Inventory and Loan Management System

1. Overview The Objective of the Project is to maintain inventory and loan information such as stock details, sales, invoice generation, Supplier, Supplier item, sales bill and Sales return, Delivery Chelan and Loan details. This system keeps track of inventory information for two sections, one is the main branch and the other is its Sub-branches. Main branch controls all the sub-branches. 2. Features Creating and assigning rights to users. Restricted access rights for the each and every module and its related operations. Only persons with sufficient rights can access the different modules. Rights are given in such a way that users can be restricted from viewing the details alone or making new entries or editing the previous entries made or delete the entries made. Search option is included in all possible modules. Search option enables the end user to get the required data in an easy and quick manner. Customer Module: This module Takes care of storing the Personal details. Maintains information s like customer name and full contact information. Item Master Module: This module helps the user in maintaining the item details, which includes Name of the item, Quantity In Hand, Reorder level, Rate, unit of measurement. The items are displayed in tree structure form, which will help the end user in selecting the item efficiently. Items are divided Controlled Copy Page 1 of 9

and organized as Main category and sub category. A main category can contain n number of sub categories. Supplier Module: This module stores the details about supplier personal information. The supplier name and all the possible combinations of contact information s are collected and maintained. Supplier Item: This module assigns the various items available in the main branch item master to the list of suppliers. On selecting a supplier, the list of items supplied is displayed. Provisions are given to maintain price details of every supplier. The Branch Master: Helps the user in maintaining the sub branch details of the main branch. The branch master store details of the sub branches like the branch name, its address and the concerned person responsible for that branch. Branch Item Master: The module maintains the stock details of the different sub branches. Items enter into the stock of sub branches in two-way. Either by assigning items directly to sub branches through this Branch item master or by raising a sales DC to particular sub branch. Entries can be made only for the items available in main branch. So provision is given for adding item directly to the main branch item master through this module. Controlled Copy Page 2 of 9

Invoice: This module helps the user to maintain the detail about the incoming stock details. Invoices are raised for ordering items from suppliers. Provisions are given to select suppliers from a multiple list. The item stock is updated as and when an invoice is made and removed. Purchase Payment: This module includes the payment details for the purchase made from suppliers. Provisions are given to view the pending payment. The payment detail maintains record of the net balance and the details of the pervious payments. Sales Bill: This module helps the user to make entries for sales made The sales bill module stores details of the Sales such as bill number, bill date, to whom this sales bill is assigned, either Credit or Cash sales, discount, tax, total amount, item name, price and quantity. While making sales entry for the item the application automatically detects the quantity in hand from the stock details and also alerts the user when the item reaches reorder level. Provisions are given to make this entry to a regular customer or to an anonymous customer. Sales Adjustments: The module maintains details of the items returned via a sales bill. Details such as Sales Bill No, Item Name, return date and quantity are maintained. Controlled Copy Page 3 of 9

Sales Payment: The module stores the details of the payment made for the Sales bill. Provisions are made to view pending payments. The payment details tell the net balance and the details of the pervious payments. And this payment details is maintained only for the credit sales. Sales DC: Sales DC (Sales Delivery Chelan) entries are made when an item is transferred form main branch to sub branches This module stores the information about the Date of Sales DC, Sales DC number, Branch Name, Item Name, quantity, price. After transferring items to sub branches the item stock both main branch and the sub branch involved in the DC are updated. Branch Sales Monitor: This module includes the Sales details of the sub branches. Provisions are given for the user to add and verify the details about each branch sales. After making sales entries the corresponding sub branch stocks are updated. Branch Sales DC: Branch sales DC (Sales delivery Chelan) entries are made when an item is transferred from sub-branch to main branch. This is similar to Sales DC explained above, but all the DC will be made to the main branch from different sub branches. After making sales DC entries, the stock both in main branch and sub branches are updated. Controlled Copy Page 4 of 9

Loan Member Master: This module takes care of storing the Loan member personal details. The loan member details include Member Id, Member Name, Father s/husband s Name Address and age. Loan Member Employment: This module stores the employment details of the Loan member. The Department name, date of joining, occupation, length of service, monthly emoluments, less (if any) are collected and records are maintained. Here user can view the present employment and previous employment details Reports: Separate reports are generated for main branch and sub branches for all the modules detailed above. Dynamic item stock reports, sales summary reports are generated. Controlled Copy Page 5 of 9

3. Screen shots 3.1 Main Screen 3.2 Item Master Controlled Copy Page 6 of 9

3.3 Invoice details 3.4 Purchase Payment Controlled Copy Page 7 of 9

3.5 Sales Bill 3.6 Loan Member Employment Controlled Copy Page 8 of 9

3.7 Reports 4. Technologies Operating System : Windows 2000 Language : VB.NET Database : SQL Server 2000 Technology Concepts used :.NET Windows Programming Controlled Copy Page 9 of 9