Getting Started Lg n t DTS (See directins under Creating an Authrizatin) Select Official Travel, and then Vuchers frm the upper menu bar Select Create New Vucher Frm Authrizatin/Order and then click Create fr that authrizatin If n authrizatins are available fr review, check with a DTS authrizing fficial (ADO) fr help. It less than 24 hurs have elapsed since creating yur authrizatin, yu will still be able t create a vucher; hwever, the authrizing fficials must wait 24 hurs befre apprving it. The Itinerary page will nw pen If yu need t change a lcatin n yur itinerary, click Edit n the lcatin that needs t change and then fllw the same steps yu used in Creating an Authrizatin t select the new lcatin If there is anything yu want t tell the Apprving Official, fill ut the Cmments blck (ex. Lt Mneybags paid fr my rm Sat night, etc.)
Expenses: (Nn-Mileage) Yu will be reimbursed fr extra expenses incurred during the trip, such as htel tax, cmmercial aut (rental car), ATM advance fee, etc. Select Expenses, and then Nn-mileage frm the upper menu bar. *Select Expense Type: Chse the apprpriate expense frm the pulldwn menu Enter the cst and date Select the methd f reimbursement frm the pull-dwn menu (PERSONAL r GOVCC (gvt credit card)) Nte: With the latest DTS upgrade, the PERSONAL ptin is n lnger available. Talk t an ADO t have this ptin added Nte: taxis are nly authrized if the ONLY way yu can get frm the airprt t the htel is via taxi r if the ONLY way yu can get fd is t take a taxi frm the htel t the restaurant. Obtain prir permissin frm the SUP befre getting a taxi ATM Advances If yu used yur gvt credit card fr a cash advance, yu will need t file fr tw different amunts in rder t be reimbursed fr expenses GOVCC ATM Advance Fee: The amunt the ATM machine charged yu t withdraw mney GOVCC ATM Service Fee: Charged by USAA fr use f the card. Equal t 3% f the withdrawn amunt r $2, whichever is greater Cntinue n t Nn-Mileage Expenses #2, #3, etc., fr additinal expenses
Additinal Optins: Per Diem Entitlements If ldging csts did nt change, skip this sectin If ldging csts have changed, g t Additinal Optins, and then Per Diem Entitlements frm the upper menu bar Select Edit fr the respective night t bring up the Per Diem Rates page Change the dllar amunt under Ldging. Payment will be sent directly t yur gvt. credit card. If yu paid fr ldging with a persnal credit card, select the view / edit expense details tab Under Methd f Reimbursement, select Persnal. Payment will nw be paid t yu, rather than the gvt. credit card. Nte: With the latest DTS upgrade, the PERSONAL ptin is n lnger available. Talk t an ADO t have this ptin added After editing each night, Ensure yu click Save these Entitlements at the bttm f the page T see hw yu will be reimbursed, g t Additinal Optins, and then Payment Ttals n the upper menu bar. Scrll t the bttm f the page t see what amunt will be sent t yur gvernment travel card accunt and what will be paid t yu
Review/Sign Befre yu sign yur vucher, take ne last lk at it t ensure it is crrect. T d this, select Review/Sign, and then Preview n the upper menu bar Enter any cmments fr apprving fficials in the Cmments blck (ie. crew dubled-up in billeting, stayed w/family-n receipts, missin re-planned due t wx, etc) Nte: If yu remained vernight at the same lcatin fr tw nights in a rw, anntate if training was accmplished in-between (ex. crew flew n Saturday). Otherwise, DTS will think yu sat all day where meals were available, and yu will nly receive partial rate per diem fr that day Ensure the lcatins entered and dates fr arrival and departure are crrect Any htel tax, rental car fees, etc, will be fund under the Expenses blck The Per Diem Entitlements blck shws the ttal fr ldging and M&IE (meals and incidental expenses) Once the dcument has been checked and is ready t be signed, Click Save and Prceed t Digital Signature at the bttm f the Preview Trip page r select Review/Sign, and then Pre-Audit frm the upper menu bar
Pre Audit If there are NO prblems with yur vucher, yu will see a message stating 0 Items have been flagged in this Travel Dcument. Click the Save and Prceed t Digital Signature tab If there ARE prblems with yur vucher, yu will need t prvide an explanatin in the Justificatin t Apprving Official blck The picture n the right shws sme examples f flagged items and acceptable justificatin Click the Save and Prceed t Digital Signature tab Ensure SIGNED appears in the scrll-dwn bx next t *Submit this dcument as: Click the Submit Cmpleted Dcument tab On the Stamp Prcess page, Click Save and Cntinue. Yur vucher will nw be frwarded t the ADO ffice fr review. Yu have nw cmpleted the DTS Vucher. (Nte: Yu are suppsed t save any receipts frm yur trip fr 7 years. If yu are ever audited, yu will need them fr verificatin!!)