Reserve your space now at this must-attend meeting for every cornea specialist, ophthalmologist, and those interested in cutting-edge cornea research! EXHIBITOR PROSPECTUS MARCH 13-15, 2015 Molly Phillips, Western Account Manager 215-353-2833 molly.phillips@pentavisionmedia.com Scott Schmidt, Eastern Account Manager 610-564-7237 scott.schmidt@pentavisionmedia.com Jointly provided by: A publication of:
Advanced Cornea Conference The One-Stop Cornea Learning Experience March 13-15, 2015 The Ritz-Carlton, Fort Lauderdale, FL Dear Exhibitor, The Advanced Cornea Conference will provide a comprehensive one-stop cornea learning experience for the practicing clinician, with comprehensive clinical coverage of both medical and surgical cornea including the daily clinical corneal diseases and also the evolving corneal surgical modalities that affect patient management. The cornea material will be taught by leading experts who have an in-depth understanding of Various corneal disease entities Newer therapeutic modalities Diagnostic advances The ACC will bring together a collection of corneal surgeons positioned at the forefront of cornea to teach new advances in a straight forward format that every clinician can take back to their practice to help their patients. The ACC will also provide exposure to corporate ophthalmology, practice management issues, medico-legal issues, staffing issues, office practice management and billing issues. Center stage will also include efficient running of the office to be financially viable and successful entity in an ever changing and challenging medical climate. In short, the ACC is a must-attend meeting for every practicing clinician! See you there! Advanced Cornea Conference Planning Committee Bask in the Florida sun at The Ritz-Carlton For Lauderdale From savoring breathtaking views to having your cares melt away at the spa, The Ritz-Carlton, Fort Lauderdale beach hotel completes any trip to the Gold Coast. Perched above the Atlantic Ocean and the Intracoastal Waterway, this luxury beachfront hotel includes extensive meeting space, an ocean-view tropical pool deck with exclusive cabanas, and a skywalk connecting to the waterfront. Inspired by grand ocean liners of days gone by, the beach hotel s polished design and décor offers a chance to experience the refinement of another era. Make your reservation today by calling 800-241-3333 and reference the Advanced Cornea Conference or online at Ritzcarlton.com using the group code: BQNBQNA. For the most current meeting information, go to corneaconference.com
Advanced Cornea Conference 2015 CORPORATE SUPPORTER & EXHIBITOR PROGRAMS Devoted exclusively to the latest science and technological advances in corneal surgery Accredited for continuing medical education credits Attended by ophthalmologists, corneal specialists, and clinical leaders in corneal research Reserve Your Space Today for Lowest Rates! Maureen Platt, CMP, Conference Manager 215-628-7754 maureen.platt@pentavisionmedia.com Molly Phillips, Western Account Manager 215-353-2833 molly.phillips@pentavisionmedia.com Scott Schmidt, Eastern Account Manager 610-564-7237 scott.schmidt@pentavisionmedia.com Platinum Supporter $24,500 One complimentary door drop to each meeting participant Two email deployments to the Ophthalmology Management Database prior to the meeting (supporter provides HTML) Company logo on conference marketing materials Recognition on all meeting signage Ad in exhibit handout Listed as a supporter by level on thank you slide during the program Two table-top exhibit spaces Admission for 8 company representatives Gold Supporter $17,500 One complimentary door drop to each meeting participant One email deployment to the Ophthalmology Management Database prior to the meeting (supporter provides HTML) Company logo on conference marketing materials Recognition on all meeting signage Listed as a supporter by level on thank you slide during the program One table-top exhibit space Admission for 6 company representatives Silver Supporter $12,000 One complimentary door drop to each meeting participant Company logo on conference marketing materials Recognition on all meeting signage Listed as a supporter by level on thank you slide during the program One table-top exhibit space Admission for 3 company representatives
Advanced Cornea Conference reserves the right to determine what is acceptable publicity and advertising, and also reserves the right to restrict at any time any display or activity it deems inappropriate or undesirable. In the event of such restriction, Advanced Cornea Conference will assume no liability for any expenses incurred by the affected company. The restrictions outlined here also apply to advertisements in other media which refer to Advanced Cornea Conference. All product/service demonstrations, interviews, instructional activities and distribution of promotional literature within the hotel must be confined to the limits of the assigned exhibit space. No exhibitor shall use the name of Advanced Cornea Conference or any symbol or logo identified therewith, in any manner representing that the