require, then use them to create batches. Batches can be created using templates or manually for one-time use. Batches contain detailed transaction information as well as the effective date for the transactions. In addition, ACH also supports the following payment entry methods: NACHA File Import for loading payment data via a NACHA file. A combination of processes such as creating a payment batch from a template and then loading a file to update dollar amounts (for example: hourly payroll). The ACH module provides a number of pre-defined input screens based on the type of ACH transactions you want to originate. You use these input screens as described in this chapter to begin the transaction process. Templates must be approved before they can be used to create a payment batch. Payment batches must also be approved before they can be extracted by UMB for transmission. UMB Web Exchange User Guide Chapter 6 ACH pg.95

CHAPTER 6 ACH Working With Templates As described previously, templates are starting points for building a payment batch. You can utilize a template to load a batch of information to the screen, but still have the ability to change some or all of the data elements as well a add related records. The basic steps to the template creation process are as follows: 1 Log on to Web Exchange as a user with ACH privileges. 2 On the main screen, click the ACH tab. 3 Select Templates - Enter. 4 Click a template type to display its Add Template screen. 5 Choose one of the following template creation options: Click Create New Template and select an ACH Company to display a new Template Summary screen; or Click Create Template from Template and select a previously created template of the same type to display a Template Summary screen pre-populated with the chosen template transactions. 6 Use the Template Summary screen to navigate to one or more Template Detail screen(s) where you can modify a transaction (if Create Template from Template was chosen) or add new template transactions. As shown in the illustration on the next page, all template processing is initiated from the Template Summary screen, including submitting, saving, adding and deleting templates. You also use this screen to link to the Header Detail Screen (to modify entries such as a template comment), the Totals/Audit Screen (to view total and audit data) or the Template Detail Screen (to add new or change existing transactions). 7 Submit the template for approval. 6 Approve the template for use. For more information on approving templates, refer to the Approve a Template section. UMB Web Exchange User Guide Chapter 6 ACH pg.96

CHAPTER 6 ACH Template and Payment Screen Navigation Figure 6.2: Template and Payment Screen Navigation The screens available in the Enter, Modify, Delete, Approve, Unapprove and Inquire functions are similar throughout the template and payment functions. Actions available on some of the screens will depend on which options you have selected. The basic succession of template or payment screens is as follows: Selection grid - Lists general ACH company information regarding each template or payment. An optional search button on the top of the screen displays the filter screen. Filter screen - Allows you to sort and/or filter templates or payments based on selected criteria or by using a saved filter profile. A drilldown from the selection grid to the summary screen. A drilldown from the summary screen to the transaction detail screen, audit/ totals screen or header details screen. Template Types The Web Exchange ACH module allows you to configure the following types of templates. Cash Concentration/Disbursement Cash Concentration Cash Disbursement Consumer Collections/Payments Consumer Collections Consumer Payments Corporate Collections Corporate/Vendor Payments Vendor Payments w/ Remittance Payroll Child Support Payments Tax Payments UMB Web Exchange User Guide Chapter 6 ACH pg.97

CHAPTER 6 ACH Configuring and Managing Templates Creating a Template The ACH template creation screen and process is identical for all template types. Use the following steps as an example of how to create a new template of any type supported by the Web Exchange ACH module. Figure 6.3: Add Template screen (Payroll Payments example) Note The illustrations in this section show Add Payroll Payments Template screens as examples. The template summary and detail screens for all ACH template types are the same. To create an ACH template 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Templates - Enter and click a template type. 3 On the Add Template screen, enter a Template Description and a Template Code. 4 (Optional) If desired, enter a Comment describing this template. 5 Proceed with Creating a Template from an Existing Template or Creating a New Template. UMB Web Exchange User Guide Chapter 6 ACH pg.98

CHAPTER 6 ACH Creating a Template from an Existing Template To create a new template from an existing template 1 On the Add Template screen, click Create Template from Template. 2 On the selection grid, select an existing template by searching for it or by clicking on it. 3 Click OK on the confirmation prompt. The system copies the selected template to the new template and displays the Template Summary screen as shown in the following figure. Figure 6.4: Template Summary screen 4 (Optional) If desired, use the functions described in Table 6.1 to view or modify the template. 5 Click Save. 6 Click Submit and OK on the confirmation prompt. You have successfully created a new template from an existing template and submitted it for approval. Creating a New Template To create a new template 1 On the Add Template screen, click Create New Template. 2 On the selection grid, select an ACH Company by searching for it or by clicking on it. 3 Click OK on the confirmation prompt. Note If this is a Child Support or Tax template, a second pop-up will display, allowing you to select a specific tax authority or child support agency. A Template Summary screen populated with this information will then display. UMB Web Exchange User Guide Chapter 6 ACH pg.99

CHAPTER 6 ACH 4 On the Template Summary screen, add transaction information using one of the following methods: To manually add information: 1. Click Add to display a transaction detail screen as shown in the following illustration. Figure 6.5: Transaction Detail screen 2. Enter template information. To import information from a file: 1. Click Detail Import to display the Detail Import screen as shown in Figure 6.8. 2. Proceed as described in Using the Detail Import Function. 5 (Optional) If desired, click Back to return to the Template Summary screen and use the additional functions described in Table 6.1 to view or modify the template. 6 When you are finished adding information on the detail screen, click Save and OK on the confirmation prompt. 7 When you are ready to submit the new template for approval, click Submit on the summary screen and OK on the confirmation prompt. You have successfully created a new template and submitted it for approval. UMB Web Exchange User Guide Chapter 6 ACH pg.100

CHAPTER 6 ACH Using Summary Screen Functions As described previously, all template and payment processing is initiated from the Template Summary screen (Figure 6.4), including submitting and saving templates. You can also link to the Template Detail screen (Figure 6.5) to add or modify templates, or link to the Totals/Audit Detail screen (Figure 6.7) to view total and audit data. Table 6.1 describes the functionality of the buttons available on the Web Exchange Template Summary screens. Use them in conjunction with the steps outlined in this section to process templates. Table 6.1 Summary Screen Functions Button Function View Details Opens a template header screen, allowing you to view or, if allowed, modify a template s header information. For more information, refer to Using the View Details Function. Totals/Audit Opens the Totals/Audit Detail screen. For more information, refer to Viewing Totals or Audit Details. Save Saves the information available on the current screen. Submit Submits the template for approval. Add Opens a transaction detail screen (Figure 6.4) allowing you to enter a new transaction. Delete Deletes one or more entries with a check in the corresponding delete check box(es). Hold All After prompting you to save changes, sets a hold on all entries. The transactions remain in the template and will be copied into a batch. Remove All Holds After prompting you to save changes, removes holds on all entries. Prenote All After prompting you to save changes, sets a prenote on all entries. The transaction remains in the template and will be copied to a batch. $0 Reset After prompting you to save changes, resets all amounts on the summary screen to $0.00. Detail Import Opens the Detail Import screen (Figure 6.8.). For more information, refer to Using the Detail Import Function. Import Results Opens the Detail Import Status Report screen (Figure 6.9). For more information, refer to Using the Detail Import Function. Refresh Refreshes the summary screen to the values stored since the last save. Back Returns to the Add Template screen. Note Hold All, Remove All Holds, Prenote All and $0 Reset will only change the transactions that display on the Summary Screen. If additional pages of transactions are available, Save the current changes before navigating to additional pages to make additional changes. UMB Web Exchange User Guide Chapter 6 ACH pg.101

