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1 ERP Sollutiion WHITE PAPER GODREJ INFOTECH LIMITED SEI CMM Level 4 Company)!"#$$#$%"&"$$ '(!"#$$#$%"&"$& ) *+, ---+., +,

2 Table of Contents ENCCOMPASS SOFTWARE SOLUTION...3 SALES MODU LE... 6 PURCHAS E MOD U LE... 8 VAT MODU LE IN V EN TORY MANA GEMEN T MODU LE MANU FA C TUR IN G MODU LE ENG INEER ING DR A WING REV IS ION C ON TR O L FINANC IA L ACCOUN TING MODU LE SERVICE MODULE QUALITY CONTROL MODULE HUMAN RESOURCE MANAGEMENT MODULE COMMON MODU LE ADMIN MODU LE enccompass White Paper Page 2

3 enccompass Software Solution enccompass is an integrated suite of business applications tailor-made for organization like yours which helps in keeping the costs down, improving productivity and enhancing growth potential for your organization. enccompass enables you to manage the Enquiry to Order to Cash cycle in an integrated manner which reduces cycle time and thus improves your organization s competitiveness. The package covers all functional areas like planning, purchasing, manufacturing, warehouse management, production, sales, accounts, service, taxation, costing, quality, human resource which are essential for surviving in the present competitive environment. Quality Purchase Manufacturing Sales & Service Raw Material WIP Inventory Planning Finished Goods A/c Payable Fixed Asset General Ledger Cash Management A/c Receivable Finance HR enccompass White Paper Page 3

4 enccompass is an ERP software which integrates the entire organization into a single cohesive unit to manage its resources in a better and more productive manner by re-engineering and automating many of the basic processes of the company from Shop-Floor to Corporate finance leading to a clear, consistent and on-line view of information. enccompass White Paper Page 4

5 enccompass Modules enccompass will enables the organization to manage the Enquiry to Order to Cash cycle in an integrated manner by comprising integrated deployment of: Sales Module Purchase Module Taxation o VAT o Customs Duty Inventory Management Module Manufacturing Module Engineering Drawing Version tracking Financial Accounting Module Service Quality HR Common Module Admin Module enccompass White Paper Page 5

6 Sales Module The Sales module enables the organization to manage the complete Sales cycle from receiving Enquiry to generating Quotation and from Sales Orders to Invoicing the Customer. o Sales Enquiries o Sales Enquiries o Sales Quotation o Sales Order Processing (Multi-Currency) o Sales Orders o Sales Order Milestones o Sales Order Amendments o Progressive Invoice o Picking List for Stock Allocation o Sales Deliveries o Sales Invoice o Sales Return o Sales Price List o Customer specific Prices o Customer specific Discounts (Multi-Level Discounts) o Customer Information o Customer Category o Customer Classification o Sales Territory o Customer Master o Customer Address (Multiple addresses per Customer) o Financial Integration o Integration setup enccompass White Paper Page 6

7 Enquiries and Reports Generated from Sales Module o Enquiry Register o Offer / Quotation Register o Sales Order Register o Pending Order Register o Picking List Register o Sales Invoice Register o Sales Delivery Compliance Register enccompass White Paper Page 7

8 Purchase Module The Purchase module enables the organization to manage both imports and local purchases. The Purchase module encompasses Purchase Indents to Purchase Invoice registration. o Indents Management o Purchase Indents o Approval of Indents o Purchase Enquiries o Purchase Enquiries (RFQ) o Purchase Quotations o Purchase Order Processing (Multi-Currency) o Purchase Order o Purchase Approvals o Purchase Order Amendments o Purchase Receipts o Purchase Inspection o Purchase Return Order o Purchase Order Short Close o Purchase Invoice o Purchase Price List o Supplier specific Prices o Supplier specific Discounts o Supplier Registration o Supplier Category o Supplier Classification o Supplier Master o Supplier Master (Multiple addresses per Supplier) o Financial Integration o Integration setup enccompass White Paper Page 8

9 Enquiries & Reports Generated from Purchase Module o Purchase Indent Register o Purchase Indents Pending for Approval o Purchase Indents Pending for Order o Purchase Enquiry Register o Quotation Comparision Statement o Purchase Order Register o Purchase Order Summary Register o Purchase Order pending for approval o Pending Purchase Order Register o Purchase Order Overdue Register o Purchase Receipt Register o Purchase Receipt Summary Register o Purchase Rejection Note o Purchase Invoice Register enccompass White Paper Page 9

