Sending an Email Message from a Process

Adobe Enterprise Technical Enablement Sending an Email Message from a Process In this topic, you will learn how the Email service can be used to send email messages from a process. Objectives After completing this unit, you should be able to Send an Email message from a process Concepts In this topic, you will learn about the following concepts Using the Email service in a process Copyright 2011 Adobe Systems Incorporated 1

Using the Email service in a process The Email service enables processes to Receive email messages from a POP3 or IMAP server Send email messages to an SMTP server The Email service offers the following operations Send With Document - Sends an email message that has a single attachment Send With Map of Attachments - Sends an email message that has multiple attachments Receive - Receives email messages and attachments from either a POP3 or IMAP email server Note: Only the Send with Document operation will be covered in this topic. Send With Document operation The Send With Document operation sends an email message with a single attachment Located in Foundation > Email - 1.0 Figure 1: Locating the Send With Document operation of the Email service 2 Copyright 2011 Adobe Systems Incorporated

Send With Document operation properties To and From Addresses categories Specify who to send the email to (To, CC and BCC) Specify who the email is sent from (From and Reply to email addresses) Contents Subject Message format (Text or HTML) Message Character set encoding Attachments Attachment name - File name to use for the attachment Attachment - A document value that represents the file to attach to the email message Connection Use Global Settings - Specifies whether to use the settings in the Email service configuration instead of the settings specified in the properties of the operation True means to use the default connection settings configured for the Email service and False means to use the settings configured in the properties for the operation SMTP Host - Represents the URL or IP address of the email server SMTP Port Number - The port number that the email server uses SMTP Authenticate - True indicates that authentication with the email server is required, False indicates that no authentication is required SMTP User - A string that represents the username of the account that should be used to send the message SMTP Password - The password associated with the user account SMTP Transport Security - Represents the transport security used when communicating with the email server None - no protocol is used (email is sent in clear text) Copyright 2011 Adobe Systems Incorporated 3

SSL - the secure sockets layer protocol is used to send the email TLS - transport layer security is used Figure 2: Send With Document properties 4 Copyright 2011 Adobe Systems Incorporated

Task 1: Sending an email with an attachment In this task, you will perform the following Open a process Configure a Send With Document operation Test the process Setup 1. Import the Sending_Email.lca file. 2. Add sampleorganization.com to the hosts file. 3. Go to C:\james-2.3.1\bin and run start.bat. This will start the James Mail server. 4. Close James. 5. Go to C:\james-2.3.1\apps\james\SAR-INF and open config.xml with Notepad. 6. Locate the servernames node and replace localhost with sampleorganization.com. 7. Save and close the file. 8. Enable telnet on your machine. 9. Restart James Mail. 10. Open a command prompt and type telnet localhost 4555. 11. Login with id = root and password = root. 12. Type adduser srose password. 13. Confirm the console displays "User srose added". 14. Type quit and close the command window. 15. Open Mozilla Thunderbird. 16. On the Mail Account Setup dialog, enter the following. Your name: Sarah Rose Email address: srose@sampleorganization.com Password: password 17. Click Continue. 18. Confirm that the SMTP and POP servers are set to sampleorganization.com. 19. Test to make sure Sarah can send and receive email to her address. Steps Open a process 1. Login to the Workbench. 2. Open the Sending_Email application. 3. Expand the Processes folder, right-click the SendEmailWithAttachment process and select Check Out. Copyright 2011 Adobe Systems Incorporated 5

4. Double-click the SendEmailWithAttachment process to open it. Configure a Send With Document operation 5. From the process diagram palette, drag the Activity Picker activity onto your process diagram and drop it to the right of the Read PDF Document operation. 6. In the Define Activity dialog box, expand the Foundation category. 7. From the Email service, select the Send With Document operation and click OK. 8. Enter the Name to be Send Email with Attachment. 9. In the To Addresses category, change the To property to literal value and click the ellipsis button to add the value srose@sampleorganization.com. 10. In the From Addresses category, change the From property to literal value and the value Administrator@sampleorganization.com. 11. In the Contents category, set the properties as follows. Subject - Email sent from SendEmailWithAttachment process Message Format - TEXT Message - Sending an email with an attachment from a process 12. In the Attachments category, set the properties as follows. Attachment Name (literal value) - Mortgage Loan Application.pdf Attachment (variable) - inpdfdoc 13. In the Connection Settings category, set the properties as follows. Use Global Settings - unchecked SMTP Host (literal value) - sampleorganization.com SMTP Port Number (literal value) - 25 SMTP Authenticate - checked SMTP User (literal value) - Administrator SMTP Password (literal value) - password 14. Connect the two operations with a route. 15. Confirm that the process looks like the figure below. 16. Save the process and deploy the application. Test the process 17. Right-click in an empty area of the process diagram and select Invoke Process... 18. A dialog will appear stating that the process has no input variables. Click OK. 19. A dialog will appear stating that the invocation completed successfully. Click OK. 6 Copyright 2011 Adobe Systems Incorporated

20. Launch the Thunderbird Email client and open Sarah Rose s inbox. 21. Click the Get Mail button. 22. Confirm that the email message is received. Note: It make take a minute for the message to appear in the inbox. Copyright 2011 Adobe Systems Incorporated 7

Summary The Send With Document operation sends an email message that has a single attachment 8 Copyright 2011 Adobe Systems Incorporated

Review 1. When would the Send with Document operation be used in a process? Adobe Systems Incorporated 345 Park Avenue San Jose, CA 95110-2704 USA www.adobe.com Adobe, Acrobat, Adobe AIR, AIR, Distiller, Flash, Flash Builder, Flash Catalyst, Flex, Adobe Digital Enterprise Platform, MXML, PostScript, Reader, SiteCatalyst, SearchCenter, Discover, Recommendations, Insight, Test&Target, ReportBuilder, Survey, Search&Promote, and Social Media are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. 2011 Adobe Systems Incorporated. All rights reserved.