Wings 2013 Accounting Lite Manual

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1 Wings 2013 Accounting Lite Manual

2 January 2013 Wings Infonet Ltd, Hyderabad, India No part of this manual can be reproduced in any manner whatsoever or translated in any manner without the written permission of the publishers. Wings 2013 Accounting Lite, the software, may undergo changes from to time and the manual may not always remain current. The manual may also be at some variance from the software. The Company does not make any guarantees, express or implied, about the software and the manual.

3 Copyright, License and Disclaimer Notice The copyright and trademark rights over the software, the package, name, style, design and logo of the software, the documentation etc are reserved. Some components incorporated in Wings 2013 Accounting are copyrights of the respective owners. The terms of license of this software and documentation are given separately elsewhere. Your using the software and documentation implies your consent to the terms. Any violation thereof would nullify all your rights on the software and documentation. You may not use, modify, reproduce, transfer or distribute the software or the documentation, in whole or in part, in any manner except as expressly provided in the terms without first obtaining the written permission from Wings Infonet Ltd. Any breach of the terms and conditions shall be a breach of copyright law entailing civil damages and penal consequences as well as termination of license and the rights to use the software and documentation. Every effort has been made to ensure that the information contained in the documentation is correct. However, some errors may have crept into the software. Overtime, Wings Infonet Ltd will rectify these. You are advised to refer to the latest version of the software and manual from time to time. Wings Infonet Ltd reserves the right to revise the software and/or the manual, make changes without having to notify any person about the changes. There may also be variations in the software, the manual and documentation because of changes to the program or because of other reasons. Wings Infonet Ltd 1002 Paigah Plaza, Basheerbagh Hyderabad (AP) India

4 Contents Copyright, License and Disclaimer Notice... 3 Wings Accounting Lite... 6 What can Wings Accounting Lite do for you?... 6 How do I use it?... 6 Installing Wings Accounting Lite... 6 Creating a Company... 7 How to login into a company?... 8 Company Properties... 9 Financial Years... 9 Backup Configuration Chart of Accounts How to add a group in chart of accounts? How to create a new account? Balance Sheet Account Types Profit and Loss Account Types How to rename a node? How to rename an account? How to delete an account? How to delete a node? How to move a node? How to move a master? How to update customer addresses? Products/Services How to add a group in Products/Services list? How to create a new product or service? How to rename a product or services group? How to rename a product or service? How to delete a product or service group? How to delete a product or service? How to move a product or service group? How to move a product or service? Product/Service properties Transactions General Features... 15

5 Printing Transactions Edit View Delete Receipts Receipts Transaction Receipts Report Payments Payments Report Sales Sales Report Sales Return Sales Returns Report Purchases Purchases Report Purchase Return Purchase Return Report Journal Entries Journal Entries Report Opening Balances Opening Balances Report Opening Stock Stock Entry Stock Entry Report Reports List of Reports General Features Options Other Features Printing Reports Exporting Reports ing Reports... 33

6 Wings Accounting Lite Intro: Wings Accounting Lite is a free accounting software for small businesses which helps you maintain your books of accounts, print invoices, receipts and other vouchers. The product has no usage restrictions. Download it and use it, no strings attached. What can Wings Accounting Lite do for you? 1. Maintain Chart of Accounts a. Incomes b. Expenses c. Assets d. Liabilities e. Customers f. Suppliers 2. Maintain your products list 3. Maintain your services list 4. Record and print the following transactions : a. Sales b. Purchases c. Sales Returns d. Purchase Returns e. Receipts f. Payments g. Journal Entries h. Stock Entries How do I use it? Follow these simple steps: 1. Install Wings. 2. Create a company 3. Setup your chart of accounts 4. Update your customer list, if any. 5. Update your supplier list, if any. 6. Create products and/or services you deal with. With this, you are good to go. Installing Wings Accounting Lite To install Wings Accounting Lite, download the latest version of setup from Double click on the Setup file and the setup begins. The setup will install all the necessary database and other required softwares. The setup, on finishing, creates a shortcut to invoke Wings in the start menu as well as on your desktop.

