Deployment of the Microsoft Enrolment for Education Solution (EES) agreement and operations through Information Version Services 7.2 31 May 2016
Microsoft Enrolment for Education Solution (EES) Signed October 2015 3 years Until end AY 2017/18
It covers: All matriculated students All core University staff All staff from participating non-university institutions 20,000 students (100%) 13,714 core University staff
From: University Institutions (except those whose IT services are managed by the CSCS or Judge Business School) Participating Colleges and some other institutions 128 Departments 27 Colleges 6 Non-school institutions
Now in place Core & Enterprise CALs Licences for access to (not the actual software): Advanced Threat Analytics Exchange SharePoint Skype for Business (was Lync) System Center Configuration Manager System Center Endpoint Protection Windows Server
Now available for staff Windows 10 Professional, Enterprise & Education Upgrades from Windows 7 and 8, and earlier versions on qualifying machines downgrade rights N.B. Outlook 2016 requires minimum of Exchange 2010 (e.g. not suitable for UAS Desktop workstations yet because they use Exchange 2007)
Now available for staff Office 2016 Professional Local installation on institutional PCs (Windows /Mac OS X) Perpetual use rights N.B. Outlook 2016 requires a minimum of Exchange 2010
Now deployed Blue Active Directory A tightly-managed University-wide Active Directory Enables synchronisation of existing directory services Syncs to Microsoft s Azure AD
Now available for qualifying staff and students Office 365 ProPlus Desktop software and licences For all eligible staff, and matriculated students Install on up to 15 personal devices 5 desktops/laptops, 5 tablets and 5 smartphones
Now available for qualifying staff and students OneDrive for Business 1TB cloud-based personal filestore May increase in future N.B: Reported limitations of its file sharing are currently being investigated
Coming soon for students and teachers: access to all other Microsoft products in the classroom/lab DreamSpark Premium Access to all Microsoft products For students and teachers for the purpose of furthering their learning and research efforts
Work in progress for staff and students: integrated email, calendar and contact management MAJOR WORKS Development works planned May August Exchange Online Design, planning and consultation phase now underway Phased introduction/migration Being piloted by UIS, then early adopters, then on request for staff Being considered for future student intakes (TBD, subject to approval) NOTE: All dates are provisional and may be revised following pilot phases & governance approvals
Exchange Online roadmap APRIL Highlevel design MAY Lowlevel design JUNE Config., and testing JULY UIS to be an early adopter OCTOBER (target) Migrations from other email services possible NOVEMBER University Library (Digital Services) & other early adopters All dates are provisional, and subject to change
Being planned for staff and students: online collaboration and document management SharePoint online Project initiated in April For deployment by communities Deployment schedule to be confirmed
In the pipeline for staff and students: private social networking for business Yammer Web-based, private social networking app Viral release within UIS as pilot group Wider take-up on hold until Microsoft release tighter integration with the rest of Office 365 (due end April 2016)
Available for staff (although not recommended): Office 2016 licencing for home PCs Microsoft 2016 Home Use Program or Work At Home Program (t.b.c.) installation of Office 2016 on a home PC, for work use staff incur a personal cost (~ 10) N.B. Office 365 ProPlus is already available at no cost to staff
Future consideration for staff and students: online communication Skype for Business (was Lync) User requirements to be captured Evaluation necessary against similar services currently available (Cisco Jabber)
Continuous improvement: University Active Directory Blue AD Currently only used for Microsoft EES (minimum requirements only) Move into production Gather user requirements Ongoing consultation, design and development cycles
How to get the software Office 365 ProPlus & OneDrive for Business UIS website www.uis.cam.ac.uk/ees UAS staff website www.cam.ac.uk/for-staff CamBens website (coming soon) Office 2016 Professional UIS Software Distribution website www.uis.cam.ac.uk/software-distribution After you have set up your University Microsoft account: Microsoft Office Portal portal.office.com
End-user support for Microsoft products In addition to Microsoft s online help documentation, user support is available from: Local IT staff UIS Service Desk in person, by phone or by email: service-desk@uis.cam.ac.uk UIS project manager: id314@uis.cam.ac.uk Product specialists
Provisioning queries UIS provides support for Cambridge-specific EES queries, e.g. Am I entitled to...? software-distribution @uis.cam.ac.uk [licensing] Why isn t it working...? service-desk @uis.cam.ac.uk [user support]
Microsoft s roadmap Please note that these are Microsoft Cloud products, and are governed by its strategic roadmap The University of Cambridge has very little influence over Microsoft s future strategic developments and product/service upgrade paths
Talk to your UIS Relationship Manger Your institution s dedicated UIS Relationship Manager acts as a mutual go-between, to: get answers for you learn how UIS can better help you to meet your institution s own IT needs keep you up-to-date with Information Services news and service enhancements. Who is your Relationship Manager? UIS website > About Us
Information Services Roger Needham Building 7 JJ Thomson Avenue Cambridge CB3 0RB 01223 334600 @UcamISnews www.uis.cam.ac.uk/ees Working together excellence in education, research and operations and through operations Information through Information Services Services