Exhibitor Application NADA Miami Beach December 4-7, The Deauville Beach Resort, Miami Beach, Florida

Transcription

1 Exhibitor Application NADA Miami Beach December 4-7, The Deauville Beach Resort, Miami Beach, Florida DEADLINE: July 14, 2014 Application for Exhibition Space Please print or type Gallery Name* Contact Name(s) Address City, State Tel/Fax: Primary Contact** Country, Zip Code Cell phone Website Year gallery opened Participation in other Art Fairs * Please enter the gallery name exactly how you want to be listed on future marketing materials. Remember to indicate all caps or lower case letters. ** Please provide the correct contact name and for the point person from the gallery whom will be handling fair related information. Application Information: (Please include the following with your application form) 1. Description of your booth presentation and/or concept. (300 words max) 2. List of artist(s) to be shown at the fair. (To be included within the same file as booth concept) 3. Illustration or sketch of your booth design. IMPORTANT: This illustration/sketch is OPTIONAL however if submitted it must be included with the supporting images (see below) you send with your application. 4. Applicant MUST submit a total of ten images (not including the booth illustration). Only the following formats are acceptable: File Type: JPEG, PDF (Please submit seperate files not all images in one PDF) File Name: Please mark each image with the appropriate gallery and artist's name. Resolution: 72 dpi (no compression) Image Size: No bigger than 700 pixels in heigth or width Caption: Captions need to be embedded within the image itself. Acceptable formats include: An image with a small border around it, where the caption is at the bottom of the file The text actually written over the image. Do not submit PDFs of images that have the gallery logo, address, or header information included. These formats will not accepted and the gallery will be asked to resubmit the images. This application form, all supporting documents and images should be ed to application@newartdealers.org. Applications submitted to a different address or via post will not be accepted nor processed. No CD s or discs will be accepted or reviewed, with the exception of DVD's for time based work only. Also, no catalogues, slides or color print-outs.

2 5. Proof of payment on the application fee must be submitted with this application. Terms and Conditions 1. Booth Fee: Please indicate which booth you are applying for with this application. Note: There is a small number of extra large booths available in the fair. If you are interested in applying for an extra large booth, please check the box below and contact the office for further information. Small Booth (9 x 17 ft sq ft.) $8,000 Medium Booth (12 x 17 ft sq ft.) $10,000 Large Booth (17 x 17 ft sq ft.) $13,500 Extra Large Booth (details provided upon inquiry) *NADA has a select few booths reserved for non-profits at a discounted price. If you are non-profit and are applying for one of these booths, please indicate this on your application and include proof of non-profit status. 2. An application fee of $300 is required and due with the return of this application. The application and accompanying fee is due by Monday, July 14, Please make check payable to New Art Dealers Alliance. 3. Notice of acceptance and booth assignments will be given after August 1, The Terms and Conditions of the Application become binding upon the Gallery's acceptance to the fair. 5. The Terms and Conditions incorporate by this reference the attached Conditions of Participation. This signed and dated Application confirms that the undersigned has received one copy of the Conditions of Participation and understands and agrees to be bound by them. Gallery Name: Authorized Signatory: Date Application Deadline (including $300 application fee) is July 14, 2014.

3 Payment Information You may pay via US check or credit card. Please see the following for details: Checks: Please make checks payable to the New Art Dealers Alliance. Foreign checks will not be accepted. Credit Card: You may also pay via credit card. We accept Visa, MasterCard, American Express and Discover. There will be a $15.00 surcharge added to the $300 fee if you choose to pay via credit card. Please fill out the following information if you wish to pay the application fee via credit card: Check the appropriate credit card: VISA MASTERCARD AMERICAN EXPRESS/DISCOVER Card number: V-code: Expiration Date: (3-4 digit code located on back of card or above account number) Cardholder signature: Cardholdher Printed name: Cardholder s Billing Address: Street Address: City, State, ZipCode, Country Retain a copy of this application for your files.

