Denver Public Schools Purchasing Department 1617 S. Acoma St. Denver, Colorado 80223 INVITATION TO BID 14-MC-2194 ADDENDUM NUMBER ONE January 24, 2014 THIS ADDENDUM MUST BE ACKNOWLEDGED. THIS ADDENDUM SHALL BECOME A PART OF THIS SOLICITATION. Amend Invitation to Bid 14-MC-2194 as follows: ARCHITECTURAL ITEMS: DRAWINGS: AD1-A.01. Refer to Contract Documents, Drawings Sheet G-004 ALTERNATE PHASING DIAGRAMS E1, C1 and C3: REVISE all phasing notes to delete reference to Alternate 10. If your proposal has been submitted and you wish to amend it, please modify your proposal on company letterhead. The amended proposal must be received prior to or included at the time and date set for the proposal opening. Each modification submitted to the District's Purchasing Office located at 1617 S. Acoma St. Denver, CO 80223. It must have Vendor s name and return address and the applicable RFP number and title of the RFP clearly marked on the face of the envelope. If more than one modification is submitted, the modification bearing the latest date of receipt by the District's Strategic Sourcing Office will be considered the valid modification. *****This addendum must be acknowledged, whether or not you amend your proposal.***** This Addendum must be included in your submittal or proposal, providing you do not need to amend your proposal. PRINT OR TYPE YOUR INFORMATION Name of Company: Fax: Address: City/State: Zip: Contact Person: Title: Phone: Authorized Representative s Signature: Phone: Printed Name: Title: Date: 14-MC-2194 Addendum # 1 Approved by: Reviewed by: Date: Date:
DENVER PUBLIC SCHOOLS PRE-BID MEETING AGENDA PROJECT NAME: BID NO.: MEETING DATE: BID DATE & TIME: West High School - General Renovations 14-MC-2194 January 22, 2014, 8:30 AM February 11, 2014, 2:00 PM NOTE: Only the GCs in attendance at this meeting may submit bids on this project. A. Designation of personnel representing the parties in the Contract and the Architect / Engineer: 1. Owner a. Denver Public School District s Project Manager: i. Ted Hagan (a) Phone number: 720-423-1919 (b) Email: Theodore_Hagan@dpsk12.org b. Denver Public School District s Purchasing Agent: i. Michael Craig (a) Phone number: 720-423-1844 (b) Email: Michael_Craig@dpsk12.org c. Denver Public School District s Director of Business Diversity Outreach Program (BDOP): i. Sharon Gonzales (a) Phone number: 720-424-5447 (b) Email: Sharon_Gonzales@dpsk12.org d. Denver Public School District s Environmental/Asbestos Project Manager: i. Geoff Mills (a) Phone number: 720-423-3200 (b) Email: Geoff_Mills@dpsk12.org 2. Architect a. klipp Architecture, a division of gkkworks i. Tim McKay (a) Phone number: 720-644-4021 (b) Email: tmckay@klipp.gkkworks.com ii. Rebecca Rogers (a) Phone number: 720-644-4028 (b) Email: rrogers@klipp.gkkworks.com 2194_PreBid Agenda
3. Facility Manager a. West High School i. Roy Cruz (a) Phone number: 720-423-5330 (b) Cell Phone: 720-317-4662 (c) Email: Roy_Cruz@dpsk12.org B. Bid Documents/Front End Documents 1. Documents are available to download from Horizon Reprographics via the following instructions: a. Go to: ftp://ftp.horizondocuments.com (use of Internet Explorer for browser is required) b. Username: westhsftpuser c. Password: wesths2014 d. You can also access the ftp site by going to www.horizonrepro.com and clicking on the ORDERING CENTER tab and select FTP UPLOAD. On that page, you can select the link, ftp://ftp.horizondocuments.com, and then enter the username and password above. e. Any problems, please contact Brian Owens at Horizon Reprographics: 303-623-2035. 2. Invitation to Bid a. Requirements for Eligibility to Bid: b. Proposal Date Sealed proposals will be received by 2:00 PM, Mountain Standard Time, February 11, 2014 at 1617 S. Acoma Street, Denver, CO 80223; attn: Michael Craig. NOTE NEW LOCATION!!!! i. Proposals received after the submission time will be returned unopened. Proposals will be publicly opened and read aloud. 3. Bid Forms a. All forms to be used are in the Specifications and Contract Documents manual. All proposals shall be clearly marked as instructed in the Instructions to Vendors. b. One original and one copy of the bid proposal are required. 4. Bid Alternates a. Alternate #1: Add a steam boiler feed water system upgrade to the scope. b. Alternate #2: Replace the existing pool building boiler. c. Alternate #3: Integrate the DDC system into the IBAS. d. Alternate #4: Replace the existing front of house lighting system in the auditorium. 2194_PreBid Agenda