7 Creating a Company To create a company, follow these steps: 1. Open Wings from Start->Programs->Wings->Wings 2013 Single User.* Or, you can start Wings by double clicking on the Wings 2013 shortcut on your desktop. 2. In the main window, choose Create a New Company under Manage Companies section. 3. In the wizard that appears, click on Create button. 4. In the next page of the wizard, enter the following details:

8 a. Login Name: Enter the login name of the company. Login names are unique. Two companies cannot share the same login name. It is recommended that you enter the login name as a combination of your company name and the financial year. For example, if your company name is ABC Co Ltd, then you may want to name this as ABC as the login name. The login names for subsequent years can be ABC and so on. b. Company Name: Enter the full company name in this field. This will be used for printing in invoices etc. You can have the same company name for more than one companies. c. Financial Year: Choose the beginning and ending dates of the financial year. d. Super User password: Enter the super user password in these fields. By default, the login name is Super User. Please remember this password. If the password is lost, you ll lose the data as well. 5. Click on Next. 6. A series of activities are then performed for creating the company. This process may take a few minutes, depending on your system configuration. This finishes the company creation process. How to login into a company? To login into a company, follow these steps: 1. Open Wings from Start/Program Files/Wings/Wings Single User. Alternatively, you can open it by double clicking the Wings Single User icon on your desktop. 2. Click on the company name in the list of recent companies. 3. In the login window that appears, enter the following details:

9 Company Name: The company name appears by default. If you wish to login into a different company, you can change the name here. User Name: Enter Super User in this field. Password: Enter the password you have specified at the time of company creation. 4. Click on Submit to login into the company. Company Properties To open the company properties, choose Settings -> Company Setup -> Company Properties from the menu. You can specify the following details in the company properties: Address Details Tax Registration Details Standard Sales Terms (to be printed on the invoice) Financial Years The financial year of the company is the period for which the books of accounts are maintained. You cannot enter a transaction on a date which falls before the financial year beginning date or falls on a date after the financial year ending date. You specify the financial year at the time of company creation. If you wish to change or alter this subsequently, please ensure that no transactions have been punched in before or after the financial year. To change the financial year, choose Settings -> Financial Year from the menu. In the window that opens, enter the financial year and click on Submit.

10 Backup Configuration By default, Wings maintains three back-ups as below: Backup 1: Taken on Monday and overwritten on Tuesday. Backup 2: Taken on Wednesday and overwritten on Thursday. Backup 3: Taken on Friday and overwritten on Saturday and Sunday. The backups are maintained by default in C:\Users\<YourUserName> folder (if you are using Windows Vista, Windows 7 or Windows 8) or in C:\Program Files\Microsoft SQL Server\MSSQL10_50.WINGS\MSSQL\Backup (if you using Windows XP). If you wish to change this, then specify a backup configuration. Please note that you cannot disable backup. Either the default backup works or the backup configuration as specified by you works. It is recommended that you use the default backup. In order to enable backup based on your own parameters, choose Settings -> Backup Configuration. In the window that appears, specify the required details and click on Submit. The backup then works as specified in the configuration. Chart of Accounts The chart of accounts has some nodes created by default. You may use this without changes or you may delete these and create your own structure. However, its recommended that you use the default structure given since this is based on what most accountants use.

11 How to add a group in chart of accounts? To add a group, follow these steps: 1. Choose the group under which you wish to create the new group. 2. Click on New Node.