CHAPTER 6 ACH Using the View Details Function When creating a template, you can view detailed information or, where allowed, enter new information as described in the following steps. Figure 6.6: View Details Screen To view template details 1 On the top section of an entry s summary screen, click View Details. 2 (Optional) If desired, on the Template Detail Screen, enter a Comment and, where allowed, other information. 3 Return to the Template Summary screen using one of the following methods: Save any changes by clicking Update and OK on the confirmation prompt. Click Reset to revert to original screen values and Close. Click Close. UMB Web Exchange User Guide Chapter 6 ACH pg.102

CHAPTER 6 ACH Viewing Totals or Audit Details When creating a template, you can view transaction totals and audit details as described in the following steps: To view totals details 1. On the bottom section of an entry s summary screen, click Totals/Audit. The Totals/Audit Detail screen displays with the Totals tab selected as shown in the following figure. Figure 6.7: Totals/Audit Detail Screen Totals Tab 2 Click Close to return to the summary screen. UMB Web Exchange User Guide Chapter 6 ACH pg.103

CHAPTER 6 ACH To view audit details 1 On the bottom section of an entry s summary screen, click Totals/Audit. 2 On the Totals/Audit Detail screen, click the Audit tab. The Audit tab of the Totals/Audit Detail screen displays as shown in the following figure. Figure 6.8: Totals/Audit Detail Screen Audit Tab 3 Click Close to return to the summary screen. UMB Web Exchange User Guide Chapter 6 ACH pg.104

CHAPTER 6 ACH Using the Detail Import Function When creating a template or payment batch, you can use the Detail Import function to incorporate a file of ACH transaction information into appropriate tables within Web Exchange. Note In order for detail import mapping to be available, it must be configured as described in Creating and Managing Detail Import Maps. To perform a detail import 1. On the bottom section of an entry s summary screen, click Detail Import. The Detail Import screen displays as shown in the following figure. 2 Select an Import Map. 3 Select or enter a file to import. 4 Click Import. Figure 6.9 Detail Import Screen A progress bar with the message File Import in progress. Please wait. displays. After the file has been uploaded to the hub, the progress bar closes automatically and the Detail Import Status Report screen displays in a new window as shown in Figure 6.9. Failure to upload the file to the hub displays the error message File upload failed. Please contact your system administrator. Note While the file is uploading the Browse, Reset and Import buttons will be disabled. Once the upload is completed successfully or an error is returned, these buttons will be re-enabled. UMB Web Exchange User Guide Chapter 6 ACH pg.105

CHAPTER 6 ACH Figure 6.10: Detail Import Status Report Screen 5 After the system indicates a successful import, click the refresh icon on the top of the Detail Import Status Report screen. The results of the file import displays. 6 Check the status of each batch imported, keeping the following in mind: A status of Entered means the transaction was successfully loaded or updated. A status of Needs Repair means you must make any repairs before submitting the batch. A status of Rejected means the transaction did not load. 7 Close the Detail Import Status Report screen. The batch summary screen will automatically refresh to display the updated transactions in the system. This will include existing detail items along with the new updates that have been added in as a part of the detail import. You have now successfully performed a detail import. UMB Web Exchange User Guide Chapter 6 ACH pg.106

CHAPTER 6 ACH Modifying a Template Templates can be modified at any time as described in the following steps. Note The Template cannot have a status of Approved or Incomplete Approval. To modify a template, it must have a status of Incomplete or Entered. To change the status of a template, follow the steps described in Unapproving a Template. To modify a template 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Templates and click Modify. 3 On the grid screen, select a template by searching for it or clicking on it. 4 On the Template Summary screen, access the Template Detail screen and modify the template, where allowed, using the functions described in Table 6.1. 5 Click Save. 6 Click Submit and OK on the confirmation prompt. You have now successfully modified a template and submitted it for approval. Note The modified template will go through the same validation rules and process as a new entry. However, if you modify a template and click Save, the template will be reset to Incomplete status. You must submit the template again to set it back to Entered to make it available for approval. UMB Web Exchange User Guide Chapter 6 ACH pg.107

CHAPTER 6 ACH Approving a Template The Approve action allows the user to approve one or more templates. Once approved, a template can be used to create payment batches. Signature Levels: All templates require two signatures to be fully approved. Users can be assigned roles with one or more signatures. When the user approves a template, the number of signatures applied to the template is determined by the number of signatures in their approval role. Approve Own: This setting determines whether users can approve templates created or modified by them. If it is off, the user who approves the template must be different from the person who last modified it. Auto Approve: If the user entering a template has auto approve, at Submit, their approval thresholds are automatically applied. If the user has Approve Own, but does not have Auto Approve, then they must use the Templates Approve function to attach their approval signature to a template. Some approval examples: Table 6.2 Template Approval Examples # of Approval Signatures Approve Own Create Action 0 N/A If entitled, this user can create templates. No approvals are attached. Two approval signatures are required. 1 No If this user creates a template, no approvals are automatically attached. Two approval signatures are required. 1 Yes If this user creates a template, no approvals are automatically attached. Two approval signatures are required. 2 No If this user creates a template, no approvals are automatically attached. Two approval signatures are required. Approval Action This user has no approval authority. The user can attach one approval signature to templates created by other users. The template will require one additional signature. This user may access the Approval queue and attach one signature. The template may be one they created or created by another user. The template will require one additional signature. The user can attach two approval signatures to templates created by other users. The template will require no additional signatures. Once a template has been created and submitted for approval, you can approve it as described in the following steps. To approve a template 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Templates and click Approve. 3 On the grid screen, approve one or more templates by either Clicking the checkbox next to each batch and clicking Approve, or Clicking on a template to display its detail screen and clicking Approve. UMB Web Exchange User Guide Chapter 6 ACH pg.108

CHAPTER 6 ACH 4 Click OK on the confirmation prompt. You have successfully approved one or more templates. Once approved, the template will no longer display on the Template Summary screen. The number of signatures applied, the status the batch goes into etc., depend on the user's entitlements. UMB Web Exchange User Guide Chapter 6 ACH pg.109

CHAPTER 6 ACH Unapproving a Template Once a template has been approved with at least one signature, you can unapprove it as described in the following steps. To unapprove a template 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Templates and click Unapprove. 3 On the selection grid, unapprove one or more templates by either: Clicking the checkbox next to each batch and clicking Unapprove, or Clicking on a template to display its detail screen and clicking Unapprove. 4 Click OK on the confirmation prompt. You have successfully unapproved one or more templates. Once unapproved, the template will no longer display on the Template Summary screen. Deleting a Template Once a template has been created and has an Entered (EN), Incomplete (IC), or Needs Repair (NR) status, you can delete it as described in the following steps. To delete a template 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Templates and click Delete. 3 On the grid screen, delete one or more templates by either: Clicking the checkbox next to each batch and clicking Delete, or Clicking on a template to display its detail screen and clicking Delete. 4 Click OK on the confirmation prompt. You have successfully deleted a template. Once deleted, the template will no longer display on the Template Summary screen. UMB Web Exchange User Guide Chapter 6 ACH pg.110

CHAPTER 6 ACH Inquiring on a Template You can inquire about all ACH templates in any status as described in the following steps. To inquire on a template 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Templates and click Inquire. 3 On the Template Summary Screen, click a template to display its detail screen. UMB Web Exchange User Guide Chapter 6 ACH pg.111

CHAPTER 6 ACH Configuring and Managing Payment Batches This section describes the following functions associated with configuring and managing payment batches: Understanding the Payment Batch Creation Process Creating a Payment Batch Modifying a Payment Batch Approving a Payment Batch Approving a Payment Batch Unapproving a Payment Batch Deleting a Payment Batch Inquiring on a Payment Batch Using NACHA File Import Creating and Managing Detail Import Maps For an overview of payment screen navigation, refer back to Template and Payment Screen Navigation. Understanding the Payment Batch Creation Process As described previously in Configuring and Managing Templates, templates are starting points for building a payment batch. You can utilize a template to load a batch of information to the screen, but still have the ability to change some or all of the data elements as well as to add related records. Or, you can create a payment batch for a set of one-time transactions that is not based on a template. The basic steps to the payment batch creation process are as follows: 1 Log on to Web Exchange as a user with ACH privileges. 2 On the main screen, click the ACH tab. 3 Select Payments -Enter. 4 Click a payment type to display its Add Payment screen. 5 Choose one of the following payment options: Click Create Non-Recurring Payment and select an ACH Company to display a new Payment Summary screen; or Click Create Template from Template and select a previously created template of the same type to display a Payment Summary screen pre-populated with the chosen template transactions. 6 Use the Payment Summary screen to navigate to one or more Payment Detail screen(s) where you can modify a transaction (if Create Payment from Template was chosen) or add new payment transactions. UMB Web Exchange User Guide Chapter 6 ACH pg.112

CHAPTER 6 ACH All payment processing is initiated from the Payment Summary screen, including submitting, saving, adding and deleting payments. You also use this screen to link to the Header Detail screen (to modify entries such as a payment comment), Totals/Audit screen (to view total and audit data) or the Payment Detail screen (to add new or modify existing transactions). For more information on the functions available, refer to the Using Summary Screen Functions section. 7 Submit the payment batch for approval. 8 Approve the payment batch for release. For more information on approving payment batches, refer to the Approve a Payment Batch section. Payment Types The Web Exchange ACH module allows you to configure the following types of payment batches: Cash Concentration/Disbursement Cash Concentration Cash Disbursement Consumer Collections/Payments Consumer Collections Consumer Payments Corporate Collections Corporate/Vendor Payments Vendor Payments w/ Remittance Payroll Child Support Payments Tax Payments UMB Web Exchange User Guide Chapter 6 ACH pg.113

CHAPTER 6 ACH Creating a Payment Batch Note The ACH payment batch creation process is the same for all payment types. The following steps for creating a payroll batch are provided as an example of how to create payroll and other types of non-nacha based payments. To create a payroll payment batch 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments -Enter and click Payroll. The Add Payroll Payments screen displays as shown in the following figure. Figure 6.11: Add Payments screen 3 (Optional) If desired, change the Effective Date. Notes The suggested Effective Date will be the next business date available based on the effective date settings for selected payment type. If blank, the Effective Date must be entered. A valid Effective Date cannot be earlier then today, cannot be a bank holiday and cannot be a weekend. It cannot be set to the next business day available when the batch is loaded on a non-business day. 4 (Optional) If desired, enter a Comment describing this payment batch. 5 Proceed with Creating a Payment from a Template or Creating a Non-Recurring Payment. UMB Web Exchange User Guide Chapter 6 ACH pg.114

CHAPTER 6 ACH Creating a Payment from a Template To create a payment batch from a template 1 On the Add Payments screen, click Create Payment from Template. 2 On the grid screen, select a template by searching for it or by clicking on it. 3 Click OK on the confirmation prompt. The system copies the selected template to the new payment batch and displays the Payment Summary screen as shown in the following figure. Figure 6.12: Payment Summary screen 4 (Optional) If desired, use the functions described in Table 6.3 to view or modify the payment batch. 5 Click Save. 6 Click Submit and OK on the confirmation prompt. You have now successfully created a payment batch from a template and submitted it for approval. UMB Web Exchange User Guide Chapter 6 ACH pg.115

CHAPTER 6 ACH Creating a Non-Recurring Payment To create a non-recurring payment batch 1 On the Add Payments screen, click Create Non-Recurring Payment. 2 On the grid screen, select an ACH Company entry by searching for it or by clicking on it. 3 Click OK on the confirmation prompt. Note If this is a Child Support or Tax payment, a second pop-up will display, allowing you to select the tax authority or child support agency. The Payment Summary screen will then redisplay populated with the additional information. 4 On the Payment Summary screen, add transaction information using one of the following methods: To manually add information: 1 Click Add to display its transaction detail screen as shown in the following illustration. 2 Enter payment information. To import information from a file: Figure 6.13:Batch Transaction Detail Screen 1 Click Detail Import to display the Detail Import Screen as shown in Figure 6.8. 2 Proceed as described in Using the Detail Import Function. 5 (Optional) If desired, click Back to return to the Payment Summary screen and use the additional functions described previously in Table 6.1 to view or modify the payment batch. UMB Web Exchange User Guide Chapter 6 ACH pg.116

CHAPTER 6 ACH 6 When you are finished adding information on the detail screen, click Save and OK on the confirmation prompt. 7 When you are ready to submit the new batch for approval, click Submit on the summary screen and OK on the confirmation prompt. You have now successfully created a non-recurring payment batch and submitted it for approval. Using Summary Screen Functions As described previously, all payment processing is initiated from the Payment Summary screen (Figure 6.12), including submitting and saving payment batches. You can also link to the Payment Detail screen (Figure 6.13) to add or modify payment transactions, or link to the Totals/Audit Detail screen (Figure 6.15) to view total and audit data. Table 6.3 describes the functionality of the buttons available on the Web Exchange Payment Summary screens. Use them in conjunction with the steps outlined in this section to process payment batches. Table 6.3 Summary Screen Functions Button Function View Details Opens a payment header screen, allowing you to view or, if allowed, modify a payment s header information. For more information, refer to Using the View Details Function. Totals/Audit Opens the Totals/Audit Detail screen. For more information, refer to Viewing Totals or Audit Details. Save Saves the information available on the current screen. Submit Submits the payment batch for approval. Add Opens a transaction detail screen (Figure 6.4) allowing you to enter a new transaction. Delete Deletes one or more entries with a check in the corresponding delete check box(es). Hold All After prompting you to save changes, sets a hold on all entries. The transactions remain in the batch for audit and inquiry purposes, but will not be included in the extract file. Remove All Holds After prompting you to save changes, removes holds on all entries. Prenote All After prompting you to save changes, sets a prenote on all entries. $0 Reset After prompting you to save changes, resets all amounts on the summary screen to $0.00. A $0.00 transaction that is not a prenote or other live transaction will remain in the batch for audit and inquiry purposes, but will not be included in the extract file. Detail Import Opens the Detail Import screen (Figure 6.8.). For more information, refer to Using the Detail Import Function. Import Results Opens the Detail Import Status Report screen (Figure 6.9). For more information, refer to Using the Detail Import Function. Refresh Refreshes the summary screen to the values stored since the last save. Back Returns to the Add Payment screen. Note Hold All, Remove All Holds, Prenote All and $0 Reset will only change the transactions that display on the Summary Screen. If additional pages of transactions are available, Save the current changes before navigating to additional pages to make additional changes. UMB Web Exchange User Guide Chapter 6 ACH pg.117

