*Human Resources Analyst

Transcription

1 Page 1 of 5 MONTEREY PENINSULA COLLEGE invites applications for the position of: *Human Resources Analyst SALARY: $4, $5, Monthly OPENING DATE: 08/19/15 CLOSING DATE: Continuous DESCRIPTION: Priority Screening: Submit by September 10, 2015 Open Until Filled Under general direction and within a broad framework of employment laws, Board policies and procedures, perform a variety of highly responsible, complex and specialized paraprofessional and professional duties involved in the human resources function for the District including recruitment, classification, compensation, collective bargaining, and other related areas as assigned. Provide leadership for and coordinate all processes in the recruitment and employment of classified, academic and administrative personnel including interpretation of policies and regulations, establishing and monitoring personnel records, and exercising responsibility for the accurate and timely processing of personnel matters. EXAMPLE OF DUTIES: Essential Duties Attend to details of classified, academic and administrative employment not requiring the immediate attention of the Associate Dean of Human Resources; organize and provide effective timely specialized Human Resources support to payroll, hiring committees, staff and administration; assist with projects and initiatives as assigned. Assist as needed with overflow in all functional areas of Human Resources; assist the Associate Dean with research and resolution of difficult and complex issues; train and oversee the work of employees, as assigned. Develop, coordinate, and oversee the recruitment activities for academic, classified and administrative employees; prepare job announcements for national distribution; plan and implement recruitment strategies; provide training to selection committee members; work cooperatively with hiring committees to develop screening criteria, documents, interview questions and skill demonstrations; coordinate the logistical matters related to hiring including scheduling, technology and facility usage; manage direct communication with applicants including notifications to unsuccessful applicants; perform reference checks and verifications of education and employment on finalists; prepare employment offers. Prepare equal employment opportunity data and marketing data for each selection process; compile and prepare required reports; identify problem areas and recommend changes and facilitate improvements in the procedures to increase consistency, effectiveness and fairness. Ensure that Equal Employment Opportunity Commission and Monterey Peninsula College (EEOC/MPC) hiring procedures are followed; notify Associate Dean of Human Resources if recruitment procedures appear to violate MPC intent and/or EEOC laws; foster EEO culture and principles within hiring committees. Verify previous employment and determine initial salary placement for academic employees; determine salary adjustments; assure compliance with collective bargaining agreements. Prepare and/or supervise the processing of Notices of Employment for academic personnel, as assigned. Maintain computer records on

2 Page 2 of 5 academic personnel and the academic personnel Order of Employment (seniority). Monitor assignments for part-time faculty to ensure compliance with Education Code provisions, as assigned. Prepare Governing Board agenda items related to academic, classified and administrative personnel action items and short-term temporary employees list; update personnel spreadsheets and database information from Board Agenda Action Items. Process all new permanent employees; conduct orientations to explain employment policies and procedures; receive and review all required documents; maintain personnel files including transcripts, evaluations, professional growth, and other pertinent documents. Monitor full time faculty assignments to ensure that instructors meet State Minimum Requirements and part time faculty assignments, as needed; answer questions of employees and applicants regarding minimum requirements; assist and serve as a resource to the Academic Senate Subcommittee on Equivalency, as needed. Coordinate the District s evaluation programs, including providing training on processes; developing required timelines; producing and distributing notifications, forms and instructions; maintaining schedules and records; and resolving conflicts. Compile and prepare data pertinent to the collective bargaining process. When assigned, participate in the collective bargaining process, and serve as a member of the bargaining team; assist in the preparation of collective bargaining agreements; update and produce salary schedules and documents under collective bargaining agreements. Assist in the implementation of Human Resource policies and in the periodic review of Human Resource policies and administrative regulations; develop and recommend improvements in techniques, practices, forms and technology; maintain currency in trends and practices in the human resources field; review and interpret laws and regulations; serve as a resource to Human Resources Department staff, employees, applicants and the general public concerning employment policies, procedures, and collective bargaining agreements. Collect data; determine and utilize appropriate technology to manage data; prepare statistical reports on matters within the scope of assignment, such as staff data reports, salary surveys, state and federal reports, demographics, and full-time faculty obligation number (FON); post information on the statewide collective bargaining database. Assist in the investigation of complaints, as assigned. Provide support to the progressive discipline process. Perform classification analyses, compensation and salary studies; respond to surveys from other districts. Provide budget information to Fiscal Services for each employee for new fiscal year projections; audit payroll data annually when budget projections are finalized to ensure accuracy of all items included in individual employee s salary information. Provide employment and salary verifications to third parties as requested by employees. Provide annual notice of salary increase to employees, as awarded. Provide employment and salary verifications on employees. Provide notice of salary increase annually to employees as awarded. Serve as primary author, editor and approver of the Human Resources department, Employment and intranet web pages; maintain currency of forms and documents on the website for assigned area. Recommend technology solutions and/or collaborate with Information Technology to improve navigation and access to the Human Resources web pages and promote MPC as a quality employer. Other Duties Regularly attend seminars, conferences, and workshops presented by employment attorneys to keep abreast of current legislation related public employment. Serve on assigned committees such as the Equal Employment Opportunity Advisory Committee (EEOAC), statewide task force assignments; participate in Association of Chief Human Resources Officers/Equal Employment Officers (ACHRO/EEO).