exhibitor or his products or services possess the approval or endorsement of Advanced Cornea Conference. Exhibitor $3,750 Admission for 2 company representatives Each Exhibit Space is one 8 table with 2 chairs and a waste basket Additional Support Opportunities We welcome the opportunity to discuss high-impact opportunities to promote your products or services to this exclusive audience. Company Description All exhibitors have the opportunity to have their company information included in the exhibits handout for all attendees. Please provide your 50-word company description no later than February 20, 2015. Copy exceeding 50 words will be returned for editing. Please email your write-up to maureen.platt@pentavisionmedia.com. Tentative Exhibit Hall Hours Friday, March 13 7:00 8:00 am (Breakfast) 10:00 10:30 am (Break) 12:30 1:30 pm (Lunch) 6:00 pm 7:30 pm (Reception) Saturday, March 14 7:00 8:00 am (Breakfast) 10:00 10:30 am (Break) 12:30 1:30 pm (Lunch) Sunday, March 15 7:00 8:00 am (Breakfast) 10:00 10:30 am (Break) 12:30 1:30 pm (Lunch) 1:30 pm (Show Strike) Times subject to change. Use of the Meeting Name and Logo The name and logo of Advanced Cornea Conference are proprietary marks. Use of the name and/or logo in any fashion, by any commercial entity, for any purpose (including materials mailed to the Advanced Cornea Conference pre-registration list), is expressly prohibited. Use of Scientific Program Content The Advanced Cornea Conference meeting is not a public event. Programs presented at the meeting are for the education of attendees as authorized by Advanced Cornea Conference. Any use of the program content, the name of a speaker and/or program title, or the name of the Advanced Cornea Conference meeting without written consent of Advanced Cornea Conference is prohibited. For this purpose, program content includes, but is not limited to oral presentations, audiovisual materials used by speakers, and program handouts. This policy applies before, during and after the meeting. Notice of Disability In compliance with the Americans with Disabilities Act of 1990, the Advanced Cornea Conference meeting will make all reasonable efforts to accommodate persons with disabilities at its meeting. Please call Advanced Cornea Conference with your requests. Contest, Raffles, Drawings Advanced Cornea Conference is a professional, scientific, educational meeting; please keep this in mind when planning your contest, drawing, raffle, etc. Exhibit Management must approve all contests, lotteries, drawings, raffles and games of chance. All requests must be submitted to Exhibit Management for review and approved 30 days in advance of the meeting. A form will be provided in the Exhibitor Service Kit to facilitate this process. No unapproved items may be used as a prize. Exhibitor Functions/Hotel Space Request Advanced Cornea Conference has strict policies that limit unofficial activities throughout the week. These unofficial activities include social events, meetings, focus groups and industry-supported symposia that are not planned or sponsored by Advanced Cornea Conference. Only exhibiting companies are eligible to host a third-party event. Unofficial activities cannot be held during the official meeting hours, or during an official Advanced Cornea Conference event such as breakfast, lunch or evening symposia. This also includes official Advanced Cornea Conference receptions. Please contact the Exhibit Manager for specific times. Exhibitors continued on next page
are not permitted to book space directly through the hotel. All requests for space and special programs must be submitted in writing on the meeting space request form included in your Exhibitor Service Kit. Floor Reconfiguration Advanced Cornea Conference reserves the right to reconfigure the exhibit hall floor plan. Advanced Cornea Conference also reserves the right to relocate any exhibit at any time. If the affected exhibitor does not agree with the relocation and wishes to withdraw from the exhibition, all application fees will be refunded. Advanced Cornea Conference has the right to limit the number of exhibitors of similar products or services in order to ensure quality and a broad spectrum of products in limited exhibit space. Exhibitor License Agreement Limitation of Liability. Exhibitor agrees to indemnify and hold harmless Management and the Supporters, Owner, exhibition hall facility, and city in which this Exhibition is being held, and each of their respective officers, agents and employees, against all claims, losses, suits, damages, judgments, expenses, cost (including, without limitations, reasonable legal fees) and charges of every kind arising out of or resulting from its execution of this License or its occupancy of the space herein contracted for by reason of personal injuries, death, property damages or any other cause sustained by any persons or others. Management shall not be responsible for loss or damage to displays or goods belonging to Exhibitor, whether resulting from fire, storms, acts of God, air conditioning or heating failure, theft, pilferage, mysterious disappearance, bomb