Public Works and Government Services Canada Travaux publics et Services gouvernementaux Canada 1 1 RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Réception des soumissions - TPSGC 11 Laurier St./ 11 rue, Laurier Place du Portage, Phase III Core 0B2 / Noyau 0B2 Gatineau, Québec K1A 0S5 Bid Fax: (819) 997-9776 SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Title - Sujet Fixed Site Inspection System Solicitation No. - N de l'invitation 47064-138783/D Client Reference No. - N de référence du client 1000298783 GETS Reference No. - N de référence de SEAG PW-$$PV-883-67434 File No. - N de dossier pv883.47064-138783 CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le 2015-08-04 F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Saunders, Lynda Telephone No. - N de téléphone (819) 956-6851 ( ) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Amendment No. - N modif. 001 Date 2015-06-29 Time Zone Fuseau horaire Eastern Daylight Saving Time EDT Buyer Id - Id de l'acheteur pv883 FAX No. - N de FAX (819) 956-3814 Comments - Commentaires THIS DOCUMENT CONTAINS A SECURITY REQUIREMENT / DOCUMENT CONTIENT DES EXIGENCES RELATIVES À LA SÉCURITÉ Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Scientific, Medical and Photographic Division / Division de l'équipement scientifique, des produits photographiques et pharmaceutiques 11 Laurier St./ 11 rue, Laurier 6B1, Place du Portage Gatineau, Québec K1A 0S5 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 2
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Amendment 001 has been raised to modify the Request for Proposal (RFP) and publish all answers to questions received to-date. A. MODIFICATION TO RFP A1. Under PART 3 BIDDER PREPARATION INSTRUCITONS, Item 3.5 Section IV Other Information, add the following under 3.5.3 Training: System Administration Training A2. Under PART 4 EVALUATION PROCEDURES AND BASIS OF SELECTION, under 4.1.1 Technical Evaluation replace item (c) Step 3 Demonstration Data Validation Test (DVT) in its entirety and replace with the following: (c) Step 3 - Demonstration Data Validation Test (DVT) Following the bid evaluations, the top three (3) Bidders with the Highest Combined Rating of Technical Merit and Price will advance to the Demonstration - Data Validation Test (DVT). The Bidder must perform a DVT on a system of the type proposed for purchase by the Government of Canada to validate performance claims and feasibility of compliance with the stated requirements. Data Validation Testing will be conducted at a mutually agreed upon date/time/location during the month of September 2015. The tested system must be made available for a minimum of 15 hours of testing to be conducted over the course of 5 or less consecutive days. Only one DVT will be performed per compliant system; CBSA personnel must be able to observe and direct the testing. Test results from the DVT will be used to confirm compliance and point allocation to the evaluation criteria based on the Technical Evaluation Matrix, attached as APPENDIX 1 to PART 4 of the RFP. In the event of any discrepancy between the purported performance and technical scoring assigned under step 2 and the performance demonstrated during the DVT; the technical scoring will be adjusted to reflect the demonstrated performance accordingly. If results of the Demonstration - Data Validation Test (DVT) change the bidder s combined rating and if any of the three bidders combined rating drop below the 3rd ranked bidder, then that bidder will advance to Demonstration - Data Validation Test (DVT). Failure to demonstrate compliance with any of the assessed mandatory requirements will result in the Bidder's proposal being declared nonresponsive. CBSA will provide the DVT Test Plan to compliant bidders upon selection. CBSA will be responsible for all travel and living expenses for CBSA and PWGSC personnel attending the Testing. The Bidder will be responsible for all costs to furnish test equipment, test fixtures, radiation survey instruments required to demonstrate systems compliance. The Bidder will be responsible for all travel and living expenses for its personnel attending/performing the Testing.
