Expression of Interest (EOI) For Software Escrow Services. IDBI Bank proposes to invite response to the EOI for Software Escrow Services

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1 Expression of Interest (EOI) For Software Escrow Services IDBI Bank proposes to invite response to the EOI for Software Escrow Services The last date for submission of application is (10 Jul :00 PM) Page: 1 of 7

2 Disclaimer The information contained in this EOI document or information provided subsequently to bidder(s) or applicants whether verbally or in documentary form by or on behalf of IDBI Bank Limited (IDBI Bank), is provided to the bidder(s) on the terms and conditions set out in this EOI document and all other terms and conditions subject to which such information is provided. This EOI document is not an agreement and is not an offer or invitation by IDBI Bank to any parties other than the applicants who are qualified to submit the bids ( bidders ). The purpose of this EOI is to provide the bidder(s) with information to assist the formulation of their proposals. This EOI does not claim to contain all the information each bidder may require. Each bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this EOI and where necessary obtain independent advice. IDBI Bank makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this EOI. IDBI Bank may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this EOI. Page: 2 of 7

3 Schedules and Contact Information Name of the Company EOI Reference Number IDBI Bank Limited IDBI/ /ESCROW/001 Date of issue Wednesday June 12, 2013 Last Date and Time for submission of response to EOI Date and Time of Opening of Proposals Address for Opening of Bids Wednesday July 10, :00 PM Wednesday July 10, :30 PM Advisor IT IDBI Bank Limited, IDBI Building, 1 st Floor, Plot No , Sector 11, CBD Belapur, Navi Mumbai Contact Person Telephone Number ID Mr. Raghunath Panda / Mr. Shyamprakash Agrawal , / , Page: 3 of 7

4 Purpose IDBI Bank Ltd (hereinafter referred to as Bank ) invites response to EOI from reputed firms/agencies/bidders (hereinafter referred to as bidder ) which can provide Software Escrow Service for software application products procured from various vendors. The bidders are requested to submit the response to EOI, all the required documents, and copy of the EOI document for having noted the contents and testifying conformance to the terms and conditions set out therein. All the pages should have signature of authorized officer and seal of bidder. The response to EOI is required to be in a sealed cover super scribing on the top left hand corner of the cover as s" and submitted on or before the last date of submission. If the bid is sent through post / courier, the bidder should ensure that the cover is received at our office on time. Bank is looking for following Software Escrow Services: Custodianship Hold the source code in properly controlled custody Basic Verification o Checklist verification i.e. the content of the disk received from the vendors must match with the checklist provided by the respective vendor along with the confirmation document of the vendor stating that all the documents and code submitted are complete and using the same the application can be built. o Content checking i.e., checking the type of the document as specified in the check list example text file, document file, code file etc Bidder has to provide details of above services. Optionally bidder may also provide details of other services they are offering. Bank is looking for entering with software escrow arrangement for around 30 software systems. Shortlisted bidders, based on eligibility criteria shall be eligible to receive the RFP for further participation in the selection process. Page: 4 of 7

5 Eligibility Criteria: The bidder should be based in India i.e., must have registered office in India. The bidder should be a net profit earning company during each of the last 2 years. The bidder should have experience in providing Software Escrow related services preferably to Banks/Financial Institutions in India. Bidder should be equipped with their Data Center / Vault for storing source codes & related documents / documents with adequate security Bidder should be at least be certified in any one ISO certification related to IT/IS environment Documents to be submitted: Part A: General Profile of the Company Sr. No Particulars 1 Name and Address of the Company With Telephone Nos., Fax, E mail and website 2 Date of Incorporation (with documentary evidence of certificate of incorporation) 3 Address of office/facilities in India 4 Turn over for last three years (Audited Annual Accounts and Annual Reports of three accounting years to be submitted) Year 1 Detailed answer by the Bidder Documentary proof details Year 2 Year 3 Page: 5 of 7

6 5 Profit for the last two years 6 Details of certification (ISO) 7 Sales Tax / Service Tax Registration Number (with document evidence) 8 PAN NO (with document evidence) Response to EOI (Covering Letter) EOI document duly putting the seal and authorized signature on all the pages Part B: Project Details (for last 3 years) The bidder should provide details of the Software Escrow Services provided in the last 3 years: Sl No Name & Address/ Phone No of client Brief Details of engagement * 1 2 *: Details with evidence Page: 6 of 7

7 General Terms and Conditions: Following terms are used in the document interchangeably to mean: Bidder/Respondent signify those who submit response to the EOI Proposal signify the documents submitted in response to this EOI Timely Submission: Bidders are solely responsible for timely delivery of the bids to the location as mentioned above, set forth herein prior to the stated Proposals Submission due date and are solely responsible for delays in receipt, including but not limited to third party carriers. Proposals not received on or before the last date and time of submission will not be considered. Opening of Proposal: Proposals will be opened in front of bidder s representatives (if present). The Bank reserves the right at any time to postpone or cancel a scheduled bid opening. The bids will be opened at the address mentioned above. Use & Release of Bidder Submissions: The Bank is not liable for any cost incurred by the Bidder in the preparation and production of any Proposal, the preparation or execution of any benchmark demonstrations, simulation or laboratory service or for any work performed prior to the execution of a formal contract. All materials submitted become the property of the Bank and may be returned at its sole discretion. The content of each Bidder s Proposal will be held in strict confidence during the evaluation process, and details of any Proposals will not be discussed outside the evaluation process. The Bank reserves its right to evaluate/shortlist/accept/reject/eliminate any bidder at any stage without assigning any reasons and it is at the sole discretion of the Bank to provide any reason thereof to the bidder. Validity Period of Proposals: The proposals submitted will be valid for a period of one year from the date of submission. Bank reserves the right to shorten or extend the validity period. Award of Work: Proposal submission does not guarantee any commitment by the Bank to award work. End of the document Page: 7 of 7

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