BiG Energy & Transportation Economic Development Summit Informational Packet 2013
Table of Contents Program Overview... 2 The Summit in Brief... 3 Current Sponsors... 4 Sponsorship Levels... 5 Sponsorship Guidelines and Deadlines... 6 Sponsorship Program Pricing Pledge... 7 Call for Exhibitors... 8 Exhibitor Application... 9 Exhibitor Release of Liability and Waiver... 10 1
ENERGY TEXAS TRANSPORTATION BUSINESS ECONOMY OPPORTUNITY JOBS CONTRACTS On October 10, 2013, BiGAUSTIN and its partners will convene government agencies, private businesses, contractors, nonprofits, trade associations, financial institutions, small business owners and service providers, as well as thought leaders, to present a statewide energy and transportation summit. During the summit, participants will share, learn, and discuss the role of small business in a time of economic recovery, sustainability, and our combined capacity to serve small business owners across the state of Texas. With innovative approaches, this summit will address and execute methods and resources to start, grow, and expand business to create jobs and promote economic independence for small business owners and contractors. Small businesses are where ideas are born, where innovation is fostered, and where people get hired. At BiG, our job is to reduce the barriers for your small business, provide assistance, and increase opportunities for the small business community. To achieve these objectives each year we provide workshops, trainings, summits, one-on-one counseling, and microloans. We are finding the best ways to partner with you the small business community -- while we provide access to procurement, financial assistance, and technical training experts directly linking you to upcoming opportunities. Many agencies and large private businesses need the expertise and resources of small and minority businesses, not just to meet government contracting requirements, but to also get high quality, best pricing, and innovative products and services. WHO SHOULD ATTEND AND WHY This Summit is designed to convene stakeholders around a common theme. Energy projects + Transportation projects = Economic Empowerment for Businesses in Texas Join us to expand your network, gain opportunities, share best practices, access information that improves business success, connect with resource providers, and add your voice to this discussion. BE A PART OF THE ECONOMIC EMPOWERMENT MOVEMENT! SMALL BUSINESS ADVOCATES Government agencies, Private businesses, General contractors, Small business assistance organizations, Educators, Community developers, Funders and Investors, Elected officials, Bank and non-bank lenders, Local/State government representatives, Workforce groups, and Economic development practitioners. ENERGY & TRANSPORTATION PARTICIPANT MARKETS Solar Energy Hydroelectric Power Heavy Highway, Transit Contractors, Airport, and Port Authority Renewable Energy Wind / Wave Power Building and Supply Contractors Green Energy Geo Thermal Power Engineering & Professional Services Nuclear Energy Electric Power Information Technology Natural Gas Petroleum Street Repair & Maintenance 2
THE SUMMIT IN BRIEF The BiG Energy & Transportation Economic Development Summit is a must-attend event that places resources and opportunities in one location to help small business owners and contractors gain access to resources, contracts, and funding. It also provides potential clients to government agencies, financial institutions, and small business service providers. GOAL & OBJECTIVES The Goal of the Summit is to provide information and resources to small businesses seeking to conduct business in the energy and transportation industries. The Objectives of the Summit are to: Showcase the array of energy and transportation contracting opportunities available in Texas Provide outreach and good faith opportunities for interested parties as well as direction on how small businesses can take advantage of these opportunities. Showcase innovative funding options for small businesses and contractors Provide a platform for discussing the future of contracting and consulting in these industries and the role small businesses will play. Provide business development resources, financial resources, and small, women-owned, and minority business certification assistance to prepare businesses for participation in these industries Provide networking opportunities to small businesses who are interested in obtaining business from these industries Offer industry representatives a forum to identify small businesses who are willing, ready and able to provide needed products and/or services Raise training and skill development issues in the workforce development sector and suggest strategies to address specific challenges, resources, and incentives TENTATIVE AGENDA AT A GLANCE 8:30am to 9:00 Registration, Exhibitor Check-In, Breakfast and Contracting Opportunity Showcase Opens 9:00 to 9:30 Welcome, Introductions and Summit at a Glance 9:30 to Noon Energy & Transportation Round Tables (Panel Discussion) Noon to 1:30 Networking Luncheon Noon to 1:30 Networking Luncheon 1:30 to 3:00 [repeated from 3:30-5:00] Concurrent Small Business Development Assistance Topics - (Certification Assistance, Business & Workforce Development, Becoming Bankable) 10:30 to Noon Exhibits/Contract Opportunity Showcase Open 1:30 to 5:00pm THE ZONE: Small BiZ to BiG BiZ/Funding Connection/One-on- One Business Meetings Who Should Attend? Government Agencies and Public Officials (Ex: Federal, State, County, and Municipal agencies special districts that procure or regulate energy and transportation projects, and Higher education professionals) Financial Institutions, Credit Unions, Micro-lenders, Private and Microfinance Investors, and Venture Capitalists Trade Organizations and Associations (Ex: Association of Women in Energy (AWE), National Association of Women in Construction (NAWIC), Associated General Contractors (AGC) local and State, Contractors Associations, Chambers of Commerce, etc.) Private Organizations with upcoming construction projects (Ex: Energy Companies, Transit Authorities, Port Authorities, Mobility Authorities, Universities, etc.) Small Business Owners, Contractors and Aspiring Entrepreneurs Major Energy and Transportation Contractors 3
