1 of 6 4/23/2016 12:28 PM MADISON, CITY OF (WI) invites applications for the position of: Planning Division Director SALARY: $45.97 - $62.05 Hourly $3,677.31 - $4,964.35 Biweekly $7,967.50 - $10,756.08 Monthly $95,610.00 - $129,073.00 Annually COMP. GROUP/RANGE: 21/19 JOB TYPE: PERMANENT FULL TIME DEPARTMENT: Planning OPENING DATE: 04/05/16 CLOSING DATE: 05/01/16 11:59 PM GENERAL DESCRIPTION: This position reports to the Director of the Department of Planning & Community & Economic Development for the City of Madison, Wisconsin. Employment will be subject to a five-year employment contract negotiated by the Mayor and approved by the Common Council and a term of the contract requires residency in the City of Madison. This position currently supervises approximately twenty-five urban and regional planning professionals. This is a highly responsible managerial position responsible for directing the strategic, operational, and financial functions of the Planning Division. This division is primarily responsible for the development of the City's Long-Range Comprehensive Plan, neighborhood development plans, land use planning, special project and physical development planning, current land use planning (project development review), preservation planning, neighborhood planning, urban design, CitiARTS, the department's geographic information system and shared data systems, transportation planning and a metropolitan-wide comprehensive and cooperative transportation planning program through the Madison Area Transportation Planning Board (the Metropolitan Planning Organization). This work is characterized by a high degree of independence and initiative in planning, organizing, directing and evaluating the programs and operations of the Planning Division. EXAMPLES OF DUTIES AND RESPONSIBILITIES: Plan, organize, direct, and evaluate the programs and operations of the Planning Division. Direct the development and maintenance of the City's Long-Range Comprehensive Plan and neighborhood development plans, neighborhood plans and corridor plans, preservation plans, redevelopment plans and urban design strategies; review and preparation of recommendations on all land use and development, annexation and subdivision requests to the Common Council; the maintenance and update of the City's related development ordinances; after consultation with the City Attorney apply ordinances regarding the physical development of land and buildings; and the development and maintenance of the department's geographic information
2 of 6 4/23/2016 12:28 PM systems, including automated mapping, geographic database and demographic information systems. Maintain current awareness of related planning, land use and zoning laws, policies, practices and programs. Identify and evaluate program and policy alternatives and formulate recommendations for review by the Plan Commission, Urban Design Commission, Landmarks Commission, Madison Area Transportation Planning Board, CitiARTS Commission, Long-Range Transportation Planning Committee, Ho-Chunk/City of Madison Joint Planning Committee, other standing and ad hoc committees, and the Mayor and Common Council. Direct the Planning Division staff in providing primary administrative and professional staff support and professional recommendations on land use, annexation, subdivision platting, and other development, programming and policy issues that come before the Common Council, Plan Commission, Urban Design Commission, Landmarks Commission, Madison Area Transportation Planning Board, Long-Range Transportation Planning Committee, CitiARTS Commission, Ho-Chunk Nation/City of Madison Joint Planning Committee, and other standing and ad hoc committees. Advise, counsel, coordinate and provide professional services to the Common Council, boards and commissions, ad hoc committees and other agencies and groups as appropriate. Provide a high degree of professional expertise in interpreting ordinances and City policies to guide the physical development of the City and to carry out the Division's programs. Exercise independent judgment and initiative in facilitating, advising, consulting, and negotiating with property owners and developers, consultants and realtors, neighborhood associations, community groups, City elected officials and other units of government on land use, development and community planning issues. Represent the department and the City in negotiations with other units of government, neighborhood groups, community groups, developers, property owners and other city organizations on land use, development, jurisdiction and service delivery issues. Consult, coordinate and collaborate with other divisions of the department, other City departments, elected officials, other units of government and other city organizations. Manage and administer the Planning Division of the Department of Planning & Community & Economic Development. Hire, train, supervise, coordinate, coach and discipline professional, technical and clerical staff. Mentor employees and develop employee job skills. Perform related management functions in the areas of human resources, affirmative action and labor relations. Develop, administer and monitor the Planning Division budget and establish annual division work plan performance standards and