EXHIBIT & SPONSORSHIP PROSPECTUS

Transcription

1 AMERICAN SOCIETY FOR MEN S HEALTH ANNUAL MEETING December 5 7, 2014 Fairmont Scottsdale Princess Scottsdale, AZ EXHIBIT & SPONSORSHIP PROSPECTUS Presented by

2 The American Society for Men s Health (ASMH) was founded in 2012 and is dedicated to the rapidly growing field of men s health. The ASMH comprehensively brings together multiple disciplines such as urology, family medicine, cardiology, endocrinology, oncology, gerontology, psychiatry, psychology, sexual and reproductive medicine, public health and others. The ASMH seeks to: Promote, encourage and support the highest standards of practice, research, education and ethics in the study of the basic sciences, diagnosis, treatment and prevention of men s health issues Advocate the advancement of men s health Become a resource for all those interested in men s health Provide a scientific and public forum for exchange and discussion of science, experiences, ideas and opinions in men s health Provide a networking platform for all professionals interested in men s health, and lead efforts to improve public health policies and societal conditions related to men s health WHO ATTENDS? Over 250 professional attendees are anticipated. The multi-disciplinary audience includes: Urologists Primary Care Endocrinologists Cardiologists Gerontologists Nurses Physician Assistants Other MD (Psych, Ortho) PRESTIGIOUS LEADERSHIP: Culley C. Carson III, MD, President Martin M. Miner, MD, President-elect Stephen L. Kopecky, MD, Secretary Christina C. Wang, MD, Treasurer

3 Exhibitor Information WHY PARTICIPATE? Exhibitors and sponsors of the ASMH are presented with a great opportunity to provide crucial support for a much-needed multi-disciplinary group with Men s Health as their exclusive focus. Any company with treatments for health conditions that affect the male population will find this is a key audience, gathered in a unique way, with opportunities for networking and relationship building. TABLETOP EXHIBIT: $2,700 Hard wall or pop-up floor displays are not to be used in the configuration of tabletop exhibits. Small tabletop exhibit displays are acceptable. Displays must rest safely on the table provided and cannot block the line of sight into other exhibits, 6 height restriction. INLINE BOOTH (10X10): $3,500 Eight-foot draped back wall and threefoot draped side walls included, 8 height restriction for booth. Booth Fees Include: A company identification sign One six-foot draped table and two chairs Three exhibitor badges per booth Pre-registration attendee listing A complete listing in the exhibit guide (deadlines apply) 24-hour exhibit hall security service Opportunity to attend educational sessions EXHIBIT HOURS: Friday, December 5 10:00 am 4:00 pm (Includes unopposed breaks in the exhibit hall) Exhibit Hall Reception 5:30 pm 6:30 pm Saturday, December 6 10:00 am 4:00 pm (Includes unopposed breaks in the exhibit hall) SPACE ASSIGNMENT: Exhibit space will be assigned on a first come, first served basis. A signed Exhibit Agreement is required to reserve exhibit space. Eligibility to exhibit is at the discretion of the ASMH and is restricted to companies directly related to the men s health field. The ASMH reserves the right to determine the eligibility of any company that submits an exhibit application. The ASMH reserves the right to make any modifications that may be necessary to accommodate all requests for space. Companies requesting adjoining space or any special requests should submit them in writing along with the application to exhibit. If it becomes necessary to relocate an exhibitor after a contract has been accepted, the ASMH will contact the company involved. Every effort will be made to reassign the exhibitor to a similar space. REFUNDS AND CANCELLATIONS: Cancellations received in writing by Tuesday, September 30, 2014 will be subject to a 25 percent administrative fee. There will be no refunds for cancellations received after Tuesday, September 30, 2014.

4 Sponsorship Opportunities Become a Diamond or Friends of ASMH Supporter and receive multiple marketing opportunities to help your company reach its target audience ASMH Support Packages Diamond $50,000 Friends of ASMH $20,000 Exhibit Booth 10 x x 10 Exhibitor Badges (Includes full access to sessions) 10 5 Tickets to Reception/Gala Dinner 10 5 Attendee Bag Insert(s) 1 Meeting Program Advertisement full page 1/2 page Pre and Post Attendee Mailing Lists 2 1 Symposium Timeslot (food & beverage included) Patron Banner Recognition X X Patron Recognition in Meeting Program X X Patron Ribbons X X Patron Recognition on ASMH Website X X Patron Recognition on Walk-in Slides X X Pre Meeting Blast with Symposia Details and Company Logo Hotel Room Door Drop Symposia Signage with Company Logo * Symposia are reserved for Diamond Supporters only. ASMH will supply food and beverage for symposia programs. X X X X SYMPOSIA TIMESLOTS: Friday, December 5 Breakfast: 7:00am 8:00am Lunch: 12:00pm 1:00pm Saturday, December 6 Breakfast: 7:00am 8:00am Lunch: 12:00pm 1:00pm WEBCAST ON THE ASMH WEBCAST WEBSITE: $10,000 Symposia participants may produce a CME or non-cme webcast to be posted on the official American Society for Men s Health Website at the company s expense.