Current Sponsors Title Sponsor: Sponsors: Partner: 4
BiG Angel $15,000+ Company name listed as a sponsor at Summit Company podium acknowledgement at Summit The Zone Small Biz to Big Biz networking zone at Summit Full page in the program and advertising booklet for Summit Exhibitor booth at the Summit with 2 Summit tickets ($100 value) Video on BiGAUSTIN sponsor webpage (1 year) Company logo with link on BiGAUSTIN website (1 year) Recognition on BiGAUSTIN social media sites (1 year) E-mail to clients about company with optional promotional offer from company Company profile featured in one monthly e-newsletter Company logo on e-newsletter (1 year) BiG Benefactor $10,000+ The Zone Small Biz to Big Biz networking zone at Summit Half page in the program and advertising booklet for Summit Exhibitor booth at the Summit with 2 Summit tickets ($100 value) Video on BiGAUSTIN sponsor webpage (6 months) Company logo with link on BiGAUSTIN website (1 year) Recognition on BiGAUSTIN social media sites (6 months) E-mail to clients about company with optional promotional offer from company Company profile featured in one monthly e-newsletter Company logo on e-newsletter (1 year) BiG Investor $5,000+ Quarter page in the program and advertising booklet for Summit Exhibitor booth at the Summit with 2 Summit tickets ($100 value) Company promotional information on BiGAUSTIN lobby welcome screen (6 months) Company logo with a link on BiGAUSTIN sponsor webpage (6 months) Recognition on BiGAUSTIN social media sites (6 months) Company logo on e-newsletter (6 months) BiG Contributor $1,000+ Company logo in program and advertising booklet for Summit Exhibitor booth at the Summit with 2 Summit tickets ($100 value) Company information on monthly sponsor page on lobby welcome screen (3 months) Company logo with a link on BiGAUSTIN sponsor webpage (3 months) Recognition on BiGAUSTIN social media sites (3 months) Company listing on e-newsletter (3 months) BiG Friend $500+ Company logo in program and advertising booklet for Summit Exhibitor booth at the Summit with 2 Summit tickets ($100 value) Company logo with a link on BiGAUSTIN sponsor webpage (1 month) Recognition on BiGAUSTIN social media (1 month) Company listing on e-newsletter (1 month) 5 Title Sponsors: Sponsors: Partner:
Company Sponsorship Package Coordinators Deadline: Upon Confirmation of Sponsorship / Submit to: rachel@bigaustin.org BiG will need the following information to proceed with your sponsorship package: Company s primary contact for its needs and/or questions as a sponsor Company s primary contact for coordinating participation as an exhibitor (sponsors get one complimentary exhibitor booth with two chairs) High-Resolution Company Logos Deadline: Upon Confirmation of Sponsorship / Submit to: tamar@bigaustin.org All logos must be high resolution and provided in one of the following formats: EPS is preferred JPEG & TIFF in CMYK will be accepted. Resolution minimum 300 dpi. Size no smaller than 3 wide Camera Ready High-Resolution Ads Deadline: September 19, 2013 at 5:00 pm / Submit to: tamar@bigaustin.org All ads must be high resolution and provided in one of the following formats: PDF is preferred, PSD, JPEG & TIFF in CMYK will be accepted. Resolution minimum 300 dpi. Speaker Name, Official Title & Headshot Due Deadline: September 2, 2013 at 5:00 pm / Submit to: rachel@bigaustin.org Full Name & Official Title Professional Bio (limited to 100 words in Word or text file attachment) Personal On-site Contact Information (For planning purposes only) High Resolution Headshot Photo (300 dpi, JPEG, CMYK format, size no smaller than 4 x 6 ) DVD Commercials Deadline: September 19, 2013 at 5:00 pm / Submit to: melissa@bigaustin.org Guidelines for commercials are as follows (for applicable sponsorship benefits only): The commercial must be produced by the sponsor The commercial can and should promote a product or service of your company Company can choose the speaker in the commercial The commercial cannot contain political or comparative messages The commercial must be approved by BiG in advance The commercial must be provided in a DVD format and does not need to be in loop format All commercials need to be received by the date above. Please mail all commercials to the following address: BiGAUSTIN c/o Energy & Transportation Eco. Dev. Summit Small Biz@Work2013 5407 N. IH 35, Suite 200, Austin, Texas 78723 Deadline: September 19, 2013 at 5:00 pm / Submit to: BiGAUSTIN Offices 6 Title Sponsors: Sponsors: Partner:
Contact Details (required Information) Company: Phone No. Address: City, State, Zip: Full Name: Title: E-mail Address: Company Website: Sponsorship Levels BiG Angel $15,000+ BiG Benefactor $10,000+ BiG Investor $5,000+ BiG Contributor $1000+ BiG Friend $500+ Form of Payment Check enclosed (made payable to BiGAUSTIN) MasterCard Visa American Express X X Credit Card Information Card no. Exp. Date Name Printed Signature Full payment is due to BiGAUSTIN on or before September 12, 2013 Refund Policy: All pledges are final Please complete and return to the BiGAUSTIN Office via fax at 512-926-2997 or via mail to: BiGAUSTIN: 5407 North IH 35, Suite 200, Austin, Texas 78723 For additional Sponsorship Pledging Opportunities, please contact us at info@bigaustin.org or (512) 928-8010 Title Sponsor: Sponsors: Partner: 7
