DIRECTORATE OF PUBLICITY & PUBLIC RELATIONS CUSTOMS & CENTRAL EXCISE C.R.BUILDING, NEW DELHI. *************************** Tender Notice For Annual maintenance contract of air conditioners Commissioner, Directorate of Publicity and Public Relations invites sealed tenders from reputed registered firms/companies engaged in the business of providing service for Annual maintenance of air conditioners on quarterly payment basis for any or all premises i.e. Ground, First, Second floor of Hans Bhawan, I P Estate, New Delhi from 01.04.2016 to 31.03.2017. The interested agencies are requested to submit their bids for air conditioner with comprehensive AMC under the two bid system. Technical bid should be placed in a sealed cover marked technical bid. Financial bid should be placed in a separate sealed cover marked as financial bid. Both bids should be placed in a third sealed cover superscribed as Tender for AMC for air conditioners and should reach the Assistant Commissioner (Admn), DPPR, Delhi by 17.00 hrs on or before 22.04.2016. The bids will be opened at 11.00 hrs on 25.04.2016. A complete set of tender documents can be obtained free of cost from the Superintendent of DPPR (Admn), Delhi on any working day between 10.00 hrs to 17.00 hrs from 12.04.2016 onwards. The bid security (EMD) of Rs. 2500/-(Rupees two thousand five hundred only) in the form of demand draft in favour of Directorate of Publicity and Public Relations. This office would not be responsible for any delay or loss of the tender documents sent through speed post or other. DPPR reserves the right to reject all/part or any of the quotations without assigning any reason thereof. No correspondence in this regard will be entertained. Issued from file C.No. DP/Admn/05/2014 Date: --------------- (R K Arora) Assistant Commissioner
ANNEXURE-I Eligibility criteria for AMC of Air-Conditioners 1. The company/firm/enterprise intending to submit the tender (hereinafter called the company) shall be a reputed organization in the field of maintenance of Air Conditioners. 2. The company should have undertaken AMC for atleast one Central Government Department/ Public sector unit (PSU), in any of the previous three years in Delhi and should have provided the support from their local offices at the designated customer sites. 3. The company s contract should not have been terminated before the expiry of the full term, in any of the previous years or current year. 4. The company must have expertise in the field of maintenance of Air Conditioners and its service engineer must be knowledgeable enough to troubleshoot any problem related to Air Conditioners. 5. The bidders must be a local area of Delhi Superintendent (Admn)
ANNEXURE-II Conditions governing AMC 1. This office does not bind itself to accept the lowest tender and reserves the right to reject any or all the tenders received without assigning any reason whatsoever. Tenders in which any of the particulars and prescribed information are inadequate or incomplete in any respect or the prescribed conditions are not fulfilled, are liable to be rejected. 2. The maintenance service by the company shall include quarterly preventive service and breakdown maintenance of all Air Conditioners of this Commissionerate. 3. The party will carry out the repairing of the whole unit and parts thereof at their service station or in the Hqrs office. 4. The charges regarding the shifting of air conditioners will be covered in this Annual Maintenance Contract itself. 5. In any case when Condenser Coil will be leaking condition or body/work is required, party has to discharge the gas for repairing the same and after completion of work they will have to re-charge gas. 6. This contract will be effective for a period of one year i.e. from 01.04.2016 to 31.3.2017. The payment of this contract will be made on quarterly basis subject to availability of the fund. 7. DPPR reserves their right to terminate the contract at any time if the services of AMC Vendor are not found to be satisfactory. ANNEXURE-III List of items S.No. Type of Air Conditioner Quantity 1 Window type Air Conditioner 8 2 Split type Air Conditioner 10 Total 18 Superintendent (Admn)
FINANCIAL BID DOCUMENT 1. Name of the Firm/ Company : 2. Address : (With telephone No. & Fax No.) 3. Name & Address of the Partners/ : Directors (with mobile no) S.No. Name of the Office & Address Quarterly Rate/Unit (In Rs.) Amount (In Rs.) 1 2 3 4 5 DECLARATION I/We hereby certify that the information furnished above is full and correct to best of my/our knowledge. i/we understand that incase any deviation is found in the above statement at nay stage, the company/firm will be blacklisted and will not be engaged by the department in future. (Signature of Authorized Signatory with Seal) Proprietor
ANNEXURE-III Certificate of non-participation of near relatives of the Customs and Central Excise Employee in the firm of the bidder It is certified that to the best of my knowledge, none of my relatives is serving in Customs & Central Excise Department, in any capacity. In case the statement is found incorrect, I shall be liable to penal and legal action as warranted under rules. Name: Seal & Signature of Bidder:
TECHNICAL BID (In a separate sealed Cover-I super scribed as Technical Bid) 1 Name & Address of the Tenderer Organization/Agency with phone number, email and name and telephone/ mobile number of the contact person 2 Experience in the work of providing AMC for Air Conditioners. Particulars of experience (attach certificates, testimonials). This shall cover the details of works of similar nature, approximate magnitude and duration carried out and/or on hand for last 5 years along with a certificate from the agency where the job was carried out. 3 Experience in Govt./PSU sector, of work of providing AMC for Air Conditioners. Particulars of experience (attach certificates, testimonials). This shall cover the details of works of similar nature, approximate magnitude and duration carried out and/or on hand for last 2 years along with a certificate from the agency where the job was carried out. 4 Name of Organization with complete address and telephone numbers to whom services provided 5 a) Is the Establishment registered in the Government; please give details with documents/evidence. Service Tax Registration No. (Please attach copy) 6 PAN No. (Please attach copy) 7 VAT No. (Please attach copy) 8 Trade License No. (Please attach copy) 9 2500/- towards bid security (EMD) DD/PO No.: Date: Drawn on: In following format In following format From To Contracted Amount (Rs per month) Reason for Termination Declaration by the Tenderer: This is to certify that I/We before signing this tender have read and fully understood all the Terms and Conditions contained in the Tender Document and undertake myself/ourselves to abide by them.
Encls: 1. DD/Pay Order No. 2. Terms & Conditions (each page must be signed and sealed) 3. Financial Bid. (Signature of Tenderer with seal) Name: Seal: Address: Phone No. (O): Date: