Invitation for Expression of Interest (EoI) for translation and subtitling of existing videos EOI No: CDIT/GNL/ T355 Dated 11/07/2014 Centre for Development of Imaging Technology (C--DIT) (Under Govt. of Kerala) Thiruvallom P.O, Thiruvananthapuram, Kerala --695 027 Phone-- 0471--2380912, 2380910, 2384772 Fax:0471-2380681 Email:headoffice@cdit.org www.cdit.org
Table of Contents No Contents Page 1 EoI Notice 3 2 Invitation of Expression of Interest 4 3 Objectives of the EoI 5 4 Tasks to be undertaken by the associate agency 5 5 Eligibility criteria 5 6 Criteria for evaluation 6 7 Presentation on proposed solution 6 8 Information and instructions to the participant 7 9 Annexure 1. Covering letter 10 2. Form A-General Information 9 11 3. Form B-Technical Bid 10 12 4. Form C-Financial Bid 11 13 5. Checklist of documents 11 14 6. List of topics 12 8 Centre for Development of Imaging Technology (C-DIT) Page 2 of 15
EOI Notice Centre for Development of Imaging Technology (C--DIT) Thiruvananthapuram EOI No: CDIT/GNL/ T355 Dated 11/07/2014 Invitation for Expression of Interest (EoI) for language translation and video subtitling CDIT intends to undertake large volume translation of existing educational videos to Malayalam and other Indian languages. CDIT requires experienced agencies / institutions for empanelment for assisting CDIT in this venture. Last date of submission of EOI How to get copy of EOI document Contact person for any information and queries The firms having required capability, experience and resources in carrying out similar assignments may send their Expression of Interest (EOI) documents, duly supported by requisite documentary evidence in sealed envelope at the address given below through registered post or by hand before 30 days from the date of publication of this EOI notice. Interested firms may download the EOI documents from C-DIT website, www.cdit.org The Registrar C-DIT Thiruvallom P.O, Trivandrum Email id: headoffice@cdit.org Contact Phone Nos: 0471-2380910, Fax:0471-2380681 Centre for Development of Imaging Technology (C-DIT) Page 3 of 15
CENTRE FOR DEVELOPMENT OF IMAGING TECHNOLOGY Chithranjali Hills, Thiruvallam PO, Thiruvananthapuram 695 027 Phone:0471-2380910, Fax:0471-2360681 www.cdit.org Invitation for Expression of Interest (EoI) EoIs are invited from agencies who are willing to associate with C-DIT for language translation and subtitling of educational videos Centre for Development of Imaging Technology (hereinafter called C-DIT ), Thiruvananthapuram, Kerala is a unique institution with diverse skill sets and achievements in the areas of Information and Communication Technologies and their applications, under the administrative control of Information & Public Relations Department (I&PRD), Govt. of Kerala. The institution is functioning as a total solution provider of Government in Information & Communication Technology sectors. C-DIT is in the process undertaking a large volume translation and subtitling of educational videos to Malayalam and other Indian languages. C-DIT requires experienced agencies / institutions who can assist C-DIT in this venture as detailed below. Agencies / institutions willing to assist C-DIT in the above project are requested to submit their Expression of Interest (EoI) giving details about the qualifying criteria as below and similar projects handled, profile and the quantity of work that can be assured in a time bound manner. Indicative costs also should be furnished. EoI document complete in all respects should be submitted on or before 14.08. 2014 up to 3 P.M, in the office of C-DIT in the prescribed format. EoI document will be opened on the same date at 3.30 P.M in the presence of authorised representatives of applicants who wish to be present. In the event of any date indicated above falling on a day which is not a working day or which is a Public holiday, the next working day shall become operative for the respective purpose mentioned therein. EoI document can be downloaded from C-DIT website www.cdit.org. Any amendment/corrigendum with respect to this EoI document shall be uploaded on website only. The applicants should regularly follow up for any amendment/corrigendum/clarification on the C-DIT website. Last date of receipt of EoI: 14-08-2014 3.00 PM Centre for Development of Imaging Technology (C-DIT) Page 4 of 15
Objectives of the EoI Overall objective of this EoI is: To critically assess the state of the art methodology adopted in translation & subtitling techniques for DVD as well as YouTube videos To evaluate the capabilities and experiences of agencies in terms of technology, infrastructure, output and financial background. To select the best technologically viable solution for the subtitling and language conversion project and empanel suitable firms for awarding similar works. Tasks to be undertaken by the associate agency Production planning and design of the total solution for the video language subtitling using subtitling file formats and integrating it with YouTube videos and videos uploaded in other official sites. Deriving a method for the following process: Transcribing the spoken audio of the original video, scrutiny of transcribed text by subject expert with the original video, translation of transcribed text to Malayalam, Scrutiny and approval by language expert and subject expert, Malayalam text overlay on original video. Output in digital format as well as in DVD with standard file names. To source and make available the software solutions and digital solutions for cost effective setup for the entire process. Ensure infrastructure facilities and deployment of suitable manpower for scaling up the work as and when required. In addition to the video capabilities the agency should be able to liaise with the subject experts in a variety of fields (refer List of Topics in page No.13), for the success of the project. Since the content is scientific in nature, no error, either factual or by omission or addition, can be allowed. Eligibility Criteria The Agencies/ institutions willing to assist C-DIT should meet the following qualification criteria. The agency should be registered in India. The agency should have sufficient experience in the field of video based solutions. The agency should have a pool of qualified and experienced content creators, language experts, translators, proof readers and data entry operators for the language translation part. The agency should have a pool of qualified and experienced manpower in the area of video/ audio editing, video conversion and non-linear video solutions. The agency should possess the language translation expertise and the entire infrastructure for video solutions in their ownership such that it could be scaled up to increase output as and when required. Centre for Development of Imaging Technology (C-DIT) Page 5 of 15
The agency should have expertise in creating subtitle for the videos in the relevant formats applicable to YouTube videos. Subtitling by generation of srt files or similar formats compatible for YouTube video and online integration of subtitles in sync with YouTube videos so that the user/ viewer can select the language of choice. The agency should have adequate subject experts in the areas mentioned as per the List of topics (page No. 13). The sample video provided in the C-DIT website needs to be subtitled in malayalam using str or similar files and uploaded in YouTube. Criteria for Evaluation The following parameters will be evaluated for rating the agencies for the purpose of empanelment/ final selection. Sl. No. Criteria for evaluation Max. marks 1 Industry Presence: Experience in the field video production. 10 Agreements/ Work Orders/ Satisfactory Performance Certificates/ Work Completion Certificates must be produced as proof. 2 Industry Presence: Video language conversion, translation works 15 Valid proof should be submitted in the form of web links and digital output 3 Experience in YouTube video subtitling with the help of external text 20 file like.srt files, or similar compatible formats Valid proof should be submitted in the form of web links and digital output 4 Digital video and audio facility 20 5 Software, Infrastructure facility 20 6 Man power (in-house* and external subject experts) 25 7 Any other relevant criterion 10 Total 100 * includes all the manpower available in-house with the agency. Mention if any should be engaged additionally from outside. Presentations on proposed Solution/Methodology The shortlisted participants based on the eligibility criteria may be invited to make a presentation at a date, time and location notified by the C-DIT. The purpose of the presentation would be to allow the participants to present their solution/ methodology, experience, capabilities, infrastructure, and other key points, if any. The sample video provided in the C-DIT website needs to be subtitled in malayalam using srt/ similar files and uploaded in YouTube and to be demonstrated at the time of presentation at C-DIT. Centre for Development of Imaging Technology (C-DIT) Page 6 of 15
