Sedex: Registration and Account Set Up Instructions

Sedex: Registration and Account Set Up Instructions

Danone Context Context Due to increasing concerns of our consumers, shareholders and trade customers, Danone, as many other big companies, is interested to work with its suppliers on their CSR performance. To do it easier and more effectively, a group of food companies has decided to create a common suppliers data base, using Sedex platform as a support. Objectives: To improve the effectiveness and efficiency of the CSR evaluation process with the ultimate aim of raising CSR performance within the supply chain To reduce the burden of audit overload amongst suppliers.

2 different initiatives linked to suppliers CSR performance: RESPECT and Sedex RESPECT Sedex platform Danone internal initiative launched in 2001 with the aim to assure that all Danone suppliers respect the Fundamental Social Principles (FSP) The scope of RESPECT program includes only social issues s are audited by Intertek (external audits) or by Quality/SSD/RH (internal audits) IT Platform Danone uses together with other companies with the aim to create a unique suppliers information data base 4 pillars in the Sedex scope: Labor standards Hygiene & Security Environment Business Integrity s fill in a Self Assessment Questionnaire s external audit results can be registered on the Sedex platform and shared with other member-companies In both cases, Danone buyer: Defines the risky suppliers and decides to launch an audit Works, together with the supplier, on the corrective action plan Validates the remediation or launches follow-up audits

What is SEDEX? SEDEX is a provider of a web based data system where suppliers can: maintain data on CSR issues in their production sites have this data available to companies with which they have a trading relationship Key principles: owns data controls who can see the data Companies cannot view each others supply chains The first step for the suppliers is to register on the Sedex web site www.sedex.org.uk and to fill in the Self assessment questionnaire that concerns 10 main topics: No Forced Labour Freedom of Association Health, Safety and Hygiene No Child Labour Wages Working Hours Discrimination Regular Employment Discipline Environment

Sedex Registration Process Log on to www.sedex.org.uk 2) Click on Join now 1) Choose your language

Sedex Registration Process 3) Click Register Now to start your registration

Sedex Registration Process 4) Choose B membership (B members have the database to input data on to the system) 5) Choose the number of production sites you wish to register in Sedex. You will have to pay 28 per year per site (plus a small credit card handling charge)

Sedex Registration Process 6) Please ensure you fill in the email address of the person undertaking this registration. All Sedex communication will be e-mailed to this address. 7) Please choose a username. You will need this every time you log in to Sedex 8) Read the Terms and Conditions (you must open each document) Tick the box to confirm you have read them

Sedex Secure Payment page Worldpay calculates the payment according to the number of your production sites you wish to register. 29.32 29.32 Note: you receive instructions on setting your password through emails

Sedex Secure Payment page 29.32 9) Fill out the payment information. You must ensure that the Billing Address matches the address of the card you are paying with otherwise your payment cannot be processed. Once you have made payment, you will receive the following emails Confirmation from Worldpay of your payment Confirmation from Sedex that your account has been set up An email with details on how to set up a password

Complete your information Once you have registered on Sedex you can start to complete the information for your customer Go to www.sedex.org.uk and enter Login 1) Login 2) Enter your username and password

Add your production sites 3) Complete all steps in Manage and 4 5

Add your direct customers* 6 * Note: Direct customer: customer that you directly supply and who pays you for your goods 8 9) Choose the correct division / region for your customer 7 11) Tick the boxes to link your sites with your customers 10

Add your indirect customers* *Note: Indirect customer: indirect customer is supplied with your goods by your direct customer. Not all companies have an indirect customer. Your customer should let you know if you need to complete this step. 1 2 1 3 1 4

Grant your information 15) Choose site 16) Tick the boxes to give your production site information (site details, contacts, and/or audits) to your customers Your account is now visible to your customer, they can see that you are registered and you can share your information with them.