e. Alternate #5: Replace the existing performance lighting system in the auditorium. f. Alternate #6: Upgrade the existing sound system equipment in the auditorium. g. Alternate #7: Remove and replace existing acoustical wall treatment in the auditorium. h. Alternate #8: Upgrade finishes in the auditorium includes wall finishes, ceiling paint, carpet in aisles, repair of existing seats, painting of concrete in seating area, and new Masonite stage flooring. i. Alternate #9: Partial owner occupancy at the beginning and end of the summer. j. Alternate #10: Not used. k. Alternate #11: Add gas and compressed air utilities in Science Labs 131 and 133. l. Alternate #12: Replace flooring in Music Room 236 with new carpet. 5. Unit Pricing: a. No unit pricing. 6. Colorado State sales tax exempt 7. Safety a. Contractor is responsible for personnel and site safety at all times b. OSHA and general safety regulations must be observed and maintained as a minimum standard c. Contractor must complete and return the Contractor Safety Statement in the Front End documents 8. Security a. The Contractor is to provide security as necessary to protect materials and the building construction in progress. b. Construction fencing should be provided as necessary at site to secure construction materials and prevent any public access to hazardous areas. 9. 24-month warranty STARTS AT FINAL COMPLETION. 10. Intent to Award a. Purchasing will post an Intent to Award notice on their website and email contractors from whom bids were received. C. Purchasing Review (Michael Craig) 1. All questions must be in writing and shall be directed through the DPS Purchasing Agent. a. All questions and substitution requests are to be submitted only to the Bond Buyer, in writing via email. b. Deadline for receipt of questions: February 3, 2014, 12:00 PM MST. c. If it s not in writing, it wasn t said and you didn t hear it. D. BDOP Review (Sharon Gonzales) 1. BDOP form will be provided to successful bidder for completion and return within 3 days after Intent to Award. E. AHJ and building permit 1. Architect will submit documents for permit to the State of Colorado Division of Fire Protection and Control. DPS will pay plan review fees, Contractor is responsible to pay for all required permits. 2. Denver Water a. Fire Lines 3. Denver Fire Department a. Hot Works permit b. Fire Alarm Testing 4. State Plumbing 5. State Electrical 2194_PreBid Agenda
F. Scope of work summary 1. West High School General Renovations: a. The project scope includes: replacement of boilers, pumps and piping; new mechanical ventilation system for heat mitigation; new fire sprinkler system throughout building; replacement of theater curtains and rigging systems and upgrades of auditorium sound and lighting systems; minor renovations to improve accessibility and Code compliance; major renovation of science room areas; replacement and repairs to pool equipment. G. Coordination with other projects and activities 1. Other contracts a. Toilet renovation project to be completed by April 2014. b. Partial Re-roofing from June 2014 to mid-august 2014 Superior Roofing has been awarded this contract. Refer to specifications for coordination requirements. c. Fire alarm system upgrades Meridian Fire and Security has been awarded this contract. Refer to specifications for coordination requirements. 