BiG Energy & Transportation Economic Development Summit Thursday, October 10, 2013 9:00am-5:00pm Palmer Event Center, Austin, Texas BiGAUSTIN invites YOU to showcase your business or organization at the Small Business @ Work 2013 - BiG Energy Transportation and Economic Development Summit. The summit will unite small business with prime contractors, government agencies and lending institutions all under one roof! PARTICIPATION BENEFITS Meet and connect with businesses, private & government organizations, and key industry decision makers Opportunity to showcase your industry related product or service Network to identify and secure opportunities and contracts Provide information to potential vendors, contractors, potential partners, financial institutions, venture capitalist, potential clients, customers and organizations Exhibitor Details Exhibitor participation fee: FEE IS WAIVED FOR SPONSORS o Corporation\Financial Institutions - $400 o Small business\contractors (More than 5 employees) - $250 o Small business\contractors (5 or less employees) - $175 o Government\Nonprofit\Chambers\Trade Associations- $150 Fee Includes: o Skirted table with 2 chairs o o Recognition in printed event program Two tickets to the Summit Exhibitor Set-Up: 7:30am-8:30am Note: Exhibitor price is for two people only. Additional employees are welcome but must register as an attendee. For more information contact Rachel Maimon. Email: Rachel@bigaustin.org phone: 512-928-8010. To register go to www.bigaustin.org Title Sponsor: Sponsors: Partner: 8
Name: Title: Business Name: Names of those who will sit at exhibitor booth (2 people max.): Address/City/State/Zip: Telephone Number: Alternate Number: Fax: Company Web Address: Email: How long have you been in business? My booth identification sign should read (PLEASE PRINT) Brief description of your business: (i.e. products, services, target population) Along with the application please submit several pictures of your products and logo. You may email photos to Happy@bigaustin.org with your last name and Business Name as the subject. Exhibitor pricing (Sponsors, please skip this section) Corporation/Financial Institution - $400 Small Business/Contractor (More than 5 employees) - $250 Small Business/Contractor (5 or less employees) - $175 Government/Nonprofit/Chambers/Trade Association - $150 PAYMENT INFORMATION Check: Make checks payable to: BiGAUSTIN Credit Card: American Express MasterCard Visa Card Number: Exp Date: Credit Card Billing Address: City/State/Zip: Card Holder s Signature: Mail completed form and payment to: Business Investment Growth (BiGAUSTIN), 5407 North IH 35, Suite 200 Austin, Texas 78723 Fax completed form to: (512) 926-2997 Note: Exhibitor fees payable by cash, credit card, check or money order, Purchase Orders by Government entities only. Payment & form submission needs to be received no later than: September 12, 2013. You may also visit www.bigaustin.org/events for more information Title Sponsor: Sponsors: Partner: 9
Exhibitor Release of Liability and Waiver LIABILITY: BiGAUSTIN is not responsible for stolen or damaged merchandise. BiGAUSTIN is not responsible or liable for any injuries for an accident occurring throughout the event including while the Exhibitor is transporting or removing their products. The Exhibitor is responsible for notifying the consumer of potential health hazards surrounding their products i.e. allergies pertaining to skin products but is absolutely mandatory should food be prepared with nut products or shellfish. The Exhibitor is responsible for transporting and removing the goods to and from the Exhibitor area in a safe and courteous manner. WAIVER: RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT in consideration of the rental of the exhibitor area. I hereby agree to as follows: The Exhibitor is responsible for leaving the area in the condition that it was originally received i.e. removal of all debris such as boxes and trash. To waive all claims that I may have in the future against BiGAUSTIN and their directors, officers, employees, agents and representatives (all of whom are hereinafter collectively referred to as "the Releasees ) and to the Releasees from any and all liability of any loss, damage, injury or expense that I may suffer as a result of arising out of any aspect of my use of the Exhibitor area due to any cause whatsoever, including negligence or theft; or in respect of the provisions of the failure to provide any warnings, directions, instructions, or guidance as to the use of the Exhibitor are except if the claim is the result of BiGAUSTIN negligence. To hold harmless and indemnify the Releasees from any and all liability for any loss, damage, injury or expense to any third party, resulting from the Exhibitor area. The agreement shall be effective and binding upon my heirs, next of kin, executors, administrators, assigns and representatives, in the event of my death or incapacity. I HAVE READ AND UNDERSTAND THIS AGREEMENT AND I AM AWARE THAT BY SIGNING THIS AGREEMENT I AM WAIVING CERTAIN LEGAL RIGHTS WHICH I OR MY HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS AND ASSIGNS MAY HAVE AGAINST THE RELEASEES. Print Name Signature of Exhibitor Company Name Date Title Sponsor: Sponsors: Partner: 10