GOVT. WOMEN S POLYTECHNIC COLLEGE Shivaji Nagar, Bhopal, Madhya Pradesh PhoneNo.: (0755)2576839 Fax No. (0755)2576840 Portal: www.gwpbpl.org. Tender for One Time Purchase for Perpetual Access of e-books/ On-Line Books Tender No. One / e-books/2013-2014 Tender form Cost: - Rs.1000/- Tender submission date/time : 24/3/2014 / 2.30 PM Tender opening date/time : 24/3/2014 / 3.30PM Total No. of pages in the Tender: 09 1
Govt Womens Polytehnic College Bhopal, Madhya Pradesh Tender No One /e-books/02-03/2014 TENDER NOTICE Sealed tender are invited for purchase of e-books /On- Line Books on perpetual access basis by the institute Details of tender and tender form can be down loaded from website www.gwpbpl.org. DD of amount Rs.1000/- payable in favour of Principal, Govt. Women s Polytechnic College, Bhopal, is to be submitted along with tender document, failing which tender will not be acceptable. Tender submission by Date/Time 24-03-2014/ 02:30 PM Tender opening Date/Time 24-03-2014 / 3:30PM Principal 2
To, Principal, Govt. Women s Polytechnic College, Bhopal, M.P. Sub:- Tender for the supply of one time purchase for perpetual access of e- Books /On-Line Books for Polytechnic Colleges, Bhopal, M.P. Dear Sir, Having studied the bidding documents including the Annexure, the receipt of which is hereby duly acknowledged, we the undersigned, offer to arrange to supply e-books/online books with perpetual access ordered by Principal, Govt. Women s Polytechnic College, Bhopal, (MP) in conformity with the said documents. We enclose herewith the Tender Documents for supply of e- books/online books on perpetual access basis against one time purchase. We undertake, if our bids offer is accepted, to supply/arrange for supply of e-books / Online books with one time purchase for perpetual access, ordered by you with us, we will fulfill the order in accordance with the terms and condition specified in the document. We undertake that in competing for (and if the award is made to us, in executing) the above contract /supply order, we will strictly obey the laws against fraud and corruption in force in India. We understand that you are not bound to accept the highest discount or any bid you may receive. Duly authorized to sign the bid for and on behalf of -------- Tenderer Signature and seal 3
Principal, Govt.Women s Polytechnic College, Bhopal, M.P. Terms and condition for supply of e-books/ on-line books on perpetual access basis required for the institute are: 1. Sealed tender is invited by hand or by post on or before 24/3/2014 latest by 2.30 PM. 2. Tender will be opened on 24/3/2014 at 3.30 PM in the Principal chamber in Govt. Women s Polytechnic College, Bhopal in presence of tenderers or their representatives who will be present. 3. Tenders received after the due date and time shall not be accepted. 4. Tenderer can download the tender and list of tentative online books/e-books from the institute web site www.gwpbpl.org. Tender fee in the form of DD of rupees 1,000/- (Rupees one thousand only) drawn in favour of Principal, Govt. Women s Polytechnic College, Bhopal, (MP) is to be submitted along with the tender. 5. The tenderer will be required to deposit Earnest Money of 3% of total ordered amount in the form of Bank Draft of a Nationalized Bank in the name of ordering authority. 6. Request for relaxing the condition of payment of Earnest Money will not be entertained in any case. No interest will be paid on the Earnest Money. 7. Tender form is not transferable. 8. The Earnest Money of the tenderer will be returned to the firm to whom order shall be given after successful installation, running & access. 9. The Earnest Money of the successful bidder can be turned in to security deposit on his written request. 10. The entire amount of Earnest Money is liable to be forfeited in following cases: (A) Tenderer expresses his inability to accept the order (B) 90% Ordered amount is not supplied. (C) If the acceptance is conditional 11 Sealed tender is invited in two envelopes. a) Sealed envelope no. 1 should contain on the top Tender for Library e- Books/ On-Line Books: Technical Bid", Tender No 01 and due date 24/03/2014 and it should be addressed to:- Principal, Govt.Women s Polytechnic College, Bhopal, M.P. On the left bottom corner of the envelope, the tenderer should place his name and full address. It should contain 1. Application form for tender 2. Technical bid of tender 3. Tender fees 4. Required essential documents of tender 5. Tender terms and condition wherein each page is signed by tenderer with stamp --- Date: --------- Signature and seal Tenderer 4
