Travaux publics et Services gouvernementaux Canada. Title - Sujet PCO-TBIPS / BCP-SPICT. Solicitation No. - N de l'invitation /A

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1 Public Works and Government Services Canada RETURN BIDS TO: RETOURNER LES SOUMISSIONS À: Bid Receiving - PWGSC / Réception des soumissions - TPSGC 11 Laurier St. / 11, rue Laurier Place du Portage, Phase III Core 0B2 / Noyau 0B2 Gatineau Québec K1A 0S5 Bid Fax: (819) SOLICITATION AMENDMENT MODIFICATION DE L'INVITATION The referenced document is hereby revised; unless otherwise indicated, all other terms and conditions of the Solicitation remain the same. Ce document est par la présente révisé; sauf indication contraire, les modalités de l'invitation demeurent les mêmes. Travaux publics et Services gouvernementaux Canada Title - Sujet PCO-TBIPS / BCP-SPICT Solicitation No. - N de l'invitation /A Client Reference No. - N de référence du client GETS Reference No. - N de référence de SEAG PW-$$ZM File No. - N de dossier 610zm Part - Partie 1 of - de 2 See Part 2 for Clauses and Conditions Voir Partie 2 pour Clauses et Conditions CCC No./N CCC - FMS No./N VME Solicitation Closes - L'invitation prend fin at - à 02:00 PM on - le F.O.B. - F.A.B. Plant-Usine: Destination: Other-Autre: Address Enquiries to: - Adresser toutes questions à: Henderson, George Telephone No. - N de téléphone (819) ( ) Destination - of Goods, Services, and Construction: Destination - des biens, services et construction: Amendment No. - N modif. 002 Date Time Zone Fuseau horaire Eastern Standard Time EST Buyer Id - Id de l'acheteur 610zm FAX No. - N de FAX (819) Comments - Commentaires Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Instructions: See Herein Instructions: Voir aux présentes Delivery Required - Livraison exigée Delivery Offered - Livraison proposée Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Issuing Office - Bureau de distribution Informatics Professional Services Division / Division des services professionnels en informatique 11 Laurier St., / 11, rue Laurier 3C2, Place du Portage Gatineau Québec K1A 0S5 Telephone No. - N de téléphone Facsimile No. - N de télécopieur Name and title of person authorized to sign on behalf of Vendor/Firm (type or print) Nom et titre de la personne autorisée à signer au nom du fournisseur/ de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Signature Date Canada Page 1 of - de 1

2 Question 1: On page 65, requirement M1 for the Level 3 Project Manager - Web Projects requires that the projects have been delivered in a Microsoft Base environment. Can you confirm that this should have read "...delivering projects in a web development environment."? Answer 1: The bidder s interpretation is incorrect. PCO is a Microsoft Base environment therefore we seek Level 3 Project Managers with that skill set. Question 2: On page 73, requirement M1 for the Project Manager - Systems Integrator requires that the projects have been delivered in a Microsoft Base environment. Can you confirm that this should have read "...delivering projects in a systems integration environment."? Answer 2: The bidder s interpretation is incorrect. PCO is a Microsoft Base environment therefore we seek Level 3 Project Managers with that skill set. Question 3: Appendix C to Annex A Assessment Criteria and Response Table Stream 1 Project Management Services (Level 3) - Table 2 Level 3 Project Manager Web Projects: Could the Crown, please, clarify R7 rated requirement for the Stream Project Management Resource Category: Project Manager Web as it looks like a duplicate statement of requirement of R5 and has a point allocation based on number of projects that does not fit the statement of requirement? Answer 3: For the evaluation criteria of Stream 1 found at appendix C to Annex A, Table2, Level 3 Project Manager Web Projects: DELETE: Rated criterion R7 in its entirety. DELETE: 80 Part - Partie 2 of - de 2 / Page 1 of - de 9

