National Institute of Fashion Technology, Patna (Ministry of Textiles, Govt. of India) 2 nd Floor, Udyog Bhawan, East Gandhi Maidan ---------------------------------------------------------------------------------------------------------------------------------------- ================================================================================= [Ref.-10002(43)/NIFT/Patna/Estt./12] Tender No. 07/12 TENDER [for supply of Manpower] Sealed quotations are invited from eligible registered [under Shop Act/PWD registration/others]/licensed Manpower supplier firm with Labour Department of any State Govt./Central Govt. for supplying of skilled/semi skilled & unskilled manpower for various services on contract basis for a period of one year initially. Quotations for providing the manpower on hire to NIFT Patna may be submitted in sealed envelope super scribed with Tender for Supplying of Man Power Services and should be addressed to the Asstt. Director, National Institute of Fashion Technology, 2 nd Floor, Udyog Bhawan, East Gandhi Maidan,. Technical & Financial bids should be submitted separately in the respective envelopes superscribed properly, viz. Technical bid for Supplying of Man Power Services and Financial bid for Supplying of Man Power Services and both of them may be sealed under a single envelope superscribed with Tender for Supplying of Man Power Services. The quotation is to be dropped in the Tender Box placed at NIFT Campus/ or to reach this office on or before 20 th July, 2012 by 03:00 p.m. which will be opened on the same day at 04:00 p.m. and the financial bids of only the technically qualified bidders will be opened on 23 rd July, 2012 at 03:00 p.m. in the presence of the bidders or their authorised representative(s) who wish to remain present. Page - 1 -
National Institute of Fashion Technology, Patna (Ministry of Textiles, Govt. of India) 2 nd Floor, Udyog Bhawan, East Gandhi Maidan ------------------------------------------------------------------------------------------------------------------------------------------------------------ ============================================================================================ Scope of work: Supply of skilled/semi skilled & unskilled manpower for various services/ fields and jobs on job work basis. Terms & Conditions: 1. The manpower supplying Firm/ Agency should be registered [under Shop Act/PWD registration/others]/licensed Manpower supplier firm [Labour contractor] with Labour Department of any State Govt./Central Govt. 2. Tender shall be submitted in official tender form only. If submitted in any other form the same shall be summarily rejected. No tenderer shall submit more than one tender form. 3. Technical & Financial bids should be submitted separately in the respective envelopes superscribed properly, viz. Technical bid for Supplying of Man Power Services / Financial bid for Supplying of Man Power Services and both of them may be sealed under a single envelope superscribed with Tender for Supplying of Manpower Services. 4. Tenderer should fill up the general information as per Annexure-IV. 5. NIFT, Patna requires manpower supplier firm to supply the manpower on monthly wages basis and job basis as detailed in annexure-i. 6. Interested manpower supplier firms may quote their rates for engaging manpower on monthly/job basis [plus service charges, if any, in percentage on manpower rate] to be employed by him. All the liabilities of supplied manpower directly or indirectly will be sole responsibility of the manpower supplier firm. The other statutory expenses like EPF, bonus, etc. will be the responsibility of the manpower supplying agency/ firm. 7. Tender should be submitted with earnest money of Rs. 10,000/- [refundable] through DD in favour of NIFT, Patna without which the tender will not be accepted. 8. The manpower supplier firm must fulfill all conditions required under Labour Contract Employment Act. 9. The manpower supplier firm shall be governed by the laws of India and interpretations in the accordance with such laws. 10. NIFT, Patna is not responsible for any dispute of manpower supplied and the manpower so provided shall not in any way be the employees of NIFT, Patna. 11. The manpower supplier firm will submit a certificate regarding Income Tax paid for the last financial year. 12. Turn over for the last financial year of the Contractor should be duly certified by the CA and it should not be less than Rs. 2 lacs. 13. The payment[s] to be made to the contractor are subject to deduction of tax[s], cess, etc. leviable by any Government as per rules imposed from time to time and will be made after the completion of every month of doing the assigned work. Page - 2 -