12 3. In the window that appears, enter the name of the group you wish to create and clicko n Save. The group gets created. Please note that you cannot more than one group with the same name. How to create a new account? To create a new account, follow these steps: 1. Open the chart of accounts window from the menu (Masters/Chart of Accounts). 2. Choose the group under which you wish to create the new account. 3. Click on New Master in the toolstrip. Alternatively, you can right click on the group and choose New Master. 4. In the window that appears, enter these details: New Account: Enter the account name in this field. Node: By default, the node you ve selected appears in this field. You may change it if you wish. Account type: This field lists the various account types you can use. Choose the relevant account type. 5. Click on Save to finish. Below is a list of Balance Sheet and Profit and Loss Account types. Balance Sheet Account Types Accumulated Depreciation Bank Accounts Capital Cash Cheques in Hand Closing Stock (Asset) Credit Card Companies Current Assets Current Liabilities Customers Deposits Fixed Assets Investments Opening Stock (Asset) Provisions Reserves and Surplus Secured Loans Suppliers Tax Input Credit Tax on Purchases Tax on Sales Tax Paid in Advance TDS Deducted by Us

13 Unsecured Loans Profit and Loss Account Types Administrative Expenses Appropriations Closing Stock [Income] Depreciation Discount Accounts Financial Expenses Income Tax Inter Branch Purchase Inter Branch Sales Manufacturing Expenses Opening Stock [Expense] Other Incomes Purchase Returns Purchases Sales Sales Returns Selling and Distribution Expenses Tax Expense Trading Expenses How to rename a node? To rename a node, right click on the node and select Rename. In the window that appears, enter the new name and click on Save. How to rename an account? To rename an account, right click on the account and select Change->Name. In the window that appears, enter the new name and click on Save. How to delete an account? To delete an account, right click on the account in the Chart of Accounts window and select Delete. You can delete an account only if it has no transactions entered on it. How to delete a node? To delete a node in the Chart of Accounts tree, right click on the node in the Chart of Accounts and select Delete. You can delete a node only if it has no accounts under it. How to move a node? To move a node in the chart of accounts tree, right click on the node and select Move as Sub-Node. In the window that appears, select the new node under which you wish to move it. Click on Save.

14 How to move a master? To move an account in the chart of accounts tree, right click on the account and select Change- >Node. In the window that appears, select the new node under which you wish to move the account. How to update customer addresses? To update a customer address, right click on the customer account and select Properties. In the window that appears, enter the address details and click on Save. Products/Services Products are the items you may produce, buy and sell. Create these items under Products/Services. If you are a service company, create services under Products/Services itself. How to add a group in Products/Services list? To add a group, follow these steps: 1. Choose the group under which you wish to create the new group. 2. Click on New Node. 3. In the window that appears, enter the name of the group you wish to create and click on Save. The group gets created. Please note that you cannot more than one group with the same name. How to create a new product or service? To create a new product/service, follow these steps: 1. Open the Products/Services window from the menu (Masters -> Products/Services). 2. Choose the group under which you wish to create the new product or service. 3. Click on New Master in the toolstrip. Alternatively, you can right click on the group and choose New Master. 4. In the window that appears, enter these details: Product/Service: Enter the product/service name in this field. Node: By default, the node you ve selected appears in this field. You may change it if you wish. UOM: Purchase Rate: Sale Rate: Discount %: Tax % : 5. Click on Save to finish. How to rename a product or services group? To rename a node, right click on the node and select Rename. In the window that appears, enter the new name and click on Save.

15 How to rename a product or service? To rename a product or service, right click on the product or service and select Change->Name. In the window that appears, enter the new name and click on Save. How to delete a product or service group? To delete a product or service group, right click on the group and select Delete. You can delete a group only if it has no items under it. How to delete a product or service? To delete a product or service, right click on the product or service and select Delete. You can delete a product or service only if no transactions have been entered on it. How to move a product or service group? To move a node in products/services tree, right click on the node and select Move as Sub-Node. In the window that appears, select the new node under which you wish to move it. Click on Save. How to move a product or service? To move a product or service in the tree, right click on the account and select Change->Node. In the window that appears, select the new node under which you wish to move the account. Product/Service properties You can update the following properties for a product or service. These are picked up automatically while entering sales and purchase transactions. You may however, change these in the transactions, if you wish. UOM Purchase Rate Sale Rate Discount % Tax % Transactions General Features Printing Transactions You can print a transaction at the time of saving the transaction or at a later time. To print a transaction at the time of saving, click on Save and Print button in the transaction. To print a transaction which has been saved earlier, choose Transactions -> Voucher -> Print from the menu. In the window that appears, specify the voucher number (s) to print. You can also right click on the voucher number in any report and print the transaction by choosing Print in the context menu that appears. Edit To edit a transaction, choose Transactions -> Vouchers -> Edit. In the window that appears, enter the voucher number to edit and click on Submit. The transaction is opened for editing.