CHAPTER 6 ACH Using the View Details Function When creating a payment batch, you can view detailed information or, where allowed, enter new information as described in the following steps. Figure 6.14: View Details screen To view batch details 1 On the top section of an entry s summary screen, click View Details. 2 (Optional) If desired, on the Batch Detail Screen, enter a Comment and, where allowed, other information. 3 Return to the Batch Summary screen using one of the following methods: Save any changes by clicking Update and OK on the confirmation prompt. Click Reset to revert to original screen values and Close. Click Close. UMB Web Exchange User Guide Chapter 6 ACH pg.118

CHAPTER 6 ACH Viewing Totals or Audit Details When creating a payment batch, you can view transaction totals and audit details as described in the following steps: To view totals details 1. On the bottom section of an entry s summary screen, click Totals/Audit. The Totals/Audit Detail screen displays with the Totals tab selected as shown in the following figure. Figure 6.15: Totals/Audits screen Totals Tab 2 Click Close to return to the summary screen. UMB Web Exchange User Guide Chapter 6 ACH pg.119

CHAPTER 6 ACH To view audit details 1 On the bottom section of an entry s summary screen, click Totals/Audit. 2 On the Totals/Audit Detail screen, click the Audit tab. The Audit tab of the Totals/Audit Detail screen displays as shown in the following figure. Figure 6.16: Totals/Audits screen Audit Tab 3 Click Close to return to the summary screen. UMB Web Exchange User Guide Chapter 6 ACH pg.120

CHAPTER 6 ACH Modifying a Payment Batch Once a payment batch has been created and submitted for approval, you can modify it as described in the following steps. Note The Payment Batch cannot have a status of Approved or Incomplete Approval. To modify a batch, it must have a status of Incomplete or Entered. To change the status of a batch, follow the steps described in Unapproving a Payment Batch. To modify a payment batch 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments and click Modify. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, select a payment batch by searching for it or clicking on it. 5 On the Payment Summary screen, access the Payment Detail screen and modify the payment batch, where allowed, using the functions described previously in Table 6.1. 6 Click Save. 7 Click Submit and OK on the confirmation prompt. You have now successfully modified a payment batch and submitted it for approval. UMB Web Exchange User Guide Chapter 6 ACH pg.121

CHAPTER 6 ACH Approving a Payment Batch The Approve action allows the user to approve one or more payment batches. Once approved, a payment batch is released to UMB for processing. Signature Levels: All batches require two signatures to be fully approved. Users can be assigned roles with one or more signatures. When the user approves a batch, the number of signatures applied to the batch is determined by the number of signatures in their approval role. Approve Own: This setting determines whether users can approve batches created or modified by them. If it is off, the user who approves the batch must be different from the person who last modified it. Some approval examples: Table 6.4 Payment Batch Approval Examples # of Approval Signatures Approve Own Create Action 0 N/A If entitled, this user can create payment batches. No approvals are attached. Two approval signatures are required. 1 No If this user creates a payment batch, no approvals are automatically attached. Two approval signatures are required. 1 Yes If this user creates a payment batch, no approvals are automatically attached. Two approval signatures are required. 2 No If this user creates a payment batch, no approvals are automatically attached. Two approval signatures are required. Approval Action This user has no approval authority. The user can attach one approval signature to batches created by other users. The batch will require one additional signature. This user may access the Approval queue and attach one signature. The batch may be one they created or created by another user. The batch will require one additional signature. The user can attach two approval signatures to batches created by other users. The batch will require no additional signatures. Once a payment batch has been created and submitted for approval, you can approve it as described in the following steps. To approve a payment batch 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments and click Approve. 3 On the grid screen, approve one or more payment batches by either Clicking the checkbox next to each batch and clicking Approve, or Clicking on a payment batch to display its detail screen and clicking Approve. 4 Click OK on the confirmation prompt. You have successfully approved one or more payment batches. UMB Web Exchange User Guide Chapter 6 ACH pg.122

CHAPTER 6 ACH Once approved, the payment batch will no longer display on the Payment Summary screen. The number of signatures applied, the status the batch goes into, etc., depend on the user's entitlements. UMB Web Exchange User Guide Chapter 6 ACH pg.123

CHAPTER 6 ACH Unapproving a Payment Batch Once a payment batch has been approved with at least one signature, you can unapprove it as described in the following steps. To unapprove a payment batch 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments and click Unapprove. 3 On the grid screen, unapprove one or more payment batches by either: Clicking the checkbox next to each batch and clicking Unapprove, or Clicking on a payment batch to display its detail screen and clicking Unapprove. 4 Click OK on the confirmation prompt. You have successfully unapproved one or more payment batches. Once unapproved, the payment batch will no longer display on the Payment Summary screen. Deleting a Payment Batch Once a payment batch has been created and is in the Entered (EN), Incomplete (IC) or Needs Repair (NR) status, you can delete it as described in the following steps. To delete a payment batch 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments and click Delete. 3 On the grid screen, delete one or more payment batches by either: Clicking the checkbox next to each batch and clicking Delete, or Clicking on a payment batch to display its detail screen and clicking Delete. 4 Click OK on the confirmation prompt. You have successfully deleted a payment batch. Once deleted, the payment batch will no longer display on the Payment Summary screen. UMB Web Exchange User Guide Chapter 6 ACH pg.124

CHAPTER 6 ACH Inquiring on a Payment Batch You can inquire about all ACH payments in any status as described in the following steps. To inquire on a payment batch 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments and click Inquire. 3 View payment batch information from the Payment Summary Screen, or by clicking a payment to display its detail screen. UMB Web Exchange User Guide Chapter 6 ACH pg.125

CHAPTER 6 ACH Creating a Scheduled Payment The Web Exchange ACH module includes the ability to automate the creation of recurring payment batches through the use of the Schedule Payment feature. Particularly useful for making regular payments such as mortgage/rent, tax or membership fees, this function is accessed by selecting the Template menu and Schedule Payment. The user selects the payment timing criteria from the options provided. Payment batches can be scheduled daily, weekly, monthly or yearly with selectable start and end dates. Payment batches that are automatically created could follow the normal approval routing process or they can be auto-released eliminating the need for any further client intervention. To create a scheduled payment time Figure 6.17: Schedule screen 1 With the ACH tab in focus, select Templates and click Schedule. 2 Click the template from the grid list to select it. 3 The Schedule screen displays. The Recurrence Pattern is set to Off. 4 Select the recurrence pattern. Options are: Daily: Batch generates every weekday or at the daily interval specified. Weekly: Batch generates on the specified day at the selected weekly interval. Monthly: Batch generates on the specified day of the month at the specified monthly interval. Yearly: Batch generates on the specified date or dates. UMB Web Exchange User Guide Chapter 6 ACH pg.126

