School of Open Learning (Campus of Open Learning) University of Delhi 5, Cavalry Lane Delhi-110007 LIMITED TENDER DOCUMENT (Technical Bid + Financial Bid) Supply & installation of split air conditioners Tender No. SOL/Gen. Sec /2013/ Dated: Tender Submission Date & Time: Technical Bid opening: 06/08/2013 at 2.00p.m 06/08/2013 at 4.00 p.m 1
SCHOOL OF OPEN LEARNING (CAMPUS OF OPEN LEARNING) UNIVERITY OF DELHI, DELHI-110007 LIMITED TENDER NOTICE The Executive Director, SOL, invites sealed (sealed with PVC sealing tape/ sealing wax) Quotations on behalf of SOL, from the reputed manufacturing concerns or original equipment manufacturer/their regional Agents/Authorized dealers and suppliers for the supply and installation of 2.0 tone Split Air Conditioners as per specification indicated in the TECHNICAL BID. Sr. No Item EMD ( ) Submission of Limited Tender Opening of Technical Bid 1. 4 nos of 2.0 Ton Split Air conditioners Eligibility Conditions: - 10,000 06/08/2013 /2013 at 2.00 p.m 06/08 08/2013 at 4.00a.m 1. Original Cross Demand Draft must be enclosed on account of EMD as shown above. 2. The tenderer has to declare that he has not been debarred from participation in tender anywhere in SOL, DU (colleges, departments) for the past three years. 3. PAN No., TIN No. & Bank Account no: 4. The vendor should have executed orders of supply and installation of 2.0 tone Split Air Conditioners during the last three years to SOL/DU (colleges/departments)/central Govt. Depts. /Central Govt. PSUs /Consumer Society approved by Central Govt. The terms and conditions of tender are mentioned in tender document in detail. The tender, which is not accompanied by the requisite EMD, shall be summarily rejected. Tender will not be accepted after expiry of due date and time. The Executive Director reserves the right to reject any or all tenders without assigning any reason whatsoever. Any tender in which any of the prescribed conditions is not fulfilled or is incomplete in any respect, is liable to be rejected. Asstt. Registrar (General) 2
SCHOOL OF OPEN LEARNING, CAMPUS OF OPEN LEARNING GENERAL TERMS & CONDITIONS OF THE LIMITED TENDER: 1. Sealed quotations are invited from reputed manufacturing concerns or original equipment manufacturer/their regional Agents/Authorized dealers and suppliers for the supply and installation of 2.0 tone Split Air Conditioners. 2. The vendor should have executed orders of supply during the last three years to SOL/DU (colleges/departments)/central Govt. Depts. /Central Govt. PSUs /Consumer Society approved by Central Govt. 3. Earnest Money Deposit of 10,000/- is required to be made along with the tender document in the form of bank draft in favour of The Executive Director, School of Open Learning, University of Delhi, payable at Delhi. The EMD of parties, whose rates are not approved, will be returned shortly after finalization of the tenders. However, the EMD of the parties, whose rates are accepted, will be returned after the completion of the supply. No interest will be paid on the amount of the EMD. Tenders without EMD will not be considered. 4. The technical bid and the financial bid should be sealed by the tenderer in separate covers duly super scribed and both these sealed covers are to be put in a bigger cover, which should also be sealed and super scribed. The financial bid of only those vendors would be opened who qualify the technical bid on the basis of the specifications. 5. The delivery of material shall be made at the scheduled destination of the Office free of all delivery charges. 6. The supply and installation of equipments and other accessories should be made strictly in accordance with the specifications given in the commercial bid. The supply and installation should be as per the delivery schedule specified in the supply order. The warranty period takes effect from the date of satisfactory installation. The tenderer shall be liable to replace the equipment or other accessories found defective during the warranty period. 7. Payment will be made to the vendor after completion of the supply, installation, commissioning and handing over the equipments fulfilling the technical specifications etc. at the scheduled destination/ Store of the Office and testing by the constituted committee. The testing that should be carried out for commissioning the material supplied and the satisfactory workings of the systems are to be certified by the office. No advance payment will be made. 8. In the event of any default, failure (including the failure to supply within the prescribed delivery period) or neglect by the supplier in complying with the order, The Executive Director shall be entitled to forfeit the EMD, the loss/damage which the Office may suffer or be put to by reason of or due to any act or other default of the supplier failing to make the supply in the aforesaid manner. 3