goals with the Director of the Department of Planning & Community & Economic Development. Prioritize division work plan tasks, review and evaluate division programs, services and work procedures and implement changes as appropriate. Prepare periodic status reports and special budgetary, narrative and statistical reports as appropriate. Serve as project manager for special projects at the direction of the Department Director, the Mayor and Common Council. Coordinate and provide division and interdepartmental staff support for staff teams and ad hoc committees. Perform related work as required. MINIMUM QUALIFICATIONS: Knowledge, Skills and Abilities: Thorough knowledge of the theories, principles and practices of applicable land use, community planning, and urban design theory, principles and practices. Thorough knowledge of and ability to use computer software applicable to the duties of the position. Working knowledge of transportation planning. Working knowledge of public administration principles. Working knowledge of the full range of supervisory principles and practices, labor relations and
3 of 6 4/23/2016 12:28 PM personnel management. Working knowledge of budgetary principles and procedures. Ability to plan, direct, coordinate and evaluate the City's over-all planning efforts. Ability to direct the analysis of major planning issues. Ability to exercise considerable judgment in planning for future community development. Ability to plan, organize and direct comprehensive planning programs, and to effectively manage subordinate staff. Ability to plan, manage, coordinate and evaluate the work of a large and diverse professional staff and supervisory personnel. Ability to hire, train, assign, evaluate and discipline employees. Ability to supervise and review the work of lower-level professional, paraprofessional and technical staff. Ability to establish and maintain effective working and public relationships with other managers, staff, City officials, the press and the public. Ability to work with diverse people including people of different races, ethnic backgrounds and incomes. Ability to prepare, administer, and monitor the division budget. Ability to work with a high degree of independence. Ability to prepare and present persuasive written and oral reports and recommendations. Ability to speak effectively before groups. Ability to effectively develop and communicate technical recommendations to Boards, Commissions, elected officials, other governmental officials and the public. Ability to communicate effectively in both oral and written forms. Ability to attend meetings and other functions during the evening and/or on weekends. Ability to maintain adequate attendance. Training and Experience: Five years of experience working in urban and regional planning and land use, two years of which was in a supervisory capacity. Such experience would normally be gained after graduation from an accredited college or university with a major in Urban and Regional Planning, Architecture, Urban Studies or other related studies and programs. Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position will also be considered. SPECIAL REQUIREMENTS: The incumbent of this position will be expected to attend frequent Common Council, Plan Commission and related committee and commission meetings as well as other public meetings as required. Such meetings generally take place outside the regular work day during evening hours. Possession of a valid driver's license or the ability to meet the transportation requirements of the position. Physical Requirements: Work is generally performed in an office environment using standard office equipment such as a computer, telephone, copier, etc. However, the incumbent will be expected to physically access various areas of the City and attend offsite meetings on a regular basis. THE CITY OF MADISON IS AN EQUAL OPPORTUNITY EMPLOYER FUNCTIONING UNDER AN AFFIRMATIVE ACTION PLAN. WE ENCOURAGE MINORITIES, WOMEN AND INDIVIDUALS WITH A DISABILITY TO APPLY. It is your responsibility to list all related jobs, correct dates of employment, average number of hours worked per week, etc. Be sure to place the complete job title on your application. If you wish to provide additional or supplemental information, please provide a resume in addition to the formal application. If you are still employed please indicate this. Failure to provide accurate and complete information may result in you not being considered for this position. All applicants are notified by email of the status of their application in each selection process. Those applicants invited to exams will receive an email notice of the date, time, and location. Alternate exam dates/times are not available except in the case of an emergency. Emergency situations are reviewed on an individual basis. Conflicting work hours are not considered an emergency. Exams are job specific and are developed based on the duties to be performed and the criteria listed under the Knowledge, Skills and Abilities section of the job announcement. Exam results are generally available within 2 weeks of the exam, and will be emailed or may be accessed through your NEOGOV account. Due to the volume of exams given by our office, exam scores are not available via telephone.