4 IMPORTANT: Please read the Terms and Conditions of Participation on the following pages. Terms and Conditions of Participation 1. General NADA Miami Beach is a project of The New Art Dealers Alliance, Inc. ( NADA ), a New York not for profit organization. These Conditions of Participation govern the exhibitor s participation in NADA Miami Beach. NADA reserves the right to, at any time, issue other conditions, rules and regulations of participation. 2. Show Dates NADA Miami Beach will take place December 4-7, 2014 with the opening preview on Thursday, December 4, Location Deauville Beach Resort 6701 Collins Avenue Miami Beach, FL Articles on Exhibit Painting Sculpture Works on Paper Photography Video Installation 5. Admission to Exhibition NADA shall be the sole and final judge of all applications and may accept or reject applications in its sole discretion. The exhibitor guarantees that all information in his/her application is accurate and that all work submitted for exhibition is authentic. Admission will be confirmed in writing after August 1, NADA reserves the right to cancel any application that is accepted on the basis of false information or if the exhibitor fails to comply with these Conditions, and the exhibitor will remain liable for the full booth rental and any additional charges incurred by NADA. Exhibitors are obliged to use the booth for the duration of the fair and keep the booth sufficiently manned at all times during exhibition hours. The exhibitor will indemnify NADA, and hold the NADA harmless, for and from any and all loss or damage incurred by NADA Miami Beach that is a result of any breach of these Conditions. NADA shall be entitled to recover from exhibitor, NADA's expenses and attorney s fees in any action to enforce these Conditions. NADA has the right to require complete details of a proposed exhibit and reserves the right to prohibit the exhibition of any object, which does not meet the requirements of the exposition. If necessary, the removal of such objects will be at the sole risk and expense of the exhibitor. 6. Allocation of Space Booth space and booth location at the exhibition will be allocated and determined by NADA in NADA's discretion. NADA may, in its discretion, change the location of allocated space, as well as slightly alter the shape of the booth if circumstances demand. NADA reserves the right to rearrange the layout of unoccupied areas, and to alter entrances and exits to and from the exhibition space, halls and aisles. 7. Co-Exhibitors/Booth Sharing No exhibitor may sublet his/her booth either entirely or partially. Products, exhibitors or individuals other than those specified in the exhibitor s application may not be shown or advertised in the booth without written permission from NADA. 8. Conditions of Payment After acceptance, exhibitors will be required to pay the total booth fee, no later than October 15, Payments are nonrefundable unless NADA otherwise agrees in its discretion. Any exhibitor whose booth has not been paid by 5pm Eastern Standard Time on October 15, 2014, will not be permitted to exhibit; and in such event the NADA may cancel the exhibitor s contract, reallocate the space and retain any payments made without any further liability or obligation to the exhibitor. 9. Withdrawal from the Exhibitor's Contract Any exhibitor that has not occupied its space by 9:00am on Thursday, December 4, 2014, will forfeit that space and NADA will claim full rights to that space and retain any payments made without any further liability or obligation to the exhibitor. NADA Miami Beach Cancellation Policy: Exhibitors withdrawing from the contract are subject to a penalty charge. Any booth cancellations received on or before October 1, 2014 will result in a $4000 fee to NADA and forfeiting of the application fee. Cancellations received between October 2 and October 15, 2014 will result in forfeiting to NADA 50% of the booth fee. Any cancellations on or after October 16, 2014 will result in forfeiting 100% of the booth fee to NADA. 10. Insurance and Exemption from Liability Each exhibitor should obtain insurance coverage for damage or loss to articles exhibited or to be exhibited, due to fire, theft, burglary, breakage, leakage, accident or water damage, and the risks of transport to and from the exhibitor s booth space. The exhibitor assumes all risk of loss related thereto. NADA will not be liable to any exhibitor for any direct, incidental or consequential damages or loss to exhibitor or his/her/its property arising from or connected with exhibitor s participation, except for damage or loss caused solely by the NADA's gross negligence. Prior to admission to the show, each exhibitor will be required to sign a form releasing NADA, their agents and subcontractors from liability. Furthermore, the exhibitor shall indemnify and hold NADA harmless from and against any claim whatsoever for injury, loss or damage resulting from any act or omission of the exhibitor or its employees, agents, representatives, or subcontractors.

5 11. Security A security service for the show and the show areas will be provided 24 hours a day. Security service will commence the first day of installation and continue until the end of dismantling. Nevertheless, the NADA shall not be liable for any loss or damage due to theft. To maintain security, once set-up begins, nothing can be removed from the show premises unless accompanied by a merchandise and/or security pass, through the dismantling period. Only exhibitors may bring articles onto the premises throughout the duration of the show. Exhibitor recognizes that by participating in NADA Miami Beach, it assumes security risks that cannot be eliminated by security services provided by NADA. Security for individual booths is not included. Exhibitors are strongly advised to sufficiently protect all exhibition works and obtain adequate insurance coverage. 12. Electrical Services NADA will use its best efforts to provide common area lighting and electrical service, but shall not be liable for any loss or damage due to failure or interruption of service. No exhibitor is allowed to install his/her own power connections. Fire, safety and security regulations must be adhered to. 13. Maintenance NADA will be responsible for keeping the common areas of the show site clean. Each exhibitor is responsible for the maintenance of his/her booth and will leave the booth in the same condition in which it was found, reasonable wear and tear excepted. Exhibitors will be charged a cleaning fee for any trash left in their booth or in the hallways of the fair. This includes any furniture items, pedestals, large pieces of wood, or other construction and/or packing materials. If you have a question about how to discard of something, please contact NADA show management. All hanging devices must be removed from the wall when dismantling the booth. NO HOLES may be cut or drilled into the wall without prior consent of NADA. Exhibitors will be charged for any damages deemed excessive by show management. 14. General Remarks NADA is entitled in the case of compelling reasons or Acts of God to postpone, reschedule, shorten or extend the exhibition without liability or obligation to the exhibitor. NADA reserves the right to expel from the fair any exhibitor who violates the rules stated herein. The exhibitor will remain liable for the full amount of booth rental and any additional charges incurred. Notwithstanding any conflict of law provisions, the laws of the State of New York and the United States of America shall be applicable to these Conditions and all matters arising from exhibitor s participation in NADA Miami Beach. Exhibitor agrees to the exclusive jurisdiction and venue for any legal proceedings related thereto solely in a New York State court or Federal District Court located in the Borough of Manhattan. These Conditions and the Exhibitor s Terms and Conditions are the final and exclusive agreement between NADA and the exhibitor. May, 2014 NADA Miami Beach The New Art Dealers Alliance (NADA)