WHITE PAPER ShareFile by Citrix Sponsored by ShareFile provides effective collaboration and file access wherever and whenever you need it By Carmen P. Fleischauer ShareFile Citrix Systems, Inc. www.sharefile.com
WHITE PAPER ShareFile by Citrix Organizations making the move to a virtual workspace must implement processes and technologies to ensure a smooth transition. Collaboration is one of the most important parts of a successful virtual workspace. In addition to typical tools like instant messaging and video conferencing, using a secure, file-sharing solution will ease the transition for all clients and employees. With greater flexibility comes a greater need for collaboration and security precautions. Work is no longer sequestered to a single device in an office setting. Rather, work can be done from anywhere airport lobby, dentist office or a beach in Mexico. With greater flexibility comes a greater need for collaboration and security precautions. IT has the job of supporting many devices and platforms and implementing security on all of them. Because this can be a frustrating process, technology that already has security measures in place means less hassle for IT. A secure solution for sharing files ShareFile by Citrix is a cloud-based solution built specifically for business. ShareFile is the easiest way to securely share business files with one person or a hundred. Multiple-device synchronization enables users to have secure access to files wherever they are. Improve everyday business functions Support employees through secure file sharing inside and outside of the office. Sending files back and forth across email can become tedious, especially when dealing with large file sizes. ShareFile solves the problem of limiting email size restrictions by allowing users to easily send large files up to 10 GB. Easy integration with tools like Microsoft Outlook and Citrix Receiver increases productivity because daily workflow is never interrupted due to a lengthy installation or configuration process. Less disruption means a shorter implementation process and less hassle for IT and support teams. Powerful tools easily integrate ShareFile into workflow Individual file sending capability up to 10 GB in size (competitors limit to 2 GB) Dedicated account manager to help with set up and support
The two-way sync capability makes it easy to update files in both locations. Gain instant access to files Users can access files instantly across all devices. ShareFile stores and organizes files in folders that mimic a computer s file system. To share a file, use the Send a File link on the navigation bar in the web interface, enter a recipient and click to upload a file. The recipient will receive an email containing a hyperlink to the file. Because all files are stored in the cloud, recipients won t use precious computer storage space. In addition to sending files, data can be shared with users on a folderby-folder basis. Unlike consumer file sharing services, ShareFile provides the functionality to choose which users can share folders with others. Designate which actions each individual can take, including the ability to upload, download or delete files. Synchronize and collaborate immediately Another useful feature is the ability to sync a user s ShareFile account with their computer files. Choosing either a ShareFile folder or a local folder as the source allows users to mirror that folder in either location. The two-way sync capability makes it easy to update files in both
locations. Changes to each folder are automatically recognized and adopted by the other. With synchronization across all devices, users can be confident that they are working on the correct version of a file. In the event of a lost or stolen device, IT can remotely remove files and company data. Without a layer of protection, data is subject to be hacked, and loss of information may occur. Syncs any device with user files Selective offline access on mobile devices Enables file sharing with anyone Data protection - encryption, lock, wipe Online file sharing spaces for virtual teams Utilize powerful security precautions Sent files may contain sensitive or confidential information, making security an important concern for businesses. Without a layer of protection, data is subject to be hacked, and loss of information may occur. ShareFile employs encryption for stored files and 256-bit SSL encryption for file transfer. The latest firewalls and computer Internet security updates ensure that ShareFile keeps data completely safe. SSAE 16-certified Data Centers User-created passwords are hashed in ShareFile database Daily scans for McAfee SECURE accreditation All uploaded files scanned for viruses Customize branding and reporting ShareFile enables full customization of the online workspace. The white
label function allows businesses to present ShareFile as their own branded service. Intuitive reporting tools, workflow audit trails, configurable permissions and remote wipe give insight into and control over who, when and how often corporate data is accessed and handled. Seamless integration for increased functionality As business practices continue to change, it is increasingly important to adapt to the changes. Choosing the correct technology and easy to use solutions is key to improving business functions. ShareFile eases the transition to a virtual workspace. In-office and remote employees maintain the ability to collaborate effortlessly without the headache of security concerns. Built specifically with businesses in mind, this customizable file sharing solution is a welcome addition to any organization. Microsoft Outlook Plug-in Large file support up to 10 GB Remote device wipe Broad device support for mobile access Robust reporting, notifications, folder permissions Custom branding Learn more about ShareFile at www.sharefile.com ShareFile by Citrix 4140 Parklake Avenue Ste 320 Raleigh, NC 27612 USA +1 800-441-3453 UK toll-free: +44 (0800) 680-0621 Other International callers: +1 919-827-8213 sales@sharefile.com ShareFile allows you to securely share, sync, and store large files from anywhere, was launched in November 2005. In the years following its initial release, ShareFile grew to over 20,000 paying corporate customers and 3 million business users spread across more than 100 countries around the world. In October 2011, Citrix Systems announced its acquisition of ShareFile. Citrix Systems, Inc. (NASDAQ:CTXS) is a leading provider of virtual computing solutions that help people work and play from anywhere on any device. More than 230,000 enterprises rely on Citrix to create better ways for people, IT and business to work through virtual meetings, desktops and datacenters. Citrix virtualization, networking and cloud solutions deliver over 100 million corporate desktops and touch approximately 75 percent of Internet users each day. Citrix partners with over 10,000 companies in 100 countries. Annual revenue in 2010 was $1.87 billion. Learn more at www.citrix.com. ShareFile, LLC. All rights reserved. Citrix is a registered trademark of Citrix Systems, Inc. Mac and ipad are trademarks of Apple Inc., registered in the U.S. and other countries.