Information and instructions to participants Name of Client Name of assignment Method of engagement Presentation by Participants on proposed solution/methodology C-DIT, Thiruvananthapuram, Kerala EoI for language translation and video subtitling solutions Expression of Interest followed by Technical and Financial bid Date to be intimated later EOI submission forms Interested agencies/ institutions are expected to respond to the EOI, with all documents supporting EoI Criteria. EoI shall comprise of following forms given as A, B and C along with the covering letter. Disclaimer This document has been prepared on the basis of information that is presently available with C-DIT. While this document has been prepared in good faith, no representation or warranty, expressed or implied, is or will be made, and no responsibility or liability will be accepted by C-DIT or any of their employees, advisors or agents appointed by C-DIT as to or in relation to the accuracy or completeness of this document and any liability thereof is hereby expressly disclaimed. Interested Parties may carry out their own study/ analysis/ investigation as required before submitting the EoI. The technical/implementation solution/functional requirements information provided in this notice for expression of interest is only indicative in all respects. This document does not constitute an offer or solicitation of an offer, nor does this document or anything contained herein, shall form a basis of any contract or commitment whatsoever. Centre for Development of Imaging Technology (C-DIT) Page 7 of 15
Annexures 1: Covering Letter with Correspondence Details Date To The Registrar C-DIT Chitranjali Hills, Thiruvallom P.O, Trivandrum Kerala-695027 Dear Sir, I/ We, the undersigned, offer to provide complete technical solution for language transcribing, translation and subtitling of videos to Malayalam and other Indian language as per C-DIT requirement. We are submitting herewith the Expression of Interest (EoI) proposal in sealed envelope. Our correspondence details with regard to this EoI are: Sl Information No. 1 Name of the Contact Person 2 Address of the Contact Person 3 Telephone number of the Contact Person 4 Mobile number of the Contact Person 5 Email ID of the Contact Person 6 Corporate website URL if any Details I/ We hereby declare that our proposal submitted in response to this EoI is made in good faith and the information contained is true and correct to the best of our knowledge and belief. Sincerely, <Applicant s Name with seal> Name: <<Insert Name of Contact>> Title: <<Insert Name of Contact>> Signature: <<Insert Signature>> Centre for Development of Imaging Technology (C-DIT) Page 8 of 15
A. General information about the agency/ institution/ applicant (to be provided with proof and evidence) 1 Year of establishment 2 3 Years of experience providing similar services Agreements/ Work Orders/ Satisfactory Performance Certificates/ Work Completion Certificates must be produced as proof. Experience in translating vdeos into various Indian languages including Malayalam. Valid proof should be submitted in the form of web links and digital output 4 Methodology used for subtitling 5 Number of employees 6 7 8 Language experts: Names, qualifications, experience Translators Names, qualifications, experience Proof readers Names, qualifications, experience 9 Total number of works completed in the last two years (details to be provided) 10 Yearly financial turn over (audited balance sheet in support to be submitted) 11 Facility to scale up the work functions if necessary The above said details should be provided with the covering letter along with the sealed technical bid. Use additional sheets wherever necessary. <Applicant s Name with seal> Centre for Development of Imaging Technology (C-DIT) Page 9 of 15
B. Technical Bid (to be submitted in separate cover) No. Technical requirements Existing setup (Quantity in numbers) A Infrastructure facilities Video editing facilities Audio editing facility Scalability ( if necessary) (Quantity in numbers) Remarks B C D Software facilities Editing software such FCP, Avid, Pro tools, Avid Premier pro etc Hardware facility External HDD, DVD Human resource (qualification and experience) i. In- house Content creators Translators Proof readers Data entry operators Editors ii. External Language experts Note: The Malayalam subtitled video of the sample video provided at C-DIT website www.cdit.org should be provided in digital format along with the technical bid. Details of subject experts with qualification and experience as per the List of Topics (page No. 13) should be included separately in the technical bid. A Workflow diagram of the video language subtitling as envisioned by the agency should also be attached along with the technical bid. <Applicant s Name with seal> Centre for Development of Imaging Technology (C-DIT) Page 10 of 15
C. Financial bid (to be submitted in separate cover) No. Particulars (Charges for one hour video) Rate (INR) 1 Cost for transcribing 2 Cost for translation to Malayalam 3 Cost for Language scrutiny (subject expert) 4 Cost for editing 5 Cost for data entry 6 Any other relevant expenses (including service tax/ other applicable tax etc.) Total (for one hour video) D. Checklist of documents (To be included in the bid) No. Particulars 1 Covering letter 2 General information 3 Technical bid 4 Subtitled video 5 Details of subject experts 6 Workflow diagram 7 Financial Bid 8 Any other relevant documents Mark if provided Yes No No. of pages <Applicant s Name with seal> Centre for Development of Imaging Technology (C-DIT) Page 11 of 15
