Public Program and Education Coordinator Information Package Introduction (advertisement) Selection Criteria Position Description Employment Terms
Public Program and Education Coordinator (advertisement) The Biennale of Sydney is seeking a Public Program and Education Coordinator, to work on the Biennale s public and education programs for the 2014 exhibition, including tours, talks, workshops and events. Applications close on 5pm Sunday, 7 July. The Biennale of Sydney is a non-profit arts organisation that presents an international festival of contemporary art (and Australia s largest contemporary art exhibition). Held every two years, the Biennale is a three-month exhibition, with an accompanying program of artist talks, performances, forums, guided tours, family days and other special events all FREE to the public. It was the first biennale to be established in the Asia-Pacific region and, alongside the Venice and São Paulo biennales and documenta, is one of the longest running exhibitions of its kind. Since its inception in 1973, the Biennale of Sydney has provided an international platform for innovative and challenging contemporary art, showcasing the work of nearly 1600 artists from over 100 countries. The successful applicant will be part of a team of highly motivated, specialist staff and play a key role in the organisation. A proven track record in coordinating and delivering programs, events and publications, as well as the ability to articulate complex concepts to a variety of audiences is required. This Public Program and Education Coordinator reports directly to the Public Program and Education Manager to deliver programs and publications that aim to engage and inspire audiences, increase the public s interest in and enjoyment of the arts, improve visitor experience and make contemporary art better understood and more deeply appreciated. The Public Program and Education Coordinator will have experience in working with schools and have a sound understanding of the requirements of the current visual and creative arts syllabus and curriculum. The position works closely with the Exhibitions team (including Head and Deputy Head of Exhibition, Exhibition and Venue Manager, Curatorial and Exhibition Coordinator, and the Nick Waterlow Curatorial Fellow), Marketing Manager, Marketing and Sponsorship Coordinator, Web and New Media Coordinator, Publications Coordinator, and the Sponsorship, Benefaction, Finance and Administration teams. The position also works closely with the Biennale of Sydney venue partners to plan, coordinate and deliver programs and activities to defined target audiences. In addition, the position will also assist in coordinating Biennale of Sydney marketing efforts and providing special services and programs for sponsors, benefactors and stakeholders. This is a full-time contract position related to the 2014 event for a period of up to 12 months, commencing in July/August 2013. Salary (including 9.25% employer s superannuation contribution) will be discussed with suitable candidates. For more information and full selection criteria, please download an information package. Your application must include: a cover letter; responses to each selection criteria; a current CV; and the names and daytime contacts of at least two (2) professional referees. Applications marked Confidential and addressing the selection criteria must be received by 5pm on Sunday, 7 July 2013. Applications that do not address the selection criteria will not be considered. Forward to: Nisa Mackie c/- Perrine Huber, Administration Assistant art[at]biennaleofsydney.com.au or post, marked Confidential to: Nisa Mackie Biennale of Sydney 43 51 Cowper Wharf Road Woolloomooloo NSW 2011 INFORMATION PACKAGE PUBLIC PROGRAM AND EDUCATION COORDINATOR 2
Selection Criteria Position Title: Reporting to: Salary: Contract Term: Public Program and Education Coordinator Public Program and Education Manager Salary (including 9.25% employer s superannuation contribution) to be discussed with suitable candidates This is a full-time contract position related to the 19 th Biennale of Sydney (2014) for a period of up 12 months commencing July/August 2013. Based on an application addressing the Essential Criteria, Curriculum Vitae and, for selected candidates, a personal interview and referee reports, the Biennale of Sydney needs to be satisfied that the applicant meets the following criteria. Essential Criteria Relevant tertiary qualification in arts education, visual arts or a related discipline and/or considerable experience with public and education programs Proven ability to communicate knowledge of contemporary art to a range of different audiences Proven experience working with the public, as well as contemporary artists, curators, galleries and institutions Excellent administration and project management skills including the ability to develop, coordinate and schedule projects Exceptional communication and writing skills and an ability to write for a variety of purposes including: high level correspondence, grants applications, education material, and liaising with suppliers and program stakeholders Excellent public speaking and presentation skills, experience in delivering tours or talks to a variety of audiences Proven ability to work on large-scale projects in a small team, to see projects through to completion, both on time and on budget Proven time management skills: the ability to prioritise work, meet tight deadlines and manage a variety of tasks at any one time Knowledge of NSW education systems and curriculum trends Experience working with budgets and ability to control costs Thorough understanding of PC applications and software, especially Microsoft Excel, Word and Outlook Excellent team work and networking skills, a friendly and professional manner and the capacity to maintain relationships Desirable Criteria Knowledge and understanding of online CRM systems Knowledge and understanding of post-program evaluation methods including visitor tracking and audience feedback Knowledge of contemporary art events, biennales and art practice Knowledge of and experience in use of social media, and producing digital content and resources INFORMATION PACKAGE PUBLIC PROGRAM AND EDUCATION COORDINATOR 3