CHAPTER 6 ACH 5 Establish the Range of Recurrence. To set the Starting Effective Date, click the Calendar icon. The current day is highlighted in dark blue. You may select another effective date by clicking the date. To navigate to future month or year, click the up arrow to the right of either field. Select the date by clicking the date on the Calendar. Click OK. The first effective date cannot be greater than 45 days in the future. 6 Select the End Date. Options are: No End Date the payment batch will be created until the schedule is modified or removed. End After the payment batch will be created for a set number of times only. Ending Effective Date the payment batch will create through this date. 7 Establish the Payment Settings. If Auto Release is checked, when the payment batch is created, no approval signatures will be required. The batch will be released on the required date. If Auto Release is not checked, the normal approval process will be required after the batch is created. 8 Select the batch Creation Time field of 1 a.m. ONLY. 9 For Effective Dates Falling on Non-Business Days setting determines the handling of batches scheduled to create on non-business days, such as weekends and holidays. Options are: Select the previous business day the batch will be created the previous business day before the scheduled Effective Date. Select the next business day the batch will be created the following business day after the scheduled Effective Date. Do not create the payment the payment batch will skip this occurrence and resume on the next effective date. 10 When all the settings are complete, click Update. Click OK on the confirmation message. Modifying a Scheduled Payment If you have the appropriate privileges, Web Exchange allows you to modify a scheduled payment record as follows: To modify a scheduled payment time 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Setup -Schedule Payment and click Modify. 3 On the selection grid, select a payment batch by searching for it or clicking on it. The Schedule screen displays as shown in the following illustrations. UMB Web Exchange User Guide Chapter 6 ACH pg.127

CHAPTER 6 ACH Figure 6.18: Schedule screen (top portion) Figure 6.19: Schedule screen (bottom portion) 4 Make the necessary modifications. 5 Click Update and OK on the confirmation prompt. You have successfully modified a scheduled payment. UMB Web Exchange User Guide Chapter 6 ACH pg.128

CHAPTER 6 ACH Using NACHA File Import The preceding sections described how to initiate payment batches as nonrecurring payments or from templates. A third way to initiate a payment batch is by using the Web Exchange NACHA File Import function. NACHA File Import utilizes the same summary and detail process as manual data entry payment batch processing. However, the input method is first initiated via a NACHA file. The intent of NACHA File Import is to ensure that files being transmitted meet the defined edits for loading to the ACH system. An additional benefit is that, if the file is rejected, the system will provide a reportx identifying the cause. NACHA file import involves the following functions: Importing a File Managing NACHA Payments UMB Web Exchange User Guide Chapter 6 ACH pg.129

CHAPTER 6 ACH Importing a File To import a NACHA file 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Payments - Enter and click NACHA File Import. The NACHA File Import selection screen displays as shown in the following figure. Figure 6.20: NACHA File Import selection screen 3 Select or enter a file to import. 4 Click Import. A progress bar with the message File Import in progress. Please wait. displays. After the file has been uploaded to the hub, the progress bar closes automatically and the File Import Status Report screen displays in a new window (similar to Figure 6.9). Failure to upload the file to the hub displays the error message File upload failed. Please contact your system administrator. Note While the file is uploading the Browse, Reset and Import buttons will be disabled. Once the upload is completed successfully or an error is returned, these buttons will be re-enabled. 5 After the system indicates a successful import, click the refresh icon on the top of the File Import Status Report screen. The results of the file import displays. 6 Check the status of each batch imported, keeping the following in mind: A status of Entered means the transaction was successfully loaded or updated. A status of Needs Repair means you must make any repairs before submitting the batch. A status of Rejected means the transaction did not load. UMB Web Exchange User Guide Chapter 6 ACH pg.130

CHAPTER 6 ACH 7 Close the File Import Status Report screen. The batch summary screen will automatically refresh to display the updated transactions in the system. This will include existing detail items along with the new updates that have been added as a part of the NACHA import. You have successfully imported an NACHA file. You can process the payment batches as you would any other payment batch. This file will require secondary approval. Managing NACHA Payments Modifying Transactions The NACHA File Import function will not allow you to add a transaction to a batch. You must modify an existing transaction. Each screen will differ based on the entry class in which you are working. To modify a NACHA template, follow the process described in Modifying a Payment Batch. Approving Transactions To approve one or more NACHA templates, follow the process described in Approving a Payment Batch. Unapproving Transactions To unapprove one or more NACHA templates, follow the process described in Unapproving a Payment Batch. Deleting Transactions To delete one or more NACHA templates, follow the process described in Deleting a Payment Batch. Inquiring on Transactions To inquire on an NACHA template, follow the process described in Inquiring on a Payment Batch. UMB Web Exchange User Guide Chapter 6 ACH pg.131

CHAPTER 6 ACH Creating and Managing Detail Import Maps The Detail Import Map function allows clients to create maps to import files into payment batches or templates from the batch summary screen. Each map defines the file layout, mapping and rules for import. Once set up, the file import map will be available as a file format and accessed via the Detail Import button from either the payment batch or template summary screen. For more information on using this function from the summary screen, refer to Using the Detail Import Function. Detail import formats are maintained at the user group/format type/payment type level. In other words, each user group will have its own file import formats per format type per payment type. Format types and their mapping rules are as follows: Delimited -String, Field and Record Delimiters as well as Start at Import Row and all data format details define how to map the file. Fixed Width - Record Delimiter or Record Width (if none is selected for Record Delimiter), Start at Import Row and all data format details define how to map the file. NACHA - Mapping rules are defined by the NACHA format itself. Note Unless otherwise noted, the detail import map screens and processes are the same for delimited, fixed and NACHA file format types. Some fields will vary depending on the payment type selected. Use the following steps as an example of how to create a detail import map of any type supported by the Web Exchange ACH module. UMB Web Exchange User Guide Chapter 6 ACH pg.132

CHAPTER 6 ACH Creating a Detail Import Map To create a detail import map 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Setup - Detail Import Map. 3 Click Add Delimited, Add Fixed, or Add Nacha. A detail import screen displays with the File Properties tab selected. 4 Select a Payment Type. The screen refreshes and displays a grid of field names for the selected payment type as shown in the following figure. Figure 6.21: Detail import File Properties screen with payment type selected UMB Web Exchange User Guide Chapter 6 ACH pg.133

CHAPTER 6 ACH 5 Enter or select from the drop-down menus to complete the fields as described in Table 6.5. Required fields are highlighted in blue. Table 6.5 Detail Import File Properties Fields Section / Field Import Format Payment Type Tax Authority Child Support Format Name File Options File Process Match Failure Start Import At Row String Delimiter Field Delimiter Record Delimiter Description Payment types to which the user is entitled. If Payment Type is Tax Payments, tax authority IDs to which the user group is entitled. If Payment Type is Child Support Payments, agency IDs to which the Agency user group is entitled. A name given to the map which is used for identifying the map. Specifies how data will be loaded into the batch. Options are: Match and Update (default) - matches each record in a file to a batch. Append All - Adds each record in the file to the batch. Append New - Adds each new record in the file to the batch. Replace All - Deletes the contents of the batch and loads the batch with each record file being added. Specifies the action to be taken when a match fails. Available only when Match and Update has been selected as File Process. Options are: Append to Batch (default) - Adds unmatched record to the batch and processes the file. Fail Record - The record fails, a log entry is generated and the file continues to processes. Fail File - The entire file fails. Any records updated are rolled back to their original state and any records added are deleted. The file stops processing. Applies to delimited and fixed formats only. Specifies the row at which import begins. Default is 1. Applies to delimited format only. Specifies how strings will be delimited. Options are: Double Quote (default) None Specifies how fields will be delimited. Options are: Comma (default) Semicolon Space Tab Other - User-specified character or ASCII code Applies to delimited and fixed formats only. Specifies how records will be delimited. Options are: [CR][LF] (default) - Carriage return/line feed. [CR] - Carriage return [LF] - Line feed Other - User-specified character or ASCII code None (applies to fixed format only) UMB Web Exchange User Guide Chapter 6 ACH pg.134