b) Sealed envelope no. 2 should contain on the top Tender for Library e-books/ On-Line Books: Commercial Bid", Tender No.01 and due date 24/03/2014 and it should be addressed to:- Principal, Govt. Women s Polytechnic College, Bhopal, (MP), On the left bottom corner of the envelope, the tenderer should place his name and full address. (c) It should contain commercial bid of tender 12. It should be clearly noted that the Tenderer will have to make the delivery of the e- Books/ On-Line Books on perpetual access basis in the related college IP address within 30 days of issue of order. 13(a) Tender should be valid for one year from opening the date of tender during this period the discount offered shall remain same. (b)tenderer shall have to supply only the latest and most economical editions of the ordered e- books/ on-line Books. A certificate stating that "The e-books/ on-line books supplied are the latest edition and no further edition/reprint is brought out by the publishers" shall be given. c) The price printed on the e-books/ on-line Books shall be chargeable. In case the e- books/ online Books does not bear printed price then catalogues containing price of e-books/ On-Line Books along with copy of complete catalogues will be submitted to the institute. d) Conversion of foreign currencies to Indian Rupees shall be at the actual GOC rates as prescribed by Goods Offices Committee (GOC) prevalent on the date of invoice; proof of rate shall have to be provided by tenderer to Principal, Govt.Women s Polytechnic College, Bhopal, (M.P.) 14. In case of foreign e-books/ On-Line Books if cheap edition, Asian edition, low priced edition are available then only the cheapest edition should be quoted. 15. Tenderer should certify that foreign e-books/ On-Line Books supplied are not available in Indian reprint. 16. Remainder titles & pirated e-books/ On-Line Books are not to be supplied. 17. Specific discrepancies if any, in the ordered online Books/e-book list should be brought to the notice of purchaser in writing within 15 days after receipt of the order 18. In computerized list of e-book, order may inadvertently contain same Author/Title in more than one place. That may be treated only once. 19. You are required to mention your PAN/TIN No. on each invoice. 20. Principal, Govt. Women s Polytechnic College, Bhopal, (MP) does not bind himself to accept the highest rate discount or any tender and reserves, the right of rejecting all or any of the tender without assigning any reason for the same and split up the tender as he may deem fit. 5
21. No request for supply of any details in respect of tenders or comparative chart or any other enquiry in respect of tenders already received in the office will be entertained in any case. 22. Every page of tender should be numbered, in continuation and signed by the tenderer on the bottom. Number of Total pages should be entered on the right hand corner of first sheet. 23. Tenderer must submit attested photocopy of latest Income Tax Clearance Certificate (ITCC) of the firm failing which tender will be rejected. However if this has not been issued by the ITO, a certificate from the ITO stating that the return submitted is under consideration must be furnished. In addition to this, the ITCC for the previous financial year must also be submitted. 24. If the supplier fails to deliver the goods within the period fixed for such delivery in the contract/order or as extended or at any time repudiates the contract/order before the expiry of such period the purchaser may without prejudice to his other rights recover from the Tenderer as agreed liquidated damages and not by way of penalty a sum equivalent to 2 percent of the price of any goods (including elements of taxes, duties etc.) which the Tenderer has failed to deliver within the period fixed for delivery in the contract or as extended for each month or part of a month during which the delivery of such goods may be in arrears whose delivery thereof is accepted after expiry of the aforesaid period. 25. If the approved firm on highest discount rates basis is not able to comply the supply order within the time, the institution shall be free to order the online books/e-book to next highest discount bidder H2 or H3 Tenderers on approved highest discount rates if agreed upon by them. 26. No advance payment will be made to any Tenderer in any case nor any discount offered for making advance payment be considered. Please note that terms of payment are not negotiable. 27.The Tenderer shall be responsible for any losses what so ever it may be due to unscrupulous means say of not supplying e-books/ On-Line Books of:- (i) Original Publisher (ii) Latest Edition or any correct prices or due to any reason. 28. Publisher/Vendors must have a minimum of 3 years of business history, and shall produce evidence of workforce stability with experience of providing and after servicing of online books/e-books in libraries. 29. Rates should include free after sale services for minimum three years period. 30. As per payment terms, only 80% payment will be released at the time of installation/access and balance 20% only after six months of successful running and access of online books/ebooks. 31. A security deposit in the form of bank guarantee for 10% PO value for a period of 03(Three) years will be required after installation, running and access. 32. The publisher/vender will provide any upgraded versions of e-books/online books free of charge for the contract period of three years. 33. All disputes with regard to the contracts for purchase of online books/e-book will be subject to the jurisdiction at Bhopal only. 6