5 Advertising and Promotional Support Opportunities REGISTRATION BAG INSERT - $1,500 Include your message in attendee registration bags. This opportunity is great for new product/service information, event invitations, and promoting your exhibit presence at the meeting. Production deadlines apply, so secure your registration bag insert today! HOTEL ROOM DOOR DROP - $2,000 Use this opportunity on Thursday or Friday evening during the conference to advertise your product and booth location to all conference attendees. HOTEL KEY CARDS - $7,000 [SOLD] One company is offered the opportunity to have its corporate name and logo printed on hotel key cards used at the meeting. BANNERS- PRICING VARIES Please contact Cara Smith at csmith@auanet.org for details. PROMOTIONAL LIGHT BOXES - $2,500 Attendees can t miss these strategically located promotional pieces in the hotel. These large, colorful lighted panels provide unmatched visibility you don t find in any other promotional material. PROGRAM BOOK ADVERTISEMENT Highlight your company s product/service or exhibit space in the ASMH Annual Meeting Program Book. Full Page - $1,600 ½ Page - $800 ATTENDEE MAILING LIST RENTAL - $300 PER LIST Each exhibiting company has the option to purchase a pre or post attendee mailing list to help market their company, product/ service, and booth location.

6 Exhibitor Agreement AMERICAN SOCIETY FOR MEN S HEALTH ANNUAL MEETING Fairmont Scottsdale Princess 7575 East Princess Drive Scottsdale, AZ USA MEETING DATES: December 5-7, 2014 EXHIBIT DATES: December 5-6, 2014 EXHIBITING COMPANY INFORMATION: COMPANY NAME ADDRESS CITY STATE ZIP OR POSTAL CODE TELEPHONE NUMBER FAX NUMBER DIRECT CONTACT INFORMATION: All confirmation letters, invoices and meeting information will be sent directly to the exhibit contact below. EXHIBIT CONTACT NAME/TITLE TELEPHONE NUMBER MAILING ADDRESS (IF DIFFERENT FROM ABOVE) CITY STATE ZIP OR POSTAL CODE EXHIBIT PRICING: Tabletop Exhibit (6 x 10 ): $2,700 USD Number of Spaces: In-line Booth (10 x 10 ): $3,500 USD Number of Spaces: AVAILABLE EXHIBIT SPACE: 1 ST CHOICE 2 ND CHOICE 3 RD CHOICE We would like to be near: We would not like to be near: PAYMENT INFORMATION(choose/circle one): Total Amount Enclosed: CHECK ENCLOSED Check # (Payable to American Society for Men s Health in U.S. dollars drawn on a U.S. bank) VISA MASTERCARD AMERICAN EXPRESS DISCOVER CREDIT CARD NUMBER EXPIRATION DATE (MONTH/YEAR) NAME OF CARDHOLDER SIGNATURE Federal ID # Mail Payment to: ASMH 1000 Corporate Boulevard Linthicum, MD Agreement: I am an authorized representative for this Exhibiting Company with full power and authority to sign this Exhibitor Agreement. The Exhibiting Company has read and understands the Terms and Conditions as stated in the Exhibitor Agreement. PRINT FULL NAME AUTHORIZED SIGNATURE DATE Questions? Please contact Cara Smith at or csmith@auanet.org Fax Contract & Payment to: Cancellation Policy: Cancellations received in writing by Tuesday, September 30, 2014, will be subject to a 25 percent administrative fee. There will be no refunds for cancellations received after Tuesday, September 30, 2014.