CHAPTER 6 ACH Table 6.5 Detail Import File Properties Fields Section / Field Grid Fields Active Field Name Field Number Start Position End Position Match Default Value Description If selected, field will be found in the import file and processed accordingly Specifies a field name, which varies by payment type. Applies to delimited format only. Specifies a number value for the associated field Applies to fixed format and NACHA. Specifies a starting position for the associated field. Applies to fixed format and NACHA. Specifies an ending position for the associated field. If selected, field will be used to match incoming data to existing data. Specifies the default value set for the associated field. 6 When finished entering file properties values, click the Data Format Details tab. Import options for the selected file format and payment type display as shown in Figure 6.22. Figure 6.22: Detail import Data Format screen 7 Enter or select from the drop-down menus to complete the fields as described in Table 6.6. Required fields are highlighted in blue. UMB Web Exchange User Guide Chapter 6 ACH pg.135

CHAPTER 6 ACH Table 6.6 Detail Import Data Format Fields Section / Field Description Import Format Date Format Applies to delimited and fixed formats only. Specifies how dates will appear in the input file. Default is MMDDYY. Date Separator Applies to delimited and fixed formats only. Specifies how dates will be separated in the input file. Options are: None (default) Forward Slash Period, Dash Implied Number of Positions Applies to delimited and fixed formats only. Specifies the number of positions implied when processing amounts. For example, 2 would be processed as $$$$, with the last two positions from the right considered decimal values. Options are: Blank (default), and 1, 2, 3 or 4. Decimal Separator Applies to delimited and fixed formats only. Specifies a decimal separator for processing amounts. This cannot be modified if Implied Number of Positions is set to Blank. Credit Applies to delimited and fixed formats only. Specifies a transaction code for credit indicators in the file. Default value is CR. Checking Applies to delimited and fixed formats only. Specifies a transaction code for checking indicators in the file. Default value is C. Yes/True Specifies a transaction code for yes/true indicators in the file. Default value is Y. Debit Applies to delimited and fixed formats only. Specifies a transaction code for debit indicators in the file. Default value is DR. Savings Applies to delimited and fixed formats only. Specifies a transaction code for debit indicators in the file. Default value is S. No/False Specifies a transaction code for no/false indicators in the file. Default value is N. 8 When finished entering data format properties, click Save. 9 Click OK on the confirmation prompt. You have successfully created a detail import map. Modifying a Detail Import Map Once a detail import map has been created, you can modify it as described in the following steps. To modify a detail import map 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Setup - Detail Import Map and click Modify. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, select an entry by searching for it or clicking on it. 5 On the detail screen, modify the entry as desired. 6 Click Update and OK on the confirmation prompt. You have successfully modified a detail import map. UMB Web Exchange User Guide Chapter 6 ACH pg.136

CHAPTER 6 ACH Viewing a Detail Import Map Once an import map has been created, you can view its details as described in the following steps. To view a detail import map 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Setup - Detail Import Map and click View. 3 On the filter screen, select filter criteria and/or click Enter. 4 View information from the summary screen or click an entry to display its detail screen. Deleting a Detail Import Map Once an import map has been created, you can delete as follows: To delete a detail import map 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Setup - Detail Import Map and click Delete. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, delete one or more entries by either: Clicking the checkbox next to each and clicking Delete, or Clicking on an entry to display its detail screen and clicking Delete. 5 Click OK on the confirmation prompt. You have successfully deleted a detail import map. Once deleted, the map will no longer display in the summary grid. UMB Web Exchange User Guide Chapter 6 ACH pg.137

CHAPTER 6 ACH Configuring ACH Email Alerts The Web Exchange ACH module is equipped with two email alerts. The first notifies users that there are payments within their user group awaiting approval. The second notifies users that an ACH payment has been automatically created based on scheduled payment settings. When subscribed as described in the following section, you will receive email alerts for those accounts you have chosen. Subscribing to an Alert To subscribe to an ACH email alert 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Alerts -Add and click ACH Payments Awaiting Approval or ACH Payment Automatically Generated. 3 On the resulting screen, complete the required fields as follows: Type an Alert Name. Select the account(s) for which you want to receive alerts by clicking the field name in the filter section of the screen and selecting it from the grid. Type an email address for the Recipient or use the ellipsis button to select it from the grid. If desired, change the Schedule selection for receiving this email alert. If necessary, change the Locale language. 4 Click Add and OK on the confirmation prompt. You have now successfully subscribed to an ACH email alert. UMB Web Exchange User Guide Chapter 6 ACH pg.138

CHAPTER 6 ACH Modifying an Alert Profile Once an ACH email alert profile has been added, it can be modified as described in the following steps. To modify an ACH email alert 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Alerts and click Modify. 3 On the filter screen, enter filter criteria and/or click Enter 4 On the grid screen, click the alert profile you wish to modify. 5 On the resulting screen, make the necessary modifications. 6 Click Modify and OK on the confirmation prompt. You have successfully modified an ACH email alert profile. Deleting an Alert Profile Once an ACH email alert profile has been configured, it can be deleted as described in the following steps. To delete an operating time record 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Alerts and click Delete. 3 On the filter screen, enter filter criteria and/or click Enter. 4 On the grid screen, select the alert profile(s) you wish to delete by clicking their corresponding check box(es). 5 Click Delete and OK on the confirmation prompt. You have successfully deleted an ACH email alert profile. UMB Web Exchange User Guide Chapter 6 ACH pg.139

CHAPTER 6 ACH ACH REPORTING The following ACH module reporting functions will be described in this section: Accessing ACH Reports Running ACH Reports Reviewing ACH Report Contents UMB Web Exchange User Guide Chapter 6 ACH pg.140

CHAPTER 6 ACH Accessing ACH Reports To access the ACH reports menu With the ACH tab in focus, select Reports to expand the reports menu. The following types of reports are accessed via the ACH Reports menu: Standard - predefined reports that generate reports on an entire database table. Filter - allows you to specify detailed filter and sort criteria, generating a specialized report. Profile - saved version of a filter report, allowing you to run the same filtering or sorting criteria on a regular basis. To access a specific ACH report 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Reports. 3 Select a report type as Filter or Profile. 4 Select a report category (Administrative Reports, Payment Reports or Template Reports). 5 Select the specific report you want to run. UMB Web Exchange User Guide Chapter 6 ACH pg.141

CHAPTER 6 ACH Print or Export an ACH Report All reports use the same tool bar navigation features. Moving from left to right, the tool bar features the following: Figure 6.23: Figure 1: Report Tool Bar Navigation Features Main Report drop down menu if a user has clicked on a link to drill down for specific detail, they can return to the Main Report by selecting it from the menu. The tree selection allows the user to view/hide the tree view from the left-hand margin. The left and right arrows are used to navigate through the report pages. The user can select to go to the end/beginning of the report by selecting the arrow with the line furthest to the right/left and move page by page forward or backward using the right hand or left hand arrows respectively. The entry box with the red arrow/blank page allows the user to enter the page number to which they would like to navigate The lightning bolt is the refresh feature. If files had been loading while viewing a Payment Detail Import Status Report, any new completely loaded and validated data would be added to the report with out necessitating that the user re-select the report from the Reports menu. The icon of the printer allows the user to print the report to any printer seen by the user s machine. The envelope with red arrow allows the user to export the report. Users can select the entire report or specific pages using the following formats: Crystal Reports (RPT), Adobe Acrobat (PDF), MS WORD (DOC), MS Excel (XLS) or Rich Text Format. The user can search the report using specific key words or information by typing information into the field next to and clicking on the binocular icon. The report size can be altered by selecting a % from the drop down menu to the right of the binoculars. The black arrow directed up returns the user to the filter screen where they can refine the detail search criteria for the report. UMB Web Exchange User Guide Chapter 6 ACH pg.142

