Construction Site Set Up Requirements

Process Code Number Revision COP A 035 B Document Title Construction Site Set Up Requirements B 1/11/10 SRC SAT DH Final A 1/10/10 SRC MI Draft comment Rev. Date Prepared Reviewed Approved Detail/Comment

Contents 1.0 Scope....3 2.0 Application.3 3.0 Purpose..3 4.0 General Requirements.4 3.1 Fire Safety..5 3.2 Fencing and Hoarding..7 3.3 Signage 8 3.4 Lighting 9 3.5 Pest Control..10 3.6 Security..10 3.7 Dust and Air Pollution..10 3.8 Waste and Waste Minimisation.... 11 3.9 Considerate Construction Scheme...11 3.10 Clearance of Site on Completion...12 3.11 Consents and Licenses.12 4.0 References.13 2

1.0 Scope This document defines and describes the company standard in respect of the layout, set up and appearance of construction sites and compounds. 2.0 Application This standard covers site offices, compounds and the general construction area. 3.0 Purpose This document sets out a series of objectives and measures to be applied throughout the construction period to: - manage and operate the construction works; - maintain satisfactory levels of environmental protection and - limit disturbance from construction activities. The measures include arrangements for the management, design and construction of the project to control the material impact of construction in so far as it may affect the natural environment and the environment, amenity and safety of local residents, businesses and the public in the vicinity of the construction works. It refers to a number of documents that the contractor will develop to set out in detail the management systems, procedures, approaches and methodologies that will be implemented during construction of the project. This includes: - Construction Phase Plan; - Site Waste Management Plan; - Fire Risk Assessment; - Other management plans; and 3

4.0 General Requirements The Construction Phase Plan will set out the arrangements to be implemented to manage the site in accordance with a good housekeeping policy and best practice. This will cover site offices, compounds and the general construction site. Work will not be permitted to start until the Construction Phase Plan has been reviewed and approved by CWH and the appropriate F10 and letter of appointment have been issued. A formal Pre-Start meeting will be held prior to works beginning. The purpose of this meeting is to ensure that essential information, e.g. site rules, minimum standards and project specific requirements are understood, and that relevant statutory notifications, licenses, permits etc are in place. CWH will expect that all construction workers will be CSCS registered, and that the site management team will be adequately and suitably trained to an appropriate standard, e.g. SMSTS/SSSTS. The contractor will appoint a Site Manager who will be responsible for site facilities and implementing the procedures and reasonable precautions set out in the Construction Phase Plan such that the site facilities are managed, operated, maintained and serviced effectively to reduce disturbance and other environmental impacts associated with day-to-day site activities. Adequate and suitable Site offices will be provided for office, storage and welfare facilities for the construction workforce. A site compound for other facilities such as materials and equipment storage and plant will also be situated adjacent or at another suitable location. The contractor will provide adequate car parking facilities for construction vehicles. The contractor will monitor any problems associated with overparking on residential streets and wider issues of vehicular access such as emergency vehicle access routes. The layout, appearance and operation of the construction site, site offices and compounds will be a matter for the contractor and will pay due regard of the requirements in this standard relating to fencing and hoarding, lighting and security. In particular, the layout, appearance and operation of the construction site, site offices and compounds will be managed taking consideration of the following requirements: The site office and compound layouts will segregate construction vehicles and pedestrian movements. 4

All working areas will be kept in a clean and tidy condition. Smoking areas at site offices/compounds or work sites will be equipped with containers for smoking waste and will not be located at the boundary of working areas or adjacent to neighbouring land or storage areas. Radios (other than two-way radios for the purposes of communication related to the works) and other forms of audio equipment with loudspeakers will not be operated on any work site, unless it is related to the construction works being undertaken. Workers will maintain a reasonable and appropriate standard of dress at all times and will not use foul language or display lewd or derogatory behavior. Appropriate measures, such as use of enclosed containers, will be employed to store waste susceptible to spreading by wind or liable to cause litter. Rubbish will be removed at frequent intervals and the site kept clean and tidy Fencing and hoardings will be frequently inspected, repaired and repainted as necessary. Adequate welfare facilities will be provided for all construction staff. All toilets will be serviced and kept clean. Food waste will be removed frequently. Good personal hygiene will be promoted by the contractor for the workforce, particularly when using site canteens or mess facilities. Site accesses, accesses to site offices/compounds and roads in the vicinity of site access points will be maintained clean as required. 3.1 Fire Safety Under the Regulatory Reform (Fire Safety) Order 2005, CWH are responsible for the fire safety of the common parts of a building, (the RRFSO does not cover single private dwellings unless they become a workplace ) When a contractor undertakes construction works as defined by Construction (Design & Management) Regulations 2007 (CDM2007) within an existing building the building becomes their "workplace" and the RRFSO takes precedence over CDM2007 as the dominant legislation in relation to fire safety. As such the contractor is required to undertake a Fire Safety Risk Assessment (FSRA) of their workplace i.e. communal parts; none communal parts, and site welfare accommodation forming the work area. 5

The contractors FSRA should be undertaken by the contractor upon site set up, a copy of CWH s FSRA will be provided within the pre construction information provided at tender stage for information (irrespective of the project being notifiable under CDM2007). Copies of FSRA's are available from CWH s corporate safety team. CWH retain the role of the Responsible Person for all occupied sites excluding Sheltered and Supported Schemes where Westminster City Council is the Responsible Person. The contractor is the Responsible Person for any site welfare or compound located externally to the building. The following client imposed rules apply to all projects: 1. LPG or Acetylene are not to be used or stored on any occupied site, without specific consent from Corporate safety and a detailed risk assessment and method statement being provided. 2. Contained gases for hot works to be sited in a secure area, externally to the building a minimum of 6LM from any elevation. 3. No smoking within the building or grounds, contractor is to designate a smoking area away from the building. 4. No parking in vehicle access road or designated emergency vehicle areas (vehicles will be towed). 5. No parking or the storage of materials in front of dry or wet riser connections; fire exits or other safety provision (items will be removed without warning). 6. All temporary accommodation units are to be located a minimum of 6Lm away from a building elevation or roof overhang in the open air. Units may be located closer (no closer than 3LM) but must provide a minimum of 30 minutes fire resistance. 7. All complexes of temporary accommodation units are to be provided with a means of raising an alarm. Where there is more than 20 people on site; where there are more than 10 people above ground; or where there are more than 5 units or 3 storeys an break glass system to BS5839: Part 1 2002 will be needed. 8. No sleeping accommodation to be provided on any sites. 6

Complex projects require additional planning, management and implementation in regards to fire prevention related matters, over and above what is expected for basic for none complex maintenance projects. Further guidance can be attained from CWH policy Fire Safety on Construction sites. All Construction Works Projects, should conform to the guidance detailed in: Fire Prevention on Construction Sites: The Joint Code of Practice on the Protection From Fire of Construction Sites and Buildings Undergoing Renovation, (Construction Confederation and the Fire Protection Association) seventh edition: January 2008. Prior to the commencement of any construction work the predetermined and approved site fire safety plan must have been written and in operation. The fire safety plan must comply with the above Code and follow strictly the points raised above. 3.2 Fencing and Hoarding CWH will make land available to the contractor for construction of the project. Prior to the start of construction, the contractor will accurately identify the land area to be occupied by the construction works Some land will only be made temporarily to facilitate construction of the project. The contractor will undertake a joint survey of any land made available temporarily to record the condition of the land prior to entry to the land being taken. A photographic and video record of the condition of the land will also be taken by the contractor. The contractor will liaise with the relevant roads authority regarding condition surveys for public roads and any remedial works necessary as a consequence of the works. All active working areas will be adequately fenced off by the contractor from members of the public factors that will be taken into consideration by the contractor in the design and provision of adequate fencing and hoarding will include: The contractor will undertake a risk assessment as part of the design process for fencing and/or hoardings:- The location of the construction site, use of adjacent land and risk of the public trying to seek unauthorised entry to the site. The nature of the construction activities to be undertaken. Specific mitigation associated with site fencing and security to comply with the Environmental Statement and this Standard Hoardings will include noise-attenuating structures as appropriate. 7