16 You can also right click on the voucher number in any report and edit the transaction by choosing Edit in the context menu that appears. View To view a transaction, choose Transactions -> Vouchers -> View. In the window that appears, enter the voucher number to edit and click on Submit. The transaction is opened for editing. You can also right click on the voucher number in any report and view the transaction by choosing Edit in the context menu that appears. Delete To delete a transaction, choose Transactions -> Vouchers -> Delete. In the window that appears, enter the voucher number to edit and click on Submit. The transaction is opened for editing. You can also right click on the voucher number in any report and delete the transaction by choosing Edit in the context menu that appears. Receipts Receipts Transaction The Receipts transaction screen allows you to record receipts from your customers and other sources in cash or in cheque. To enter receipts, follow these steps:

17 Open the Receipts transaction screen from Transactions - > Receipts. In the transaction screen, fill in the following details: Date Cash/Bank Account Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. Choose the account for the receipt. Choose a cash account for cash receipt or a bank account for a bank receipt. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Accounts tab: Account Amount Comments Choose the account i.e. party, income etc from whom the amount is received. This field is mandatory. You may enter more than one lines in the transaction. Enter the amount received from the party or on that account. This field is mandatory. You may enter any comments for the line in this field. This field is optional. Receipts Report The list of receipts transactions entered is available as a report under Reports -> Transaction List -> Receipts. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports. Payments The Payments transaction screen allows you to record all payments made in cash or through cheque.

18 To enter receipts, follow these steps: Open the Receipts transaction screen from Transactions - > Receipts. In the transaction screen, fill in the following details: Date Cash/Bank Account Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. Choose the account from which the payment is made. Choose a cash account for cash payment or a bank account for a bank payment. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Accounts Account Amount Comments Choose the account i.e. party, expense etc to whom the amount is paid. This field is mandatory. You may enter more than one lines in the transaction. Enter the amount paid to the party or on that account. This field is mandatory. You may enter any comments for the line in this field. This field is optional.

19 Payments Report The list of payments transactions entered is available as a report under Reports -> Transaction List -> Payments. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports. Sales The Sales transaction screen allows you to record sales made to customers and print invoices. You can record cash and credit sales in this screen. To enter a sale, follow these steps: Open the Sales transaction screen from Transactions -> Sales. In the transaction screen, fill in the following details: Date Party Account Sales Account Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. Choose the party to whom the sale is made in case of a credit sale. In case of a cash sale, choose the cash or bank account, as the case may be. This field is mandatory. Choose the sales account in this field. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Items tab:

20 Product UOM Quantity Rate Gross Amount Disc % Disc Amount Tax Rate Tax Amount Net Amount Comments Choose the product or service sold in this field. This field is mandatory. The unit of measure (UOM) defined in the product properties is fetched automatically in this field on selecting the product/service. You may, however, enter the UOM if it is not already specified in the product/service properties. Enter the quantity sold in this field. This field is mandatory. By default, the sale rate specified in the product/service properties is fetched into this field. You may however, enter the sale rate manually, if not already specified in the product properties. You may also edit and change the rate fetched from the product properties. The gross amount i.e. quantity * rate is calculated and displayed in this field. You cannot change this value. Enter the discount percentage given, if any. This field is optional. The discount amount i.e. Gross Amount * Discount % is calculated and displayed in this field. You may however, change this value. You can also enter an absolute discount amount in this field. This field is optional. The tax rate specified in the product/service properties is fetched into this field by default. You may however, change the tax rate specified in this field. The tax amount is calculated as (Gross Amount Discount)* Tax Rate. You may however, change the tax amount manually. The net amount i.e. Gross Discount + Taxes is calculated and displayed in this field. You cannot modify this value. You may enter any comments for the line in this field. This field is optional. Sales Report The list of sales transactions entered is available as a report under Reports -> Transaction List -> Sales. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports.

21 Sales Return The Sales Return transaction screen allows you to record sales returns and print credit notes. You can record both cash and credit sales returns in this screen. To enter a sale, follow these steps: Open the Sales transaction screen from Transactions -> Sales. In the transaction screen, fill in the following details: Date Party Account Sales Account Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. Choose the party making the return in case of a credit sale. In case of a cash sale return, choose the cash or bank account, as the case may be. This field is mandatory. Choose the sales account in this field. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Items Product UOM Choose the product or service being returned in this field. This field is mandatory. The unit of measure (UOM) defined in the product properties is fetched automatically in this field on selecting the product/service. You may, however, enter the UOM if it is not already specified in the product/service properties.

22 Quantity Rate Gross Amount Disc % Disc Amount Tax Rate Tax Amount Net Amount Comments Enter the quantity returned in this field. This field is mandatory. Enter the rate at which the product/service is returned in this field. This field is optional. For free items returned or for items returned at zero value, leave the rate field at zero value. The gross amount i.e. quantity * rate is calculated and displayed in this field. You cannot change this value. Enter the discount percentage given, if any and being reversed. This field is optional. The discount amount i.e. Gross Amount * Discount % is calculated and displayed in this field. You may however, change this value. You can also enter an absolute discount amount in this field. This field is optional. The tax rate specified in the product/service properties is fetched into this field by default. You may however, change the tax rate specified in this field. The tax amount is calculated as (Gross Amount Discount)* Tax Rate. You may however, change the tax amount manually. The net amount i.e. Gross Discount + Taxes is calculated and displayed in this field. You cannot modify this value. You may enter any comments for the line in this field. This field is optional. Sales Returns Report The list of sales return transactions entered is available as a report under Reports -> Transaction List -> Sales Return. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports. Purchases The Purchases transaction screen allows you to record purchase of goods and services. You can record both cash and credit purchases in this screen.

23 To enter a purchase, follow these steps: Open the Purchases transaction screen from Transactions -> Purchases. In the transaction screen, fill in the following details: Date Party Account Purchases Account Remarks Items Product UOM Quantity Rate Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. Choose the party to whom the purchase is made in case of a credit purchase. In case of a cash purchase, choose the cash or bank account, as the case may be. This field is mandatory. Choose the purchase account in this field. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Choose the product or service purchased in this field. This field is mandatory. The unit of measure (UOM) defined in the product properties is fetched automatically in this field on selecting the product/service. You may, however, enter the UOM if it is not already specified in the product/service properties. Enter the quantity purchased in this field. This field is mandatory. By default, the purchase rate specified in the product/service properties is fetched into this field. You may however, enter the purchase rate manually, if not already specified in the product properties. You may also edit and change the rate fetched from the product properties.

24 Gross Amount Disc % Disc Amount Tax Rate Tax Amount Net Amount Comments The gross amount i.e. quantity * rate is calculated and displayed in this field. You cannot change this value. Enter the discount percentage received, if any. This field is optional. The discount amount i.e. Gross Amount * Discount % is calculated and displayed in this field. You may however, change this value. You can also enter an absolute discount amount in this field. This field is optional. The tax rate specified in the product/service properties is fetched into this field by default. You may however, change the tax rate specified in this field. The tax amount is calculated as (Gross Amount Discount)* Tax Rate. You may however, change the tax amount manually. The net amount i.e. Gross Discount + Taxes is calculated and displayed in this field. You cannot modify this value. You may enter any comments for the line in this field. This field is optional. Purchases Report The list of purchases transactions entered is available as a report under Reports -> Transaction List -> Purchases. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports. Purchase Return The Purchase Return transaction screen allows you to record purchase returns and print debit notes. You can record both cash and credit purchase returns in this screen.

25 To enter a purchase return, follow these steps: Open the Purchase Return transaction screen from Transactions -> Purchase Return. In the transaction screen, fill in the following details: Date Party Account Purchase Return Account Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. Choose the party to whom the return is made in case of a credit purchase. In case of a cash purchase, choose the cash or bank account, as the case may be. This field is mandatory. Choose the purchase return account in this field. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Items Product UOM Quantity Rate Choose the product or service being returned in this field. This field is mandatory. The unit of measure (UOM) defined in the product properties is fetched automatically in this field on selecting the product/service. You may, however, enter the UOM if it is not already specified in the product/service properties. Enter the quantity returned in this field. This field is mandatory. By default, the purchase rate specified in the product/service properties is fetched into this field. You may however, enter the return rate manually, if not already specified in the product properties. You may also edit and change the rate fetched from the product properties.

26 Gross Amount Disc % Disc Amount Tax Rate Tax Amount The gross amount i.e. quantity * rate is calculated and displayed in this field. You cannot change this value. Enter the discount percentage given, if any. This field is optional. The discount amount i.e. Gross Amount * Discount % is calculated and displayed in this field. You may however, change this value. You can also enter an absolute discount amount in this field. This field is optional. The tax rate specified in the product/service properties is fetched into this field by default. You may however, change the tax rate specified in this field. The tax amount is calculated as (Gross Amount Discount)* Tax Rate. You may however, change the tax amount manually. Net Amount Comments The net amount i.e. Gross Discount + Taxes is calculated and displayed in this field. You cannot modify this value. You may enter any comments for the line in this field. This field is optional. Purchase Return Report The list of purchase return transactions entered is available as a report under Reports -> Transaction List -> Purchase Return. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports. Journal Entries Use the Journal Entries to record journal entries.

27 To record a journal entry, follow these steps: Open the Journal Entries transaction screen from Transactions - > Journal Entries. Enter the following details in the screen that opens: Date Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Accounts Debit Account Credit Account Amount Comments Choose the account being debited in this field. Choose the account being credited in this field. Enter the amount. You may enter any comments for the line in this field. This field is optional. Journal Entries Report The list of journal entries transactions entered is available as a report under Reports -> Transaction List -> Journal Entries. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports.

28 Opening Balances The opening balances of accounts are entered in this transaction screen. To enter the opening balances, follow these steps: Open the Opening Balances transaction screen from Transactions-> Opening Balances. Enter the following details: Date Remarks The date of the transaction is taken as beginning date of the company s financial year. You cannot modify this. You may enter any remarks for the entire transaction in this field. This field is optional. Accounts Account Debit Credit Comments Choose the account in this field. This field is mandatory. Enter the opening debit balance, if the balance is debit, in this field. Enter the opening credit balance, fi the balance is credit, in this field. You may enter any comments for the line in this field. This field is optional. Opening Balances Report The list of opening balances transactions entered is available as a report under Reports -> Transaction List -> Opening Balances. You may filter the report for a certain period or for certain accounts. Choose these in the options window.

29 See the section on Features in Reports for things you can do with reports. Opening Stock Use this transaction to enter the opening stock quantity when you start using Wings. To record Opening Stock transaction, follow these steps: Open the transaction from the menu under Transactions -> Opening Stock. In the window that opens, enter these details: Date Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Items Product UOM Quantity Comments Choose the product in this field. This field is mandatory. The unit of measure (UOM) defined in the product properties is fetched automatically in this field on selecting the product/service. You may, however, enter the UOM if it is not already specified in the product/service properties. Enter the quantity of opening stock in this field. This field is mandatory. You may enter any comments for the line in this field. This field is optional. Stock Entry Use this transaction to record stock increases or decreases due to transactions other than sales, sales return, purchase and purchase return.