3 Page 3 of 5 Perform other duties as assigned by the Associate Dean. MINIMUM QUALIFICATIONS: Education and Experience Any combination of education, experience and training which would indicate possession of the required knowledge, skills and abilities listed herein. For example, graduation from an accredited four-year college or university with a Bachelor s degree with major course work in human resources administration, business, public administration or a related field, and three years of increasingly responsible experience in human resources. Knowledge Knowledge of: principles, practices, laws and regulations related to personnel administration and human resources management, including recruitment techniques and strategies; applicable federal, state and local laws and regulations affecting employment and employment practices; computer-supported database management and data analysis; principles and techniques of job analysis; administration of position classification and compensation plans; training techniques; current office methods and practices; letter and report writing; software programs as needed to fulfill job duties; mathematical computations; collective bargaining methods and practices; interpersonal communications and public and human relations techniques; maintain current knowledge of rules and regulations pertaining to minimum requirements and equivalency; user-friendly website design principles; high level word processing, spreadsheet and database functions. Abilities Ability to: analyze situations and make decisions on procedural matters without immediate supervision; gather, interpret and effectively analyze data; learn, apply and communicate complex concepts, regulations laws and policies; compile data and prepare accurate reports; maintain accurate, complex records; relate effectively with a wide variety of personalities and situations requiring diplomacy, tact and firmness; effectively train others; function effectively as part of a team; consistently meet deadlines; communicate effectively in both oral and written form; learn and successfully apply current/new office policies and procedures; understand and independently carry out oral and written instructions; prioritize tasks and do several tasks simultaneously; maintain security and confidentiality of records; accurately and efficiently use a variety of word processing, spreadsheet and/or database programs to create/produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; efficiently use a variety of office equipment as needed to fulfill the needs of the job; establish and maintain effective work relationships with those contacted in the performance of required duties; demonstrate an understanding of, sensitivity to and appreciation for, the diverse academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus. PHYSICAL EFFORT / WORK ENVIRONMENT Light to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels or supplies; indoor work environment. WORK SCHEDULE / SUPPLEMENTAL INFORMATION: Work Schedule 40 hours per week/ 12 months per year Assigned Shift Monday - Friday, 8:00 AM - 5:00 PM Management reserves the right to change schedules as needed Salary:

4 Page 4 of 5 STEP A = $4, % confidential stipend STEP F = $5, % confidential stipend How to Apply Visit and select "classified and other positions." Here you will find the announcement and the "apply" button beside the job description. You will be asked to log-in or create a new user account. Complete all required fields of the application AND: Attach a.doc,.docx or a.pdf of your cover letter which describes how your experience and training prepares you for this position AND Attach a.doc,.docx or a.pdf of your resume AND Attach transcripts and certification of training certificates AND Answer the required supplemental questions Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required. Monterey Peninsula College reserves the right to close or continue the recruitment at any time. Conditions of Employment Offers of employment are contingent upon Governing Board approval. Employment with Monterey Peninsula College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of freedom from tuberculosis and proof of eligibility to work in the United States. Employees must sign the Oath of Affirmation of Allegiance, and submit fingerprints. for California Department of Justice clearance. NOTE Smoking Policy: Smoking on campus is limited to designated smoking areas. MPC is an Equal Opportunity Employer APPLICATIONS MAY BE FILED ONLINE AT: Fremont St Monterey, CA Position # *HUMAN RESOURCES ANALYST EL *Human Resources Analyst Supplemental Questionnaire * 1. Technical Skills: MS Excel. Please check all program features you are able to perform. Pivot Tables Formulas Cell Formatting Linking Cells Conditional Formatting * 2. Technical Skills: MS Access. Please check all program features you are able to perform. Build & Run Queries Table Joins Build & Run Reports

5 Page 5 of 5 Design and create new database Import & Export data * 3. Technical Skills: MS Word. Please check all program features you are able to perform. Track Changes Mail Merger Insert Objects Page Formatting (Margins, Orientation, etc) * 4. Technical Skills: MS PowerPoint. Please check all the program features you are able to perform. Insert Hyperlink Transitions functions Insert graphs and pie charts Insert graphics, photos, sound, and animations * 5. Please write a brief paragraph describing your knowledge and experience with recruitment, hiring, and onboarding systems. * 6. Please write a brief paragraph describing your knowledge and experience with collective bargaining and employee relations. * 7. Please write a brief paragraph describing knowledge and your experience interpreting and administering federal, state, and regional laws and regulations. * 8. Please write a brief paragraph describing your experience maintaining a HRIS database and performing queries. * 9. If you possess a PHR, SPHR or other professional certification, please list. * Required Question