9. After completing the procedure of tender, the Office will place order for quantities as per the requirement. The successful vendor shall comply with the order within the time period for delivery. Maximum 7 days will be allowed for the delivery of material from the date of order. Therefore, period of delivery of material beyond 7 days is not acceptable. 10. The right to acceptance of the quotation will rest with the Office, which reserves the right to reject any or all the quotations without assigning any reason thereof. In case of dispute, the decision of the Executive Director shall be binding. 11. Conditional tenders shall not be considered. Any tender containing additional/alternation in the above terms and conditions and the specifications of items/material will also not be considered. 12. The rates of the items shall remain valid for a period of six months from the date of placement of order and there will be no change in the price structure during the currency of the contract except, if the statutory levies are otherwise made applicable by the Govt. through notification/regulations. 13. Completed tender along with all the documents must reach the Section Officer (General Section), Room No. 206, School of Open Learning, University of Delhi, Delhi 110 007 upto 06/8/2013 by 2.00p.m and the technical bid will be opened on 06/08/2013 at 4.00 p.m in the Seminar Room, in the presence of the vendors. 14. The tenderer while sending their tender should enclose a copy of the conditions stipulated duly certified and attested by them in token of accepting the tender conditions that they understood and accepted them in full. Tenders received without the certified copy of the conditions shall be rejected summarily. Signature of the tenderer with official seal. 4
Annexure -I SCHOOL OF OPEN LEARNING, CAMPUS OF OPEN LEARNING COMPANY PROFILE Tender for supply & installation of 2.0 tone split air conditioner for SOL. The Company should provide the following details. 1. Name of company/firm 2. Nature of the company/firm (Govt./Public/Private/Partnership) 3. (a) Address of the registered office of the firm with Phone Number, Cell No, Fax and Email. (b) Year of establishment (c) Reg. no (d) If approved small scale industry 4. Maintenance and service centre facilities in Delhi. 5. Experience in the related area 6. PAN No. TIN No. Bank Account no: Signature Name of the Firm Along with the Phone/Cell No. 5
Annexure-II SCHOOL OF OPEN LEARNING, CAMPUS OF OPEN LEARNING TECHNICAL BID Item no: 1. Supplying, installation, testing and commissioning of 2 Ton Split Air Conditioner of 5 star rating with cordless LCD remote control up to 10 meter distance as well as out door unit complete with high capacity rotary compressure, Condenser, fan with all internal/external control wiring, with powder quoted stand/aluminum stand for out door unit etc. as required at site with following specification. A. BRAND O General/Carrier/Hitachi/Voltas/ Equivalent Cooling capacity Min 21500Bet./Hour Star rating Minimum 5 rating Power Supply 230+10% Air flow rate Minimum 620CFM Noise Level Indoor-maximum 50db Rating current Maximum 11.00ampere Power Consumption Maximum 2250Watt Out door unit should be anti 4 NOS corrosion B. 4Nos Supply and installation testing of 5 KVA digital stabilize, reputed brand, ISI marked, wall mounted cabinet Input-170V-270 Out put-200-240v Efficiency > 95% Frequency-50HZ Out Put High voltage Cut off-240 V Item no: 2 40mtr Supplying installation testing of copper refrigeration pipe suitable for 2 TR split A.C between outdoor & indoor unit complete Item no: 3 30mtr Providing and fixing drain pipe I/C insulated suitable for fixing with split Air Conditioner2T. 6
Annexure-III SCHOOL OF OPEN LEARNING, CAMPUS OF OPEN LEARNING COMMERCIAL BID Item no: 1. Description Rate (Rs.) Total inclusive of all taxes(rs.) Supplying, installation, testing and commissioning of 4nos of 2 Ton Split Air Conditioner of 5 star rating with cordless LCD remote control up to 10 meter distance as well as out door unit complete with high capacity rotary compressure, Condenser, fan with all internal/external control wiring, with powder quoted stand/aluminum stand for out door unit etc. as required at site with following specification. BRAND O General/Carrier /Hitachi/Voltas/Equivalent Cooling capacity Min 21500Bet./Hour Star rating Minimum 5 rating Power Supply 230+10% Air flow rate Minimum 620CFM Noise Level Indoor-maximum 50db Rating current Maximum 11.00ampere Power Maximum 2250Watt Consumption Out door unit 4 Nos should be anti corrosion B. 4Nos Supply and installation testing of 5 KVA digital stabilize, reputed brand, ISI marked wall Mounted Cabinet. Input-170V-270 Out put-200-240v Efficiency > 95% Frequency-50HZ Out Put High Voltage Cut off-240 7
Item no: 2 Supplying installation& testing of copper refrigeration pipe suitable for 2 TR split A.C between outdoor & indoor unit complete Item no: 3 40mtr 30mtr Providing and fixing drain pipe I/C insulated suitable for fixing with split Air Conditioner Signature of the tenderer with official seal. 8