A3. Under PART 6 RESULTING CONTRACT CLAUSES, delete item 6.2 Security Requirements for Foreign Suppliers in its entirety and replace with the following: 6.0 Security Requirements 6.2 Security Requirements for United States of America Suppliers The following security requirements apply and form part of the Contract. 6.2.1 The Foreign recipient Contractor shall, at all times during the performance of the Contract, hold a valid Facility Security Clearance, issued by the NSA/DSA of the UNITED STATES OF AMERICA, at the equivalent level of CONFIDENTIAL in accordance with the National Policies of the UNITED STATES OF AMERICA. 6.2.2 The Foreign recipient Contractor personnel requiring access to Canadian Government sites shall each hold a valid Personnel Security Clearance at the equivalent level of CONFIDENTIAL granted by the NSA/DSA of the UNITED STATES OF AMERICA, in accordance with National Policies of the UNITED STATES OF AMERICA. 6.2.3 Until the Foreign recipient's responsible NSA/DSA for industrial security of the UNITED STATES OF AMERICA has provided the Canadian DSA with the required written Personnel Security Screening assurances, the Foreign recipient Contractor personnel SHALL NOT ENTER Government or Contractor sites without an escort who holds the appropriate Personnel Security Clearance at the required level. An escort is defined as a Government of Canada or Contractor employee who holds the appropriate Personnel Security Clearance at the required level. 6.2.4 Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the UNITED STATES OF AMERICA NSA/DSA, in accordance with the National Policies of the UNITED STATES OF AMERICA. 6.2.5 The Foreign recipient Contractor visiting Canadian Government or industrial facilities, under this contract, will submit a Request for Visit form to Canada DSA, through their respective NSA/DSA. 6.2.6 The Foreign recipient Contractor shall comply with the provisions of the Bilateral Industrial Security Memorandum of Understanding between the UNITED STATES OF AMERICA and Canada, in relation to equivalencies. 6.2.7 The Foreign recipient Contractor must comply with the provisions of the Security Requirements Check List attached at Annex C. A4. Under PART 6 6.5 Term of Contract, delete item 6.5.1 Period of the Contract in its entirety and replace with: 6.5.1 Period of the Contract The period of the Contract is from date of Contract to December 1 st, 2016, inclusive. ALL OTHER TERMS AND CONDITIONS OF THE RFP REMAINS UNCHANGED.
B. QUESTIONS AND ANSWERS Q1. Is the dose of 5uSv/h correct? (please refer to Annex A Section 11.0) A1. Yes. Q2. G.3 Passive Radiation Detection Results (pg 42 of 216) it has reference to "ANNEX A Section 11.25", perhaps reference to 11.25? Annex A section 11.25 is about "Varying Dose Radiation Source; The FS-LSI Facility should employ an automatically varying dose radiation source to optimize the dose delivered in real-time to the target object while maintaining imaging performance." - Needs clarification. A2. Corrections in ATTACHMENT 1 to PART 4 of the RFP FS-LSI Technical Submission Document (p. 41) G.1 Imaging Performance Test Results Delete: REFERENCE: ANNEX A Section 12.011.25 Insert: REFERENCE: ANNEX A Section 12.0 (p. 42) G.3 Passive Radiation Detection Test Results Delete: REFERENCE: ANNEX A Section 11.25 Insert: REFERENCE: ANNEX A Section 12.14 Q3. Where would be the passive detection be installed? A3. Inside the FS-LS Imaging Enclosure. Q4. What would be the distance between the detector panels (left and right)? A4. At the FS-LSI Facility designer s discretion. Q5. What is the distance between detector panels and controller (where the controller is usually mounted in-door in 19" rack)? A5. At the FS-LSI Facility designer s discretion.