30 To record a stock entry transaction, follow these steps: Open the transaction from the menu under Transactions -> Stock Entry. In the window that opens, enter these details: Date Remarks Enter the date of the transaction in this field. By default, the system date is shown. You may change this. This field is mandatory. You may enter any remarks for the entire transaction in this field. This field is optional. Items Product UOM Increase Quantity Decrease Quantity Comments Choose the product in this field. This field is mandatory. The unit of measure (UOM) defined in the product properties is fetched automatically in this field on selecting the product/service. You may, however, enter the UOM if it is not already specified in the product/service properties. Enter the increase in the stock quantity in this field. You can enter either an increase or a decrease in a line, not both. Enter the decrease in the stock quantity in this field. You can enter either an increase or a decrease in a line, not both. You may enter any comments for the line in this field. This field is optional.

31 Stock Entry Report The list of stock entry transactions entered is available as a report under Reports -> Transaction List - > Stock Entry. You may filter the report for a certain period or for certain accounts. Choose these in the options window. See the section on Features in Reports for things you can do with reports. Reports List of Reports Following is a list of reports available in Wings Accounting Lite: Ledger Cash Book Bank Book Day Book ## Trial Balance Profit and Loss Balance sheet Transaction Lists Sales Sales Returns Purchases Purchase Returns Receipts Payments Journal Entry Opening Balances Opening Stock Stock Entry General Features Options When you access a report from the menu, an options window is presented to you with some defaults. The typical options presented to you are: Period: By default, the entire financial year is offered as the report period. You can change this period and filter the report for a period of your choice.

32 Accounts The report, by default, is not filtered on any account. If you wish to filter the report for one or more accounts, specify the same in the Accounts tab. Products/Services The report, by default, is not filtered on any product/service. If you wish to filter the report for one or more products/services, specify the same in the Products/Services tab. Other Features The reports offer a rich set of features, using which you can analyse the report data. Below is a list of features available in reports: Grouping Tree Pivot Charts Filter Hide Conditional Formatting Sub Totals Remove Decimals Remove Duplicates Data Column Totals Cumulative Sort Matrix Tree Summarized Re-arrange Formatted Text Amount in Words Formula Combine Column Values Image Editable Column Master Property Master Node Columns Master Parent Node Master Alias columns Transaction Date and Time Month Columns Year Columns Month and Year Column

33 User Defined Date Week Number Current Date Dates Difference Total Days Printing Reports To print a report, click on the Print icon in the tool strip on the top right side of the report window. This opens the preview window. To print to the default printer, click on the Quick Print icon. To choose a printer to print, click on the Print icon. Specify the required details in the window that appears and click on Print to print the report. You can additionally do the following things in the report preview window: Search the contents of the report Configure the page setup Configure the header and footer of the report Adjust the scale of the report Zoom the report Put a watermark on the report Export the report in PDF, HTML, MHT, RTF, XLS, XLSX, CSV, TXT and IMAGE file formats. the report as an attachment in one of the above file formats. Exporting Reports You can export the report in PDF, HTML, MHT, RTF, XLS, XLSX, CSV, TXT and IMAGE file formats. To export a report, click on the Export icon on the tool strip on the top right corner of the report window and select a format. Give the necessary details in the window that opens and click on Save. ing Reports You can a report as an attachment in PDF, HTML, MHT, RTF, XLS, XLSX, CSV, TXT and IMAGE file formats. To a report, click on the icon on the top right corner of the report window. Choose the file format in which you wish to send the report. Depending on the file format chosen, you will be presented with an options window. Follow the instructions to finish with ing the report.

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