7 Exhibit Hall Map

8 TERMS AND CONDITIONS AMERICAN SOCIETY FOR MEN S HEALTH 1. AGREEMENT TO TERMS, CONDITION AND RULES. The Exhibitor agrees to observe and abide by the Terms and Conditions set forth hereafter and by such additional Terms and Conditions made by the American Society for Men s Health (ASMH) from time to time for the efficient or safe operation of ASMH Annual Meeting (Conference), including, but not limited to, those contained in the Exhibitor Prospectus and Exhibitor Service Kit. 2. INDEMNIFICATION. (a) Neither the ASMH nor the Fairmont Scottsdale Princess, nor any officers, agents, employees or representatives of either of them, shall be held liable for, and they are hereby released from liability for, any damage, loss, harm or injury to the person or property of the Exhibitor or any of its officers, agents, employees or other representatives, resulting from theft, fire, water, accident or any other cause. (b) The Exhibitor and its agents shall indemnify, defend and protect the ASMH and Fairmont Scottsdale Princess against, and hold and save the ASMH and the Fairmont Scottsdale Princess harmless from, any and all claims, demands, suits, liability, damages, loss, costs, attorneys fees and expenses of whatever kind or nature, which result from, arise out of, or are connected with any acts, or failures to act, or negligence of the Exhibitor, or any of its officers, agents, employees or other representatives, including, but not limited to, claims of damage or loss resulting from the breach of these Terms and Conditions, and claims of damage or loss to any third party resulting from any infringement of a copyright or patent or the unauthorized use of a registered trademark. (c) The exhibiting company is responsible and accountable for the actions of its staff and any agents, appointed contractors or vendors. 3. EXHIBIT INSURANCE. Exhibitors who desire insurance on their exhibits must obtain the same at their own expense. The ASMH does not carry insurance of any sort on the exhibit or other property of Exhibitors and the ASMH assumes no liability for loss or damage thereto from any cause. 4. LIABILITY INSURANCE. All Exhibitors and their contractors must have insurance to protect themselves against bodily injury and property damage claims arising from Exhibitor s participation in the Conference, including but not limited to worker s compensation as required by U.S. statutes and commercial general liability insurance in such amounts as are adequate, but in no event less than $1 million (U.S.) in respect of injuries to any one person in any one occurrence, with a $2 million aggregate, and $1 million in respect to damage to property. Said insurance shall name the ASMH and the Fairmont Scottsdale Princess, and its agents, officers, board members and employees, as additional insured s. This insurance shall not be canceled prior to the termination date of insured s contract with the ASMH or until after thirty (30) days prior written notice has been given to the ASMH. It is agreed that any insurance maintained by the ASMH and the Fairmont Scottsdale Princess shall apply in excess of, and not contribute with coverage provided by the Exhibitor or any of its agents, contractors or representatives. 5. LICENSING OF EXHIBIT SPACE. The ASMH shall license the Exhibit Space to Exhibitor for the period of the Conference, provided the Conference facility is made available to ASMH. Such a license is made for the period of the Conference only and does not imply that the same or similar space will be held or offered for future conferences. ASMH reserves the right to terminate this Agreement, close the Exhibit Space and remove the Exhibitor s property if ASMH determines, in its sole discretion, that the Exhibitor is not eligible to participate in the Conference or is in violation of any ASMH rules and regulations. The Exhibitor must not hold itself out as an agent or representative of ASMH, or joint venturer with ASMH. 6. CONFERENCE HOURS AND DATES. Hours and dates for installing, showing and dismantling the Exhibit Space shall be those specified by the ASMH in writing to the Exhibitor. All exhibits must be open and staffed for business during exhibit hours, and no dismantling or packing may be started before the official close of the Conference. 7. EXHIBITOR RESPONSIBILITIES. The Exhibitor shall exhibit only its own products or services for which it is the duly authorized representative and a principal(s) and/ or employee(s) of the Exhibitor must be present in the Exhibit Space at all times during the exhibit hours of the Conference. 8. ASSIGNMENT OF EXHIBIT SPACE. The Exhibitor shall not assign or sub-license to a third party its rights hereunder to the Exhibit Space, or any portion thereof, without the written consent of the ASMH, which the ASMH may withhold in its sole discretion. If such consent is given, the Exhibitor shall assume full responsibility for the conduct of the assignee or sub-licensee and all its representatives. 9. DISPLAYS AND DECORATIONS. Merchandise, signs, decorations or display fixtures shall not be pasted, taped, nailed or tacked to walls of the Conference facility. No signs, advertising devices or merchandise shall be displayed outside the Exhibit Space. The ASMH reserves the right to approve all signs and decorations before display at the Conference. 