Q6. Would camera imaging with the radiation detection be required? A6. All inspection capabilities should be integrated the output file (e.g., radiographic imaging, radiation detection, Optical Character Recognition, etc.). Q7. Would ALPR (or perhaps container number reading) with the camera(s) as mentioned above be required? A7. All inspection capabilities should be integrated the output file (e.g., radiographic imaging, radiation detection, Optical Character Recognition, etc.). Q8. Section 1.1.7 Maximum Footprint. How strict is the length requirement of 55m? A8. See Question 29. Q9. Section 8.19.1 Optical Character Recognition. Would a rail container be the same as marine container? Would you kindly confirm? A9. Rail borne containers sometimes use railroad reporting marks as opposed to ISO 6436 standard markings for intermodal containers. Q10. What is the debriefing process referenced in the Request for Proposals (RFP)? A10. The post-award debriefing. Q11. Is there a requirement for specific building shape outlined in drawing. A11. No, must be bound only to the footprint and location identified in the RFP. See Question 29. Q12. Is there any elevation requirement? A12. None beyond site accommodation. Q13. Does it have to be a scanner on rails? Q13. Not defined but must meet operational requirements. Q14. Does the entire vehicle have to be scanned? A14: Yes. Q15. Is the orthogonal viewing mandatory? A15: No. Q16. Is there any requirement for secondary inspection facilities? A16. No.
Q17. Is there a requirement for transmission of data to a secondary location? A17. No. Q18. Is there a need for specific data formats? A18: Refer to Annex A Item 13.0 Data Management Requirements as defined in the RFP. Q19. Are autocad files available? A19. Yes, bidders must request by email to PWGSC. Refer to Attachment 1 to Part 4, Section B Principle Information, Item B.1 in the RFP. Q20. Who requires security clearance? A20. Refer to Part 6 6.0 Security Requirements in the RFP, specifically section 6.2 Security Requirements for Foreign Suppliers. Q21. Who may require for security escorts? A21. Limited technical personnel involved with integration with existing site; pending local requirements. Q22. Is the intent to scan inbound traffic? A22. Yes. Q23. Are there specific room size requirements not specified? A23. No, but must meet applicable codes and operational requirements, as defined in the RFP. Q24. How is permitting done? A24. The general permitting process can be found on the City of Surrey website (www.surrey.ca). Q25. Does the city do inspections? A25. Not typically on Federal Projects, but would not be prohibited. Q26. Is it possible to have an extension for the RFP submissions? A26. Requests for extension will be evaluated based on case-by-case basis, subject to written request outlining rationale. Q27. How fast will award be done? A27. See RFP for timelines for DVT. Q28. Does the system demonstrated during the DVT have to be exactly the same as the proposed system? A28: No, but must demonstrate rated capabilities.
Q29. Can the proposed facility be placed elsewhere in the compound? A29. The facility must fit within the Proposed Imaging Building area (shown in red below) so as to accommodate the defined traffic flow. An autocad version of this drawing is available upon request to the Contracting Authority. Note: - The FS-LSI Facility must enable a distance of at least 25 m for exiting vehicles to clear the building and turn to exit the compound (or return to warehouse for secondary inspection). - Potential bidders must include a traffic routing plan showing the integration of their concept FS- LSI Facility into the CBSA compound as part of their Technical bid.
Q30. How closely must the facility match the neighboring warehouse building? A30. Refer to Annex A, sub-section 15.3.11 Exterior Treatment / Finishes in the RFP. Q31. What type of piles were used for the warehouse building? A31. 300 mm diameter steel piles filled with concrete. Contractor: Bervin Construction. Q32. Can the footprint be extended to 62 m. A32. See Q. 29 Q33. Does CBSA want a covered storage area or an accommodation inside for the test fixtures required to calibrate the equipment? A33. See Section 1.1.2 FS-LSI Imaging Enclosure. It should be possible to store any and all necessary equipment in the FS-LSI Imaging Enclosure. Q34. Confirm that no Check-in or check-out stations (buildings) are requested. A34. See: Section 1.1 Fixed-Site Large-Scale Imaging Facility, and Section 15.2 General Architectural Requirements. Q35. Will CBSA provide trucks to support the SAT and OST? A35. No for SAT. Yes for OST. Q36. Will CBSA provide class rooms for any initial training? A36. Yes. Q37. There is nothing that specifies any special security features within the Driver s Waiting Room. Please clarify. A37. See: Section 1.1 Fixed-Site Large-Scale Imaging Facility; Section 10.0 Video Surveillance Requirements; Section 11.8 Radiological Safety System; and Section 15.7 Hardware. Q38. Does CBSA have a designated, secured facility for the delivery and storage of spares, tools, maintenance materials? How big? A38. See Section 2.5 Contractor s Use of Site. Q39. Para. 8.36- Vehicle Underside Viewing- is this capability to be enabled with PTZ? Is this capability to be linked with the other security camera requirements? Must this be able to view the entire underside when the truck is stationary or can the underside be viewed as the truck is driven over a fixed camera location? A39. The underside can be viewed as the truck is driven over a fixed camera, so long as a complete image of the underside can be reviewed thereafter.