CHAPTER 6 ACH Running ACH Reports The following ACH reports can be run as filter or profile reports Administrative Reports ACH Company Information ACH Company Payment Audit Trail Template Audit Trail Payment Reports Payment Detail Payment Summary Totals Payment Detail Import Status File Import Status Template Reports Template Detail Template Summary Totals Template Detail Import Status UMB Web Exchange User Guide Chapter 6 ACH pg.143

CHAPTER 6 ACH Running a Filter Report To run a filter report 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Reports -Filter. 3 Select a report category (Administrative Reports, Payment Reports or Template Reports) and click the specific report name. 4 On the filter screen, select the filter criteria and/or click Enter. Notes Use the Profile button to select a previously saved filter profile from a summary grid. For more information, refer to the next section. Use the Save button to save your filter criteria as a profile report. The report will generate and display on the Web Exchange main screen. Creating and Maintaining ACH Profile Reports The ACH profile maintenance feature allows you to create and maintain report profiles for specialized reports that need to be run on a regular basis. Creating a New Report Profile To add a new report profile 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Profiles -Add -Reports. 3 Select a report category (Administrative Reports, Payment Reports or Template Reports) and click the specific report name to which you want to add this profile. 4 On the filter screen, enter a Profile ID and Description and check whether or not this profile will be Shared. If shared, other users within the user group for which this profile is created will be able to view and use it. If not shared, then this profile will only be visible to the user who created it. 5 If necessary, select a different user group for which this profile will be available. 6 Proceed with one of the following options: Add filter criteria by clicking the corresponding field name, selecting them from the resulting grid screen and clicking Save. Copy filter criteria from a previously-created profile by clicking Copy and selecting a profile from the grid. 7 Click Add and OK on the confirmation prompt. You have successfully added a new report profile, which will now be available to run as described in Running a Profile Report. UMB Web Exchange User Guide Chapter 6 ACH pg.144

CHAPTER 6 ACH To save filter criteria as a report profile 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Reports - Filter. 3 Select a report category (Administrative Reports, Payment Reports or Template Reports) and click the specific report name to which you want to add this profile. 4 On the filter screen, proceed with one of the following options: Add filter criteria by clicking the corresponding field name, selecting them from the resulting grid screen and clicking Save. Copy filter criteria from a previously-created profile by clicking Profile and selecting a profile from the grid. 5 Click Save. 6 On the profile entry screen, enter a Profile ID and Description and check whether or not this profile will be Shared by other users. 7 Click Enter and OK on the confirmation prompt. You have successfully saved your filter criteria as a new report profile, which will now be available to run as described in Running a Profile Report. Running a Profile Report You can run a report that you previously created with custom filter and sort criteria and saved as a report profile, as described in the following steps. To run a profile report Figure 6.24: Select a Profile Screen 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Reports and click Profile. 3 On the Select A Profile screen, select the profile report you wish to run and click Enter. The profile report generates and displays in the Web Exchange main screen by default. Note The report which corresponds to the Report Profile selected will automatically run once it is selected and the Enter button has been clicked. Its output will be displayed on screen in a Report Print Preview window from which it can be either exported to a file or printed directly to a printer. UMB Web Exchange User Guide Chapter 6 ACH pg.145

CHAPTER 6 ACH Modifying a Report Profile Once a report profile has been created, you can modify it as described in the following steps. To modify a report profile 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Profiles and click Modify. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, select the profile you want to modify. 5 On the report profile screen, make the necessary modifications. 6 Click Update and OK on the confirmation prompt. You have successfully modified a report profile. Deleting a Report Profile Once a report profile has been created, you can delete it as described in the following steps. To delete a report profile 1 Log on to Web Exchange as a user with ACH privileges. 2 With the ACH tab in focus, select Profiles and click Delete. 3 On the filter screen, select filter criteria and/or click Enter. 4 On the grid screen, select the report profile(s) you wish to delete by clicking their corresponding check box(es) 5 Click Delete and OK on the confirmation prompt. You have successfully deleted a report profile. UMB Web Exchange User Guide Chapter 6 ACH pg.146

CHAPTER 6 ACH Reviewing ACH Report Contents The contents of each ACH report are outlined in the following table. Table 6.7 ACH Report Contents Report Group Report Description Filter Fields Displays bank maintained ACH Company ID Administrative ACH Company Company Information and payment Company Name Reports Information types entitled to them. Role Company ID ACH Company Report showing ACH Companies Company Name Role Payment Reports Payment Audit Trail Template Audit Trail Payment Detail Payment Summary Totals Report showing payment batch and transaction audit information. Report showing template and transaction audit information Detail report of payments, one payment batch per page. Summary report of payments, with drilldown to detail. Batch ID Batch Status Payment Type Template ACH Company Total Credit Amount Total Debit Amount Effective Date Entered Date Released Date.Batch ID Batch Status Payment Type Template ACH Company Total Credit Amount Total Debit Amount Effective Date Entered Date Released Date Batch ID Batch Status Payment Type Template ACH Company Total Credit Amount Total Debit Amount Effective Date Entered Date Released Date Transaction Status Batch ID Batch Status Payment Type Template ACH Company Total Credit Amount Total Debit Amount Effective Date UMB Web Exchange User Guide Chapter 6 ACH pg.147

CHAPTER 6 ACH Table 6.7 ACH Report Contents Report Group Report Description Filter Fields Template Reports Payment Detail Import Status File Import Status Template Detail Template Summary Totals Template Detail Import Status Report shows the status of a detail import into a payment batch. Includes successes, failures and rejects per transaction. Report shows the status of a NACHA file import to create payment batches. Includes successes, failures and rejects per transaction. Detail report of templates, one template batch per page. Summary report of templates, with drilldown to detail. Report shows the status of a detail import into a template batch. Batch ID Import File Name Import Date Import Format Job ID Payment Type ACH Company Batch ID Import File Name Import Date Job ID ACH Company Template Status Payment Type Template ACH Company Total Credit Amount Total Debit Amount Entered Date Transaction Status Template Status Payment Type Template ACH Company Total Credit Amount Total Debit Amount Template Import File Name Import Date Import Format Job ID Payment Type ACH Company UMB Web Exchange User Guide Chapter 6 ACH pg.148

CHAPTER 6 ACH Summary View The Payments Summary Report is designed to give a top level view into the status, timing and amounts of all payment batches to which the user has entitlements. This report sorts by newest batch first, but can be filtered to provide sub-sets of payment data (such as by specific effective date) at-a-glance. Figure 6.25: Payment Summary Report To facilitate navigation between the summary Totals Report and the individual batch detail that system has been designed to include links for drill down from the Payment Summary Report. The left-hand margin of the screen includes each batch ID that is contained on the report. If the user already knows the batch ID, they can click on the number and they will be taken directly to the payment detail. UMB Web Exchange User Guide Chapter 6 ACH pg.149

CHAPTER 6 ACH Figure 6.26: Payment Summary Screen Flexible Navigation If the user browses the Summary Report and comes upon the line of payment information that they need more detail on, they can click on the batch ID in the left column of the report (above the Batch Status) and they will be taken to the payment detail screen for that payment batch. UMB Web Exchange User Guide Chapter 6 ACH pg.150