14. The manpower supplier firm will be responsible for making the payment directly to the supplied manpower by 5 th of each month from his own sources and subsequently raise the bill for reimbursement which will be verified on the basis of attendance, etc. 15. The manpower supplier firm should have experience of at least 1 year to supply the manpower to the Government/Semi government Institutions or big/ renowned organizations for the various jobs. 16. The contract will be for one year in the first instance. However, the contract may be renewed/ extended on the same/ mutually acceptable terms & conditions subject to satisfactory performance of the contractor. 17. The manpower supplier firm shall be responsible for all injuries and accidents to persons employed by him. The workmen shall be insured against personal accidents arising out of and during the course of their duties. 18. In the event of injury, illness or mis-happening to any worker/ manpower, NIFT, Patna will not be liable to pay any compensation. The insurance cover shall include the liability under the workmen s Compensation Act. 19. If the contract for supply of manpower is awarded the manpower supplier firm shall deposit 10% of the contract value as Security, payable through DD in favour of NIFT, Patna and refundable beyond two months after successful execution/completion of the contract. Dues, if any and as applicable, will be deducted while refunding the security deposit. 20. The Service Charges will be primary criteria for evaluation of financial bid [ref. Annexure-III]. 21. The manpower supplier firm shall have to engage the required number of manpower and in case required number is not available on any day, without proper acceptable reasons NIFT, Patna can impose penalty on manpower supplier firm as it thinks fit. 22. The manpower supplier firm shall in no case pay its employees less than the minimum mandatory rates per month in accordance with the Minimum Wages fixed by the Central Government and a record of that should be kept in a register, which may be made available for examination to NIFT, Patna as and when demanded. 23. The manpower supplier firm shall not appoint any sub company/agency to carry out any obligation under the contract. 24. The manpower supplier firm shall maintain a daily attendance register including the number and names of the workers engaged in the office for works as per scope of the contract. 25. The Firm/ Agency shall abide by all the law of land including Labour Laws [PF, Income Tax, Service Tax or any other extra taxes levied by the Government], Companies Act, TAX deduction liabilities, welfare measures of its employees and all other obligations that enjoin in such cases and are not essentially enumerated and defined herein, though any such onus shall be the exclusive responsibility of the contractor and it shall not involve NIFT, Patna in any way whatsoever; NIFT shall in no way be responsible for any default with regard to any statutory obligation. Compliance of these provisions shall be ensured at the time of making monthly payments. 26. If the contractor wants to rescind the contract voluntarily or otherwise, he is required to give a notice of at least 60 days failing which the amount of security deposit including any other dues will be forfeited from him for making alternate arrangement till the new contract is assigned to the other party. 27. If the contractor repeatedly violates the terms and conditions of the contract or fails to supply required number of skilled/semi skilled/unskilled manpower despite NIFT, Patna having served him proper notices, the contract shall be liable to be terminated and security so deposited shall be forfeited. Page - 3 -