Position Description Public Program and Education Coordinator The Biennale of Sydney is a non-profit arts organisation that presents an international festival of contemporary art (and Australia s largest contemporary art exhibition). Held every two years, the Biennale is a three-month exhibition, with an accompanying program of artist talks, performances, forums, guided tours, family days and other special events all FREE to the public. It was the first biennale to be established in the Asia-Pacific region and, alongside the Venice and São Paulo biennales and documenta, is one of the longest running exhibitions of its kind. Since its inception in 1973, the Biennale of Sydney has provided an international platform for innovative and challenging contemporary art, showcasing the work of nearly 1600 artists from over 100 countries. The successful applicant will be part of a team of highly motivated, specialist staff and play a key role in the organisation. A proven track record in coordinating and delivering programs, events and publications, as well as the ability to articulate complex concepts to a variety of audiences is required. The Public Program and Education Coordinator works directly with and reports to the Public Program and Education Manager. The position is responsible for coordinating the development and delivery of education programs, public programs and events in the lead-up to and during the exhibition period. The process includes researching the work of artists and public program participants; planning and organising programs and working with program participants to deliver these; planning travel and itineraries as well as liaison with venues in relation to participant appearances. The role includes an expectation of liaison with and hosting of artists, speakers and other VIPs when in Sydney. The position works with the PPE Manager, the Exhibitions team, and the Biennale of Sydney Principal Venue Partners, the Art Gallery of New South Wales, the Museum of Contemporary Art and Cockatoo Island (Sydney Harbour Federation Trust), to deliver programs and activities to the general public and to targeted audiences. This includes researching and producing event plans; liaising with suppliers and sourcing equipment; working on event marketing and promotion; assisting with tracking bookings and attendance; hosting and coordinating of groups and the rostering of tour guides, interns and volunteers, as well as the coordination of artists and performers during the exhibition period. The Public Program and Education Coordinator is also involved in liaison with schools and other education providers in NSW and beyond, and with the production of dedicated Biennale education publications. This involves researching content, liaison with education providers, development for print and online publication and the promotion and distribution of these publications. In consultation with the Web and New Media Coordinator the position has responsibility for the development and delivery of digital learning initiatives and coordinates the production of AV material for education and other purposes, both in-venue and online. General administration and maintenance of project documents, rosters, event plans and budgets is a key part of this position. The position will also be responsible for the development of grant applications and sponsorship proposals in consultation with the PPE Manager, the Exhibitions team, the Grants and Applications Manager and the Sponsorship Manager. Excellent writing and presentation skills are required for the preparation of project proposals and other documents and correspondence. Excellent attention to detail and the ability to manage a wide range of simultaneous projects and tasks is essential, as are first-rate people skills and the ability to work closely and collaboratively with a wide range of stakeholders. INFORMATION PACKAGE PUBLIC PROGRAM AND EDUCATION COORDINATOR 4
DUTIES AND RESPONSIBILITIES Position Title: Reporting to: Works with: Public Program and Education Coordinator Public Program and Education Manager Public Program and Education Manager, Exhibitions team, Curatorial Research Coordinator, Web and New Media Coordinator, Digital Content Assistant, Marketing Manager, Sponsorship Manager, Administration team, Volunteer Coordinator Program Development Research and coordinate development of Public and Education Programs Education Publication, Digital Content and AV Coordination Coordination of production and delivery of publications and other material Schools Programs Liaise with schools and develop events and programs for school students Public Program Events Event plans, participant liaison, timeline and preparation Conduct primary research into artists and event participants Contribute to maintenance of artist and program participant research files including CVs, images and press material Assist with developing programs for all Biennale audiences Assist with developing twelve-week education and public program calendar With PPE Manager, coordinate content production of dedicated Biennale education publications for school students With PPE Manager, Web and New Media Coordinator develop online or digital participation strategies for students and coordinate transfer of education and public program material to accessible digital format With PPE Manager and Marketing team coordinate the production of digital content such as video interviews and podcasts Ensure publications are coordinated within the parameters of the determined budget, schedule and editorial requirements Ensure the Biennale Style Guide is maintained and followed Assist with distribution of hard copy publications to stakeholders Track program development and schedules for Biennale digital and hard copy publications Maintain and enhance school contacts in organisational database Research and develop tours, programs and education material consistent with current syllabus and curriculum guidelines Promote events and publications to schools Manage school bookings systems including taking schools bookings for Cockatoo Island and distributing booking information to key contacts such as tour guides and venue managers on Cockatoo Island Assist in the coordination of guides, assigning guide staff to school groups where appropriate Work with the PPE Manager on development and effective delivery of programs including symposia/forums, lectures, artists talks, celebrity talks, film programs, teacher previews/tours, disability access tours, guided tours, children s days, as well as private viewings and tours for Biennale sponsors and benefactors and other events Liaise with public program participants including artists and program partners regarding event requirements, handle correspondence, manage program timelines and event plans. Coordinate public program photography, video recording and documentation across all venues Assist in coordination of the invitation, travel and speaking engagements of international and national speakers INFORMATION PACKAGE PUBLIC PROGRAM AND EDUCATION COORDINATOR 5
Assist in hosting visiting artists, curators and writers as required Assist in compilation and maintenance of calendar details for all events and programs for exhibition guide Liaise with suppliers and source equipment for public programs In consultation with Marketing team, assist with event marketing and promotion Rostering of tour guides and other interns Coordination of other performers as required Assist with tracking bookings and attendance Host and coordinate groups as required Outreach Program Coordination of outreach programs with artists and other participants Assisting in development of artist residency and workshop program in western Sydney, regional NSW and interstate Liaising with venues in western Sydney, regional NSW and interstate to plan and deliver events and programs relating to artist residencies Assisting in promotion and marketing to new audiences in western Sydney, regional NSW and interstate Talks and Tours Coordination of tours and talks at Biennale venues throughout exhibition period Assist in development of tour guide program for Biennale venues Assist in delivering special talks and events throughout the exhibition period Work with PPE Manager and project partners in the development and delivery of accessible tours for people with a disability Administration Creation and maintenance of files, databases and contacts Researching information for budgets and event plans Assisting in compiling information on venues and events for exhibition guide Liaising with PPE Manager regarding budget forecasting and monitoring Providing estimates of production and printing costs to PPE Manager for budget updating and monitoring Accurately tracking publications expenditure Developing and maintaining schedules, spreadsheets and databases relating to program development, roll out and evaluation Liaising with the administration team regarding the organisational timeline as required Work with Volunteer Coordinator staff to have appropriate levels of volunteer assistance and supervise volunteers and interns Build good cooperative working relationships with Biennale team and external contractors and stakeholders Key Performance Indicators Events, public and education programs and publications are delivered on time and on budget Public and education programs and publications delivered on time and on budget Audience attendance (including schools visitation) and feedback is adequately monitored, tracked and reported INFORMATION PACKAGE PUBLIC PROGRAM AND EDUCATION COORDINATOR 6
Employment Terms Contract Term This is a contract position related to the 19 th Biennale of Sydney (2014) for a period of up 12 months commencing 2013. Work Hours The position is required to work five working days a week, generally 9.00 am to 5.30 pm from August through to the end of July 2014 or as agreed. However, these hours may vary due to volume of work, particularly during the build up to the Biennale and during the exhibition period where there is an expectation at varying times to work after hours, holidays and weekends. Time in lieu of overtime will be considered and will be approved at the CEO s discretion. Remuneration (a) Total remuneration package Salary (including 9.25% employer s superannuation contribution) will be discussed with suitable participants. (b) Leave (a) (b) (c) Superannuation As part of the total remuneration package, the Company will contribute to a complying Superannuation Fund of your choice such a percentage of your earnings as indicated in the Superannuation Guarantee Act, currently 9.25%. Annual Holiday Leave Paid Annual Holiday Leave of four (4) weeks per annum pro rata in accordance with the Annual Holidays Act (NSW) will be granted at a mutually convenient time. Long Service Leave Long service leave in accordance with the Long Service Leave Act (1955) and other applicable legislation. Personal/Carer s Leave Paid personal/carer s leave of ten (10) days per year pro rata of continuous service for reasons of personal illness or injury, or to provide care and support to a member of your immediate family or household, who requires care or support because of a personal illness or injury of the member, or where there is an unexpected emergency affecting the member. The Company will not pay out the value of any accrued but untaken personal/carer s leave on the cessation of employment or during the term of employment with the Company. (d) Compassionate Leave Paid compassionate leave of two (2) days per occasion. Probationary Period A standard one-month probationary period applies to all positions and allows for seven (7) days notice of termination by either party. The Company reserves the right to terminate this Agreement during this period if the person is unsuitable for the described duties or the Company environment. INFORMATION PACKAGE PUBLIC PROGRAM AND EDUCATION COORDINATOR 7