4 of 6 4/23/2016 12:28 PM As an employer, the City of Madison places a strong emphasis on customer service and strives to provide a working environment where: Engagement and equity are supported; Diversity and differing opinions are valued; Teamwork and open and honest communication are encouraged; Meeting customer needs through quality service is a common goal; Creativity is encouraged; Continuous learning and improvement is fostered. Come be a part of the team! APPLICATIONS MAY BE FILED ONLINE AT: http://www.cityofmadison.com/hr 210 Martin Luther King Jr., Blvd. CCB Rm 501 Madison, WI 53703 608-266-4615 hr@cityofmadison.com Position #2016-00138 PLANNING DIVISION DIRECTOR SO
5 of 6 4/23/2016 12:28 PM Planning Division Director Supplemental Questionnaire * 1. PLEASE READ CAREFULLY - ATTACHED WRITTEN RESPONSE REQUIRED This position is responsible for directing the strategic, operational, and financial functions of the City of Madison's Planning Division. Describe your experience, education and training as it relates to the needs of this position and include your experience working with diverse populations. Why does your background make you an ideal candidate for this position? By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a maximum length of two (2) pages. (If you haven't already attached your response, please return to your application to do so before submitting your application.) * 2. PLEASE READ CAREFULLY - ATTACHED WRITTEN RESPONSE REQUIRED The Planning Division Director is responsible for providing the Mayor, Common Council, the Plan Commission as well as neighborhood associations and community organizations with information, while being receptive to giving stakeholders the opportunity to participate in plan reviews and current development decisions. Consider the following situation: You are aware that a well-connected, politically active, neighborhood association wants housing constructed on a vacant lot, but a major office tenant approaches the City to develop a new office building on the site, and is seeking City support. Please describe the steps you would take to manage this situation. By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a maximum length of one (1) page. (If you haven't already attached your response, please return to your application to do so before submitting your application.) * 3. PLEASE READ CAREFULLY - ATTACHED WRITTEN RESPONSE REQUIRED The City of Madison is experiencing an increase in diverse and low income populations. While the Planning Division is one of many City divisions that help policy makers understand racial disparities in Madison and the Madison area, the Planning Division Director is in a leadership role to ensure that the Planning Division and the City as a whole are proactively planning to strengthen neighborhoods challenged by high levels of poverty. Describe your experience and role in planning for low income neighborhoods. Include how residents were engaged in the process and how successful these planning efforts were. By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a maximum length of one (1) page. (If you haven't already attached your response, please return to your application to do so before submitting your application.)
6 of 6 4/23/2016 12:28 PM * 4. PLEASE READ CAREFULLY - ATTACHED WRITTEN RESPONSE REQUIRED The City of Madison maintains an emphasis on high quality urban planning, design and development. Please cite examples of at least one plan and one project that you have worked on, and played a major role in their development. When describing the planning projects, please identify: a. Your role; b. Key Issues; c. Approaches you used; d. Resistance, if any; e. The outcome of the planning process; f. Any things you would now do differently. By checking this box, I acknowledge that my responses to the supplemental questions may be used as part of the selection process and may be used to determine whether or not I move forward in this recruitment process. I also acknowledge that my responses will be evaluated on my writing ability; which includes spelling, grammar and my ability to express my thoughts in a logical fashion, while clearly communicating my proper intentions. By checking this box, I acknowledge that my response to this question is required and must be submitted as an attachment in the "Attachment" section of the application with a maximum length of one (1) page. (If you haven't already attached your response, please return to your application to do so before submitting your application.) * Required Question