28. The manpower supplier firm shall have certificate from Income Tax Officer of tax exemption otherwise income tax at the rate as applicable as per Income Tax Rules shall be deducted at source. 29. The manpower supplier firm shall submit a copy of labour license obtained from the Labour Commissioner along with tender. 30. In case of any damage or loss caused to NIFT, Patna property by the manpower supplied, the same shall be charged from the manpower supplier firm. 31. The loss caused to NIFT, Patna on account of negligence/dereliction of duties by the employees of the manpower supplier firm, shall be established after a joint enquiry comprising the representatives of NIFT, Patna and manpower supplier firm, and NIFT, Patna shall be within its right to make it good from the manpower supplier firm. 32. The normal working hours shall be Monday to Saturday from 09:00 AM to 05:30 PM with half an hour lunch break. However the timing may be changed at the discretion of NIFT, Patna from time to time. In case of exigency the manpower can be deployed beyond normal duty hours. 33. The required strength of manpower under various categories is indicative only. However, the deployment shall be as per actual requirement to be decided in consultation with the manpower supplier firm and any increase/decrease in the actual deployed strength shall increase/reduce the payment to be made proportionately. 34. In case of disputes for nonpayment of wages to the supplied manpower or any other disputes, the payment due to the manpower supplier firm can be withheld till settlement of the disputes by NIFT, Patna or on the order of the court of law. 35. The manpower supplier firm may have to make available the manpower as indicated in Annexure-I 36. The Firm/ agency shall be responsible for the payment of wages and allowances as per Minimum Wages Act fixed by Central Govt. in force and all statutory obligation (PF, ESI, Gratuity, etc.) to the persons engaged by him. NIFT shall in no way be responsible for any default with regard to any statutory obligation. 37. The Agency/ Firm shall at all times be responsible to maintain all types of liabilities under Workman's Compensation Act/Fatal Accident Act, Personal Injuries, Insurance Act and/or their Industrial Legislation from time to time in force. 38. Payment will be made on monthly arrear basis after necessary deduction (TDS/ST,etc., if any), as applicable. 39. The contract for providing of Manpower Service shall be commercial contract; there shall be no employer employees relationship between NIFT and the Manpower Supplying Agency/ Firm or the manpower supplied by the Manpower Supplying Agency/ Firm. 40. NIFT reserves the right to cancel the tender at its sole discretion without assigning any reason. 41. Notwithstanding the above, NIFT, Patna reserves the right to accept or reject any tender or annul the tenders process and reject all tenders at any time prior to award of the contract, without assigning any reason, whatsoever, and without incurring any liability or obligation, whatsoever to the affected quoter or quoters. Page - 4 -
National Institute of Fashion Technology, Patna (Govt. of India, Ministry of Textiles) 2 nd Floor, Udyog Bhawan, East Gandhi Maidan, --------------------------------------------------------------------------------------------------------------------------------------------------------------------- ================================================================================================= Annexure-I Sl. No. Post Educational Qualification Age ** 1. Office Boy a) Must have passed 10 th class 18-25 b) Should be able to read both Hindi & English 2. Electrician a) 10 th pass b) ITI diploma in electrician trade c) Must have minimum practical experience of 5 years in erection and running, maintenance of different types of electrical appliances and installations including UG 3. Steno(Hindi & English) 4. Hostel Warden (Female) 5. Assistant (Accounts) cable system. a) Graduate from recognized University/ institute of repute b) Minimum speed of 80 w.p.m. in shorthand and 40 w.p.m in typing in Hindi & English c) Knowledge of computer a) Graduate from a recognized University b) At least one year experience as Asst. Warden or in any analogous post in Govt. educational institutions/ PSUs/Autonomous Bodies/Reputed institutions a) Graduate in Commerce/ Economics/ Statistics/ Mathematics from a university/ Institute of repute. b) Diploma / Certificate in Computer Applications (Word, Excel, Power Point, Accounts related Software) c) 2 Years experience in Audit/ Accounts. d) Typing Speed min. 40 w.p.m. 21-30 21-25 30-45 21-40 Note: The requirement of manpower will be informed to service provider on finalization of tendering process. ** Relaxable at the discretion of NIFT Page - 5 -