threats or other causes. All such items brought to the Exhibition are displayed at Exhibitor s own risk, and should be safeguarded at all times. Management will provide the services of a reputable protective agency during the period of installation, show, and dismantling, and Exhibitor agrees that the provisions of such services constitutes adequate discharge of all obligations of Management to supervise and protect Exhibitor s property within the Exhibition. Exhibitors may furnish additional guards at their own expense, only with prior approval by Management. Exhibitor agrees that Management shall not be liable in the event of any errors or omissions in any promotional material. Management makes no representation or warranties with the respect to the number of Exhibition attendees or the demographic nature of the attendees. EXHIBITOR LICENSE AGREEMENT Note: Exhibitors are to carry insurance to cover exhibit materials against damage and loss and public liability insurance against injury to the person and property of others. By executing the Corporate Supporter & Exhibitor Contract, Exhibitor warrants that there is in effect said insurance policy covering the exhibitor, with coverage remaining current through Exhibitor s occupancy of Advanced Cornea Conference. Damage to Property. Exhibitor is liable for any damage caused to building floors, walls or columns, or to standard booth equipment, or to other exhibitors property. Exhibitor may not apply paint, lacquer, adhesives, or other coating to building columns and floors or to standard booth equipment. Safety and Fire Laws. All applicable fire and safety laws and regulations must be strictly observed by Exhibitor. Cloth decorations must be flame proof. Wiring must comply with local Fire Department and Underwriters rules. Smoking in exhibits is forbidden. Crowding will be restricted and aisles and fire exits must not be blocked by exhibits. Decoration. Management shall have the full discretion and authority in the placement, arrangement, and appearance of all items displayed by Exhibitor, and may require the replacing, rearrangement, or redecorating of any item or of any booth, and no liability shall attach to Management for costs that Exhibitor may incur thereby. An Exhibitor building special background or side dividers must make certain that the surfaces of such dividers are finished so as not to be unsightly to exhibitors in adjoining booths. Obstruction of Aisles or Booths. Any demonstration or activity that results in obstruction of aisles or prevents ready access to nearby exhibitors booths shall be suspended for any periods specified by Management. Losses. Management shall bear no responsibility for damage to Exhibitor s property, or lost shipments either coming in or going out, nor for moving costs. Damage to inadequately packed matter is Exhibitors own responsibility. If its exhibit fails to arrive, Exhibitor is nevertheless responsible for exhibit space cost. Exhibitor is advised to ensure against these risks. Amendment to Rules. Any matters not specifically covered by the preceding rules shall be subject solely to the decision of Management. The Management shall have full power in the matter of interpretation, amendment and enforcement of all said rules and regulations. \
Corporate Supporter & Exhibitor Contract Advanced Cornea Conference March 13-15, 2015 Fort Lauderdale, FL NOTE: By signing this form it is agreed that all rules and regulations listed in the exhibitor license agreement will be adhered to by the exhibiting company. PLEASE PRINT ALL INFORMATION CLEARLY Contact Name Title Company Name Address City State Zip Code Phone Fax E-mail Please list the individual(s) attending the conference from your company. List additional reps on a separate page with company name. Platinum 8 reps; Gold 6 reps; Silver 3 reps; Exhibitor only 2 reps. (Additional booth rep fee: $350 per rep). Name Title Name Title Terms of Payment/Cancellation Applications should be accompanied by payment by check or credit card. Any exhibitor releasing assigned space 60 days prior to the exhibition date will be refunded all but a $250 administration fee. For cancellations within 59 days of the show, 75% of space rental charges will be assessed to the cancelling company. Payment Method h Enclosed is our check made payable to PentaVision LLC, Conference Department. (All checks must be payable in US dollars.) h Visa h Mastercard h American Express Credit Card # Expiration Date / Print name as it appears on credit card: Signature: TOTAL REGISTRATION $ TOTAL AMOUNT PAID $ (INCLUDES BOTH REGISTRATION AND CORPORATE SUPPORT) This is the e-mail address that will receive communications about the event. Kindly Indicate Your Level of Corporate Support: (check all that apply) h Platinum Supporter $24,500 h Gold Supporter $17,500 h Silver Supporter $12,000 h Exhibitor $3,750 h Additional Booth Attendee $350 h Additional Support Please specify TOTAL CORPORATE SUPPORT $ COMPLETE FORM AND MAIL OR FAX WITH NON-REFUNDABLE PAYMENT TO: PentaVision LLC 321 Norristown Road, Suite 150 Ambler, PA 19002 OR FAX TO: 215-367-2145, Attn: ACC