3 55 INSERT: Question 4: Appendix C to Annex A Assessment Criteria and Response Table Stream 2 Programmer/Software Developer (Level 3) - Table 3 Level 3 Programmer/Software Developer.Net Developer: The total scoring indicates a maximum available score of 100; however the scores per rated requirement totals 110. Could the Crown, please, clarify the total Maximum Points available and the Minimum Pass Mark? Answer 4: For the evaluation criteria of Stream 2 found at appendix C to Annex A, Table 3, Level 3 Programmer /Software Developer -.Net Developer: DELETE: Part - Partie 2 of - de 2 / Page 2 of - de 9

4 INSERT: Question 5: Appendix C to Annex A Assessment Criteria and Response Table Stream 2 Programmer/Software Developer (Level 3) - Table 4 Level 3 Programmer/Software Developer System Integrator: The total scoring indicates a maximum available score of 72; however the scores per rated requirement totals 62. Could the Crown, please, clarify the total Maximum Answer 5: For the evaluation criteria of Stream 2 found at appendix C to Annex A, Table 4, Level 3 Programmer /Software Developer System Integrator: DELETE: INSERT: Part - Partie 2 of - de 2 / Page 3 of - de 9

5 Question 6: We respectfully request a 3-week extension to the current bid submission due date, given the extent and specificity of the evaluation requirements and criteria for each of the 8 categories across the two Streams. Answer 6: The closing date of the solicition will be extended to March 2, 2015 At Part 3 Bid Preparation Instructions, article 3.1, sub paragraph (a): DELETE: (a) Copies of Bid: Canada requests that Bidders provide their bid in separately bound sections as follows: (i) Section I: Technical Bid (four hard copies) and four soft copies on compact disc. INSERT: (a) Copies of Bid: Canada requests that Bidders provide their bid in separately bound sections as follows: (i) Section I: Technical Bid (seven hard copies) and seven soft copies on compact disc. Question 7: With regard to the language requirement for Stream 1: Are we to only submit bilingual resources as per page 19 ( every individual proposed in its bid will be fluent in both official languages of Canada (French and English) )? There seems to be a contradiction on page 48 ( resources must be fluent in English OR be bilingual French and English ). Also, can you please confirm that Stream 2 requirement is English only? Answer 7: For evaluation purposes, the resources proposed are required to be fluent in English only. This applies for both Stream 1 and 2. Part - Partie 2 of - de 2 / Page 4 of - de 9

6 After Contract award language requirements will be specified within each Task Authorization and there may be a requirement for bilingual resources under Stream 1. At Part 5 Certifications, Section 5.2 Additional Certifications Precedent to Contract Award, article (b) Certification of Language: DELETE: In its entirety. INSERT: (b) Certification of Language By submitting a bid, the Bidder certifies that, should it be awarded a contract as result of the bid solicitation, every individual proposed in its bid will be fluent in English. The individual(s) proposed must be able to communicate orally and in writing in English without any assistance and with minimal errors. Question 8: We are seeking clarification with regard to the security requirement, could the Crown please confirm that the Programmer/ Software Developer.NET and the Project Manager - Microsoft Base Application Resources are the only ones required to have top secret clearance while all the rest are Secret, and if so why do they require Top Secret? Answer 8: Some of the work performed by these resources will require a Top Secret clearance. After Contract award security requirements will be specified within each Task Authorization and there may be a requirement for either secret or top secret resources. This applies for both Stream 1 and 2. Question 9: for the PM Web Projects Grid, both R4 and R7 are asking for The Bidder should demonstrate that the proposed resource holds a valid Project Management Professional (PMP) and/or Information Technology Infrastructure Library (ITIL) certificate. Could you please confirm if there is supposed to be a different R7 requirement or if it is to be removed altogether. Answer 9: Part - Partie 2 of - de 2 / Page 5 of - de 9