Principal, Govt.Women s Polytechnic College, Bhopal, (MP) Technical Bid Proforma to be used for supply of one time purchase of ONLINE BOOKS/E-BOOKS on perpetual access basis S. Items N0 01 (i).name of the firm with complete Address/Tel & Fax No./ E mail / URL/PAN N0. (ii)do you have your office in India,If so, give Name and Address of correspondence 02 The Firm is required to furnish a tender form Deposit of Rs. 1000/- (Rs.One Thousand only) from nationalized bank in the form of DD in favour of Principal, Govt. Women s Polytechnic College, Bhopal, (MP) ) Detail Name:--------------------------------------------------- Address:------------------------------------------------ MobileNo.------------------- Fax No.---------------- E mail:------------------------ URL------------------- PAN----------------------------------------------------- Name:--------------------------------------------------- Address:------------------------------------------------ Draft Amount of Rs.:--------------------------------- DD No. :--------------------------------- Date :--------------------------------- Name of Bank :--------------------------------- 03 Latest Income Tax Clearance Certificate For assessment year. ( Attested copy to be attached) 04 (i) Status of tender (Whether Firm or Company).Please enclose Registration Certificate. (ii)list of institutions where you are providing e-books /Online Books and above Rs------------.Kindly attach Documentary proof (ii)provide Performance certificate from two institutes. 05 Audited balance sheet by CA for last two years. 7
Principal, Govt. Women s Polytechnic College, Bhopal, (MP) Commercial Bid Flat discount of e- books/online books should be quoted in percentage in the following table: Table No.01:- (The tenderer must quote flat discount only) S.No. Name of Publishers of Online Books/e- Books Pick and Choose Flat Discount in Fig. Flat Discou nt in words Package based/entire collection Flat Discount in Fig. Flat Discount in words Remark(If any) 1. Elsevier 2. McGraw-Hills 3. Pearson education 4. IEEE/IEE 5. Prentice Hall 6. Wiley 7. TMH 8. NewAge International 9. Myilibrary.com 10. Others I/we have read all the terms & conditions of the tender and shall abide by them. The e-books/online books shall be supplied strictly as per order and in the given time period. 8
Principal, Govt.Women s Polytechnic College, Bhopal, (MP) Specifications and Technical terms and Conditions for one time purchase for perpetual access of online books/e-books for Govt. Women s Polytechnic College, Bhopal, Madhya Pradesh will be as mentioned in the tender notice including the following: 1. Supplier must provide search by key word/term across the chapters in an instant to find any content. 2. Supplier must provide full text continuous (24X7) perpetual access of Online Books/e-Books on the College IP addresses. 3. Supplier must provide full text viewing in HTML/PDF./e-book reader format. 4. The Supplier must assure that downloading facility of complete e-book chapter wise with sequential download is provided. 5. The e-books shall be available for offline downloading and reading. 6. The Supplier must also integrate the open access e-books available through various sources available in a considerable number for enriching the library collection. 7. Supplier must provide multiple accesses/multi-user access facility on the College network for view, search, download and print of Online Books/e-Books. 8. Supplier should provide access to the publisher website for access, search, download and print. 9. Supplier should not take any extra charge for access, download, print, search and maintenance of Online Books/e-Books facility through publisher end. 10. Supplier must provide the after sales support to manage & use the online books/e-books facility. 11. The Supplier should not charge for any special hardware, software and accessories that may be required for access of Online Books/e-Books. 12. The Information Technology Act of Government of India with all the amendments made from time to time should be followed in all respects. 13. Any problems during contract period of three years have to be responded to within 48 hours and the fault rectified within 48 hours. Any delay will cause extension of contract period corresponding to the period of delay. 14. The online access of Online Books/e-Books should be restricted to related College, Campus only and prevent the unauthorized access by any other person. 15. The publisher/vender will provide any upgraded versions of e-books/online books free of charge for the contract period of three years. 16. The e-books /online books should be offered for the following disciplines- Electronics & Telecommunications /Computer Science Egg./Architecture& Interior Decoration, Modern office management/fashion Technology Mathematics/ Physics/ Chemistry/ Communication Skill/General Awareness, etc. Principal, Govt. Women s Polytechnic College, Bhopal, (MP) 9