CHAPTER 6 ACH Detail View The Payment Detail Report lists the transaction detail for each payment batch. Users will only see what they are entitled to. Figure 6.27: Payment Detail Report In the Payment Detail Report the flexible navigation remains the same. The user has the ability to view the payment detail in other batches (to which they are entitled) simply by clicking on the batch ID in the left-hand margin of the screen. UMB Web Exchange User Guide Chapter 6 ACH pg.151

CHAPTER 6 ACH File Import Status Report The File Import Status Report displays all files imported through the NACHA Files Import function used to create payment batches. The report lists the validation results according to the success, failure and rejects (needs repair) per transaction. To safeguard the user from viewing partial information, any data that would be reported on a file that is in process of being imported is excluded from the File Import Status Report until the entire file has been imported and validated. In keeping with the flexible inter-batch navigation, the report includes the tree of other NACHA File import files along the left-hand margin. Clicking a job ID, the user can move to view the detail from another imported file. Since NACHA File Import can allow multiple payment batches within one file, the job ID s provided at the left include a + so that users have the ability to select the batch ID within the job ID for direct navigation. Clicking on the + sign displays the batch ID associated with that Job ID, and clicking on the batch ID takes the user directly to the transaction import detail surrounding that specific batch. Figure 6.28: File Import Status Report UMB Web Exchange User Guide Chapter 6 ACH pg.152

CHAPTER 6 ACH Payment Detail Import Status Report This report lists all detail imports into payment batches with success, failure and rejects per transaction. It is specific to the Detail Import function and includes all transactions that were added, updated, need repair or rejected. Secondary imports into the same batch maintain an individual integrity and do not overwrite nor append a previous import into the same payment batch. To safeguard the user from viewing partial information, any data that would be reported on a file that is in process of being imported is excluded from this report until the entire file has been imported and validated. In keeping with the flexible inter-batch navigation, the report includes the tree of other Payment Detail Import batches along the left-hand margin. Clicking a batch ID, the user can move to another batch. Figure 6.29: Payment Detail Import Status Report UMB Web Exchange User Guide Chapter 6 ACH pg.153

CHAPTER 6 ACH Template Reports The WebExchange ACH module also supports a variety of reports detailing the Templates feature. Similar to the Payments reporting, Templates offers Summary, Detail, Import and Export Reports Figure 6.30: Template Detail Report Report navigation and viewing follows the same convention as with the Payments reports. UMB Web Exchange User Guide Chapter 6 ACH pg.154

CHAPTER 6 ACH Accommodating Individual Payment Types Each payment type requires a specific set of records such that the correct and complete payment information is included to ensure that the payment gets transacted. In addition, while the payment itself may appear simple, such as payroll, the additional workflow surrounding it (for example, the use of pre-note, start or expiration dates) can consume time, resource and result in inadvertent errors. The Payment Detail Screen for each payment type is rendered dynamically by the system when the user selects a payment type. This section will provide highlights for each of the different payment types detail input screens. The Web Exchange ACH module supports the following payment types: Cash Concentration/Disbursement Cash Concentration Cash Disbursement Consumer Collections/Payments Consumer Collections Consumer Payments Corporate Collections Corporate/Vendor Payments Vendor Payments w/ Remittance Payroll Child Support Payments Tax Payments UMB Web Exchange User Guide Chapter 6 ACH pg.155

CHAPTER 6 ACH Cash Concentration/Disbursements Cash Concentration/Disbursement, Cash Concentration and Cash Disbursement share similar payment detail input screens. The Cash Concentration/Disbursement Payment types allow users to create a single payment batch containing both credits and debits. If the user had selected Cash Concentration or Cash Disbursement as payment type, the screen would no longer offer the choice of credit or debit (upper middle right hand side of the screen image below), as each of these payment types already include debit or credit respectively. One line of addenda can be added to this payment along with a client maintained addenda code that can be used for uploading into the clients ERP or legacy system. The screen also uses field names that apply to the payment type, such as Company Location Name and Company Location Number. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Screen. Figure 6.31: Cash Concentration/ Disbursement Payment Detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.156

CHAPTER 6 ACH Corporate/Vendor Payments/Corporate Collections Corporate/Vendor Payments and Corporate Collections share similar payment detail screens. The credit or debit selection is not available as those attributes are linked directly to the payment type itself. The field names include Corporate/Vendor Name and Corporate/Vendor ID. This same screen can be used to indicate prenote or hold situations. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Screen. Figure 6.32: Corporate Collections Payment Detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.157

CHAPTER 6 ACH Vendor Payments with Remittance Users can also include formatted remittance detail with their vendor payments using the Vendor Payments with Remittance payment type. In addition to the information entered for the payment types discussed above, an additional section provides the ability to enter detailed addenda information. Providing the vendor sufficient remittance information eliminates the confusion and ensures better and clearer communication. In addition, delivering the addenda information along with the payment enables quicker payment application, enabling the vendor to more quickly and accurately reflect the client s current position. If any adjustments or discounts are taken, the expanded addenda section allows the user to include that information as well, through the use of client maintained adjustment code/discount reference tables. The Payment Description field can be used to include information such as the invoice number, or commentary such as partial payment for invoice number 123456. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Figure 6.33: Vendor Payments with Remittance Payment Detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.158

CHAPTER 6 ACH Payroll Payments Web Exchange s ACH module offers features to accommodate the workflow associated with payroll transactions. In the center of the screen below there are two fields named Start Date and Expiration Date. These fields enable payroll clerks to enter new employee information when it s convenient for them, rather than making a note and hoping to remember to enter it on that employee s start date. By selecting a future start date, the user is effectively putting the payment on Hold, automatically releasing it when the start date is reached. In addition the system offers the expiration date feature which ensures that payments are stopped, to accommodate an employee s leaving for example, when the date is reached. This screen is used to place transaction Holds and to Prenote. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Figure 6.34: Payroll Batch Payment detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.159

CHAPTER 6 ACH Consumer Collections/Payments The Consumer Collections/Payments screen provides the nomenclature for a consumer payment, allows the selection of credit or debit (depending on the payment type) and removes all unnecessary fields that might otherwise cause confusion. This payment type is ideal for collecting recurring fees. This screen is used to place transaction Holds and to Prenote. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Figure 6.35: Consumer Collections/Payments Payment Detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.160

CHAPTER 6 ACH Child Support Payments The Web Exchange ACH module accommodates Child Support Payments, dynamically rendering the required screen when a state agency has been selected. Since Child Support is mandated federally but managed by state, state agency requirements can differ in both information and format from state to state. This screen is used to place transaction Holds and to Prenote. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Figure 6.36: Child Support Payment Detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.161

CHAPTER 6 ACH Tax Payments The Web Exchange ACH module supports Tax Payments for federal, county, state and local authorities. The system dynamically renders the required screen when the Tax Authority is selected. Once the Tax Code is selected, the system presents any additional fields that are required to complete the tax payment. This screen is used to place transaction Holds and to Prenote. Blue fields are required, white fields are optional, gray fields are not available for input. Selecting Save, saves the data input and clears the screen allowing the user to make another entry. Once entries have been completed the user selects Back to return to the Payment Summary Figure 6.37: Tax Payment Detail Screen UMB Web Exchange User Guide Chapter 6 ACH pg.162

CHAPTER 6 ACH Figure 6.38: Tax Payment Screens Dynamically Fill Based on Authority UMB Web Exchange User Guide Chapter 6 ACH pg.163

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