Q40. Para. 8.26- the ability to look into open top cargo holds- as above; must the entire bed be viewed from above or can the bed be viewed as it passes beneath an overhead camera? A40. Entire bed viewed from above. See Section 8.26 Camera Viewing of Target Objects and Section 10.2 Video Surveillance Capabilities. Q41. Will the building commissioning also include the video surveillance equipment? A41. Yes. Q42. Para. 8.14- Please clarify- the system must enable images to be queued for single or multi analyst review and adjudication. A42. Bidders are directed to ask specific questions. Q43. Para. 8.22- Does CBSA have any preferred parameters for the operator login and timed out sequences on the work stations? A43. See Section 8.22 Login; default 30 minutes. Q44. Para. 8.24 Inspection counter- what is meant by a scanning session that can be reset by the operators? What defines the scanning session- a work shift? Similarly, what defines a scanning day? A 24 hour span? A44. Scanning Session = Since last start-up. Scanning Day = Calendar day. Q45. Para. 1.2.7.2 Training Manuals- a. The requirement states that all Operator Training Manuals shall be in both French & English. We understand this statement to mean just the Basic & Advanced Operators Manuals. We do not see any stated requirement for any other manuals to be in French. Please confirm. A45. Confirmed. Q46. Para. 5.2 OST- What will be the daily times of operational testing during the OST? Does it include weekends, holidays? A46. Exact hours to be defined by the local POE management; minimum Monday Friday 8 am 5 pm. Q47. Will just normal maintenance (if required) be performed or will fault insertions be generated to test maintenance performance of more significant issues? A47. During the Site Acceptance Testing (SAT) all Radiological Safety Systems and failsafe capabilities will be tested. During the Occupational Stress Test (OST), any and all necessary corrective and preventative maintenance must be conducted promptly.
Q48. Is there a conflict between the Geotechnical Assessment Report and the actual site conditions with respect to the water table? a. Geotechnical Assessment Report identifies the groundwater table at approximately 2.0 meters below existing site grade. b. Actual inspection identifies the water table to be approximately 2 feet below existing site grade. A48. If the Bidder has reason to believe there is an error in the Geotechnical Assessment Report, please present this information for consideration. Q49. If the water table is off, and is required to be pumped to another destination, who is responsible for this scope and execution? A49. If the Bidder has reason to believe there is an error in the Geotechnical Assessment Report, please present this information for consideration. Q50. Is displaying the functionality of the gantry NII equipment sufficient to address the factory testing and overview, or will an integrated design solution with the Radiation Detection and CCTV/Video monitoring be required? A50. Factory Acceptance Testing must demonstrate at a minimum those capabilities evaluated during the DVT and should demonstrate operational sub-syestems (e.g,. video surveillance, traffic control, etc.). Q51. Can the building be larger than the identified dimensions on page 81, section 1.1.7 Maximum Footprint of 55 meters Length x 16 meters Width? a. Site visit discussions and observations support the flexibility to accommodate a larger footprint. b. We would like confirmation that a building Length of 56.5 meters be supported and approved to use. A51. See Question 29.