2. Owner occupancy a. Base bid: Building will be fully occupied from the beginning of construction until June 6, 2014. Building will be unoccupied from June 7, 2014 to August 23, 2014 (date updated after pre-bid meeting). Building will be fully occupied from August 25, 2014 to the end of construction. Work cannot be performed in occupied classrooms, offices, or other areas during school hours (7am to 4pm). Work in the pool area which affects the operation or usability of the pool will be restricted to take place from June 7, 2014 to August 23, 2014. b. Alternate occupancy: Building will be fully occupied from the beginning of construction until June 6, 2014. Building will be partially occupied from June 7, 2014 to June 27, 2014. Building will be unoccupied from June 28, 2014 to August 8, 2014. Building will be partially occupied from August 8, 2014 to August 25, 2014. Building will be fully occupied from August 25, 2014 to the end of construction. Work will be allowed inside the building in non-occupied areas during all time periods. Work in the partially occupied areas of the building is restricted to non-school hours (4pm to 7am), holidays, and weekends. Work in the pool area which affects the operation or usability of the pool will be restricted to take place from June 7, 2014 to August 23, 2014. The occupied areas of the building are designated on the drawings (a copy of these drawings are attached). Refer to graphic schedule attached to this agenda (this schedule is included in the drawings on Sheet G-004): H. Construction Materials Testing 1. Provided by the Owner, unless otherwise noted in the Contract Documents I. Third Party Special Inspections 1. Provided by the Owner, unless otherwise noted, if required J. Access to Sites, Building Hours, School Hours 1. Interior construction hours 6:00 AM to 10:00 PM (weekend work requires 48 hours prior approval and coordination with FM). 2. Exterior construction activities will be governed by the City and County of Denver noise ordinance. a. On-site work hours: 7:00 AM to 10:00 PM, Monday through Friday; 7:00 AM to 3:00 PM Saturday. b. Coordinate with DPS Project Manager for other hours. K. Moving and Cleaning 2194_PreBid Agenda
1. Contractor is responsible for protection of existing finishes to remain, etc., in all rooms scheduled for work. 2. Custodial staff will not perform Contractor s required cleaning or trash disposal. Contractor shall not use DPS cleaning equipment/supplies. L. Temporary Construction & Temporary Utilities 1. Construction site telephone is the responsibility of the contractor; this may be a mobile phone. 2. Temporary toilets will be provided by the Contractor. Existing toilet rooms will be off-limits to construction crews. Location and security of temporary toilets should be coordinated with FM. 3. See contract documents for full requirements. M. Construction Storage, Staging, Parking & Dumpsters 1. Staging areas will be coordinated with DPS Project Manager and Facility Manager. Refer to attached site utilization plan with access areas required by the roofer. 2. Contractor is responsible for security of construction area. 3. Protection of the existing paving, sidewalks, and other elements is the responsibility of the Contractor. 4. Emergency egress shall not be blocked in any way. N. Historic landmark status 1. West High School is designated as a Historic Landmark by the Denver Historic Landmark Commission. O. Key Dates DPS school year calendars may be found on the DPS website: http://www.dpsk12.org/calendars/ Last Day for Questions February 3, 2014, 12:00 PM MST Bid Date February 11, 2014, 2:00 PM MST Notice of Award February 24, 2014 Spring Break March 31 to April 4 Students not in building May 26 th and May 30 th Substantial completion August 8, 2014 ($2,000/ day liquidated damages) Final completion August 29, 2014 ($1,000 / day liquidated damages) P. Additional Site Visits 1. Site visits are encouraged prior to bid. 2. Please schedule your visit with the Facility Manager (FM) a. Check in at the main office of the school. b. Always display a visitors badge 3. Visitors are advised to coordinate visit ahead of time. 4. Recommended time for visits is after the school day (between 3:30 PM and 4:30 PM). Q. Questions from Attendees / Clarifications 1. Questions need to be submitted in writing to Michael Craig with DPS Strategic Sourcing - Michael_Craig@dpsk12.org. R. Walk Through DISTRIBUTION: Pre-Bid Meeting Attendees, File 2194_PreBid Agenda
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West High School Site Utilization Plan The roofer (Superior Roofing) requires the cross-hatched areas for roof access and brick-hatch areas for storage, staging, and parking from June 7, 2014 to August 22, 2014 (all areas will not be used at the same time). 2194_PreBid Agenda