7 This question is being addressed and R7 will be deleted. Please monitor the solicitation amendments posted on Buy and Sell for details. Question 10: Re p 62 Corporate Criteria and p 80 Corporate Evaluation Criteria M2: Please confirm if the Crown is requesting Contract Total value (also referred to as Maximum Estimated Cost) or contract billed value. Answer 10: The Crown will accept total contract value for Corporate Evaluation Criteria M2. Question 11: Is this a Tier 2 requirement? Answer 11: This question has been answered. Please Monitor the Solicitation amendments posted on Buy and sell for details. Question 12: Re p 67 PM Web projects R4. Will the Crown accept Prince2 Certification in place of ITIL? This is a GoC standard Certification that has been gaining acceptance over ITIL in the recent 5 years. Answer 12: The crown will accept the following certifications: PMP certification = 5 points, ITIL certification = 5 points; Prince2 = 5 point Part - Partie 2 of - de 2 / Page 6 of - de 9

8 for a maximum value of 10 points Question 13: Re p 68 PM Web Projects R7 This criteria appears that it may be a typo the other PM grids request experience with MS Project but this one is essentially a repeat of R4 which places undue weight to R4. Please confirm R7 is meant to ask for MSProject. Answer 13: This question has been answered. Please Monitor the Solicitation amendments posted on Buy and sell for details. Question 14: Given the Bilingual and security clearance requirements for this RFP, would the Crown consider a ten (10) day extension on the closing date of the RFP? Answer 14: The request for an extension and bilingualism has been addressed through other questions and answers. Please monitor the solicitation amendments posted on Buy and Sell for details. Question 15: In reference to R4 of Stream 1 for categories: Level 3 Project Manager - Web Projects/ Project Manager Microsoft Base Applications/ Project Manager Systems Integrator/ and Project Manager New Business The Bidder must demonstrate that the proposed resource holds a valid Project Management Professional (PMP) and/or Information Technology Infrastructure Library (ITIL) certificate. The Contracting authority can request a copy for validation purposes if it is not included in the bid. Points will be awarded for each certificate held in the following manner up to a maximum of two certificates: PMP certification = 5 points, ITIL certification = 5 points would the Crown please consider adding Prince2 certification also valued at 5 points? Part - Partie 2 of - de 2 / Page 7 of - de 9

9 Answer 15: The crown will accept the following certifications: PMP certification = 5 points, ITIL certification = 5 points; Prince2 = 5 point for a maximum value of 10 points Question 16: Due to the substantial level of effort required to demonstrate the corporate criteria R1 - >20 resources X monthly invoices X multiple contracts, would the Crown please grant a 2 week extension to the closing of this RFP? Answer 16: The Crown will grant an extension until March 2, Question 17: Due to the volume of monthly invoices that are required to demonstrate R1 - >20 resources X monthly invoices X multiple contracts, would the Crown accept information regarding client organization, contract/ta numbers, start and end dates, resource names and the 1st page of contract awards to demonstrate this mandatory criteria? We can provide detailed invoices upon request. Answer 17: At Table 1, Corporate Criteria, rated criteria R1: Delete: To demonstrate experience, the Bidder is required to submit as part of their bid: i. The name of each resource it had provided under contract to an outside client; and ii. Copies of an invoice issued by the Bidder for work performed by these resources. Part - Partie 2 of - de 2 / Page 8 of - de 9

10 Insert: To demonstrate experience, the Bidder is required to submit as part of their bid: i. The name of each resource it had provided under contract to an outside client. After the bid closing date, during the evaluation period, copies of an invoice issued by the Bidder for work performed by these resources may be requested by the Contracting Authority. Failure to provide an invoice for a given resource within the timeframe specified by the Contracting Authority will result in a downward adjustment to the Bidder s technical score as applicable. Note: This amendment is applicable to the corporate criteria of both Streams 1 and 2. Question 18: Regarding Section I: Technical Bid (a)- In their technical bid, Bidders should demonstrate their understanding of the requirments contained in the bid solicition and explain how will they will meet these requirements. Can Bidders assume that their responses to the mandatory and rated criteria will show sufficient demonstration of their understanding of the requirements contained in the bid solicitation and an explanation of how they will meet these requirements is not necessary? Answer 18: The Crown expects bidders to demonstrate the successful compliance to the Evaluation Criteria by clearly explaining how the proposed resources meet the requirement. The Crown will not accept simply repeating the statement contained in the bid solicitation. Part - Partie 2 of - de 2 / Page 9 of - de 9