10. OBSERVANCE OF LAWS AND RULES. The Exhibitor must comply with all laws, rules, regulations and ordinances of federal, province, state and local government authorities, and all rules of the Conference facility. 11. FDA REGULATIONS AND RESTRICTIONS. All medical devices or pharmaceutical products either exhibited or described in Exhibitor literature must satisfy U. S. Food and Drug Administration (FDA) requirements full compliance with applicable FDA approvals as well as with its guidelines regarding display, promotion and marketing of medical products. If an exhibited product remains under clinical investigation or investigational new drug application (INDA) procedures, that fact must be prominently disclosed. Also, if not licensed or approved by the FDA specifically for urological procedures, that fact must be prominently noted. (Information regarding FDA regulations and approvals may be secured from the agency.) Additional constraints may apply pending further FDA guidelines and ASMH-imposed regulations, and the Exhibitor agrees to comply with all then-applicable restrictions. The ASMH reserves the right to terminate this Agreement, close the exhibit and remove the Exhibitor s property should ASMH determine, at its sole discretion, that the Exhibitor has violated these restrictions or is otherwise ineligible to participate in the Conference. The Exhibitor agrees to indemnify, hold harmless and defend the ASMH should any of its products or literature violate these rules, or transgress FDA requirements. 12. CLOSING OF EXHIBIT. If the Exhibitor is the subject of a labor or similar dispute resulting in picketing or overt demonstration in or near the Conference facility, or if the Exhibitor engages in any action or demonstration that is objectionable to the ASMH or distracts attendance to the Conference, the ASMH reserves the right to terminate this Agreement forthwith, close the exhibit and remove the Exhibitor s property from the Exhibit Space. The ASMH shall be entitled to terminate this Agreement forthwith, close the exhibit and remove the Exhibitor s property from the Exhibit Space at any time for failure by the Exhibitor or its duly authorized assignee or any of its officers, agents, employees or other representatives to perform, meet or observe any Term and Condition set forth herein or any additional Terms and Conditions made subsequent to this Agreement for the efficient and safe operation of the Conference, and such Exhibitor shall not be entitled to a refund of any payment. 13. INABILITY TO HOLD SHOW. If, because of war, fire, strike, terrorist acts, exhibit facility construction or renovation project, government regulation, public catastrophe, act of God or the public enemy or other cause beyond the control of the ASMH, the Conference or any part thereof is prevented from being held, is canceled by the ASMH, or the Exhibit Space becomes unavailable, the ASMH, in its sole discretion, shall determine and refund to the Exhibitor a proportionate share of the balance of the aggregate exhibit fees received which remains after deducting expenses incurred by the ASMH and reasonable compensation to the ASMH, but in no case shall the amount of the refund to Exhibitor exceed the amount of the exhibit fee paid. 14. CANCELLATION. All cancellations of Exhibit Space by Exhibiting Company must be in writing and received by September 30. The ASMH reserves the right to withhold refunds for canceled space for any reason. 15. AMERICANS WITH DISABILITIES ACT (ADA). The Fairmont Scottsdale Princess shall be responsible for all accessibility requirements and labor accommodation requirements under the Americans with Disability Act (ADA) or any other disability or equal protection laws. The ASMH shall be responsible for those readily achievable, non-permanent accessibility requirements, which are applicable to the ASMH if not otherwise provided by the Conference facility. The Exhibitor agrees that it will comply with any provisions of the ADA or any other disability or equal protection laws which are applicable to the Exhibitor. 16. JURISDICTION. Each party hereto consents to the jurisdiction of the courts of the State of Maryland for enforcement or interpretation of this Agreement, and further consents to service of process in accordance with the Maryland Rules of Procedure. 17. GOVERNING LAW. This Agreement, having been executed in the State of Maryland, shall be governed by and construed and enforced in accordance with the Laws of the State of Maryland as if it is an agreement made and to be performed entirely within such State. This Agreement may not be amended or modified except by a written communication by the ASMH. AGREEMENT: I am an authorized representative for this Exhibiting Company with full power and authority to sign this Exhibitor Agreement. The Exhibiting Company has read and understands the Terms and Conditions as stated in the Exhibitor Agreement. AUTHORIZED SIGNATURE PRINT NAME DATE Questions? Please contact Cara Smith, ASMH Industry Relations Coordinator at csmith@auanet.org or For general meeting information, visit