National Institute of Fashion Technology, Patna (Govt. of India, Ministry of Textiles) 2 nd Floor, Udyog Bhawan, East Gandhi Maidan, --------------------------------------------------------------------------------------------------------------------------------------------------------------------- ================================================================================================= TECHNICAL BID FOR SUPPLY OF MAN POWER Annexure-II Sl. Particulars No. [whether submitted/ agreed] 1. Earnest Money Deposit of Rs. 10,000/- [in favour of NIFT, Patna] 2. Letter of transmittal 3. Experience Certificate of at least one year 4. Copy of turn over for the last financial year of the Contractor not less than Rs. 2 lacs. duly certified by the CA. 5. to deposit 10% of the contract value as security with NIFT if contract is awarded 6. Tender document duly signed by contractor on each page 7. Attested copy of PAN for deduction of Income Tax at source 8. Attested copies of ESI/EPF and other statutory registrations 9. Attested copy of Shop Act/PWD Registration/ Labour/ Manpower supply license/others obtained from the Competent Authority 10. Whether financial bid is submitted separately in sealed envelope in prescribed format. 11. Unsealed financial bids will be rejected summarily, the firm should bear in mind that service charges in terms of percentage over monthly wages will be predominant criteria for allotment of contract 12. to accept all the T&C of the tender document All above enclosures must be valid. Mention Yes or No Date: (Name & Signature of the tenderer with seal) Place: Page - 6 -
[Financial/Price Bid] [Annexure-III] To Date: The Asst. Director NIFT Campus, 2 nd Floor, Udyog Bhawan, East Gandhi Maidan, Patna-04 Subject: Submission of quotation for supply of manpower. Sir, We hereby submit the quotation for the following various categories of manpower required by NIFT, Patna Sl. No. Type of Manpower Monthly wages as per Central Govt. Statutory charges Service charge [in % over monthly wages] Any other charges Total Remark [1] [2] [3] [4] [5] [6] [7] [8] 1. Office Boy/ Attendant/MTS 2. Electrician 3. Steno (Hindi & English) 4. Hostel Warden (Female) 5. Assistant (Accounts) Note: 1. Service Tax and Education Cess, as applicable, will be paid extra. 2. Service provider will be responsible for compliance of statutory obligation viz. EPF, ESI, etc. 3. Service charges should be quoted in % in col.5 above 4. Documents pertaining to the rate of minimum monthly wages [col.3] as per central govt. norms may be enclosed Place: Date: [Signature of Tenderer with stamp] Page - 7 -
ANNEXURE-IV TENDERER TO FILL UP THIS PAGE 1. a) Name of the tenderer / organisation... b) Name of the Proprietor / Partner... 2. a) Address....... b) Telephone / Mobile No... 3. Whether agreed to abide by all the terms & conditions mentioned in the tender Paper... 4. Details of past experience (with periods) where similar Contract done......... 5. List of documents furnished along with the tender paper:- i)... ii)... iii)... iv)... v) vi) 6. Details of EMD deposited: DD No., DD date Amount Name of Bank Signature of the tenderer with Date & Seal. N.B. 1. Tenderer has to submit the entire set of tender paper duly signed while dropping the tender in the tender box 2. Separate pages may be used to provide details if space provided is found to be not sufficient Page - 8 -
Letter of Transmittal To The Asst. Director NIFT Campus, 2 nd Floor, Udyog Bhawan, East Gandhi Maidan, Sir, We, the undersigned, offer to provide the skilled/semi-skilled and unskilled manpower for one year initially in accordance with your Tender,- no.. We are hereby submitting our proposal which includes this Technical Proposal and Financial Proposal sealed under a separate envelope. We hereby declare that all the information and statements made in these proposals are true and accept that any misinterpretation contained in it may lead to our disqualification. The prices quoted by us in the Financial Proposal [Annexure-III] are valid till six months from the date of submission of the quotation. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date. Prices have been arrived independently without consultation, communication, agreement of understanding [for the purpose of restricting competition] with any competitor. We agree to bear all costs incurred by us in connection with the preparation and submission of the proposal and to bear any further pre-contract costs. We understand that NIFT, Patna is not bound to accept the lowest or any proposal or to give any reason for award, for the rejection of any proposal. Yours faithfully, [Signature/Name of Authorized Signatory/Stamp of firm] [Seal of Firm with Registration Number] Page - 9 -