Answer the Self Assessment Questionnaire 17) Click on Manage sites 18) Select View to go to your production site

Answer the Self Assessment Questionnaire 19) Click on Site Profile & Self Assessment

Answer the Self Assessment Questionnaire () 20) Click on the section to complete 21) Answer the questions by selecting your answer 22) Save yours answers Once the is completed and linked- your customer can see your site data as requested

Answer the Self Assessment Questionnaire () Please, answer only the following questions from the Site Profile, Site Purpose-Industry, Audit : all questions Worker numbers: 1,2 Certification and Best Practice: 1, People types: 1 Section 0 Management Systems : 0.2, 0.4, 0.6a, 0.7 Section 1 Employment is freely chosen: 1.1, 1.2, 1.3, 1.5, 1.6, 1.6.11, 1.6.1.2, 1.9 Section 2 Freedom of Association : 2.1, 2.2, 2.4, 2.4.2, 2.6 Section 3 Health & Safety Management : 3.1.1, 3.1.2, 3.1.4, 3.1.4.2.2, 3.2.1, 3.2.2, 3.3.1, 3.3.1.1, 3.3.2, 3.3.2.2, 3.3.3, 3.3.7, 3.4.2, 3.4.2.1, 3.4.3, 3.4.3.1, 3.4.5, 3.4.13, 3.5.1, 3.5.2, 3.6, 3.6.2, 3.6.3, 3.6.5, 3.6.8, 3.6.9, 3.7.3, 3.7.4, 3a.1, 3a.1.02, 3a.1.07, 3a1.17, 3a.1.19 Section 4 Children&Young Workers: 4.1, 4.2, 4.3, 4.4, 4.5.1 Section 5 Wages: 5.02.2, 5.03.3, 5.04.3, 5.1, 5.11, 5.2, 5.8, 5.9, 5.9.1 Section 6 Working Hours: 6.1, 6.2, 6.6, 6.7, 6.9 Section 7 Discrimination: 7.1, 7.3, 7.4, 7.5, 7.7, 7.10, 7.14 Section 8 Regular Employment: 8.1, 8.4, 8.4.1, 8.5, 8.6, 8.6.7 Section 9 Discipline: 9.1, 9.4 Section 10 Small Holders & Homeworkers: 10.2, 10.2.1, 10.2.2 Section 11 Business Integrity: 11.3, 11.4, 11.14 Section 12 Environment: 12.1, 12.1.1, 12.1.2, 12.1.3, 12.1.4, 12.1.7, 12.1.13, 12.1.15 Section 13 Environmental Policy: 13.3, 13.3.2, Section 14 legal Compliance: 14.2, 14.3 Section 15 Waste: 15. 10, 15.12 Section 16 Water: 16.1, 16.2, 16.6 Section 17 Energy: 17.1, 17.3 Section 18 Emissions: 18.1.2, 18.2 Section 19 Pollution: 19.1, 19.2 Section 20 Other: no questions to answer

If you need help, please contact: For questions on Respect Program and Danone participation in Sedex: Jean-Christophe Laugee Sustainable Development Integration Director +33 (0)1 44 35 22 74 jean-christophe.laugee@danone.com Olga Rozhnova Sustainable Development Manager +33 (0)1 44 35 22 66 olga.rozhnova@danone.com Didier Moreau Agribusiness & Sustainable Sourcing Director (Dairy) +33 (0)6 10 84 08 47 didier.moreau@danone.com Francis Gounon Category Sourcing Director Capex (Waters) +33(0)6 11 47 28 60 francis.gounon@danone.com Alwin Hoving Global Purchaser Capex (Baby & Medical) +31 (0)6 215 215 46 alwin.hoving@danone.com For questions on Sedex platform: London, UK +44 (0)20 7022 1955 helpdesk@sedex.org.uk Skype: sedex_london China +86 (0) 21 6218 5183 ext 120 helpdeskchina@sedex.org.uk Skype: sedex_china