List of topics Aerospace Engineering Atmospheric Science Automobile Engineering Basic courses Biotechnology Chemical Engineering Chemistry and Biochemistry Civil Engineering Computer Science and Engineering Electrical Engineering Electronics & Communication Engineering Engineering Design Environmental Science General Humanities and Social Sciences Management Mathematics Mechanical Engineering Metallurgy and Material Science Mining Engineering Nanotechnology Ocean Engineering Physics Textile Engineering Computer Science & Networking Artificial Intelligence Broadband Networks: Concepts and Technology Computer Architecture Computer Graphics Computer Networks Computer Organization C Programming and Data Structures Data Communication Data Structures And Algorithms Database Design Database Management System Design and Analysis of Algorithms Digital Computer Organization Digital Systems Design Discrete Mathematical Structures Discrete Structures Internet Technology Introduction to Computer Graphics Introduction To Problem Solving Numerical Analysis and Computer Programming Numerical Methods and Programing Principles of Programming Languages Software Engineering Systems Analysis and Design Centre for Development of Imaging Technology (C-DIT) Page 12 of 15
Electronics & Communication Engineering Adaptive Signal Processing Basic Electronics and Lab Communication Engineering Digital Circuits and Systems Digital Communication Digital Image Processing Digital Integrated Circuits Digital Signal Processing Digital Voice and Picture Communication Electronic Design and Automation Electronics for Analog Signal Processing Estimation of Signals and Systems High Speed Devices and Circuits MEMS and Microsystems Networks and Systems Neural Networks and Applications Probability and Random Processes Solid State Devices Transmission Lines and EM Waves VLSI Circuits Wireless Communication Electrical Engineering Analog ICs Basic Electrical Technology Chaos, Fractals and Dynamical Systems Circuit Theory Control Engineering Digital Signal Processing Dynamics of Physical System Electromagnetic Fields Embedded Systems Energy Resources and Technology Illumination Engineering Industrial Automation and Control Industrial Drives and Power Electronics Industrial Instrumentation Intelligent Systems and Control Introduction to Finite Element Method Networks Signals and Systems Power Electronics Power System Dynamics Power System Generation Transmission and Distribution Power System Operations and Contro Power Systems Analysis Power Systems Operation and Control Mechanical Engineering Advanced Finite Elements Analysis Advanced Operations Research Advanced Strength of Materials Centre for Development of Imaging Technology (C-DIT) Page 13 of 15
Applied Thermodynamics for Marine Systems Basic Thermodynamics Computer Aided Design and Manufacturing Design of Machine Elements Dynamics of Machines Engineering Mechanics Engineering Mechanics Finite Element Method Fundamentals of Operations Research Heat and Mass Transfer Industrial Engineering Kinematics of Machines Manufacturing Processes Material Science Mechanical Measurements and Metrology Mechanical Vibrations Principles of Mechanical Measurements Project and Production Management Refrigeration and Air Conditioning Robotics Strength of Materials Civil Engineering Building Materials and Construction Design of Reinforced Concrete Structures Design Of Steel Structures Engineering Geology Environmental Air Pollution Fluid Mechanics Foundation Engineering Hydraulics Introduction to Transportation Engineering Mechanics of Solids Modern Surveying Techniques Performance of Marine Vehicles At Sea Prestressed Concrete Structures Soil Mechanics Strength of Materials Structural Analysis Surveying Transportation Engineering Water and Wastewater Engineering Water Resources Engineering Other Courses Applied Mechanics BioChemistry Classical Physics Concept of Management and Evolution of Management thought Engineering Chemistry I Engineering Physics II Enzyme Science and Engineering Fundamentals of Environmental Pollution and Control Centre for Development of Imaging Technology (C-DIT) Page 14 of 15
Human Resource Management Leadership Management Information System Management Science Mathematics Physics I: Oscillations and Waves Quantum Physics Strength and Vibration of Marine Structures END OF DOCUMENT Centre for Development of Imaging Technology (C-DIT) Page 15 of 15