Gates or access points in the site boundaries, fencing or hoardings will be positioned and constructed to mitigate the effects of noise transmitted from the site to nearby noise sensitive properties. The location and design of site boundaries, hoardings and temporary structures on or adjacent to public roads will maintain adequate visibility at junctions and forward visibility on roads to levels acceptable to the relevant roads authority. Where hoardings affect visibility on pedestrian routes, the contractor will provide bulkhead lights and these will be illuminated in times of darkness. Lighting will be inspected and maintained on a regular basis by the contractor. Where used, the contractor will paint hoardings on the side facing away from the working area in a colour and style approved by CWH. Viewing panes will be provided in hoardings to allow the public to see the works, subject to them not diminishing the efficiency of the hoardings with regard to security and noise attenuation or their use leading to the creation of hazards or obstructions on public roads or footpaths. The contractor is expressly prohibited from displaying or allowing the display of any advertisement or notice and the like, including illicit bill or fly posting on any hoardings. All graffiti, fly posting or defacement to hoardings will be removed and made good within 48 hours of discovery. An information board will be erected by the contractor at prominent positions at each working area, including site accesses, offices and compounds, providing information on the work programme and estimated duration of the overall works in the area, together with the Project website address and relevant contact details for the Enquiries and Complaints Procedure. The contractor will remove all temporary fencing and hoarding following completion of work. Fencing and hoardings will be frequently inspected, repaired and repainted as necessary. 3.3 Signage Appropriate signage will be displayed; it will subject to approval by CWH and will consist of: Mandatory Branding CWH Corporate signage Principal Contractors Corporate signage *Safety & Security signage, e.g. site hoarding, entrances, offices, welfare and construction areas. Display of licenses, e.g. Pavement license, Section 60/61 licenses, F10 8

Advisory Branding Tower crane signs Scaffold sheeting signs Optional Branding Other branding opportunities, e.g. murals * Safety/Security signage will comply with the Safety Signs Regulations 1996 3.4 Lighting Site lighting may be required in the following situations: Provision of background lighting for contractor s offices or compounds, for security and safe movement of staff during winter mornings and evenings. Provision of temporary road lighting along temporary access roads. Provision of bulkhead lighting for pedestrian walkways. Provision of temporary road lighting to maintain at least an equivalent level of lighting where there is existing lighting in place prior to construction. Provision of temporary road lighting where there is currently no lighting but lighting is required as a safety measure under temporary traffic management, for example at carriageway cross-overs and where temporary access roads cross existing public roads. Provision of task lighting required for night time activities or winter afternoon activities. The contractor will take consideration of the following requirements in relation to the provision of temporary lighting: The lighting design will seek to reduce visual intrusion and light spillage, including avoiding unnecessary use of lighting, at nearby residential properties and sites of ecological interest, insofar as is consistent with the safe and efficient operation of the construction site. Where necessary, lighting to site boundaries will be provided with illuminations sufficient for the safety of the passing public. Lighting will be positioned and directed to reduce nuisance to residents and avoid creating distractions or confusion to passing drivers on adjacent public roads and railways. Where necessary, lighting at locations where the road layout is to be changed will be provided by early commissioning of permanent new lighting where feasible or by provision of mobile lighting towers or use of columns in temporary locations. 9

So far as reasonably practicable, all power to temporary traffic signals or lighting will be taken from mains supplies rather than from portable generators. The contractor will comply with the requirements of the relevant roads authority with regards to temporary lighting on or adjacent to public roads. The contractor will comply with the requirements of the Environmental Protection Act 1990, as amended with regards to preventing or counteracting the effects of any nuisance due to artificial lighting. 3.5 Pest Control The contractor will implement adequate arrangements for the disposal of food waste or other material attractive to pests or vermin to control the risk of infestation. If infestation occurs the contractor will take such actions as is necessary to deal with it, as required by the relevant local authority. 3.6 Security The contractor will be responsible for the security of the construction site and will establish appropriate security measures to protect the public and prevent unauthorised entry to or exit from the site. The contractor will close and lock site gates when there is no site activity and implement site security measures. The contractor will consider the need for security cameras and will provide these as considered necessary to maintain the security of the site and safety of the public. Where security cameras are used, they will be placed in locations which will not cause offence or unduly infringe upon the privacy of local residents. 3.7 Dust and Air Pollution A number of construction activities may give rise to dust and air pollution, including: pollution caused by construction vehicles; transportation and storage of materials; demolition activities etc.. Dust and air pollution, including odors, can cause nuisance affecting properties and the public adjacent to a construction site. Section 79 of the Environmental Protection Act 1990 defines a number of factors relating to dust and air pollution which constitute a statutory nuisance. This includes: The contractor has an obligation under the Environmental Protection Act 1990 to use best practicable means to prevent or counteract the effects of any nuisance. 10

3.8 Waste and Waste Minimisation CWH will prepare a Site Waste Management Plan (SWMP), which will be passed to the Principal Contractor for development. Project specific targets and arrangements will be jointly agreed with the appropriate measures to monitor waste management performance and opportunities for improvement etc. The SWMP will contain a jointly signed declaration at the start of the construction phase. The contractor will take reasonable precautions in the design and construction of the project to consider opportunities and implement measures to reuse waste or surplus materials, as appropriate. 8.3.2 The contractor will provide recycling points at site offices and compounds and arrange for the appropriate disposal of waste to recycling stations. The contractor will manage the disposal of waste material to maximise the environmental and development benefits from the use of surplus material and to reduce the adverse environmental effects and risks associated with disposal off-site. All waste material will be appropriately transported and disposed of by the contractor at licensed tips or designated sites. The contractor will comply with relevant legislation including the Control of Pollution Act 1974, Section 34 of the Environmental Protection Act 1990 and the Waste Management, The Duty of Care. Waste disposal routes will comply with the restrictions on access routes for construction traffic determined in accordance with the requirements of the contractor. 3.9 Considerate Constructors Scheme The contractor will register the site under the CCS and will implement and monitor the schemes standards using the schemes independent assessors. 11

3.10 Clearance of Site on Completion The contractor will clear and clean all working areas as work proceeds and when no longer required for the carrying out of construction works. This will also include areas adjacent to the site which may require to be cleared or cleaned due to construction activities and site accesses and roads in the vicinity of site access points. Where land has been made available by CWH on a temporary basis for construction of the project, the contractor will reinstate this land in accordance contractual provisions prior to it being returned. 3.11 Consents and Licenses Where appropriate, the different sections of this Standard make reference to consents and licenses that will be required during construction. The contractor will maintain a Consents Register which will document all consent requirements and record all applications made and the status of the applications. 12

4.0 References Health & Safety at Work act 1974 New Roads and Street Works Act 1991 RIDDOR 1995 Personal Protective Equipment Regulations 1992 Health and Safety (First Aid) Regulations 1981. Electricity at Work Regulations 1989 Manual Handling Operation Regulations 1992 Provision and Use of Work Equipment Regulations 1998 Lifting Operations & Lifting Equipment Regulations 1998 Construction (Head Protection) Regulations 1989 Waste Management Licensing Regulations 1994 Consultation with Employees Regulations 1996 Vibration at Work Regulations 2005 Control of Asbestos at Work Regulations 2006 Construction (Design and Management) Regulations 2007 Environmental Protection Act 1990, as amended Explosives Act 1875, as amended Health and Safety at Work etc Act 1974 Management of Health and Safety at Work Regulations 1999, as amended Prevention of Damage by Pests Act 1949 The Control of Noise at Work Regulations 2005 The Control of Substances Hazardous to Health Regulations 2002, as amended The Control of Vibration at Work Regulations 2005 The Electricity at Work Regulations 1989 The Work at Height Regulations 2005, as amended The Regulatory Reform(Fire Safety) Order 2005 HSG 150 Health & Safety in Construction 13