10 VAT Module The VAT Tax module will enable the organization to ensure VAT compliance along with VAT return filing. The following will be provided in VAT module o VAT Code Masters o VAT Codes o VAT Rates o VAT will be captured in following transactions o Purchase Module Purchase Order Purchase Return Purchase Invoice o Sales Module Sales Order Sales Return Sales Invoice o Finance Module Expense Voucher o VAT Reports o VAT on Purchase o VAT on Sales o VAT Register o VAT Returns enccompass White Paper Page 10

11 Inventory Management Module The Inventory management module enables the organization to manage the Inventory in multiple locations and track the same from Raw material to Finished goods stage. The Planning module enables to plan for the Inventory based on the demand. o Inventory Masters o Item Master o Bill of Material o Warehouse o Warehouse locations o Inventory Transactions (Inward) o Purchase Receipts o Production Receipts o Sales Returns o Warehouse Transfer o Opening Balance o Subcontracting Receipts o Inventory Transactions (Outward) o Sales Deliveries o Purchase Rejections o Production Issues o Inspection Rejection o Warehouse Transfer o Miscellaneous Material Issues o Subcontracting Issues o Lot Location Control o Warehouse Location o Lot Master o Lot Feature o Lot Feature by Item o Assign Feature Value to Lots o Inventory by Lot Location o Lot Tracking o Inventory Cycle Counting o Inventory Adjustment o Inventory Planning o Statistical Inventory Control o Material Planning enccompass White Paper Page 11

12 Enquiries & Reports Generated from Inventory Management Module o Stock Statement o Item wise / Warehouse wise Inventory o Warehouse wise / Item wise Inventory o Stores Ledger o Stores Ledger (Summary) o Inventory Transaction Register o Purchase Receipt o Purchase Rejection o Sales Deliveries o Sales Return o Production Receipt o Production Issues o Miscellaneous Material Issue o Sales Delivery o Subcontracting Receipt o Subcontracting Deliveries o Opening Balance o Miscellaneous Material Issue Register o Item Consumption Register o Inventory Aging Register enccompass White Paper Page 12

13 Manufacturing Module The Manufacturing module enables the organization to manage all the Shop floor activities. The Standard Costing module enables organisation to keep track on Price, Consumption and Efficiency variance. o Production Masters o Bill of Material o Machines o Work centers o Operations o Routing o Production Order Processing o Production Indent o Production Indent Approvals o Production Order o Production Order Approvals o Production Order Release o Production Order Estimated Materials o Production Order Estimated Efforts o Production Material Issues o Production Material Receipts o Production Actual Efforts o Back Flush Inventory o Subcontracting o Sub-contracting Deliveries o Sub-contracting Receipts o Standard Costing o Update Standard Cost o View Standard Cost Current History o View Current Stock based on Standard Cost o Price Variance (Purchase Price) o Consumption Variance (Material Consumption) o Efficiency Variance (Manufacturing Operation) enccompass White Paper Page 13

14 Reports Generated from Inventory Management Module o Bill of Material (BOM) explosion o Bill of Material (BOM) implosion (Where Used) o Production Indent Register o Production Order Register o Production Shortages o Work Center Capacity Loading o Actual Efforts o Work-In-Process (WIP) Materials o Work-In-Process (WIP) Operations o Material Requirements o Production Issue Slip o Routing Sheet o Materials Pending with Sub-contractor o Price Variance (Purchase Price) o Consumption Variance (Material Consumption) o Efficiency Variance (Manufacturing Operation) enccompass White Paper Page 14

15 Engineering Drawing Revision Control The Engineering Drawing Revision control module enables the organization to track Item wise engineering drawing versions. This module also enables to keep track of Engineering Drawing available with Suppliers for proper Quality control. o Engineering Drawing o Item wise Drawing version o Item wise Drawing version (History) o Supplier wise Drawing o Supplier wise Item wise Drawing version o Supplier wise Item wise Drawing version (History) enccompass White Paper Page 15

16 Financial Accounting Module The Financial Accounting module enables the organization to manage the Books of accounts, Financial Statements and MIS. o Finance Masters o Financial Duration Setup o Currency o Currency Conversion o Account Category o Account Sub Category o Chart of Accounts o Dimension Definitions o Dimension Master o Cash Book Master o Bank Master o Cheque Template o Financial Integration Setup o Inventory Setup o Supplier Setup o Customer Setup o Stock Setup o General Ledger o Journal Entry o Journal Entry Approval o Verify Journal Voucher o Ledger Accounts o Business Partner Statement o Journal Voucher Printing o Journal Voucher Register o Cash Management o Cash Receipt (Advance, Invoice, On Account) o Cash Payment (Advance, Invoice, On Account) o Cheque Receipts (Advance, Invoice, On Account) o Cheque Payments (Advance, Invoice, On Account) o Bank Guarantees enccompass White Paper Page 16

17 o Bank Reconciliation o Reconciliation Entries o Pending Receipt Cheques o Pending Issued Cheques o Accounts Receivables o Customer Outstanding o Customer wise Invoice Outstanding o Customer wise Outstanding Aging (Summary) o Customer wise Invoice wise Outstanding Aging o Sales Register o Sales Credit Notes o Sales Debit Notes o Accounts Payables o Register Supplier Invoices o Approve Supplier Invoices o Expense Voucher o Purchase Debit Notes o Purchase Credit Notes o Supplier wise Outstanding o Supplier wise Invoice wise Outstanding o Supplier wise Invoice wise Aging o Supplier wise Due Date Query o Un-Registered Purchase Receipts o Purchase Invoice Listing o Purchase Register o Daily Books o Cash Book o Bank Book o Sales Register o Purchase Register o Ledger Accounts o Financial Statements o Trial Balance o Balance Sheet o Balance Sheet Schedule o Profit & Loss Account enccompass White Paper Page 17

18 Service Module The Service module enables the organization to manage the After Sales Service to be provided to the customers. The module can also be used to maintain Installation details of internal plant machinery. The system will have following o Service Masters o Area o Location o Service Tasks o Standard Service o Task by Service o Installation Type o Call Type o Symptom o Causes o Action o Service Level Agreements (SLA) o SLA Level o SLA Escalation (Auto Escalation triggers through ) o Service Transactions o Service Installations o Service Call Booking o Service Call Assginment o Service Call Re-Assignment o Service Call Visit o Service Call Expense o Service Inventory Issue o Service Invoice enccompass White Paper Page 18

19 Quality Control Module The Quality module will enable the organization to ensure quality control during receipts, manufacturing and delivery of the goods to the customer. The system will have following o Masters o Quality Characteristics o Tests o Quality Plan o Option Set o Options o Transactions o Inspection Orders Receipts Manufacturing Delivery o Inspection Results enccompass White Paper Page 19

20 Human Resource Management Module The Human Resource Management module enables the organization manage Human Resource of the organisation. The system will have following o Masters o Divisions o Skills o Rewards / Appreciation o Complaints / Warning o Test o Rating o Severance o Training Code o Transactions o Manpower Budgeting o Recruitment o Employee History o Employee Training Schedule o Employee Training Details enccompass White Paper Page 20

21 Common Module The Common module enables the organization to manage the masters required across all the modules of encompass to ensure consistency of information. o Common Masters o Company Details o Employees o Department o Designation o Grade o Employee Class o Country o State o Region o City o Custom Tariff o Discount Type o Transaction Series o Payment Terms o General Terms o Reason Codes o Distribution Masters o Warehouse o Item Category o Item Classification o Item Sub Classification o Unit of Measure o Unit of Measure Conversion o Stock Category o Sales Group o Sales Statistic Group o Purchase Group o Purchase Statistic Group o Warehouse Items o Brand Master enccompass White Paper Page 21

22 o Business Partner o Business Partner o Business Partner Info o BSPwise Item Description o Business Partner Address o Supplier Master o Supplier o Supplier Category o Supplier Classification o Supplier Price List o Customer Master o Customer o Customer Category o Customer Classification o Sales Territory o Customer Price List enccompass White Paper Page 22

23 Admin Module The Admin module enables IT department of the organization to manage the users of the application. o Admin Masters o Users o Roles o Authorisation o Role wise Authorisation o User Authorisation o Release Logins o System Parameters o Company Parameters o System Parameters o Report Parameters o Ad-Hoc Queries o Query Generator o Execute saved Query enccompass White Paper Page 23

24 SYSTEM REQUIREMENTS The system requirements for enccompass are: SERVER CPU : Pentium P-IV RAM : 1 GB OS : Microsoft NT Database: MS SQL 2000 CLIENT PCs CPU : Pentium RAM : 256 MB OS : Windows 98/NT/2000 enccompass White Paper Page 24